Sales : +91-777 804 8217
| Sl. No. | Item Description |
| 1 | Providing, designing, fabricating, supplying, installing, maintaining and dismantling thematic Entry Gates made with MS/Iron pipe framework of suitable size and strength, including cutting, welding, bending, jointing, bracing, base plates and proper anchoring for stability, covered with high-quality printed flex (minimum 300–350 GSM or approved equivalent) with approved artwork, logos, branding, welcome messages and graphics using eco-solvent printing, fixed on frame with suitable fastening arrangements such as ropes, clamps, eyelets and cable ties ensuring wrinkle-free finish, including providing aesthetic façade treatment with panels, borders, cut-outs, columns, arches and other decorative elements as per approved theme, and arranging and fixing fresh/artificial floral décor using flowers such as marigold, orchids, roses, lilies etc. at gate top, sides and highlight areas complete with tying materials and finishing, including provision of decorative lighting such as LED strips, focus lights or uplighters if required, complete with transportation of all materials to site, loading, unloading, handling, erection at designated locations as per layout, deployment of skilled manpower for installation, alignment and finishing, maintenance of the structure during event period including rectification and replacement of damaged items, and safe dismantling after completion of event including removal of all materials and clearing of site, all labour, materials, tools & plants, scaffolding, machinery, transportation, loading/unloading, fixing accessories, electrical fittings and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 2 | Providing, designing, fabricating, supplying, installing, maintaining and dismantling a stage platform of required size and height as per site conditions using MS/steel scaffolding structure with suitable load-bearing capacity, including vertical supports, horizontal members, bracing, base plates, levelling arrangements and proper anchoring for complete stability, covered with heavy-duty wooden boards/ply (minimum 18–25 mm thick or approved equivalent) on top to provide uniform and rigid surface, finished with good quality carpet of approved colour, including providing and fixing staircase(s) of adequate width with proper riser and tread, complete with anti-skid covering for safe access to stage, and providing MS/steel railing/handrails on sides and staircase for safety of users, complete with necessary supports, clamps and fixing arrangements, including transportation of all materials to site, loading/unloading, assembling, levelling and alignment as per approved layout and direction, ensuring structural safety during entire event period, maintenance including tightening, adjustments and rectification if required, and safe dismantling after completion of event including removal of all materials and clearing of site, all labour, materials, tools & plants, machinery, scaffolding, transportation, loading/unloading, fixing accessories, safety measures and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 3 | Providing, designing, fabricating, supplying, installing, testing, commissioning, operating, maintaining and dismantling stage backdrop using printed flex and/or LED display system as per approved design, theme and requirement, comprising of MS/steel framework of suitable size, section and strength including cutting, welding, bending, jointing, bracing, base plates and proper anchoring for complete structural stability, covered with high quality printed flex of minimum 300–350 GSM or approved equivalent with approved artwork, event branding, logos, messages and graphics using eco-solvent printing technology, properly stretched and fixed on frame with suitable fastening arrangements such as clamps, eyelets, ropes and ties ensuring wrinkle-free finish, and/or providing high resolution LED wall panels (P2.5/P3 or better) including necessary truss/rigging support structure, video processor, controller, scaler, power supply units, data cables, HDMI/SDI connectivity, content playback system (laptop/media server), complete synchronization and integration of LED panels, including provision of necessary masking, side wings, borders, fascia panels and aesthetic finishing elements as per approved layout, complete with transportation of all materials to site, loading, unloading, handling, erection, alignment and commissioning at stage location, deployment of skilled technical manpower for operation, content management and monitoring during entire event duration, maintenance including rectification/replacement of defective components, ensuring uninterrupted display and proper visual quality, and safe dismantling after completion of the event including removal of all materials and restoration of site, all labour, materials, tools & plants, machinery, scaffolding, truss, transportation, loading/unloading, electrical fittings, wiring, accessories, safety measures and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 4 | Providing, designing, printing, supplying, installing, displaying, maintaining and dismantling of flex printing works including pole buntings, directional/informational signages, hoardings, standees and other branding elements at various locations of the venue and approach areas, using high quality star flex of minimum 300–350 GSM black back or approved equivalent, printed with approved artwork, logos, event branding, messages, layouts and graphics using eco-solvent/solvent printing technology with UV resistant ink for outdoor durability, including fabrication of suitable supporting framework using MS/steel pipes, angles, flats or approved material with required cutting, welding, bending, jointing, bracing and proper anchoring for structural stability, fixing of flex on frames with suitable fastening arrangements such as clamps, eyelets, ropes, cable ties ensuring wrinkle-free and properly tensioned finish, including providing standee structures using MS frame/wooden board/sunboard with proper base support and stability, installation of pole buntings on existing poles or temporary supports with necessary tying arrangements, erection of hoardings and signages of required sizes at designated locations as per approved layout, including transportation of all materials to site, loading, unloading, handling, erection, alignment and finishing, deployment of skilled manpower for installation and on-site adjustments, maintenance of all branding elements during event period including replacement of damaged/soiled flex and rectification work, and safe dismantling after completion of event including removal of all materials, structures and debris and complete site clearance, all labour, materials, tools & plants, machinery, transportation, loading/unloading, fixing accessories, safety measures and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge |
