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| Sl. No. | Item Description |
| 1 | Track Geometry Measurement System |
| 2 | Supply, Installation, Commissioning of Laser Contactless Sensor-Based Track Geometry Measurement System (TGMS) as per RDSO Technical Specification No. TM/ IM/341 (January 2015) in Railway SPIC (as per RDSO Drawing No. SPICAC-9-0-001) / OMS Coach / Any other nominated coach (instead of the specific coach meant for TRCs to RDSO drawing No.LWTRC Drg NO. TY90005). [Details of Stage Inspection at para Inspection, Testing and Acceptance of this tender]. [ Warranty Period: 36 Months after the date of delivery ] ] |
| 3 | Post-Warranty Comprehensive Annual Maintenance Contract (CAMC) as per clause 3 of SR Specification /Special Condition for TGMS after 2 Years of Warranty for 5 Years at annual discount rate of 10%.[ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) CE/MAS, SR Tamil Nadu 1.00 Numbers3 6025NS07 Optional Non Stock --- No CONSIGNEE INR Spares(Y)Cost of Set of spares with a list of spares and break-up of cost that will be used during the Operation and CAMC period. Refer Clause 12 of RDSO Specification. ]Consignee CE/MAS, SR Tamil Nadu 1.00 Set4 6025SER02 Essential Non Stock --- Yes CONSIGNEE INR Services(Y)Operation and Maintenance of Laser Contactless Sensor-Based Track Geometry Measurement System (TGMS) during Warranty Period as per clause 16 of SR specification/Special Condition for TGMS. ]At (Location) CE/MAS, SR Tamil Nadu 1.00 NumbersPage 1 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:305 6025SER03 Essential Non Stock --- Yes CONSIGNEE INR Services(Y)Preventive maintenance and break down maintenance during Warranty period as per clause 11 of RDSO Specification and as per clauses 7,8,12,13 of SR Specification /Special Condition for TGMS, i.e. for 2 years from the date of commissioning of the TGMS. ]At (Location) CE/MAS, SR Tamil Nadu 1.00 Numbers6 6529NS06 Essential Non Stock --- Yes RDSO-QA INR Spares(Y)Set of tools required for maintenance of the machine. Firm to upload the list of tools with break-up cost. Refer Clause 13 of RDSO Specification. ]Consignee CE/MAS, SR Tamil Nadu 1.00 Set3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 1 Months of issue of Contract, Delivery of systemCompletion : Within 6 Months thereafter including designwhich shall besubmitted with in one(1) month of award ofLOA and manufactureand lab validationtests will be madewithin three monthsby the firm from thedate of approval. 2.The installationshould be completedin one (01) month,field validation testsand commissioning ofTGMS shall becompleted within two(2) months by thefirm from the date ofreceipt of systems atultimate consignee inSouthern Railway.Payment TermsS.No DescriptionPayment Terms1 1) 60% Payment: Upon receipt of the M&P duly pre-inspected by RDSO, receipted at the site by theconsignee in good condition and submission of a Joint Receipt Note. 2) 20% Intermediate Payment: Aftersuccessful installation and commissioning and submission of a Joint Commissioning Note. 3) Final 20%Payment: After commissioning of the M&P at the consignees end for a minimum period of 30 days, uponsubmission of a 10% Warranty Bank Guarantee and a Proving Test CertificateStatutory Variation ClauseS.No DescriptionPage 2 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:301 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), withinthe original delivery period stipulated in the contract, or last unconditionally extended delivery periodshall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quotedrate. No claim on account of statutory variation shall be admissible on account of misclassiï¬cation by thesupplier/ contractor.Standard Governing ConditionsS.No Description1 The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the latestversion of IRS Conditions of Contract (attached as \" IRS CONDITIONS OF CONTRACT \" to this tenderdocument for ready reference) and Southern Railway Tender conditions (attached as \"SR TENDERCONDITIONS\" to this tender document for ready reference).4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Supply should be as per RDSO Normal Applicable to Yes Yes Not AllowedSpeciï¬cation TM/IM/341 and SR all biddersSpeciï¬cation/Special Condition for TGMSattached with this tender.2 The bidder shall be either manufacturer or Normal Applicable to Yes Yes Allowedtheir authorized dealer and should have all bidders (Optional)supplied, installed and commissioned atleast one (01) Laser Contactless Sensor-Based Track Geometry MeasurementSystem (TGMS) having following subsystems in last 05 years, Sub SystemContact-less laser sensor and inertialprinciple-based Track recording systemhaving facility for measurement of TrackGeometry Parameters including Curvature& Gauge. The supplied Track GeometryMeasurement Systems (TGMS) shall havecapability for measurement and recordingat maximum speed of 120 kmph. ORAt least one (01) Integrated TrackMonitoring System supplied by the Firm inthe past and the same including the subsystem shall be performing satisfactorilyon Indian Railways network at least forthe last 02 years. The Bidder shall submitthe performance certiï¬cate issued by thecompetent authority of the Railwayholding the supplied ITMS.3 The Bidder shall submit signed copy of Normal Applicable to Yes Yes Allowedtechnical compliance statement -clause- all bidders (Optional)by-clause comments on technicalspeciï¬cation, either conï¬rmingacceptance or indicating deviations therefrom. Deviation from the specification withreasons should be clearly indicated.4 In case Bidder quoting as authorized Normal Applicable to No Yes Alloweddealer of manufacturer shall submit all bidders (Optional)documentary proof for having validdealership from the principal supplierspeciï¬ed in the tender. The Bidder willsubmit authorization letter frommanufacturer duly signed along with thisoffer.Page 3 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:305 (i) The bidders may note that their offer Normal Applicable to No No Not Allowedshall be summarily rejected in case they all biddersfail to comply any of the above mentionedeligibility criteria.