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| 1 | SCH \"A\" PART- I [SUPPLY OF MATERIALS] |
| 2 | Supply, transportation up to designated stacking locations and stacking of hard stone boulders, of size 150mm complete all as directed |
| 3 | Supply, transportation up to designated stacking locations and stacking of graded stone aggregate 63 mm size complete all as directed. |
| 4 | Supply, transportation up to designated stacking locations and stacking of graded stone aggregate 40 mm size complete all as directed. |
| 5 | Supply, transportation up to designated stacking locations and stacking of graded stone aggregate 20 mm size complete all as directed. |
| 6 | Supply, transportation up to designated stacking locations and stacking of coarse sand / crusher dust for blinding/cushioning complete all as directed |
| 7 | Supply only 400 micron thick HDPE sheet, waterproof, wrinkle-free, and free from punctures or damage complete as specified and directed. |
| 8 | NOTES TO ITEM NO 01:-(1) Scope and Supply(i) The Contractor shall supply, transport, and stack aggregates and hard stone boulders only at designated initial stacking locations as directed.(ii) Materials shall be hard, durable, clean, free from dust, clay, organic matter, or other deleterious substances and shall generally conform to IS: 383.(iii) Sources of materials shall be as specified in the tender and subject to approval of the Engineer-in-Charge (EIC).(iv) The quoted rate includes the cost of materials, loading, transportation, unloading, and stacking at designated locations. contd.... |
| 9 | NOTES TO ITEM NO 01 (Contd...):-(2) Use of Departmental Stock(i) The Department already holds certain RRS materials. These materials must be utilized first for the execution of RRS exercises.(ii) Procurement of materials from outside sources shall be resorted to only after exhausting available departmental stock and as directed by the EIC or Air Force Authorities.(3) Stacking and Measurement(i) Materials shall be stacked separately item-wise on firm, level ground at locations directed.(ii) Stacks shall be regular in shape to facilitate accurate measurement.(iii) Measurements shall be jointly recorded before the materials are taken into use.(iv) The quoted rate shall be deemed for loose stacked aggregates inclusive of all voids; no deduction shall be made for voids.(v) Any subsequent shifting, re-handling, or movement of materials from stacks to work areas shall be carried out under Schedule-A (Part-II) / Schedule-B and shall not be payable under this item.(4) Material Accounting and Reporting(i) The Contractor shall maintain a proper item-wise material ledger indicating:=> Opening balance of departmental stock=> Quantities received from outside sources=> Quantities issued/consumed during each RRS exercise=> Balance remaining in hand(ii) The ledger shall be updated on a daily basis and jointly verified by the Air Force representative.(iii) Each Running Account Receipt (RAR) shall be accompanied by a detailed material statement, showing:=> Quantities used from departmental stock=> Quantities procured externally=> Balance remaining(iv) Payments shall be regulated based on the jointly verified material statements. contd.... |
| 10 | NOTES TO ITEM NO 01 (Contd...):-(5) Supply Schedule(i) At least 30% of the estimated total quantity under this item shall be supplied and stacked before the first RRS exercise.(ii) The balance quantity shall be supplied progressively as directed by the EIC/Air Force Authorities.(6) Penalties for Non-Supply(i) The Contractor shall ensure that all required quantities of materials are available and stacked at the site before the notified date and time of the RRS exercise.(ii) If the Contractor fails to supply any required quantity, the following penalties shall apply:(iii) 25% of the value of the short-supplied quantity for that RRS exercise.(iv) The Department may procure materials from an alternate source at the Contractor’s risk and cost, and all such costs shall be recoverable from Contractor’s dues, Performance Security, or any other payable amount.(v) The decision of the GE regarding assessment of short supply, penalties, and recovery of costs shall be final and binding.(7) Special Instructions(i) Measurements, stacking, and accounting must always be jointly verified with the JE.(ii) All materials must be handled carefully to avoid damage, loss, or contamination.(iii) Any additional handling, shifting, or use of materials beyond what is defined under this item shall be accounted in Schedule-A Part-II |
