Tender For Pandal, Tent, Stage Arrangement, Pa System Including Video Recording & Photography Etc. Work For 6Th Convocation Ceremony & Annual Day Celebration (28Th -29Th March 2026)
Tender Value
65 Lakhs
Estimated cost
Bid Submission
09 Mar 2026
0 days left
EMD
1.30 Lakhs
Bank guarantee accepted
Document Fee
3000
Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
Sikar → Rajasthan
EMD Exemption
Not Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Tender for Pandal, Tent, Stage Arrangement, Pa System Including Video Recording & Photography Etc. Work For 6Th Convocation Ceremony & Annual Day Celebration (28Th -29Th March 2026)
BOQ
| Sl. No. | Item Description |
| 1 | Item Name |
| 2 | VIP Food Menu• Desert – Rabdi Kulfi, Amul Butterscoth Icream• Starter – Harabara kabab, Tomato Soup, Paneer Cutlet, Custard Fruit chat.• Sweets – Rashmalai, Kesar Kaju Barfi, Gulab Jamun.• Roti (3 Types) – Tawa Roti, Tandoori Roti, Misii Roti.• Dal Makhani• Panner lababdar.• Malai Kofta.• Keer Sangari.• Mutter Mushroom.• Veg Raita.• Rajasthani Menu = Masala Bati, Sadha Bati, Dal, Kesar Chruma, Simple Churma, Besan Churma. |
| 3 | Food Packet Menu• 6 Puri, Sukhi Sabji Seasonal, Daal, Raita, 1pcs Gulabjamun, Salad, Achar, Rice. |
| 4 | Multi Colour Printed Cloth Flag With Pole -10' (L) x 3’ (W) |
| 5 | Thematic Entry Gate with IRON Structure - 30 ft Width = 1020 Sq Ft |
| 6 | Green Net Wall Masking - 8 Ft Height |
| 7 | Flex Printing & Pasting On Iron Frame- Black Back Media- as per approved design from the University |
| 8 | Main CONVOCATION CEREMONY AREA- HANGER AREA SETUP |
| 9 | Aluminium hanger- 80’x 300’ |
| 10 | White Gloth Ceiling Inside Hanger |
| 11 | Wooden Platform- with Double board inside Hanger- 4\\" High |
| 12 | Air Conditioning- Inside Main Hanger |
| 13 | Glass Door Setup for Hangers |
| 14 | Wooden ramp for Entries of Hanger |
| 15 | CARPET-RED - On Main Stage & \\"D\\" AREA |
| 16 | CARPETING - GREEN for Student SEATING AREA |
| 17 | General Light - Inside Hanger |
| 18 | Main Stage- 48'x32'x5'(Height)- with Railing- 2 steps |
| 19 | Stairs on both side of stage |
| 20 | LED Screen on Main Stage- 48’x10’- with necessary cables, connectors, accessories etc. |
| 21 | Watchout Server with Operator |
| 22 | Switcher for LED Screen |
| 23 | Laptops for LED Screen |
| 24 | Riser for LED Screen- 48’x4’x4’(H) |
| 25 | Scaffolding for LED Screen- 48’x10’- firm support |
| 26 | Sound System for Main Hanger - 12 Pairs of Line array on 6 T Truss Stand equally distributed in a 24Q00 Sq Feet area, 2 Pairs of Bass speaker, 4 Stage Monitor, Digital mixer, Amplifiers, DI Boxes, Venue/Sound Craft of equivalent 32 Input and 16 Aux out Digital Mike Mixer with Perfect operator, Sound Boosters, Media Box, 2 Sound Engineers) |
| 27 | Podium Mike- Goose Neck |
| 28 | Cordless Mike |
| 29 | Tech Rider of Artist- |
| 30 | Light with Truss - 24 Sharpee Lights , 48 LED RGB Lights , 24 Warm LED , 2 Haze Machine , Flicker Lights , 4 Blinders , AVOLITE Board , Splitters , Dimmers and a Professional Lights Designer along with Lights Engineers) |
| 31 | RAMP WITH RAILING FOR VIP ENTRY |
| 32 | Podium with 3 sided branding |
| 33 | Head Table setup- for 10 persons |
| 34 | Chairs for Head Table |
| 35 | Name Plates- for Head Table |
| 36 | Light Lamp with necessary material, Trays etc. |
| 37 | Tables- 6’x2’ with cloth & frill - backstage |
| 38 | Flower Decoration on Main Stage- Front side |
| 39 | Flower Decoration on Head Table |