(ii) The period for eligibility criteria will becounted on the date of opening of tender.6 Preferably manufacturers should Normal Applicable to No No Allowedparticipate. Firms who are quoting as all bidders (Optional)authorised dealer of manufacturer mustsubmit tender speciï¬c authorization letterissued by the OEM in their letter headalong with their offer, failing which theiroffer will be summarily rejected. (pleaserefer Para 3.4 of part B of \"SR TENDERCONDITIONS\").7 Firm to upload copies of Purchase Orders, Normal Applicable to Yes Yes AllowedInspection Certiï¬cates,Joint Commission all bidders (Optional)Certiï¬cate (completion Report) fromconsignee as proof of past performance.5. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Have you attached documents to prove Normal Applicable to No No Not Allowedyour eligibility and past performance as all bidderspertender requirement?2 Have you attached certiï¬cation of Local Normal Applicable to No No Not Allowedcontent from statutory auditor/ Cost all biddersAccountant?3 Have you quoted warranty oblications as Normal Applicable to No No Not Allowedper tender requirement? all bidders4 Have you quoted delivery period correctly Normal Applicable to No No Not Allowedand precisely? all bidders5 Have you submitted all supporting Normal Applicable to No No Not Alloweddocuments required? all bidders6 Have you read the Security Deposit (SD) Normal Applicable to No No Not Allowedcondition at Para 10 of Part A of \"SR all biddersTENDER CONDITIONS\" attached with thistender document and uploaded relevantdocument for seeking exemption fromsubmission of SD? If not, are you ready topay Security Deposit?7 Are you coming under MSE status given Normal Applicable to No No Not Allowedas per guidelines issued by Railway Board all biddersforpurchase preference vide letter No.2010-RS [G] -363-1 Dt. 05.07.2012 orlatest. Ifyes,have you attached valid documents(UDYAM Registration Certiï¬cate) towardsbeing MSE?8 Have you furnished the statement of Normal Applicable to No No Not Alloweddeviations?[preferably nil] all bidders9 Have you quoted the discount if any in the Normal Applicable to No No Not Allowedspecified column only in IREPS? all bidders10 Have you furnished Bank account details Normal Applicable to No No Not Allowedsuch as Name of the Bank and address, all biddersaccount no., MICR, IFSC code and type ofaccount to facilitate EFT payment?11 Please check our website before Normal Applicable to No No Not Allowedsubmitting offer, whether any all bidderscorrigendum to the tender has beenissued or not.12 Firm to indicate make-model-brand Normal Applicable to No No Not Allowedoffered, if any. all biddersPage 4 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:3013 Have you kept your offer valid for 120 Normal Applicable to No No Not Alloweddays? all biddersCommercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 In case of road delivery, the date of Normal Applicable to Yes Yes Not Alloweddelivery at destination [consignees end] all biddersshall only be treated as delivery dateirrespective of F.O.R. / F.O.T. conditionmentioned elsewhere in the contract /tender.2 Tenderers may note that their Offered Normal Applicable to Yes Yes Not Alloweddelivery schedule should clearly indicate all biddersthestarting date and ï¬nishing date. For offerswith vague delivery schedule like -02 to12 months- or like -06 to 10 months-,Delivery Period shall be given as per therequirement best suited to this officewithin the quoted range.3 The bidder conï¬rms that rates and other Normal Applicable to Yes Yes Not Allowedï¬nancial terms quoted in relevant all bidderscolumns of ï¬nancial bid will only be rulingterms for acceptance, and such termsquoted anywhere else should be ignored.4 Whenever tender is floated with purchase Normal Applicable to Yes Yes Not Allowedrestriction from sources approved by all biddersnominated authorities and there exists asuspected cartel situation by approvedsources or the rates available fromapproved source/sources are adjudgedunreasonably high, despite fair efforts aspermissible, the purchaser reserves theright to place orders on ï¬rm(s) outside theapproved vendor list, without anyrestrictions.(Please Refer para 4.0 of partB of \"SR TENDER CONDITIONS\" documentattached to this tender document forfurther details.)Page 5 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:305 HSN CODE 8608 Normal Applicable to Yes Yes Not Allowed[a] All the bidders/tenderers should ensure all biddersthat they are GST compliant and theirquoted tax structure/rates are as per theGST Law. Firms must indicate its GSTregistration number along with their offer.[b] In case the successful tenderer is notliable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shalldeduct the applicable GST from his/theirbills under Reverse Charge Mechanism(RCM) and deposit the same to theconcerned tax authority.[c] The ï¬rm should indicate the tariff code(HSN Code) for claiming GST for thetendered item.[d] The offer shall be evaluated based onthe GST rate as quoted by each bidderandsame will be used for determining theinter-se ranking. While submitting offer, itshall be the responsibility of the bidder toensure that they quote correct GST rateand HSN number.[e] It shall be the responsibility of thebidders to quote correct HSN number andcorresponding GST rate. The Purchasershall not be responsible for anymisclassiï¬cation of HSN number orincorrect GST rate, if quoted by thebidder.[f] Wherever, the successful bidderinvoices the goods at GST rate or HSNnumber which is different from thatincorporated in the Purchase order,payment shall be made as per GST ratewhich is lower of the GST rateincorporated in the Purchase order orbilled.[g] Vendor is informed that she/he wouldbe required to adjust her/his basic price tothe extent required by higher tax bill asper invoice to match the All inclusive Priceasmentioned in the Purchase order.[h] Any amendment to GST rate or HSNnumber in the contract shall be as per thecontractual conditions and statutoryamendments in the quoted GST rate andHSNnumber, under SVC.6 Please refer para 15.0 of part - B of \"SR Normal Applicable to Yes Yes Not AllowedTENDER CONDITIONS\" attached with this all bidderstender document for details regarding\"BENEFITS OF MSE AS PER PUBLICPROCUREMENT POLICY\".7 For \"Public Procurement (Preference to Normal Applicable to Yes Yes Not AllowedMake in India)\" policy is applicble. Please all biddersrefer Para 16.0 of Part- B of \"SR TENDERCONDITIONS\" attached to this tenderdocument.Page 6 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:308 Bidder shall accept the following Normal Applicable to Yes Yes Not Alloweddeclaration [Land Border condition] by all biddersquoting \"YES\" against Conf. allowed\" or\"Complied\" column for compliance ofOffice Memorandum of Department ofExpenditure, Ministry of Finance OM No.F.No.6/18/2019-PPD dated 23.07.2020. Ifsuch certiï¬cate given by a bidder whosebid is accepted is found to be false, thiswould be a ground for immediatetermination and further legal action inaccordance with law.