| 11 | SCH \"A\" PART- II [T&P SERVICES] |
| 12 | Provision of 01 (One) contractor-owned or hired hydraulic excavators (bucket capacity ≥ 0.9 cum), complete with operator, helper where required, fuel, lubricants, and routine maintenance, brought to site in advance and kept on standby, not engaged in active digging, complete as directed. |
| 13 | Providing and deploying 01 (One) contractor-owned or hired hydraulic excavators (bucket capacity ≥ 0.9 cum), complete with operator, helper where required, fuel, lubricants, and maintenance, actively working at site during RRS exercise, complete as directed. |
| 14 | Provision of 01 (One) contractor-owned or hired tipper trucks, each with carrying capacity not less than 10 tonnes, complete with driver, helper, fuel, lubricants, and routine maintenance, brought to site in advance and kept on standby, not engaged in active material transport, complete as directed. |
| 15 | Providing and deploying 01 (One) contractor-owned or hired tipper trucks, each with carrying capacity not less than 10 tonnes, complete with driver, helper, fuel, lubricants, and routine maintenance, actively engaged in material transport at site during RRS exercise, complete as directed. |
| 16 | Provision of 01 (one) contractor-owned or hired front-end loader, with minimum load carrying capacity of 2.5 tonnes, complete with operator, helper where required, fuel, lubricants, and routine maintenance, brought to site in advance and kept on standby, not engaged in active material handling, complete as directed. |
| 17 | Providing and deploying 01 (one) contractor-owned or hired front-end loader, with minimum load carrying capacity of 2.5 tonnes, complete with operator, helper where required, fuel, lubricants, and maintenance, actively working at site during RRS exercise, complete as directed. |
| 18 | Provision of 01 (one) contractor-owned or hired vibratory road roller, with operating weight 8–10 tonnes, complete with operator, fuel, lubricants, and routine maintenance, brought to site in advance and kept on standby, not engaged in active compaction, complete as directed. |
| 19 | Providing and deploying 01 (one) contractor-owned or hired vibratory road roller, with operating weight 8–10 tonnes, complete with operator, fuel, lubricants, and maintenance, actively working at site during RRS exercise, complete as directed. |
| 20 | Provision of 01 (one) contractor-owned or hired crane/hydra, with lifting capacity 5–6 tonnes, complete with operator, helper where required, fuel, lubricants, and routine maintenance, brought to site in advance and kept on standby, not engaged in active lifting, complete as directed. |
| 21 | Providing and deploying 01 (one) contractor-owned or hired crane/hydra, with lifting capacity 5–6 tonnes, complete with operator, helper where required, fuel, lubricants, and maintenance, actively working at site during RRS exercise, complete as directed. |
| 22 | Provision of 02 (Two) contractor-owned or hired water bowser, with minimum capacity of 5,000 litres and fitted with a pressure pump, complete with driver, helper, fuel, lubricants, and routine maintenance, brought to site in advance and kept on standby, not engaged in active operation, complete as directed. |
| 23 | Providing and deploying 02 (Two) contractor-owned or hired water bowser, with minimum capacity of 5,000 litres and fitted with a pressure pump, complete with driver, helper, fuel, lubricants, and maintenance, actively working at site during RRS exercise, complete as directed. |
| 24 | Provision of 01 (one) contractor-owned or hired 5 KVA trailer-mounted generator, complete with minimum 2 × 400W pole/flood lights suitable for night work, fuel, operator, and routine maintenance, brought to site in advance and kept on standby, not supplying power to equipment or lights, complete as directed. |
| 25 | Providing and deploying 01 (one) contractor-owned or hired 5 KVA trailer-mounted generator, complete with minimum 2 × 400W pole/flood lights suitable for night work, fuel, operator, and maintenance, actively supplying power at site during RRS exercise, complete as directed. |