| 5 | Providing, supplying, arranging, placing, maintaining and removing wooden cane sofa seating of premium quality for VIP/guest seating at designated locations of the venue, comprising of sturdy wooden frame with cane/mesh finish of approved design, complete with comfortable cushioning using high-density foam and upholstered with clean and presentable fabric covers of approved colour, including ensuring all sofas are in good condition, properly polished, free from defects and aesthetically matching with the event theme, and providing protective white covers/blankets for handling and placement to maintain cleanliness till final positioning, complete with transportation of sofas from store to site, loading, unloading, shifting, placement as per approved seating layout, alignment and levelling, deployment of manpower for handling and arrangement, cleaning, dusting and upkeep before and during the event to maintain spotless condition throughout the event duration, and removal after completion of the event including shifting, loading, transportation back to store and clearing of site, all labour, materials, tools, transportation, loading/unloading and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 6 | Providing, supplying, arranging, placing, maintaining and removing centre tables of approved design and good quality for front row/VIP seating area, comprising of sturdy frame (wooden/metal) with properly finished top including glass/laminated/wooden surface as approved, complete with smooth edges, proper polishing/lamination and stable base support, including ensuring all tables are clean, scratch-free, levelled and aesthetically matching with the seating arrangement and event theme, complete with transportation of tables from store to site, loading, unloading, shifting and placement at designated locations as per approved layout, alignment and proper spacing with sofas/chairs, deployment of manpower for handling and arrangement, cleaning/wiping of table tops including glass surface before and during the event to maintain neat and presentable condition throughout the event duration, and removal after completion of the event including dismantling (if required), stacking, loading, transportation back to store and clearing of site, all labour, materials, tools, transportation, loading/unloading and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 7 | Providing, supplying, laying, fixing, maintaining and removing carpeting work of approved quality, colour and shade for gallery, stage, pathways and other designated areas of the venue, using good quality carpets of adequate thickness and durability (needle punch/velvet/nylon or approved equivalent), including proper surface preparation, cleaning and levelling of base area, laying of carpet with required underlay/support (if required), cutting to exact sizes, proper alignment and fixing using adhesive, double-sided tape, clamps or suitable methods ensuring firm grip, wrinkle-free finish and safe movement without any undulations or loose edges, including providing necessary jointing, edge finishing, tucking and folding at corners and ends for neat appearance, maintaining the carpet in clean and presentable condition throughout the event duration including brushing, vacuuming, stain removal and replacement of damaged portions if required, complete with transportation of all materials to site, loading, unloading, handling, laying and final finishing as per approved layout and direction, and removal after completion of the event including careful dismantling, rolling, stacking, loading, transportation and complete clearing of site, all labour, materials, tools & plants, adhesives, consumables, transportation, loading/unloading and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 8 | Providing, supplying, laying, fixing, maintaining and removing printed carpet of approved design, colour and theme for food/dining area, using high quality printed carpet/flooring material of adequate thickness and durability (synthetic/nylon/velvet base with digital/offset printed surface or approved equivalent), including development and approval of artwork/design as per event theme, printing with fade-resistant inks, proper surface preparation by cleaning and leveling of base area, laying of carpet with required underlay/support (if required), cutting to required sizes, proper alignment of printed patterns, fixing with adhesive, double-sided tape or suitable method ensuring firm grip, wrinkle-free finish and safe movement without any loose edges, including proper jointing, edge finishing and tucking at corners for neat and aesthetic appearance, maintaining the carpet in clean and presentable condition throughout the event duration including cleaning, stain removal and replacement of damaged portions if required, complete with transportation of all materials to site, loading, unloading, handling, laying and final finishing as per approved layout, and removal after completion of event including dismantling, rolling, stacking, loading, transportation and complete clearing of site, all labour, materials, tools & plants, printing, consumables, transportation, loading/unloading and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 9 | Providing, supplying, installing, maintaining and dismantling cloth masking at various locations of the venue including stage, backstage, gallery sides, barricaded areas, service zones and other designated locations, using good quality fabric of approved colour (white/black/green or as approved) of adequate thickness and opacity to effectively conceal unwanted views, structures and background, including providing suitable supporting framework using MS/steel pipes, angles, truss or existing structures with necessary clamps, supports, ropes and fasteners for proper fixing, ensuring uniform alignment, adequate tensioning and wrinkle-free smooth finish, including cutting, stitching, hemming and edge finishing of fabric panels to required sizes, providing overlaps/joints where necessary for complete coverage, and ensuring proper anchoring and stability against wind or movement, complete with transportation of all materials to site, loading, unloading, handling, erection, alignment and finishing as per approved layout, deployment of skilled manpower for installation and on-site adjustments, maintenance during event period including cleaning, tightening, re-fixing and replacement of damaged/soiled fabric if required, and dismantling after completion of event including removal of fabric, supports and complete clearing of site, all labour, materials, tools & plants, scaffolding, transportation, loading/unloading, fixing accessories and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 10 | Providing, supplying, installing, testing, commissioning, operating, maintaining and dismantling complete professional Public Address (P.A.) sound system for the event, suitable for stage functions, announcements, speeches and cultural performances, comprising of high quality professional audio equipment including amplifiers of suitable capacity, main speakers, monitor speakers, line array/fill speakers as required for uniform