\"I/WE HAVE READ THE CLAUSEREGARDING RESTRICTIONS ONPROCUREMENT FROM A BIDDER OF ACOUNTRY WHICH SHARES A LANDBORDER WITH INDIA. I/WE CERTIFY THATTHIS BIDDER IS NOT FROM SUCH ACOUNTRY OR , IF FROM SUCH ACOUNTRY, HAS BEEN REGISTERED WITHTHE COMPETENT AUTHORITY. I/WEHEREBY CERTIFY THAT THIS BIDDER,FULFILLS ALL REQUIREMENTS IN THISREGARD, AND IS ELIGIBLE TO BECONSIDERED. (WHERE APPLICABLE,EVIDENCE OF VALID REGISTRATION BYTHE COMPETENT AUTHORITY SHALL BEATTACHED.)9 1) Bidders are instructed not to indulge in Normal Applicable to Yes Yes Not Allowedany anti-competitive practices. As per the all biddersprovisions of Competition Act,2002,Railways can make a reference to theCompetition Commission of India formaking an enquiry in case of suspectedanti-competitive behavior by the bidders.2) Collusive bidding, Bid Rotation, BidSuppression, Complementary bidding,Market Allocation and Sub-contractingarrangements fall under the purview of\"Bid rigging\" which would causeappreciable adverse effect oncompetition.3) Competition Commission of India canimpose heavy penalties such as: Penaltyupto 10% of the average turnover for thelast three preceding ï¬nancial years uponeach of such enterprises which are partiesto bid-rigging and can even order theparties to cease and desist.10 a) FOR : DESTINATION. BY ROAD. Normal Applicable to Yes Yes Not AllowedAccordingly, the ï¬rms are advised to all biddersquote on \"FOR DESTINATION BASIS BYROAD\" AND OFFERS WITH DEVIATIONSARE LIABLE TO BE IGNORED.b) Door delivery shall be made to theconsignees along with Delivery ChallanPostal Address of the Consignees is:Dy.CE/Track/HQ/MAS,CHENNAI CENTRALYARD, BBQ, CHENNAI, Tamil Nadu, India.Southern Railway GST No.33AAAGM0289C1ZQ.Page 7 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:3011 Failure consequences: In case the ï¬rm Normal Applicable to Yes Yes Not Allowedfails to execute the contract within the all biddersoriginal delivery period, the purchaser willbe entitled to impose liquidated damagesfor extension of delivery period. For anyreason, if the supplier fails to supplygoods and/or Service as per the conditionsof contract, as amended from time totime, Purchaser shall have the right tolevy damages from the supplier for failingto comply with the contractual conditions,not by the way of penalty, an amountequal to Security Deposit of the defaultedorder amount. These damages shall betreated as recoveries outstanding againstthe vendor and dealt with accordingly.12 Tenderers to acknowledge having read Normal Applicable to Yes No Not Allowedand also accept the \"IRS CONDITIONS OF all biddersCONTRACT\", \"SR TENDER CONDITIONS\",\"SPECIAL and OTHER CONDITIONS\"speciï¬ed in this tenderdocument/attached to this tenderdocument.13 SECURITY DEPOSIT (SD):- Normal Applicable to Yes Yes Not Allowed(i) Security Deposit shall be 5 % of total all biddersvalue of contract and shall be taken fromall vendors for contract value above Rs.25 Lakh subject to the applicableexemptions. For details please refer 10.0Part A of \"SR TENDER CONDITIONS\"enclosed to this tender document. In caseof submission of security Deposit in theform of Bank Guarantee, please referAnnexure 5 of Part-B of Southern RailwayTender conditions(ii) Security Deposit will be released aftercompletion of warranty period of 24months and proof of submission of 10%BG for CAMC to consigneeDy.CE/Track/HQ/MAS.14 (a) Free Delivery to consignee. Supply of Normal Applicable to Yes Yes Not Allowedmachine shall be made as per the all biddersDeliveryschedule. (b) Bill Payment: Aftersuccessful completion of purchase order,ï¬rm has to submit the BILL ON-LINEthrough IREPS Portal only for payment. Inthis regard, the following documents haveto be uploaded based on the CRN (R-Note)issued by Railway(a) Invoice, GST declaration( i.e. SELFDECLARATION regarding AggregateAnnual turnover in a ï¬nancial year, RNote,NEFT MANDATORY. (b)Warranty/Guarantee Certiï¬cate, RITEScertiï¬cate, Test report, Dealershipcertiï¬cate (or) proof of purchase fromauthorized dealer, calibration certiï¬cate,Commissioning Report whichever isapplicable.15 EARNEST MONEY DEPOSIT (EMD) : Normal Applicable to Yes Yes Not Allowed1)EMD shall be deposited by all vendors all biddersfor tenders with estimated value aboveRs.25 Lakhs subject to the applicableexemptions. For the exemptions andother details please refer Para 2.0 Part Aof Southern Railway Tender conditions.Page 8 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:3016 All the tenderers shall have to submit Normal Applicable to Yes Yes Allowedclause-wise compliance of RDSO all bidders (Mandatory)speciï¬cation and also SRSpeciï¬cation/Special Condition for TGMSmentioned in Bid documents anddrawings enclosed along with this tender,spelling out deviations, if any, to ascertaintechnical suitability. An offer, whosetechnical suitability cannot beascertained, may be liable to be ignored.17 INTER - SE POSITION OF OFFERS WOULD Normal Applicable to Yes Yes Not AllowedBE DETERMINED BASED ON THE SUM OF all biddersCOST OF THE EQUIPMENT WITH ALLACCESSORIES, COST OF TOOLS, COST OFOPERATION AND MAINTENANCE, COST OFPREVENTIVE AND BREAK DOWNMAINTENANCE, AND THE COST TOWARDSCOMPREHENSIVE ANNUAL MAINTENANCECONTRACT FOR 5 YEARS (WITH NPVFACTOR AT DISCOUNT OF 10% PER YEAR)FOLLOWING FREE COMPREHENSIVEWARRANTY FOR 2 YEARS.(EXCLUDING COST OF OPTIONAL SPARES).18 Firm to upload list of spares with cost Normal Applicable to Yes Yes Allowedbreakup that will be used during all bidders (Optional)Operation and CAMC period.19 Firm to upload list of tools required for Normal Applicable to Yes Yes Allowedmaintenance of the machine with cost all bidders (Optional)breakup.20 Please enter the percentage of local Normal Applicable to Yes Yes Allowedcontent in the material being offered. all bidders (Mandatory)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.21 (i) Firms claiming to be \"Class-I/II local Normal Applicable to Yes Yes Allowedsupplier\" on the basis of self certiï¬cation all bidders (Mandatory)of \" Local Content\" are required to uploadalong with their offer a self certiï¬cate ofpercentage of local content in the productoffered. (Please refer Para 16.0 of part Bof \"SR TENDER CONDITIONS\").