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| 1 | Providing well-groomed, professional female hostesses to assist in the smooth conduct of the event. Duties of the hostess shall include welcoming guests, guiding dignitaries to their designated seats, facilitating stage activities, and providing general assistance during the event as directed. Hostesses shall report at least 4 hours before the scheduled start time of the event and remain available until the conclusion of the event. Uniforms with neat and formal appearance shall be provided by the agency supplying the hostesses, subject to prior approval from the Engineer-in-charge/Event Coordinator. Adequate backup (standby hostess) should also be arranged in case of any last-minute issues. |
| 2 | Engagement of a professional folk songs & dance troupe comprising a minimum of six to seven high-quality artists toperform a traditional songs & dance including location set up during the inaugural function of the Terminal Building,graced by the presence of the Honorable Prime Minister/VVIP. The performance shall be culturally appropriate,reflecting regional heritage, and suitable for a high-profile dignitary event. |
| 3 | Providing a professional hindi and english speaking anchor having experince in conducting high profile VVIP events,including stage anchoring, guest introduction , announcements and smooth coordination of the event proceedings. The scope shall include all travel, local transporation, boarding and lodging and other incidental expenses of the anchor, complete in all respects as directed by the engineer -in charge. |
| 4 | Supplying and providing following items on stage arrangments as per direction and satisfaction EIC.(a) Hand Made Jute Folder |
| 5 | (b) Customised Branded Pen (premium brands etc) |
| 6 | (c) Customised Note Pad with 50 pages (premium quality) |
| 7 | (d) Acrylic Name Tags with customised prints of Dignitaries names |
| 8 | (e) Flowral Hand Bouquets with exotic flowers |
| 9 | Remote control Inauguration set up- On stage for live inauguration/unvieling |
| 10 | Lamp Lighting arrangements with Material like Brass lamp 4 ft height, Flowral décor, oil, vicks automatic lighters, candles etc. |
| 11 | Providing of inauguration stone of required size 03 nos. Black Acrylic sheet 4 mm thick inauguration Sheet (inSanskrit, Hindi and English Language as per matter provided by department) to be placed side by sidemountained on a single stable wooden sheet frame with suitable height pedestal at the bottom and remote operatedcurtain of silk satin of approved colour. Alternate arrangement of mechanical operation shall also be made.Computerized cut Golden colour paper words for text and AAI Logo to be pasted and unveiling arrangement withLED backdrop or any suitable arrangement i/c. decoration all complete. After completion of inauguration function thesame matter will be pasted on telephonic black granite stone as directed by AAI and handed over to AAI . |
| 12 | Hire charges i/c designing and fabricating stucturally Stage of size 48ft x 24ft of appropriate height with both side steps, Railing, Flowral Décor, Carpet etc. |
| 13 | Hire charges i/c designing and fabricating stucturally sound Three layer Media Riser/platform of 10ft x 10ft x 3ft height, plug Points, side Step, media output to audio and video as per requirement and as per direction of EIC.. |
| 14 | New Red/Green Carpet/Synthetic Carpet, Loop Carpet as per site requirement and as per direction of EIC |
| 15 | Hiring charges for VVIP Chair as approved by AAl for Dignitaries/Minister on Stage (Agency will show cateloge of VVIP chairs for approval of AAI) |
| 16 | 2 Seater Leather/febric sofa with white cover for VIP seating. |
| 17 | Wooden Table with Glass top |
| 18 | Wooden Coffee Table for VVIP on Stage |
| 19 | Dunlop Chair with White Cover & Bow |
| 20 | Decorator Table 4ft x 2ft with Frill or White Masking |
| 21 | Stage Skirting with Star Flex or satten to be mount on it |
| 22 | Platform for Sound Console 12ft x 12ft with black cloth masking |
| 23 | Stage area professional light with complete wiring and cabling job with backup light control mixer etc as required as per dirctions of EIC. |
| 24 | Providing and fixing of banquet chair/sofa infront rows with velvet cushioning covered with white cloth complete as per the direction of Engineer-In-Charge. |