sound distribution across the venue, digital/analog audio mixer console, microphones including handheld, collar (lavalier), cordless/wireless and podium microphones, DJ console/media player (if required), audio processors, equalizers and all necessary accessories, complete with all interconnecting cables, connectors, stands, clamps and mounting arrangements, ensuring proper installation, positioning and calibration of equipment for optimum sound clarity, coverage and feedback control, including conducting complete sound testing and rehearsal prior to the event, deployment of qualified sound engineers, technicians and operators for continuous operation, monitoring and adjustment throughout the event duration, ensuring uninterrupted performance and immediate rectification/replacement in case of any fault or malfunction, complete with transportation of all equipment to site, loading, unloading, handling, installation and alignment as per approved layout, provision of required power supply connections, earthing and safety measures, and dismantling after completion of the event including removal of all equipment, cables and accessories and clearing of site, all labour, materials, tools & plants, machinery, transportation, loading/unloading, electrical connections, manpower and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 11 | Providing, supplying, installing, testing, commissioning, operating, maintaining and dismantling complete temporary general lighting and electrical wiring system for the entire event venue including stage, seating areas, pathways, entry/exit points, parking areas, food court and all other designated locations, using suitable lighting fixtures such as LED flood lights, focus lights, decorative lights, façade lights, pole lights and other approved fittings to ensure adequate illumination and aesthetic enhancement, including supply and installation of LT panels, sub-panels, distribution boards with necessary incomer/outgoing MCCBs/MCBs/ELCBs, changeover switches, meters and protective devices, complete with laying and routing of power cables, flexible wires, connectors, joints, PVC conduits, cable trays and supports, proper dressing and insulation of wiring, providing earthing arrangements for all panels and equipment, ensuring safe load distribution and uninterrupted power supply, deployment of qualified electricians, technicians and operators for installation, operation, monitoring and maintenance during entire event period, including regular inspection, fault rectification and replacement of defective components if required, complete with transportation of all materials to site, loading, unloading, handling, erection and commissioning as per approved layout, ensuring compliance with electrical safety standards including proper insulation, protection, barricading and signage wherever required, and dismantling after completion of the event including removal of all lighting fixtures, panels, cables and accessories and complete site clearance, all labour, materials, tools & plants, machinery, transportation, loading/unloading, electrical accessories, consumables and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 12 | Providing, supplying, arranging, placing, maintaining and removing stage dais seating arrangement for seven (07) persons on the main stage, comprising of premium quality VIP chairs/sofas of approved design with sturdy frame (wooden/metal), cushioned seating with high-density foam and upholstered with good quality fabric/leatherette of approved colour, ensuring comfortable and aesthetic seating suitable for dignitaries, including proper finishing, polishing and ensuring all units are clean, defect-free and matching with stage décor and event theme, complete with placement on stage platform as per approved layout including proper spacing, alignment and levelling, and provision of necessary accessories such as armrests, back support and stability arrangements, including transportation of all seating items to site, loading, unloading, shifting and placement, deployment of manpower for handling, arrangement and upkeep, cleaning and dusting before and during the event to maintain neat and presentable condition throughout the event duration, and removal after completion of the event including dismantling (if required), shifting, loading, transportation back to store and complete clearing of site, all labour, materials, tools, transportation, loading/unloading and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 13 | Providing, designing, fabricating, supplying, installing, maintaining and dismantling media riser/platform for media personnel and camera setup at designated location, constructed using MS/steel/wooden framework of suitable size, section and strength including cutting, welding, jointing, bracing, supports and proper anchoring to ensure structural stability and safety, with platform top finished using wooden boards/plywood of adequate thickness covered with carpet/matting of approved quality to provide non-slip and level surface, including provision of required height and stepped arrangement (if required) for clear visibility of stage, complete with necessary safety features such as side railings, edge protection and access steps/staircase with proper support, including alignment and levelling of platform as per approved layout, complete with transportation of all materials to site, loading, unloading, handling, erection and finishing, deployment of skilled manpower for installation and on-site adjustments, maintenance during event period including checking of stability, tightening of joints and rectification if required, and dismantling after completion of the event including removal of all materials and clearing of site, all labour, materials, tools & plants, scaffolding, transportation, loading/unloading, fixing accessories, safety measures and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge |
| 14 | Providing, arranging, supplying and executing professional photography and videography services for the entire event, including coverage of all proceedings such as arrival of dignitaries, stage programme, speeches, felicitation, distribution of appointment letters, audience interaction and other key moments, using high resolution DSLR/mirror less cameras, professional video cameras (HD/4K), lenses, tripods, stabilizers, gimbals, drones (if permitted) and other required equipment, including provision of adequate number of photographers, videographers and technical staff for multi-angle coverage, complete with proper lighting support (if required), audio recording integration and synchronization, live projection feed (if required) and continuous recording during entire event duration, including editing, processing, colour correction, sound mixing and preparation of final deliverables in digital format such as photographs in high resolution and edited event video/highlight film as approved, complete with storage media, data backup and submission of all raw and edited content to department, including