(ii) Please enter the percentage of thelocal content in the material being offered.Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia Policy as incorporated in the tendercondition.22 Bidders must quote on ï¬rm price basis Normal Applicable to Yes Yes Not Allowedonly as price is not subject to any all biddersvariation. Offers quoted with PriceVariation Clause (PVC) will be consideredunresponsive and will be summarilyrejected.23 Firm should provide Training for 4 Railway Normal Applicable to Yes Yes Not Allowedofficials for 4 weeks at their premises. For all biddersdetails refer Para 14.0 of RDSOSpeciï¬cation and Para 6 of SRSpecification/Special Condition for TGMS.24 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.Page 9 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:30General InstructionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Railway is not bound to accept the lowest Normal Applicable to No No Not Allowedor any tender or to assign any reason for all biddersdoing so and Railway reserves the right toaccept/cancel any tender in respect of thewhole or any portion of the items specifiedin the Schedule annexed (or TenderSchedule) and the Contractor shall berequired to supply the same at the ratequoted.2 1. For any queries against this Tender, Normal Applicable to No No Not Allowedplease contact Dy. CMM/TR/SR at Mobile all biddersNo. 9003060774 and email [email protected]. Any technical clariï¬cation regardingDrawing/speciï¬cation can be obtainedfrom the office of the CTE/SR/MAS. DY.CE/TRACKS/MAS Mobile No. 9003060226.Drawing (s) / Speciï¬cation (s) can also beobtained from the above office afterpayment requisite cost, if any.3 Tenderers may please note that giving Normal Applicable to No No Not Allowedintimation regarding the tender in open all bidderstender cases or giving limited tenderenquiry does not guarantee the suitabilityof offer for placement of purchase order.Railway reserve the right to placepurchase order subject to fulï¬lment ofTechnical/Commercial eligibilityconditions/tender conditions.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Inspection will be done by RDSO with 3 Normal Applicable to No No Not Allowedstages of inspection as follows: all biddersStage 1 : Pre-dispatch inspection at OEMworks by staff from concerned Directorateof RDSOStage 2 : Installation veriï¬cation by staffof concerned directorate of RDSO/Engineering officials nominated byCTE/Southern RailwayStage 3 : Commissioning & performancerun by Engineering officials nominated byCTE/Southern Railway2 MARKING : Manufacturer to mark his Normal Applicable to Yes Yes Not Allowedname and date of manufacture as per all biddersdrawing,wherever indicated, or at a location whereit may not get obliterated in service on theitem being supplied by them against thepurchase order. Supplies received withoutthis are liable to be rejected by consignee.3 I/We agree to supply the tendered stores Normal Applicable to Yes Yes Not Allowedat the rates quoted by me/us in all biddersaccordancewith the \"IRS CONDITIONS OF CONTRACT\",\"SR TENDER CONDITIONS\", Special andother conditions speciï¬ed in this tenderdocument/ attached with this tenderdocument.4 Machine should have Warranty of 24 Normal Applicable to Yes Yes Not Allowedmonths from date of successful all bidderscommissioning or 36 months from thedate of supply whichever is earlier.Page 10 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:305 No developmental order will be placed for Normal Applicable to Yes Yes Not Allowedthe tendered item. all bidders6 Post Warranty CAMC will be concluded by Normal Applicable to Yes Yes Not AllowedEnd-user Consignee at their end after all bidderswarranty period, if required.7 In case, ï¬rm is submitting Security Normal Applicable to Yes Yes Not AllowedDeposit in the form Bank Guarantee, it is all biddersto be in favour of FA&CAO/WS/PER.Format for Bank Guarantee is available inuploaded document Conditions forElectronic Tenders . Contract will beexecuted by President of India actingthrough Principal Chief MaterialsManager. Signature, Name and Addressof two witnesses is mandatory.Technical-CompliancesS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bidders must submit their technical bids Normal Applicable to Yes Yes Allowedas per RDSO Speciï¬cation and SR all bidders (Optional)Speciï¬cation/Special condition for TGMSattached with this tender. Tenderers arerequired to submit complete detailsincluding values, write-up, Drawings,sketch, brochure etc. as per requirementspeciï¬ed in respective clauses mentionedtherein. In case of any contradiction,between RDSO speciï¬cation and SRSpeciï¬cation/Special Condotion for TGMS,clauses in SR Speciï¬cation/Specialcondition for TGMS will supersede RDSOspecification.In case of incomplete / sketchyinformation, the technical offer beingincomplete is liable to be rejected.Tenderers should clearly indicatecompliance.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the3content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution ofcontract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the8contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understandthat my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also leadto any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)Page 11 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:307. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5535860.pdf RDSO Specification TM/IM/3412 5671140.pdf SR Specification/Special Condition for TGMS3 5671629.pdf Annexure-E4 5671139.pdf SR tender Conditions5 5671651.pdf IRS Conditions7. RESPONSIVENESSS.No. DescriptionI/We have carefully gone through the IRS Conditions of Contract, 2025 (included and uploaded along withthe bid document) particularly Clause 20 pertaining to \"Code of lntegrity: Misdemeanours and Penalties\"and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours,Penalties for misdemeanours (as per attached document, Annexure-E). I/We hereby certify that no otherconcerns or affiliates (such as having common partner/director/promoter/owner/holding company decisioncontrol etc.) have participated in this tender which can give rise to a conflict of interest or fall under1anticompetitive practices. We understand that the offers of all such sister concerns including ours areliable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/ We, affirmthat we shall abide by the Code of Integrity in general, with speciï¬c reference to conflict of interest, anticompetitive practices and obligation to proactive disclosures. I/We understand that we are fully responsiblefor the above declaration and it shall not be the Railways responsibility to verify the same. I/We are awarethat we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.2 Validity of Offer:-120 Days, No deviation from the offer validity period stipulated in the tender is permitted.Scope of supply (for main item): As per Clause-2 of RDSO Speciï¬cation No.TM/IM/341 enclosed with this3 tender. Scope of supply (for Operation and Maintenance, CAMC ) as per SR speciï¬cation/Special Conditionfor TGMS enclosed with this tender.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By Dy.CMM/Traction ( A N VEERARAGHAVAN ) |