| 25 | Proving,installing and operating a P2 quality LED backdrop display measurimng 48 ft x12 ft behind the dias mounted on a suitable supporting structure complte in all respects.The work shall also include the design , printing, fabrication and installation of adequate number of flex signages, standees and directional boards at appropiate sitting arrangements, press area VIP invitees, entry, exit and other designated locations. All signages shall be stategically placed to ensure smooth movement of visitors and avoid confusion as per direction of Engineer-In-Charge. |
| 26 | Providing, installaing, testing and commissioing a professional grade sound reinforcement system comprising lina array hanging speakers with suitable rigging and mounting arrangements, complete with all necessary wiring cabling , amplifiers, mixtures, processors and backup sound system in accordnace with SPG norms as per VVIP event requirment. The system shall include adequate number of gooseneck microphone( 2-4 nos.) , 6-8 nos. wired microphones , 4 nos. wireless microphones and all asscociated accsesories required for seamless event execution.The sound distribution system shall be uniform, clear and free form distortion, echo, feedback , resonance and dead zone throughout the stage area, audiance sitting area and outside the venue(where required). The work shall be executed complete in all respect includuing operation by qualified technician as per direction of Engineer-In-Charge. |
| 27 | Hiring charge for providing photographer with their camera for the event - HD quality Photography (Soft copy of images of entire event to be submitted to AAl in pendrives of adequate capacity. After selection of photos from soft copy, 03 sets of good quality album containing minimum 200 photographs of size 5\\" x7\\" to be submitted to AAI. |
| 28 | Hiring charge for providing videographer with their camera for the event - Videographer with PMW 200 HD Camera or equivalent with Camera man storage device including final editing and mixing (Final editted videos with voice should be provided to AAl in pendrives of adequate capacity in 03 sets. |
| 29 | Hire charges for providing, printing and fixing at required locations of Star Flex of different sizes as required on Wooden/Metal frame incl printing & framing including the following:-(a) Branded Boards20ftx10ft (Apprx 50 nos.) |
| 30 | Hire charges for providing, printing and fixing at required locations of Star Flex of different sizes as required on Wooden/Metal frame incl printing & framing including the following:-(b) Welcome Banners 12ftx10ft (Apprx 30 nos.) |
| 31 | Hire charges for providing, printing and fixing at required locations of Star Flex of different sizes as required on Wooden/Metal frame incl printing & framing including the following:-(c) Branded Walls 50 ft x 12ft (Apprx 4 nos.) |
| 32 | Hire charges for providing, printing and fixing at required locations of Star Flex of different sizes as required on Wooden/Metal frame incl printing & framing including the following:-(d) Plaque Revealing Riser frontal and Sides 30ftx8ft (Apprx 3 nos.) |
| 33 | Hire charges for providing, printing and fixing at required locations of Star Flex of different sizes as required on Wooden/Metal frame incl printing & framing including the following:-(e) Direction Markers 4ftx2ft (Apprx 30 nos.) |
| 34 | Hiring charges for providing Flags of size 5ftx3ft Polyester in suitable pole and fixing arrangement. |
| 35 | Providing and fixing Wooden & Metal Frame with Good Quality Flex Branded Boards (Approx size- 20ft x 8ft and in 10 Pc For payment actual size of flex will be measured. The Engineer-in-Charge will approve the matters for printing on the flex board) |
| 36 | Providing and fixing of Standees size (2'6\\" x 6’) at various locations to highlight the event at locations finalized by AAI. |
| 37 | Supplying the following items digitally printed as per the direction and satisfaction of Engineer-in-charge. Before printing and supplying, the matter should be approved from the Engineer. In charge.300 GSM Paper Laminated Brochures A4 Size 3 page with lamination. |
| 38 | Supplying the following items digitally printed as per the direction and satisfaction of Engineer-in-charge. Before printing and supplying, the matter should be approved from the Engineer. In charge.Lanyards with client logo with plastic cover for Entry Badges |
| 39 | Supplying the following items digitally printed as per the direction and satisfaction of Engineer-in-charge. Before printing and supplying, the matter should be approved from the Engineer. In charge.Invitation card with envelopes |
| 40 | Supplying the following items digitally printed as per the direction and satisfaction of Engineer-in-charge. Before printing and supplying, the matter should be approved from the Engineer. In charge.Car Passes Stickers for Official |