transportation of all equipment and manpower to site, loading, unloading, setup and dismantling, ensuring uninterrupted service and immediate replacement of faulty equipment if required, all labour, materials, tools & plants, equipment, software, transportation, loading/unloading and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 15 | Providing, supplying, installing, testing, commissioning, operating, maintaining and dismantling outdoor LED display screen at designated locations outside the venue for live display/relay of event proceedings, comprising of high resolution LED panels (P3/P4 or better suitable for outdoor visibility) of required size and configuration, including complete MS/steel supporting structure/truss system with necessary foundation/base plates, anchoring, bracing and stabilizing arrangements to ensure structural safety against wind load and environmental conditions, complete with video processor, controller, sending/receiving cards, power supply units, data cables, HDMI/SDI connectivity, media server/laptop for content input, and integration with main stage feed commissioning as per approved layout, deployment of skilled technicians/operators for continuous operation, monitoring and content management during entire event duration, including maintenance, for real-time display, including proper weatherproofing of LED panels, cabling and connections, ensuring high brightness, clarity and uninterrupted performance, complete with transportation of all equipment to site, loading, unloading, handling, erection, alignment and troubleshooting and immediate replacement of defective modules/components if required, provision of safe electrical connections, earthing and necessary protection measures, and dismantling after completion of the event including removal of all equipment, structure and accessories and complete clearing of site, all labour, materials, tools & plants, machinery, scaffolding, transportation, loading/unloading, electrical fittings, consumables and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 16 | Providing, arranging, deploying, managing and supervising trained ushers/Guest Relation Executives (GRE’s) for assistance and coordination during the event at various locations including entry/exit gates, registration/help desks, seating areas, stage vicinity, VIP movement areas and other designated points, comprising of well-groomed, disciplined and trained personnel with good communication skills, presentable attire (uniform/dress code as approved) and basic knowledge of event protocol and crowd handling, responsible for guiding guests, checking entry passes/wrist bands, assisting in seating arrangements, coordinating movement of dignitaries and invitees, providing directions and information, and ensuring smooth flow of guests throughout the event, including briefing, orientation and deployment as per approved duty chart, complete with supervision by team leader/supervisor for proper coordination and discipline, including provision of necessary accessories such as ID cards, badges, communication devices (if required) and standby support, ensuring presence of deployed personnel for entire event duration with provision for replacement in case of absenteeism, complete with transportation, boarding/lodging (if required), wages, statutory compliances and all associated costs, all labour, supervision and incidental charges required to execute the work complete in all respects as per the direction of Engineer-in-Charge |
| 17 | Providing, supplying, arranging, installing, operating, maintaining and dismantling ceremonial lighting lamp setup for inauguration/lighting of lamp ceremony on stage, comprising of traditional lamp (brass/metal diya stand) of approved design and size, complete with oil/diya arrangement, wicks, match box/lighter and all required accessories, including decoration of lamp with fresh/artificial flowers, floral base arrangement, backdrop enhancement and aesthetic presentation as per approved theme, and provision of safe lighting arrangements such as concealed LED focus lights/spotlights to highlight the lamp area, including placement of lamp at designated stage location with proper stability, alignment and accessibility for dignitaries, deployment of manpower for preparation, assistance during lamp lighting ceremony and continuous monitoring to ensure safety and proper functioning, including refilling of oil, replacement of wicks and upkeep throughout the event, complete with transportation of all materials to site, loading, unloading, handling, installation and finishing, and dismantling after completion of event including removal of all materials and clearing of site, all labour, materials, tools & plants, transportation, loading/unloading, accessories and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge |
| 18 | Providing, designing, supplying, delivering and arranging mementos of approved design and specifications for felicitation of dignitaries/guests during the event, comprising of high quality mementos made of suitable material such as metal/acrylic/crystal/wooden base with engraved/printed plaque displaying approved text, logos, event details and design, complete with proper finishing, polishing and aesthetic appearance, including development and approval of artwork/content prior to fabrication, and packing of each memento in suitable presentation box with velvet/foam lining for safe handling and premium look, complete with transportation of mementos to site, loading, unloading, handling and arrangement at designated location on stage or distribution area as per approved sequence, deployment of manpower for coordination during felicitation ceremony, ensuring timely availability and proper presentation, and removal of packaging material and waste after distribution, all labour, materials, tools, transportation, loading/unloading, printing/engraving, packaging and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 19 | Providing, designing, printing, supplying and delivering certificates of approved design and specifications for distribution to selected candidates/participants, using high quality paper of adequate GSM (minimum 250–300 GSM or approved equivalent) with fine finish (matte/glossy/textured) and suitable size as approved, including development and approval of artwork comprising of event title, logos, official text, candidate details and other required content, printing through high resolution digital/offset printing process ensuring sharp text, accurate colour reproduction and professional finish, including provision for variable data printing (names, roll numbers, etc.) as per approved data, proper cutting, trimming and finishing of edges, and packing in bundles/sets for safe handling and easy distribution, complete with transportation of certificates to site, loading, unloading and arrangement at designated distribution counters/stage area as per approved plan, deployment of manpower for handling and coordination during distribution if required, and removal of waste/packing