| 4 | Cost of Set of spares with a list of spares and break-up of cost that will be used during the Operation and CAMC period. Refer Clause 12 of RDSO Specification. ] |
| 5 | Operation and Maintenance of Laser Contactless Sensor-Based Track Geometry Measurement System (TGMS) during Warranty Period as per clause 16 of SR specification/Special Condition for TGMS. ]At (Location) CE/MAS, SR Tamil Nadu 1.00 NumbersPage 1 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLY |
| 6 | Preventive maintenance and break down maintenance during Warranty period as per clause 11 of RDSO Specification and as per clauses 7,8,12,13 of SR Specification /Special Condition for TGMS, i.e. for 2 years from the date of commissioning of the TGMS. ]At (Location) CE/MAS, SR Tamil Nadu 1.00 Numbers6 6529NS06 Essential Non Stock --- Yes RDSO-QA INR Spares(Y)Set of tools required for maintenance of the machine. Firm to upload the list of tools with break-up cost. Refer Clause 13 of RDSO Specification. ]Consignee CE/MAS, SR Tamil Nadu 1.00 Set3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 1 Months of issue of Contract, Delivery of systemCompletion : Within 6 Months thereafter including designwhich shall besubmitted with in one(1) month of award ofLOA and manufactureand lab validationtests will be madewithin three monthsby the firm from thedate of approval. 2.The installationshould be completedin one (01) month,field validation testsand commissioning ofTGMS shall becompleted within two(2) months by thefirm from the date ofreceipt of systems atultimate consignee inSouthern Railway.Payment TermsS.No DescriptionPayment Terms1 1) 60% Payment: Upon receipt of the M&P duly pre-inspected by RDSO, receipted at the site by theconsignee in good condition and submission of a Joint Receipt Note. 2) 20% Intermediate Payment: Aftersuccessful installation and commissioning and submission of a Joint Commissioning Note. 3) Final 20%Payment: After commissioning of the M&P at the consignees end for a minimum period of 30 days, uponsubmission of a 10% Warranty Bank Guarantee and a Proving Test CertificateStatutory Variation ClauseS.No DescriptionPage 2 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:301 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), withinthe original delivery period stipulated in the contract, or last unconditionally extended delivery periodshall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quotedrate. No claim on account of statutory variation shall be admissible on account of misclassiï¬cation by thesupplier/ contractor.Standard Governing ConditionsS.No Description1 The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the latestversion of IRS Conditions of Contract (attached as \" IRS CONDITIONS OF CONTRACT \" to this tenderdocument for ready reference) and Southern Railway Tender conditions (attached as \"SR TENDERCONDITIONS\" to this tender document for ready reference).4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Supply should be as per RDSO Normal Applicable to Yes Yes Not AllowedSpeciï¬cation TM/IM/341 and SR all biddersSpeciï¬cation/Special Condition for TGMSattached with this tender.2 The bidder shall be either manufacturer or Normal Applicable to Yes Yes Allowedtheir authorized dealer and should have all bidders (Optional)supplied, installed and commissioned atleast one (01) Laser Contactless Sensor-Based Track Geometry MeasurementSystem (TGMS) having following subsystems in last 05 years, Sub SystemContact-less laser sensor and inertialprinciple-based Track recording systemhaving facility for measurement of TrackGeometry Parameters including Curvature& Gauge. The supplied Track GeometryMeasurement Systems (TGMS) shall havecapability for measurement and recordingat maximum speed of 120 kmph. ORAt least one (01) Integrated TrackMonitoring System supplied by the Firm inthe past and the same including the subsystem shall be performing satisfactorilyon Indian Railways network at least forthe last 02 years. The Bidder shall submitthe performance certiï¬cate issued by thecompetent authority of the Railwayholding the supplied ITMS.3 The Bidder shall submit signed copy of Normal Applicable to Yes Yes Allowedtechnical compliance statement -clause- all bidders (Optional)by-clause comments on technicalspeciï¬cation, either conï¬rmingacceptance or indicating deviations therefrom. Deviation from the specification withreasons should be clearly indicated.4 In case Bidder quoting as authorized Normal Applicable to No Yes Alloweddealer of manufacturer shall submit all bidders (Optional)documentary proof for having validdealership from the principal supplierspeciï¬ed in the tender. The Bidder willsubmit authorization letter frommanufacturer duly signed along with thisoffer.Page 3 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:305 (i) The bidders may note that their offer Normal Applicable to No No Not Allowedshall be summarily rejected in case they all biddersfail to comply any of the above mentionedeligibility criteria.(ii) The period for eligibility criteria will becounted on the date of opening of tender.6 Preferably manufacturers should Normal Applicable to No No Allowedparticipate. Firms who are quoting as all bidders (Optional)authorised dealer of manufacturer mustsubmit tender speciï¬c authorization letterissued by the OEM in their letter headalong with their offer, failing which theiroffer will be summarily rejected. (pleaserefer Para 3.4 of part B of \"SR TENDERCONDITIONS\").7 Firm to upload copies of Purchase Orders, Normal Applicable to Yes Yes AllowedInspection Certiï¬cates,Joint Commission all bidders (Optional)Certiï¬cate (completion Report) fromconsignee as proof of past performance.5. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Have you attached documents to prove Normal Applicable to No No Not Allowedyour eligibility and past performance as all bidderspertender requirement?2 Have you attached certiï¬cation of Local Normal Applicable to No No Not Allowedcontent from statutory auditor/ Cost all biddersAccountant?3 Have you quoted warranty oblications as Normal Applicable to No No Not Allowedper tender requirement? all bidders4 Have you quoted delivery period correctly Normal Applicable to No No Not Allowedand precisely? all bidders5 Have you submitted all supporting Normal Applicable to No No Not Alloweddocuments required? all bidders6 Have you read the Security Deposit (SD) Normal Applicable to No No Not Allowedcondition at Para 10 of Part A of \"SR all biddersTENDER CONDITIONS\" attached with thistender document and uploaded relevantdocument for seeking exemption fromsubmission of SD? If not, are you ready topay Security Deposit?7 Are you coming under MSE status given Normal Applicable to No No Not Allowedas per guidelines issued by Railway Board all biddersforpurchase preference vide letter No.2010-RS [G] -363-1 Dt. 05.07.2012 orlatest. Ifyes,have you attached valid documents(UDYAM Registration Certiï¬cate) towardsbeing MSE?8 Have you furnished the statement of Normal Applicable to No No Not Alloweddeviations?[preferably nil] all bidders9 Have you quoted the discount if any in the Normal Applicable to No No Not Allowedspecified column only in IREPS? all bidders10 Have you furnished Bank account details Normal Applicable to No No Not Allowedsuch as Name of the Bank and address, all biddersaccount no., MICR, IFSC code and type ofaccount to facilitate EFT payment?11 Please check our website before Normal Applicable to No No Not Allowedsubmitting offer, whether any all bidderscorrigendum to the tender has beenissued or not.12 Firm to indicate make-model-brand Normal Applicable to No No Not Allowedoffered, if any. all biddersPage 4 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:3013 Have you kept your offer valid for 120 Normal Applicable to No No Not Alloweddays? all biddersCommercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 In case of road delivery, the date of Normal Applicable to Yes Yes Not Alloweddelivery at destination [consignees end] all biddersshall only be treated as delivery dateirrespective of F.O.R. / F.O.T. conditionmentioned elsewhere in the contract /tender.2 Tenderers may note that their Offered Normal Applicable to Yes Yes Not Alloweddelivery schedule should clearly indicate all biddersthestarting date and ï¬nishing date. For offerswith vague delivery schedule like -02 to12 months- or like -06 to 10 months-,Delivery Period shall be given as per therequirement best suited to this officewithin the quoted range.3 The bidder conï¬rms that rates and other Normal Applicable to Yes Yes Not Allowedï¬nancial terms quoted in relevant all bidderscolumns of ï¬nancial bid will only be rulingterms for acceptance, and such termsquoted anywhere else should be ignored.4 Whenever tender is floated with purchase Normal Applicable to Yes Yes Not Allowedrestriction from sources approved by all biddersnominated authorities and there exists asuspected cartel situation by approvedsources or the rates available fromapproved source/sources are adjudgedunreasonably high, despite fair efforts aspermissible, the purchaser reserves theright to place orders on ï¬rm(s) outside theapproved vendor list, without anyrestrictions.(Please Refer para 4.0 of partB of \"SR TENDER CONDITIONS\" documentattached to this tender document forfurther details.)Page 5 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:305 HSN CODE 8608 Normal Applicable to Yes Yes Not Allowed[a] All the bidders/tenderers should ensure all biddersthat they are GST compliant and theirquoted tax structure/rates are as per theGST Law. Firms must indicate its GSTregistration number along with their offer.[b] In case the successful tenderer is notliable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shalldeduct the applicable GST from his/theirbills under Reverse Charge Mechanism(RCM) and deposit the same to theconcerned tax authority.[c] The ï¬rm should indicate the tariff code(HSN Code) for claiming GST for thetendered item.[d] The offer shall be evaluated based onthe GST rate as quoted by each bidderandsame will be used for determining theinter-se ranking. While submitting offer, itshall be the responsibility of the bidder toensure that they quote correct GST rateand HSN number.[e] It shall be the responsibility of thebidders to quote correct HSN number andcorresponding GST rate. The Purchasershall not be responsible for anymisclassiï¬cation of HSN number orincorrect GST rate, if quoted by thebidder.[f] Wherever, the successful bidderinvoices the goods at GST rate or HSNnumber which is different from thatincorporated in the Purchase order,payment shall be made as per GST ratewhich is lower of the GST rateincorporated in the Purchase order orbilled.[g] Vendor is informed that she/he wouldbe required to adjust her/his basic price tothe extent required by higher tax bill asper invoice to match the All inclusive Priceasmentioned in the Purchase order.[h] Any amendment to GST rate or HSNnumber in the contract shall be as per thecontractual conditions and statutoryamendments in the quoted GST rate andHSNnumber, under SVC.6 Please refer para 15.0 of part - B of \"SR Normal Applicable to Yes Yes Not AllowedTENDER CONDITIONS\" attached with this all bidderstender document for details regarding\"BENEFITS OF MSE AS PER PUBLICPROCUREMENT POLICY\".7 For \"Public Procurement (Preference to Normal Applicable to Yes Yes Not AllowedMake in India)\" policy is applicble. Please all biddersrefer Para 16.0 of Part- B of \"SR TENDERCONDITIONS\" attached to this tenderdocument.Page 6 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:308 Bidder shall accept the following Normal Applicable to Yes Yes Not Alloweddeclaration [Land Border condition] by all biddersquoting \"YES\" against Conf. allowed\" or\"Complied\" column for compliance ofOffice Memorandum of Department ofExpenditure, Ministry of Finance OM No.F.No.6/18/2019-PPD dated 23.07.2020. Ifsuch certiï¬cate given by a bidder whosebid is accepted is found to be false, thiswould be a ground for immediatetermination and further legal action inaccordance with law.