| 41 | 2 way Live feed and live telecast setup with switcher, splitter, mixer, operator and engineer at event place with adequate number of cameras (minimum 4K) with codec Hardware and complete VC Set Up with One+One lease lines (Min. 100 mbps) with video walls (minimum 10 of appropriate size) per site requirement and all complete as per directions of EIC. |
| 42 | Providng and installing operating and maintaining silent DG sets of adequate capacity ( 82KVA- 3 Nos. and 125 KVA-1Nos. for back up) for uninterrpted power supply to LED wall, sound system, stage lighting and other associated equipment at the function including fuel, cabling, distribution panels , operators, standby arrangement and all accessories complete in all respect as per directiopn of Engineer -In-Charge. |
| 43 | Providing and supplying of Momentos as approved by AAI. |
| 44 | Providing and supplying Shawls/Pagri as approved by AAI. |
| 45 | Chemical Toilets for VVIPS, VIPs, Public areas |
| 46 | Dustbins big and small |
| 47 | Female Ushers |
| 48 | Food Packets(Should Contain 04 Chapati, 02 Vegetables (01 of Paneer), Dal-Rice, Salad, Papad & one Sweet (Gulab Jamun), Chaas 200 ML, etc |
| 49 | Providing High Tea service including arrangement of premium quality refreshments(Dry-fruit, Sandwich, Kachori/Mirchibada, Juice, Tea, Coffee, Green Tea, Black Tea, Black coffee, Fruits, Biscuits, Rabdi Gevhar etc. for VVIP) and branded mineral water, equivalent to or exceeding five-star hotel standards. The service shall include setup, presentation, and courteous serving by well-trained personnel in proper uniform with gloves, hair covers, and name badges, ensuring hygiene, decorum, and professional etiquette at all times. All arrangements shall be made in a clean and orderly manner, with aesthetically pleasing tableware and accessories. Service to be carried out as per the direction and satisfaction of the Engineer-in-Charge, including complete cleanup and removal post-event. (Set up to be made at two location, Total 150 Qty) |
| 50 | Provision of Buffet for Guest supplied from raputed Restaurant / Hotel, minimum items of Indian Cuisine to be served shall be One Veg. Subji, Dal, Sweets, Normal salads & Rice etc. shall be served will be decided by Engineer-In-Charge. |
| 51 | Provision of Watter Bottle Jar/Camper (20 Litters) with disposal glasses as per requirement. |
| 52 | Provided of Watter Bottle of 200 ml of branded company as per requirement. |
| 53 | 1. Terminal Building - Entry & Exit Gate (Flowral Decoration with frame and desired colours based on the theme of the ceremony nearby the entry & exit way to Airport Road) as per reference image attached (as serial no-1) and all complete as per satisfication of EIC. |
| 54 | 2. Floral Decoration of Arrival hall as per reference image attached (as serial no-3) and all complete as per satisfication of EIC. |
| 55 | 3. Floral Decoration of departure hall as per reference image attached (as serial no-2) and all complete as per satisfication of EIC. |
| 56 | 4. Floral Decoration forcourt area as per reference image attached (as serial no-4) and all complete as per satisfication of EIC. |
| 57 | 5. Floral Decoration of front elevation as per reference image attached (as serial no-5) and all complete as per satisfication of EIC. |
| 58 | 6. Floral Decoration of Air Side elevation as per reference image attached (as serial no-6) and all complete as per satisfication of EIC. |
| 59 | 7. Floral Decoration of NTB Gabel End elevation (left & right) as per reference image attached (as serial no-7 a & 7 b) and all complete as per satisfication of EIC. |
| 60 | 8. Floral Decoration of Departure entry gate, Arrival exit Gate , City side gate and airside gate as per reference image attached (as serial no-8) and all complete as per satisfication of EIC. (Total nos. of gate 18). Provision of services provided by specialist - Technician / Egineers for repairing / servicing of water supply pump sets of capacity upto 7.5 HP (D.P. Holland - Make) installed in pump room. The job includes dismantling of existing pump-set and re-assembling the same after repairing of the impaler, diffuser, o-ring, bushes i/c mechanical seal etc complete as required, T & P also to be provided by the agency to repair the same as per site condition for complete the job as per satisfaction of E.I.C. for the pump sets as and when required. (Spares - wil be provided by AAI). Please Enable Macros to View BoQ information |