material after completion, all labour, materials, printing, tools, transportation, loading/unloading and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 20 | Providing, designing, printing, supplying and delivering food wrist bands for identification and access control to catering area, made of durable and tamper-proof material such as synthetic/Tyvek/plastic or approved equivalent, of suitable size and finish, including development and approval of artwork comprising of event branding, colour coding, text, numbering/barcoding (if required) for different categories of guests, printing through appropriate process ensuring clear visibility and non-fading during event duration, complete with secure locking/adhesive mechanism to prevent reuse or transfer, including packing in bundles for easy handling and distribution, transportation of wrist bands to site, loading, unloading and arrangement at designated distribution counters, deployment of manpower for coordination (if required), and ensuring sufficient quantity and proper quality for entire event duration, all labour, materials, printing, transportation, loading/unloading and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 21 | Providing, designing, supplying, arranging, fixing, maintaining and dismantling real floral décor at various locations including stage, entry gates, staircase railings, food area and other designated zones as per approved theme and layout, using fresh seasonal flowers such as marigold, orchids, roses, lilies, carnations, gerberas and other approved varieties along with green fillers, leaves, foliage and decorative materials, including preparation of floral arrangements such as garlands, bouquets, bunches, panels, hangings, arches, backdrops, table arrangements and railing decorations, complete with necessary base structures, stands, frames, floral foam, hydration system and tying materials to ensure freshness and longevity of flowers during the event, including fixing of floral décor on stage backdrop, podium, gates, railings and other surfaces with proper support and anchoring, ensuring aesthetic presentation, uniformity and neat finish, complete with transportation of flowers and materials to site under proper conditions, loading, unloading, handling and arrangement at designated locations, deployment of skilled florists and manpower for installation, finishing and on-site adjustments, maintenance during event period including watering, replacement of wilted flowers and upkeep to maintain fresh appearance throughout the event duration, and dismantling after completion of the event including removal of all floral materials, supports and disposal/clearing of site, all labour, materials, tools & plants, transportation, loading/unloading, consumables and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 22 | Providing, designing, printing, supplying, fabricating, installing, maintaining and dismantling sunboard cut-outs of approved size, shape and design for event branding, display and directional purposes, using high quality sunboard of adequate thickness (minimum 3mm/5mm or approved equivalent) printed with approved artwork, logos, graphics, messages and layouts using high resolution digital printing with UV resistant inks, including precision cutting into required shapes (rectangular/custom die-cut forms), edge finishing and mounting on suitable backing/support system such as MS frame, wooden supports or standee base for stability, complete with provision of required stands/frames for free standing display or fixing on walls/structures using adhesives, screws, clamps or suitable fastening arrangements, ensuring proper alignment, rigidity and aesthetic finish, including transportation of all materials to site, loading, unloading, handling, installation at designated locations as per approved layout, deployment of manpower for placement, alignment and on-site adjustments, maintenance during event period including cleaning and replacement of damaged pieces if required, and dismantling after completion of event including removal of all materials and clearing of site, all labour, materials, tools & plants, printing, fabrication, transportation, loading/unloading, fixing accessories and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 23 | Providing, designing, supplying, placing, installing, maintaining and dismantling stage podium of approved design and specifications for use during speeches and presentations, comprising of sturdy structure made of wood/metal/acrylic or approved material with proper base support ensuring stability, finished with high quality laminate/paint/polish and front panel for display of event branding/logo as approved, including provision of inclined top surface for keeping documents, integrated provision for microphone mounting, cable management and adequate space for audio connections, complete with aesthetic finishing matching with stage décor and event theme, ensuring smooth edges, proper height and comfortable usage for speakers, including transportation of podium to site, loading, unloading, handling and placement at designated stage location as per approved layout, alignment and leveling, deployment of manpower for handling, cleaning and upkeep before and during the event, maintenance to ensure proper condition throughout the event duration, and removal after completion of event including shifting, loading, transportation back to store and clearing of site, all labour, materials, tools, transportation, loading/unloading, fixing accessories and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 24 | Providing, designing, printing, supplying and delivering invitation cards of approved design and specifications for the event, using high quality art card/paper of adequate GSM (minimum 250–350 GSM or approved equivalent) with fine finish (matte/glossy/textured) and suitable size as approved, including development and approval of artwork comprising of event details, logos, dignitary names, schedule and other required content, printing through high resolution digital/offset printing process ensuring sharp text, accurate colour reproduction and professional finish, including provision of special finishes such as lamination, embossing, foil stamping or UV coating if required, complete with cutting, creasing, folding and finishing of edges, and supply of matching envelopes of suitable quality with printing of address/monogram if required, including packing in bundles/sets for safe handling, transportation of invitation cards to site/office, loading, unloading and delivery as per requirement, all labour, materials, printing, tools, transportation, loading/unloading and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 25 | Providing, arranging, supplying, installing, maintaining and dismantling fully furnished safe-house/VIP lounge facility at designated location within the venue for use by dignitaries and senior officials , comprising of complete interior setup including provision of good quality furniture such as sofas, lounge