| 26 | Provision of 01 (one) contractor-owned or hired slush pump of minimum 1.5 HP capacity and minimum 20,000 L/hr discharge, suitable for pumping slush, muddy water, or sludge with suspended solids, diesel- or electrically operated, complete with suction/discharge hoses, strainer, fittings, operator (if required), and routine maintenance. Pump shall be brought to site in advance and kept on standby, not engaged in active pumping. Diesel-operated pump rate includes fuel; electrically operated pump shall use power from 5 kVA DG (Schedule ‘A’ Part-II), including all wiring and connections, complete as directed. |
| 27 | Providing and deploying 01 (one) contractor-owned or hired slush pump of minimum 1.5 HP capacity and 20,000 L/hr discharge, suitable for pumping slush, muddy water, or sludge with suspended solids, diesel- or electrically operated, complete with suction/discharge hoses, strainer, fittings, operator (if required), and routine maintenance. Pump shall be actively engaged for dewatering pits, trenches, and work areas during the RRS exercise. Diesel-operated pump rate includes fuel; electrically operated pump shall use power from 5 kVA DG (Schedule ‘A’ Part-II), including all wiring and connections, complete as directed. |
| 28 | Provision of 01 (one) contractor-owned or hired electrically operated hand-held concrete cutter / road cutter (diamond blade type), suitable for cutting concrete, stone and pavement materials and for trimming irregular edges of pits/craters to required profile and depth, complete with diamond cutting blades, all necessary electric cables/leads, operator, and routine maintenance, brought to site in advance and kept on standby, not engaged in active cutting, complete as directed. Power supply shall be arranged by the Contractor through the 5 kVA DG set provided under Schedule ‘A’ Part-II, including all wiring and connections. |
| 29 | Providing and deploying 01 (one) contractor-owned or hired electrically operated hand-held concrete cutter / road cutter (diamond blade type), suitable for cutting concrete, stone and pavement materials and for trimming irregular edges of pits/craters to the required profile and depth, complete with diamond cutting blades, all necessary electric cables/leads, operator, and maintenance, actively engaged during the RRS exercise, complete as directed. Power supply shall be arranged by the Contractor through the 5 kVA DG set provided under Schedule ‘A’ Part-II, including all wiring and connections. |
| 30 | NOTES TO ITEM NO 02:-(1) Deployment Priority(i) Departmental T&P shall be utilized as the first option.(ii) Contractor-supplied machines shall be deployed only after full utilization of departmental equipment.(iii) A minimum number of serviceable machines for each function (loading, digging, rolling, etc.) must be maintained by the Contractor at all times to ensure smooth execution of the RRS exercise.(2) Mobilization & Reporting(i) The Contractor shall be informed in advance via mobile, email, or other accepted communication channels regarding the required T&P for each Deployment Activity (DA).(ii) Wherever possible, at least 24 hours’ notice shall be provided. In short-notice cases, the Contractor shall make all reasonable efforts to mobilize the resources promptly.(iii) All machinery must report on site at least 3 hours before the designated time of the DA.(iv) Non-self-propelled, non-roadworthy, or heavy T&P shall be transported to/from site by the Contractor using suitable arrangements at their own risk and cost. Rates under Schedule-A Part-II are deemed inclusive of transportation, mobilization, demobilization, loading/unloading, cranage, permits, tolls, etc.(3) Serviceability & Maintenance(i) All T&P deployed must be fully serviceable, road-worthy, properly maintained, and fit for continuous operation under emergency conditions.(ii) Preventive maintenance, pre-deployment inspection, and necessary repairs are deemed included in the quoted rates.(iii) Defective, partially functional, or poorly maintained machinery shall not be deployed. Any breakdown attributable to poor maintenance shall be treated as Contractor default, without prejudice to penalties elsewhere.contd.... |