| 40 | Flower Decoration with Garland on Railings - Main Stage |
| 41 | Flower Decoration - VIP Entry Gate |
| 42 | Safe House Setup For VVlPs- 400 sq ft each with Sofa Sets, Centre Tables, Apparel Stand, Tall Mirror, Chairs, and other necessary accessories, carpet, Light, Tower A.C, Chemical Toilets, Wash Basins, Curtain etc. |
| 43 | \\"D\\" Area Setup |
| 44 | Sofa Sets- 2 seater - In front of Main Stage for reserved, Faculty, VIP sitting |
| 45 | Centre Table- Glass Top |
| 46 | Q- Manager for Access Control in VIP sitting area |
| 47 | Chemical Toilets for Students, Faculty, Families etc. |
| 48 | Air Conditioner Toilets for VVIP |
| 49 | Indicator boards for Degree Distribution, Reserved sitting etc. |
| 50 | Covering for Chemical Toilets |
| 51 | Cloth masking for Toilet Area |
| 52 | LED Screen for Student Sitting Area- 12 * 8 - 4 Nos.- with necessary cables, connectors, accessories etc. |
| 53 | Risers for LED Screens- 12’x4’x4’(H)- with cloth masking & carpet |
| 54 | Banquet Chairs with white covers- for students |
| 55 | Pla Cards for Sitting Arrangements VIP, Reserved, Media, Parents etc. |
| 56 | Food Court Area |
| 57 | Tower A.C.- 3.5 Tone each |
| 58 | VIP Food as per Menu- Lunch only(Annexure v) |
| 59 | Food Packet as per Menu (Annexure v) |
| 60 | Wooden Tables- 6'x2'- for food counters etc. |
| 61 | Food Festival Zone |
| 62 | Stall (10 'x 10' ) with 1 Table , 2 Chairs , 2 Power Point |
| 63 | Canopy- 20' x 20’ with Green Carpeting |
| 64 | Green Net Wall Masking - 8 Ft Height |
| 65 | Standing Table |
| 66 | Student Sitting Area - Benches |
| 67 | Exhibition Zone ( Book, Handicraft, Colleges etc.) |
| 68 | Stall (10 'x 10' ) with 1 Table , 2 Chairs , 2 Power Point |
| 69 | Pipe Pandal ( 20' x 20' ) with Green |
| 70 | Green Carpeting in Public Area |
| 71 | OTHER SETUP |
| 72 | KITCHEN Area SETUP |
| 73 | Canopy Covering For Water Counter |
| 74 | Cloth Masking |
| 75 | Water Station Counter |
| 76 | GENSET-125 KVA- with Diesel, Cables- for 10 hours run per day |
| 77 | GENSET-62.5 KVA- with Diesel, Cables- for 10 hours run per day |
| 78 | Changeover |
| 79 | Earthing for Gensets, Hangers, LED Screen etc. |
| 80 | Fire Extinguishers |
| 81 | Fire Marshal- for 8 Hours Duty only per day |
| 82 | SELFIE BOOTH |
| 83 | HOUSEKEEPING- |
| 84 | Potted PLANTS |
| 85 | BADGES with LANYARDS & Dupattas |
| 86 | Registration Counters |
| 87 | CRANE CHARGES for Hanger Installation & dismantling |
| 88 | Printing of Invitation Card with Envelope - A5 size both sides, 250 GSM Multi Colour, min. 2 leaves |
| 89 | Telecasting / Webcasting setup with internet connectivity on You tube, Facebook & University Website (Backup for internet will also be provided by Bidder) |
| 90 | Preparing Documentary to be displayed on Convocation Day (including basic introduction of University, Video for Inauguration of Several buildings) |
| 91 | Still Photographer (photos to be provided in Hard Disk) |
| 92 | Videographer (Recording to be Provided in hard disk) |
| 93 | Drone Camera (Recording to be provided in Hard Disk) Please Enable Macros to View BoQ information |
AI Tender Summary
Tender Timeline
Mar 02, 2026
11:30 IST
Tender Published
Tender notice published.
CompletedMar 09, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
CompletedMar 10, 2026
Bid Opening Date
Technical bids will be opened and evaluated.
CompletedTender Documents
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