chairs, centre tables, side tables and other required items of approved design and finish, laying of carpet of approved quality and colour for flooring, installation of adequate air-conditioning arrangement using tower ACs/split ACs of suitable capacity to ensure comfortable indoor conditions, including provision of electrical connections, wiring and lighting fixtures as required, and arrangement of refreshments such as packaged drinking water, tea/coffee, snacks and other approved items with proper serving setup, including provision of necessary accessories such as dustbins, tissue holders, serving trays and related items, ensuring clean, hygienic and presentable environment throughout the event duration, complete with transportation of all materials and equipment to site, loading, unloading, handling, installation and placement as per approved layout, deployment of manpower for housekeeping, service and maintenance including cleaning, replenishment of refreshments and upkeep during the event, and dismantling after completion of event including removal of all materials, furniture and equipment and complete clearing of site, all labour, materials, tools & plants, transportation, loading/unloading, electrical accessories, consumables and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 26 | Providing, supplying, installing, testing, commissioning, operating, maintaining and dismantling tower air conditioners of suitable capacity (approx. 2.0–3.0 TR or as required) at designated locations within the venue to ensure adequate cooling, comprising of high performance tower AC units with all standard accessories, including provision of stabilizers (if required), power cables, control wiring, drain piping and necessary electrical connections, complete with proper positioning, leveling and fixing for efficient air circulation, including testing and commissioning prior to the event to ensure desired cooling performance, deployment of trained technicians/operators for operation, monitoring and temperature control during entire event duration, ensuring uninterrupted functioning and immediate rectification/replacement in case of any fault, complete with transportation of units to site, loading, unloading, handling, installation and removal, provision of required power supply arrangements, earthing and safety measures, and dismantling after completion of the event including removal of all units, accessories and clearing of site, all labour, materials, tools & plants, machinery, transportation, loading/unloading, electrical fittings, consumables and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge |
| 27 | Providing, supplying, installing, testing, commissioning, operating, maintaining and dismantling mist fans of approved make and suitable capacity at designated locations within the venue for cooling and comfort of attendees, comprising of high speed pedestal/tower type mist fans with integrated water misting system, including provision of water tank/connection, high pressure pump, nozzles and piping arrangement for fine mist generation, complete with necessary electrical connections, power cables, control switches and stabilizers (if required), ensuring proper positioning, alignment and uniform distribution of mist without causing inconvenience, including testing and commissioning prior to the event to ensure efficient performance, deployment of trained technicians/operators for operation, monitoring and maintenance during entire event duration, ensuring uninterrupted functioning and immediate rectification/replacement in case of any fault, including regular refilling of water, cleaning of nozzles and upkeep, complete with transportation of all equipment to site, loading, unloading, handling, installation and removal, provision of required power supply arrangements, earthing and safety measures, and dismantling after completion of the event including removal of all equipment and accessories and clearing of site, all labour, materials, tools & plants, machinery, transportation, loading/unloading, electrical fittings, consumables and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 28 | Providing, arranging, supplying and serving high quality catering services for VVIP guests at designated dining area within the venue, comprising of preparation and service of multi-course vegetarian/non-vegetarian menu (as approved) including snacks, main course, desserts, beverages (tea/coffee/soft drinks/mineral water) and other items of superior quality, prepared in hygienic conditions using fresh ingredients and served hot, including provision of buffet setup/table service as required with properly laid counters, chafing dishes, serving equipment, crockery, cutlery, glassware and linen of premium quality, complete with arrangement of service staff including trained stewards, supervisors and support staff in proper uniform for efficient and courteous service, ensuring cleanliness, hygiene and timely replenishment of food items throughout service duration, including provision of packaged drinking water, disposal arrangements and waste management, complete with transportation of food, materials and manpower to site, loading, unloading, setup and dismantling of catering area, maintenance during event including cleaning of tables and service area, and clearing after completion of service, all labour, materials, cooking, fuel, utensils, transportation, loading/unloading, service equipment and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge |
| 29 | Providing, arranging, supplying and serving catering services for general guests/participants at designated dining/food court area within the venue, comprising of preparation and service of approved vegetarian/non-vegetarian menu including snacks, main course, desserts and beverages (tea/coffee/soft drinks/packaged drinking water) of good quality, prepared under hygienic conditions using fresh ingredients and served in a timely and organized manner, including provision of buffet counters/self-service arrangement with properly laid serving stations, chafing dishes, food warmers, serving utensils and necessary equipment, along with supply of disposable/eco-friendly plates, bowls, glasses, spoons, napkins and other consumables of approved quality, complete with arrangement of adequate service staff including stewards, helpers and supervisors in proper uniform for smooth operation, crowd management and timely replenishment of food items, ensuring cleanliness and hygiene of entire food service area throughout the event duration, including collection and disposal of used plates and waste at designated locations, complete with transportation of food, materials and manpower to site, loading, unloading, setup and dismantling of catering arrangements, maintenance during service including cleaning of dining area and counters, and final clearing after completion, all labour, materials, cooking, fuel, utensils, disposables, transportation, loading/unloading, service equipment and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 30 | Providing, arranging, supplying and serving food for staff, support personnel, security and other deployed manpower at designated service area within the venue, comprising of preparation and supply of simple, hygienic and wholesome meals including snacks/main course (vegetarian/non-vegetarian as approved), along with beverages such as tea/coffee and packaged drinking water, prepared using good quality ingredients under hygienic conditions and served fresh at appropriate temperature, including provision of serving arrangements with necessary utensils, containers, food warmers (if required) and distribution counters, along with supply of disposable/eco-friendly plates, bowls, glasses, spoons and napkins of approved quality, complete with arrangement of manpower for distribution, supervision and coordination to ensure timely and smooth service, including maintenance of cleanliness and hygiene at food distribution area, collection and disposal of used disposables and waste at designated locations, complete with transportation of food, materials and manpower to site, loading, unloading, setup and dismantling of arrangements, and final clearing after completion, all labour, materials, cooking, fuel, utensils, disposables, transportation, loading/unloading and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge |
| 31 | Providing, supplying, arranging, installing, maintaining and dismantling complete water arrangement for functional areas of the event including stage, seating areas, food court, service zones and other designated locations, comprising of supply of safe and potable drinking water through water tankers/RO water cans/dispensers as approved, including provision of adequate number of water dispensers/coolers, storage tanks, water drums and distribution points, along with necessary piping, hoses, taps, connections and stands for proper distribution, including supply of packaged drinking water bottles (if required) for designated areas, ensuring continuous availability of water throughout the event duration, maintaining hygiene and cleanliness at all water points, including regular refilling, monitoring and upkeep, deployment of manpower for operation, supervision and maintenance, complete with transportation of all materials and water to site, loading, unloading, handling, installation and removal, provision of necessary accessories such as glasses/cups (disposable/steel as approved), waste collection and disposal arrangements, and dismantling after completion of the event including removal of all equipment and complete clearing of site, all labour, materials, tools & plants, transportation, loading/unloading, consumables and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 32 | Providing, supplying, installing, maintaining and dismantling portable washbasin units of approved design and capacity at designated locations within the venue for hand washing and hygiene purposes, comprising of self-contained units with water storage tank, waste water collection tank, tap/faucet arrangement (manual/foot operated), proper drainage system and sturdy frame/body made of durable material, including provision of continuous water supply through refilling arrangement and proper disposal of waste water, complete with supply of liquid soap/hand wash, tissue papers/hand dryers and other hygiene accessories, ensuring cleanliness, proper functioning and adequate availability throughout the event duration, including regular cleaning, refilling of water and consumables, deployment of manpower for operation and maintenance, complete with transportation of all units and materials to site, loading, unloading, handling, placement and installation as per approved layout, and dismantling after completion of the event including removal of all units, disposal of waste water and clearing of site, all labour, materials, tools & plants, transportation, loading/unloading, consumables and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 33 | providing, designing, supplying, fabricating, installing, maintaining and dismantling colourful flags for decoration and branding at various locations including approach roads, entry/exit points, pathways and other designated areas of the venue, using good quality fabric of approved colour combinations, size and pattern, printed/stitched with event branding, logos or designs as approved, including stitching, hemming and edge finishing for durability and neat appearance, complete with provision of suitable supporting system such as MS/steel poles, existing poles or mounting brackets, including necessary clamps, ties, ropes and fasteners for proper fixing, ensuring uniform alignment, adequate height, stability and aesthetic presentation, including transportation of all materials to site, loading, unloading, handling and installation at designated locations as per approved layout, deployment of manpower for placement, alignment and on-site adjustments, maintenance during event period including tightening, cleaning and replacement of damaged flags if required, and dismantling after completion of event including removal of all flags, supports and clearing of site, all labour, materials, tools & plants, fabrication, transportation, loading/unloading, fixing accessories and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge |
| 34 | Providing, supplying, installing, testing, commissioning, operating, maintaining and dismantling diesel generator set of suitable capacity (as required based on connected load) for uninterrupted power supply during the event, complete with acoustic enclosure, control panel, AMF panel (if required), and all standard accessories, including provision of adequate quantity of diesel fuel for continuous operation for 8 hours, complete with necessary cabling, connectors, changeover arrangements and integration with main electrical system, ensuring proper load distribution and backup for all critical systems such as lighting, sound, LED screens and air-conditioning, including transportation of generator set to site, loading, unloading, placement at designated safe location with proper levelling, vibration isolation and earthing arrangement, deployment of trained operator/technician for continuous operation, monitoring, refuelling and maintenance during entire event duration, ensuring uninterrupted performance and immediate rectification in case of any fault, including provision of fire safety measures, exhaust management and compliance with safety norms, and dismantling after completion of the event including removal of generator, cables and accessories and complete clearing of site, all labour, materials, tools & plants, machinery, fuel, transportation, loading/unloading, electrical fittings and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 35 | Providing, supplying, installing, maintaining and dismantling portable toilet units of approved design and capacity at designated locations within the venue for use by guests, staff and participants, comprising of self-contained units made of durable material with