| 31 | NOTES TO ITEM NO 02 (Contd...):-(4) Dual-Function Machines(i) Machines with combined functions (e.g., backhoe-loader) may be deployed for multiple items, but cannot perform multiple functions simultaneously.(ii) Measurement for each function shall be based strictly on actual productive working time. Standby or idle hours shall be recorded and billed separately.(5) Working Hours & Operations(i) RRS exercises may be conducted day or night, as directed by the GE/EIC.(ii) No claims shall be admissible for overtime or night operations.(iii) Designated routes and security protocols must be strictly followed during all operations.(6) Measurement & Billing(i) Machinery shall be measured and paid separately for each item as per actual use.(ii) Standby or idle time shall be measured and billed as per Schedule-A Part-II rates.(iii) The Contractor is responsible for arranging alternate machines promptly if any T&P goes off-road; failure will result in replacement by the Department at Contractor’s cost.(7) Penalties(i) Failure to supply any T&P/machinery/vehicle listed in the schedule as demanded by EIC shall attract a penalty of double the quoted rate for that item/exercise.(ii) Failure to complete the RRS exercise within stipulated time due to operator slackness shall attract a penalty of 50% of the quoted rate.(iii) Breakdown of T&P must be replaced within 1 hour; otherwise, a double-rate penalty applies.(iv) Any slack, idle, or inefficient use due to operator negligence, lack of supervision, or deliberate slow operation shall attract a 25% penalty of the quoted rate, in addition to any other applicable penalties.(v) Failure to provide required T&P at the notified date and time shall be treated as non-availability and subject to the above penalties.(vi) Decisions of the GE/EIC regarding non-availability, slack performance, and penalty imposition shall be final and binding.contd..... |
| 32 | NOTES TO ITEM NO 02 (Contd...):-(8) Deployment and Utilization(i) Inclusion of T&P items in Schedule-A Part-II does not guarantee deployment. Actual deployment is strictly per operational requirements and directions of the EIC/Air Force Authorities.(ii) Contractor-supplied T&P must be utilized for works as directed, even if functions differ from initial assignment, provided the machine operates within its safe capabilities.(iii) Wherever the BOQ specifies deployment of more than one unit, the Contractor shall arrange and deploy the specified number of units simultaneously. The Engineer-in-Charge may direct deployment of additional units beyond BOQ quantities if required.(9) Documentation & Compliance(i) The Contractor shall maintain all relevant documents for each machine, including registration, fitness certificates, insurance, and pollution control certificates.(ii) Skilled operators and drivers must be provided for all machines.(iii) Contractor shall supply fuel and personal protective equipment (PPE), such as helmets, gloves, gumboots, and face masks, as required. |
| 33 | SCH \"A\" PART- III [MANPOWER SERVICES] |
| 34 | Providing the services of unskilled manpower (Mazdoor) for 08 (eight) hours for loading, unloading, handling of materials and for execution of Runway Rehabilitation Scheme (RRS) works, complete all as specified and as directed by the Engineer-in-Charge. |
| 35 | Providing the services of Masons for 08 (eight) hours for execution of Runway Rehabilitation Scheme (RRS) works, complete all as specified and as directed by the Engineer-in-Charge. |
| 36 | Providing the services of a Skilled Driver/Operator for 08 (eight) hours for operation of Departmental Tools & Plants (T&P) including heavy vehicles and construction equipment such as tippers, front loaders, hydra cranes and similar machinery, during execution of Runway Rehabilitation Scheme (RRS) works, complete all as specified and as directed by the Engineer-in-Charge.NOTES:(1) The skilled driver/operator shall be capable of operating heavy vehicles and construction equipment such as tippers, front loaders, hydra cranes and similar T&P and shall possess a valid and appropriate driving licence for the category of equipment to be operated.(2) The driver/operator shall strictly comply with all safety, operational and security instructions issued by the Engineer-in-Charge and Air Force Authorities for operation of departmental T&P.(3) The contractor shall be fully responsible for the safe and proper operation of departmental T&P by the driver/operator and shall bear all liabilities arising therefrom. |
