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| 1 | BrandingThe agency shall prepare and present an overall branding concept, including proposed locations, sizes, and layouts, through proper illustrations/drawings prior to execution. All designs, artworks and placements must be approved by DSYS before fabrication and installation at site. |
| 2 | Providing, fabrication and installation of MS Pipe Frame structures fitted with 320 GSM Blackback Star Flex for clean, minimal and protocol‑approved branding for the Yoga Day event. The scope shall include Entry Gate (Box/arch), Stage Backdrop, limited directional signage, information boards (Medical Aid, Water Points, Emergency Exits), venue zoning markers, , standees, selfie point, and other essential venue identifiers as per requirement. |
| 3 | Vinyl Branding: Vinyl printing and pasting at VIP Lounge, Control Room, Medical Point, Registration Desk and selective interior surfaces as required. |
| 4 | Vinyl on Sunboard Branding: Vinyl printing and pasting on 3mm Sunboard for directional signage, emergency information boards, area identifiers, and accessible display points across venue. |
| 5 | VENUE OVERLAYS (Furniture, Fixtures & Equipment) |
| 6 | German Hanger (Capacity 15,000 attendees): Complete setup including structural installation, waterproofing, flooring,Carpeting, stage and supporting equipment. (For area of 3,20,000 sqft) dismantaling also. |
| 7 | Buffet Tables: Wooden/Plastic tables with table covering cloth as required. |
| 8 | Banquet Chairs for seating arrangement. |
| 9 | Cushion chair for stage |
| 10 | One Stage Setup: Stage with stairs, carpet, truss, stage lights and dismantling. Dimension: 60 ft (L) × 40 ft (W) × 3 ft (H). 2400 Sqft |
| 11 | Flower Decoration- for stage |
| 12 | Extension Cords: Copper‑wired extension cables for power distribution across multiple points as per requirement. |
| 13 | Standing Fans (3 ft dia) |
| 14 | Yoga‑themed food counter canopy (6 ft × 6 ft) with table – complete unit. |
| 15 | Tower ACs / Standing ACs (12 Ton) for stage and VIP cooling requirements. |
| 16 | VENUE OVERLAYS (Barricading) |
| 17 | Queue Managers: Set of two stainless steel retractable belt stanchions for controlled access movement. (Standard size) |
| 18 | VENUE OVERLAYS (Broadcasting Requirements) |
| 19 | Camera Raiser (8 ft × 8 ft): MS platform with wooden top, carpet finish, and access steps as per camera height requirement. |
| 20 | Audience Live LED Display Screens (20 Nos): Complete supply, installation and operation of 20 LED screens of size 12 ft × 8 ft each, including all required power cables, signal cables, controllers, processors, mounting structures, truss/stands and necessary accessories to ensure uninterrupted live event display for the entire duration of the program. |
| 21 | One Stage LED Backdrop: Central LED Display (30 ft × 12 ft) with remaining area covered using thematic Yoga Day backdrop/fabric panels. |
| 22 | Live Streaming of the event at social media and LED Screens ,including complete streaming platform setup with video switcher, encoder, capture devices, audio integration, and technical operation, along with live relay on all LED screens installed across the venue for seamless real‑time viewing by the audience. |
| 23 | Internet Service Minimum 500 Mbps including all accessories and cabling/ as per requirement |
| 24 | VENUE OVERLAYS (DG Sets & Power Supply) |
| 25 | 125 KVA DG Set (06 Nos): Supply, installation and operation of 125 KVA Diesel Generator sets including 3‑phase cabling, proper earthing, changeover panel, distribution panel, switchgear, adequate‑length power cables, required consumables, trained operator support, complete O&M for the event duration, along with safety barricading for each DG set as per standard norms. |
| 26 | Running Charges for 125 KVA DG: Per‑hour running charges to be quoted based on actual running hour and operational requirement of each DG set during the event. (including fual and any other running charges) |
| 27 | VENUE OVERLAYS (Lights & Sound) |
| 28 | PA Sound System suitable for 15,000 audience including speakers, amplifiers, mixers, Wireless microphones, cabling, Wireless headset microphone, installation, operation and dismantling. (As per requirement) |
| 29 | MERCHANDISE |
| 30 | Yoga Mats (Rental): TPE material, non‑slip grip, weight 0.6–1.2 kg, thickness 6 mm. Includes distribution and collection after event. |
| 31 | MERCHANDISE & OTHERS |
| 32 | Water - Cans (20 Litres) with dispenser and table setup at multiple locations around venue. |
| 33 | Paper cup for drinking water |
| 34 | Plastic Chairs. |
| 35 | Greenroom set up |
| 36 | Providing, installation and dismantling of two (02) fully enclosed air‑conditioned Green Rooms of size 16 ft × 16 ft each, including carpeting, proper ventilation, adequate lighting, coffee table with adequet number of sofa,Turkish towel and one attached washroom per green room, complete in all respects as per site requirement. Please Enable Macros to View BoQ information |
