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| 1 | Main Stage - wooden raised Stage (Approx 50ft x 30ft) with 4 feet height, measuring from ground to stage floor. Stage needs to accommodate and bear the weight of 50 persons (5000 Kilograms) Sides need to covered with cotton wall material (Shamiyana) with fire proof coating and decoration.With 25 to 30 name plates of VVIP, with 20-30 copper water bottles of 500ml Entire stage must be carpeted properly with brand new carpet (red)Provision of preparation of D/Barricading around the main stageFan/cooler is required for cooling. |
| 2 | Water Proofing of main stage (Approx 50ft x 30ft) |
| 3 | Separate stage of (8X40 feet) in front of main stage for Yoga performance, raised 2.5feet above ground with stairs with cotton cloth cover side and decoration. Stage can be single or in part as per requirements. |
| 4 | LED back drop on back side of stage covering with 100 % coverage Size 8x50 feet and front side last end of the pavilion a flexy back drop Size 8x50 feet |
| 5 | VVIP waiting room of size 20x20 feet with washrooms. |
| 6 | 2 seater sofa sets for VVIP waiting room with white cotton covers and center tables (sofa table) with AC |
| 7 | Safe house of size 10x15feet in white pagoda with washroom with AC |
| 8 | Single seater sofa set for VVIP in safe house with white cotton covers and center tables (sofa table) with AC |
| 9 | VIP Yoga mats for Main stage, minimum size- 6x2.5 feet, minimum weight 950gm. Minimum thickness-8mm, must be of same colour, must be heavy enough or placed on the stage to withstand strong wind |
| 10 | Podium- shall be of standard height in wooden platform with IDY 2026 Branding and flower decoration. |
| 11 | Lamp lightening arrangements with a lamp of minimum 4feet height |
| 12 | Stairs should be used on both the sides for approaching the stage. Wooden planks mounted on wooden pillars to be used for this purpose. At least 6 steps (8 inch height and 1 feet footing) shall be used. |
| 13 | Entry gate- a 3d entry gate with flex printing and decoration size- 10x15 feet |
| 14 | Water: 250 ml. water cooled bottles of reputed company. |
| 15 | Arrangements of bouquets |
| 16 | Selfie points 8 X 6 feet size (design will be approved by the department) |
| 17 | Digital standee displaying yoga break app and namaste yoga app advertisement |
| 18 | Electronics and electrical |
| 19 | Public Address (PA) system: Best Quality public address system shall be provided to take care of audience of 2000-3000 in the premises. For this, speakers are to be used. At least 5 wired mikes/microphones and 5 wireless microphones and 10 large speakers are to be installed. |
| 20 | DG set:- For additional and reliable source of power supply; 62-125 KVA portable DG set with fuel oil etc as required shall be provided with all accessories, wiring, control, earthing, safety precaution etc. |
| 21 | Outdoor Digital LED (8 x 12 feet approx.) installed at 4ft above ground level with structure. |
| 22 | Arrangement of videography and photography of event on 21 June 2026 with drone shots.Service provider will provide photograph and raw footage within half an hour after completion of event in digital format. And will provide edited video within 3 days. Service provider will also provide 5 photo albums in coffee table book format within 15 days. |
| 23 | General Lighting of Venue |
| 24 | Power supply with cabling from gensets up to LED wall, and other areas required |
| 25 | Camera Raisers |
| 26 | Live streaming of the event on all departmental social media handles with help of require software and hardware. Streaming must be of minimum full HD quality. Internet will be arranged by service provider only. |
| 27 | Pavilion |
| 28 | Cleaning and Carpeting of entire venue for proper siting of participants. Carpet must be new.Service provider must ensure that all pebbles/ stone etc are removed from the ground and the ground is levelled enough to perform yoga without discomfort. Fan/cooler is required for cooling. Area must have separate section for different section with signage. Whole area must be barricaded properly with multiple entry/exit points as per requirements. Approximate coverage 200 X 150 Sq. Ft. (may be changed as per requirement) |
| 29 | Miscellaneous |
| 30 | Light refreshment packets for participants (Fruit Juice, Biscuits, Fruit, chocolate) |
| 31 | Hoardings (10 x8 feet) at the venue |
| 32 | Hoarding (8 x 6 feet) near by venue |
| 33 | Invitation cards with parking stickers and entry pass. |
| 34 | Badges for organizers/ushers/security |
| 35 | Signages (2mtr. x 1mtr.) wherever necessary. |
| 36 | Mobile Toilets with proper water availability |
| 37 | Dustbin (100 ltrs.) |
| 38 | Cleaning Arrangement of the Area after the event. |
| 39 | Medical assistance Booth 8 x 6 feet Please Enable Macros to View BoQ information |