| 37 | GENERAL NOTES TO ITEM NO 03: (1) Scope of Work(i0 Labour services under this item are exclusively for execution of RRS exercises, which are time-critical and non-postponable.(ii) The Contractor shall ensure assured availability, proper briefing, discipline, and effective deployment of manpower to complete each RRS exercise within the stipulated timeframe.(iii) The quoted rate is for one person for an 8-hour RRS exercise/day. contd..... |
| 38 | GENERAL NOTES TO ITEM NO 03 (Contd...): (2) Working Hours and Day/Night Operations(i) RRS exercises may be conducted during day or night, as directed by the GE/EIC.(ii) The quoted rate includes day/night working, and no extra payment is admissible for night operations within the 8-hour exercise.(iii) Engagement beyond 8 hours shall be permitted only with prior approval of the GE. Payment for such extra hours shall be made on a pro-rata basis at the contract rate, calculated as:Pro-rata Payment = Contract Rate/8 × Actual Hours Worked Beyond 8 hours(3) Reporting and Continuous Availability(i) Labour shall report at the designated place and time as directed by the EIC.(ii) Labour must remain continuously available and fit for duty throughout the RRS exercise.(iii) Late reporting, absenteeism, or early withdrawal shall be treated as non-availability.(4) Fitness, Conduct, and Replacement(i) Labour deployed shall be physically fit, disciplined, and accustomed to the nature of work.(ii) Any labour found inefficient, indisciplined, or unsuitable shall be replaced immediately at the Contractor’s cost, without affecting the RRS exercise progress.(5) Measurement and Payment(i) Payment shall be made only for manpower actually present, jointly verified, and effectively engaged during the RRS exercise.(ii) Part-time presence shall be measured proportionately, as decided by the EIC.(iii) Extra hours beyond 8 (if approved) shall be paid on a pro-rata basis as described in Clause 2 above.(6) Penalties for Non-Availability(i) Failure to provide the required number or category of labour at the specified date and time shall attract a penalty of 25% of the contract rate / pro-rata rate of the affected labour item for that RRS exercise.(ii) In case of non-availability or short supply, the Department may engage labour from other sources at the Contractor’s risk and cost, in addition to the above penalty. contd..... |
| 39 | NOTES TO ITEM NO 03 (Contd...): (7) Slack Performance(i) Any slackness, inefficiency, or indiscipline of labour adversely affecting the progress or timely completion of the RRS exercise shall attract penalties applicable elsewhere in the contract for delay/non-completion.(ii) Contractors are responsible for pre-briefing, coordination, and supervision to ensure maximum productivity during the 8-hour exercise.(8) Department-Attributed Extensions (Protective Clause)(i) If an RRS exercise is extended solely due to reasons attributable to the Department/Air Force Authorities, engagement of labour beyond the stipulated period may be considered for payment at contract rates/pro-rata rates, subject to prior written approval of the GE. |
| 40 | COMMON NOTES APPLICABLE TO SCHEDULE ‘A’ (PART I, II & III):-(1) Overall Supervision and Control(i) The entire Runway Rehabilitation Scheme (RRS) exercise shall be carried out under the overall supervision, direction, and control of Air Force Authorities and the Engineer-in-Charge (EIC).(ii) The Contractor shall strictly comply with all operational, safety, security, and procedural instructions issued by the Air Force Authorities and/or the EIC during mobilization, execution, and demobilization.(iii) No claim whatsoever shall be admissible on account of restrictions, sequencing of operations, stoppages, or working methods imposed due to operational, safety, or security requirements of the Air Force.(2) Overall Responsibility of the Contractor(i) Notwithstanding the overall supervision of Air Force Authorities/EIC, the Contractor shall be solely responsible for:(ii) Planning, coordination, deployment, and supervision of all manpower, T&P, materials, and logistics.(iii) Ensuring each RRS exercise is carried out smoothly, safely, and completed within the stipulated time.(iv) Adequate site supervision, sequencing of operations, and continuous availability of resources shall be arranged by the Contractor.contd..... |