proper ventilation, door with locking arrangement, toilet seat (Indian/Western type as approved), flushing system, water storage tank, waste holding tank and necessary plumbing connections, including provision of continuous water supply through refilling arrangement and safe disposal of waste through suction/cleaning mechanism, complete with supply of consumables such as toilet paper, liquid soap/hand wash, disinfectants, naphthalene balls and other hygiene materials, ensuring cleanliness, hygiene and proper functioning throughout the event duration, including deployment of housekeeping staff for regular cleaning, sanitation, refilling of water and consumables, and upkeep of units, complete with transportation of all units and materials to site, loading, unloading, handling, placement and installation as per approved layout, and dismantling after completion of the event including removal of units, disposal of waste in approved manner and complete clearing of site, all labour, materials, tools & plants, transportation, loading/unloading, consumables and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 36 | Providing, supplying, installing, maintaining and dismantling queue management system (Q-Manager) at designated locations including entry/exit gates, registration counters, food area and other crowd handling zones, comprising of stainless steel/MS posts of approved height with heavy base for stability, fitted with retractable belt/webbing of adequate length and width in approved colour, complete with locking mechanism for easy extension and retraction, including arrangement of posts in required configuration to form organized queues, barricaded pathways and access control lanes as per approved layout, ensuring proper alignment, spacing and safe movement of visitors, complete with transportation of all materials to site, loading, unloading, handling, placement and installation, deployment of manpower for arrangement, shifting and on-site adjustments, maintenance during event period including repositioning, tightening and replacement of damaged units if required, and dismantling after completion of the event including removal of all posts, belts and accessories and clearing of site, all labour, materials, tools & plants, transportation, loading/unloading and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge |
| 37 | Providing, supplying, installing, maintaining and dismantling Mojo barricading system at designated locations including stage front, VIP zones, entry/exit passages, media areas and other crowd control points, comprising of interlocking modular barricades made of MS/steel of approved size and strength with proper powder coated/painted finish, complete with hook-and-slot/locking arrangement for firm interconnection, including necessary base support for stability and resistance against crowd pressure, ensuring proper alignment, continuity and safe demarcation of restricted areas, complete with transportation of barricading units to site, loading, unloading, handling, placement and installation as per approved layout, deployment of manpower for alignment, shifting and on-site adjustments, maintenance during event period including checking of stability, tightening and replacement of damaged units if required, and dismantling after completion of the event including removal of all barricades and accessories and clearing of site, all labour, materials, tools & plants, transportation, loading/unloading and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 38 | Providing, arranging, deploying, managing and supervising male housekeeping staff for cleaning and maintenance of the entire event venue including stage area, seating zones, pathways, entry/exit gates, food court, washrooms and other designated locations, comprising of trained and disciplined personnel equipped with necessary cleaning tools and materials such as brooms, mops, buckets, wipers, dustbins, garbage bags, disinfectants and other consumables, responsible for continuous cleaning, sweeping, mopping, collection and disposal of waste, maintenance of hygiene and sanitation throughout the event duration, including pre-event cleaning, on-event upkeep and post-event cleaning, ensuring timely removal of garbage and proper disposal at designated locations, complete with deployment as per approved duty roster, provision of uniform (if required) and supervision by team leader for effective coordination, including replacement of manpower in case of absenteeism, all labour, materials, tools & plants, consumables, supervision and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge |
| 39 | Providing, arranging, deploying, managing and supervising female housekeeping staff for cleaning and maintenance of the entire event venue including stage area, seating zones, pathways, entry/exit gates, food court, washrooms (especially ladies’ facilities) and other designated locations, comprising of trained and disciplined personnel equipped with necessary cleaning tools and materials such as brooms, mops, buckets, wipers, dustbins, garbage bags, disinfectants and other consumables, responsible for continuous cleaning, sweeping, mopping, collection and disposal of waste, maintenance of hygiene and sanitation throughout the event duration, including pre-event cleaning, on-event upkeep and post-event cleaning, ensuring timely removal of garbage and proper disposal at designated locations, with special attention to cleanliness and upkeep of ladies’ washrooms and related areas, complete with deployment as per approved duty roster, provision of uniform (if required) and supervision by team leader for effective coordination, including replacement of manpower in case of absenteeism, all labour, materials, tools & plants, consumables, supervision and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 40 | Providing, arranging and engaging professional female anchor/emcee for conducting and hosting the event, comprising of experienced and well-spoken anchor with good communication skills (Hindi/English as required), presentable personality and prior experience in handling government/official functions, responsible for stage coordination, announcement of program schedule, introduction of dignitaries, conducting ceremonies such as lamp lighting, felicitation and distribution functions, maintaining flow of event as per approved script and timeline, and ensuring smooth coordination with organizing team, sound and technical crew, including preparation and approval of script/content in consultation with department, rehearsal prior to the event, and delivery during entire event duration with proper dress code as approved, complete with provision for backup/standby if required, transportation, professional fees, and all associated charges, ensuring punctuality, discipline and seamless conduct of program, all labour, services and incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge. |
| 41 | GST @ 18% = Please Enable Macros to View BoQ information |
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