| 41 | COMMON NOTES APPLICABLE TO SCHEDULE ‘A’ (PART I, II & III):-(3) Site Handover and Commencement of Time(i) The stipulated execution time for an RRS exercise shall start from the time the site is formally handed over free from obstructions and made available for uninterrupted execution by Air Force Authorities/EIC.(ii) Any delays due to site preparation, obstacles, or Air Force operational requirements shall not count against the Contractor.(4) Security and Access Compliance(i) All works shall be carried out in operational Air Force areas.(ii) The Contractor shall comply with all security regulations, entry procedures, movement control systems, and pass requirements.(iii) Responsibility for obtaining necessary passes for personnel, vehicles, and equipment lies with the Contractor.(iv) No claims shall be admissible due to restrictions or delays arising from security procedures.(5) Airfield Safety and FOD Control(i) The Contractor shall maintain strict airfield safety and Foreign Object Debris (FOD) control at all times.(ii) No loose material, tools, debris, or equipment shall be left on the runway or adjoining operational areas.(iii) The site shall remain safe for aircraft operations throughout the exercise.(6) Protection of Existing Installations(i) All existing pavements, shoulders, lighting systems, ducts, cables, fixtures, and Air Force property shall be protected from damage.(ii) Any damage caused due to Contractor operations shall be made good immediately at the Contractor’s risk and cost.contd..... |
| 42 | COMMON NOTES APPLICABLE TO SCHEDULE ‘A’ (PART I, II & III):-(7) Records, Reporting, and Post-Exercise Documentation(i) The Contractor shall maintain:=> Deployment sheets=> Attendance records=> Machinery logbooks=> Material statements=> Any other documents required for each RRS exercise(ii) A brief post-exercise statement of resources deployed and works carried out shall be submitted with each RAR.(8) Frequency and Contingency of RRS Exercises(i) RRS exercises are normally scheduled once every quarter.(ii) The Contractor’s quoted rates cover quarterly exercises, but the Air Force may require additional exercises.(iii) Contractor shall ensure availability of all manpower, T&P, and materials for such additional exercises, which will be paid according to contract rates / pro-rata rates.(iv) No extra claims shall be admissible for additional exercises beyond the quarterly schedule.(9) Validity and Firmness of Rates(i) The rates quoted by the Contractor shall remain firm and valid for 12 months.(ii) Rates apply to all RRS exercises, whether quarterly or additional.(iii) No claims shall be admissible on account of escalation of labour, fuel, materials, spares, transportation, inflation, or market fluctuations during the contract period.(10) Variability of Hours and Non-Guarantee of Minimum Utilization(i) Hours indicated in the BOQ for T&P and manpower are indicative only.(ii) Actual hours of deployment depend on site conditions, operational requirements, and EIC directions.(iii) Payment shall be made only for actual productive or standby hours, jointly verified.(iv) The Contractor shall have no claim for lesser hours, non-utilization, or reduced deployment.contd..... |
| 43 | COMMON NOTES APPLICABLE TO SCHEDULE ‘A’ (PART I, II & III):-(11) Site Clearance and Material Stacking(i) Upon completion of the RRS exercise, the Contractor shall:=> Properly stack all remaining materials at designated locations=> Clear the site of all debris, waste, and temporary structures=> Leave the site clean, tidy, and safe, as directed by the EIC(12) Protective Clause for Department-Attributed Delays(i) Any delay, extension, or additional work caused solely by Air Force Authorities or EIC shall not be treated as default by the Contractor.(ii) Engagement of manpower, T&P, or materials beyond the stipulated period may be considered for payment at contract/pro-rata rates, subject to prior written approval of the GE. |