\"I/WE HAVE READ THE CLAUSEREGARDING RESTRICTIONS ONPROCUREMENT FROM A BIDDER OF ACOUNTRY WHICH SHARES A LANDBORDER WITH INDIA. I/WE CERTIFY THATTHIS BIDDER IS NOT FROM SUCH ACOUNTRY OR , IF FROM SUCH ACOUNTRY, HAS BEEN REGISTERED WITHTHE COMPETENT AUTHORITY. I/WEHEREBY CERTIFY THAT THIS BIDDER,FULFILLS ALL REQUIREMENTS IN THISREGARD, AND IS ELIGIBLE TO BECONSIDERED. (WHERE APPLICABLE,EVIDENCE OF VALID REGISTRATION BYTHE COMPETENT AUTHORITY SHALL BEATTACHED.)9 1) Bidders are instructed not to indulge in Normal Applicable to Yes Yes Not Allowedany anti-competitive practices. As per the all biddersprovisions of Competition Act,2002,Railways can make a reference to theCompetition Commission of India formaking an enquiry in case of suspectedanti-competitive behavior by the bidders.2) Collusive bidding, Bid Rotation, BidSuppression, Complementary bidding,Market Allocation and Sub-contractingarrangements fall under the purview of\"Bid rigging\" which would causeappreciable adverse effect oncompetition.3) Competition Commission of India canimpose heavy penalties such as: Penaltyupto 10% of the average turnover for thelast three preceding ï¬nancial years uponeach of such enterprises which are partiesto bid-rigging and can even order theparties to cease and desist.10 a) FOR : DESTINATION. BY ROAD. Normal Applicable to Yes Yes Not AllowedAccordingly, the ï¬rms are advised to all biddersquote on \"FOR DESTINATION BASIS BYROAD\" AND OFFERS WITH DEVIATIONSARE LIABLE TO BE IGNORED.b) Door delivery shall be made to theconsignees along with Delivery ChallanPostal Address of the Consignees is:Dy.CE/Track/HQ/MAS,CHENNAI CENTRALYARD, BBQ, CHENNAI, Tamil Nadu, India.Southern Railway GST No.33AAAGM0289C1ZQ.Page 7 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:3011 Failure consequences: In case the ï¬rm Normal Applicable to Yes Yes Not Allowedfails to execute the contract within the all biddersoriginal delivery period, the purchaser willbe entitled to impose liquidated damagesfor extension of delivery period. For anyreason, if the supplier fails to supplygoods and/or Service as per the conditionsof contract, as amended from time totime, Purchaser shall have the right tolevy damages from the supplier for failingto comply with the contractual conditions,not by the way of penalty, an amountequal to Security Deposit of the defaultedorder amount. These damages shall betreated as recoveries outstanding againstthe vendor and dealt with accordingly.12 Tenderers to acknowledge having read Normal Applicable to Yes No Not Allowedand also accept the \"IRS CONDITIONS OF all biddersCONTRACT\", \"SR TENDER CONDITIONS\",\"SPECIAL and OTHER CONDITIONS\"speciï¬ed in this tenderdocument/attached to this tenderdocument.13 SECURITY DEPOSIT (SD):- Normal Applicable to Yes Yes Not Allowed(i) Security Deposit shall be 5 % of total all biddersvalue of contract and shall be taken fromall vendors for contract value above Rs.25 Lakh subject to the applicableexemptions. For details please refer 10.0Part A of \"SR TENDER CONDITIONS\"enclosed to this tender document. In caseof submission of security Deposit in theform of Bank Guarantee, please referAnnexure 5 of Part-B of Southern RailwayTender conditions(ii) Security Deposit will be released aftercompletion of warranty period of 24months and proof of submission of 10%BG for CAMC to consigneeDy.CE/Track/HQ/MAS.14 (a) Free Delivery to consignee. Supply of Normal Applicable to Yes Yes Not Allowedmachine shall be made as per the all biddersDeliveryschedule. (b) Bill Payment: Aftersuccessful completion of purchase order,ï¬rm has to submit the BILL ON-LINEthrough IREPS Portal only for payment. Inthis regard, the following documents haveto be uploaded based on the CRN (R-Note)issued by Railway(a) Invoice, GST declaration( i.e. SELFDECLARATION regarding AggregateAnnual turnover in a ï¬nancial year, RNote,NEFT MANDATORY. (b)Warranty/Guarantee Certiï¬cate, RITEScertiï¬cate, Test report, Dealershipcertiï¬cate (or) proof of purchase fromauthorized dealer, calibration certiï¬cate,Commissioning Report whichever isapplicable.15 EARNEST MONEY DEPOSIT (EMD) : Normal Applicable to Yes Yes Not Allowed1)EMD shall be deposited by all vendors all biddersfor tenders with estimated value aboveRs.25 Lakhs subject to the applicableexemptions. For the exemptions andother details please refer Para 2.0 Part Aof Southern Railway Tender conditions.Page 8 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:3016 All the tenderers shall have to submit Normal Applicable to Yes Yes Allowedclause-wise compliance of RDSO all bidders (Mandatory)speciï¬cation and also SRSpeciï¬cation/Special Condition for TGMSmentioned in Bid documents anddrawings enclosed along with this tender,spelling out deviations, if any, to ascertaintechnical suitability. An offer, whosetechnical suitability cannot beascertained, may be liable to be ignored.17 INTER - SE POSITION OF OFFERS WOULD Normal Applicable to Yes Yes Not AllowedBE DETERMINED BASED ON THE SUM OF all biddersCOST OF THE EQUIPMENT WITH ALLACCESSORIES, COST OF TOOLS, COST OFOPERATION AND MAINTENANCE, COST OFPREVENTIVE AND BREAK DOWNMAINTENANCE, AND THE COST TOWARDSCOMPREHENSIVE ANNUAL MAINTENANCECONTRACT FOR 5 YEARS (WITH NPVFACTOR AT DISCOUNT OF 10% PER YEAR)FOLLOWING FREE COMPREHENSIVEWARRANTY FOR 2 YEARS.(EXCLUDING COST OF OPTIONAL SPARES).18 Firm to upload list of spares with cost Normal Applicable to Yes Yes Allowedbreakup that will be used during all bidders (Optional)Operation and CAMC period.19 Firm to upload list of tools required for Normal Applicable to Yes Yes Allowedmaintenance of the machine with cost all bidders (Optional)breakup.20 Please enter the percentage of local Normal Applicable to Yes Yes Allowedcontent in the material being offered. all bidders (Mandatory)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.21 (i) Firms claiming to be \"Class-I/II local Normal Applicable to Yes Yes Allowedsupplier\" on the basis of self certiï¬cation all bidders (Mandatory)of \" Local Content\" are required to uploadalong with their offer a self certiï¬cate ofpercentage of local content in the productoffered. (Please refer Para 16.0 of part Bof \"SR TENDER CONDITIONS\").(ii) Please enter the percentage of thelocal content in the material being offered.Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia Policy as incorporated in the tendercondition.22 Bidders must quote on ï¬rm price basis Normal Applicable to Yes Yes Not Allowedonly as price is not subject to any all biddersvariation. Offers quoted with PriceVariation Clause (PVC) will be consideredunresponsive and will be summarilyrejected.23 Firm should provide Training for 4 Railway Normal Applicable to Yes Yes Not Allowedofficials for 4 weeks at their premises. For all biddersdetails refer Para 14.0 of RDSOSpeciï¬cation and Para 6 of SRSpecification/Special Condition for TGMS.24 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.Page 9 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:30General InstructionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Railway is not bound to accept the lowest Normal Applicable to No No Not Allowedor any tender or to assign any reason for all biddersdoing so and Railway reserves the right toaccept/cancel any tender in respect of thewhole or any portion of the items specifiedin the Schedule annexed (or TenderSchedule) and the Contractor shall berequired to supply the same at the ratequoted.2 1. For any queries against this Tender, Normal Applicable to No No Not Allowedplease contact Dy. CMM/TR/SR at Mobile all biddersNo. 9003060774 and email [email protected]. Any technical clariï¬cation regardingDrawing/speciï¬cation can be obtainedfrom the office of the CTE/SR/MAS. DY.CE/TRACKS/MAS Mobile No. 9003060226.Drawing (s) / Speciï¬cation (s) can also beobtained from the above office afterpayment requisite cost, if any.3 Tenderers may please note that giving Normal Applicable to No No Not Allowedintimation regarding the tender in open all bidderstender cases or giving limited tenderenquiry does not guarantee the suitabilityof offer for placement of purchase order.Railway reserve the right to placepurchase order subject to fulï¬lment ofTechnical/Commercial eligibilityconditions/tender conditions.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Inspection will be done by RDSO with 3 Normal Applicable to No No Not Allowedstages of inspection as follows: all biddersStage 1 : Pre-dispatch inspection at OEMworks by staff from concerned Directorateof RDSOStage 2 : Installation veriï¬cation by staffof concerned directorate of RDSO/Engineering officials nominated byCTE/Southern RailwayStage 3 : Commissioning & performancerun by Engineering officials nominated byCTE/Southern Railway2 MARKING : Manufacturer to mark his Normal Applicable to Yes Yes Not Allowedname and date of manufacture as per all biddersdrawing,wherever indicated, or at a location whereit may not get obliterated in service on theitem being supplied by them against thepurchase order. Supplies received withoutthis are liable to be rejected by consignee.3 I/We agree to supply the tendered stores Normal Applicable to Yes Yes Not Allowedat the rates quoted by me/us in all biddersaccordancewith the \"IRS CONDITIONS OF CONTRACT\",\"SR TENDER CONDITIONS\", Special andother conditions speciï¬ed in this tenderdocument/ attached with this tenderdocument.4 Machine should have Warranty of 24 Normal Applicable to Yes Yes Not Allowedmonths from date of successful all bidderscommissioning or 36 months from thedate of supply whichever is earlier.Page 10 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:305 No developmental order will be placed for Normal Applicable to Yes Yes Not Allowedthe tendered item. all bidders6 Post Warranty CAMC will be concluded by Normal Applicable to Yes Yes Not AllowedEnd-user Consignee at their end after all bidderswarranty period, if required.7 In case, ï¬rm is submitting Security Normal Applicable to Yes Yes Not AllowedDeposit in the form Bank Guarantee, it is all biddersto be in favour of FA&CAO/WS/PER.Format for Bank Guarantee is available inuploaded document Conditions forElectronic Tenders . Contract will beexecuted by President of India actingthrough Principal Chief MaterialsManager. Signature, Name and Addressof two witnesses is mandatory.Technical-CompliancesS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bidders must submit their technical bids Normal Applicable to Yes Yes Allowedas per RDSO Speciï¬cation and SR all bidders (Optional)Speciï¬cation/Special condition for TGMSattached with this tender. Tenderers arerequired to submit complete detailsincluding values, write-up, Drawings,sketch, brochure etc. as per requirementspeciï¬ed in respective clauses mentionedtherein. In case of any contradiction,between RDSO speciï¬cation and SRSpeciï¬cation/Special Condotion for TGMS,clauses in SR Speciï¬cation/Specialcondition for TGMS will supersede RDSOspecification.In case of incomplete / sketchyinformation, the technical offer beingincomplete is liable to be rejected.Tenderers should clearly indicatecompliance.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the3content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution ofcontract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the8contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understandthat my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also leadto any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)Page 11 of 12 Run Date/Time: 02/02/2026 16:32:34STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255013A Closing Date/Time 27/02/2026 14:307. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5535860.pdf RDSO Specification TM/IM/3412 5671140.pdf SR Specification/Special Condition for TGMS3 5671629.pdf Annexure-E4 5671139.pdf SR tender Conditions5 5671651.pdf IRS Conditions7. RESPONSIVENESSS.No. DescriptionI/We have carefully gone through the IRS Conditions of Contract, 2025 (included and uploaded along withthe bid document) particularly Clause 20 pertaining to \"Code of lntegrity: Misdemeanours and Penalties\"and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours,Penalties for misdemeanours (as per attached document, Annexure-E). I/We hereby certify that no otherconcerns or affiliates (such as having common partner/director/promoter/owner/holding company decisioncontrol etc.) have participated in this tender which can give rise to a conflict of interest or fall under1anticompetitive practices. We understand that the offers of all such sister concerns including ours areliable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/ We, affirmthat we shall abide by the Code of Integrity in general, with speciï¬c reference to conflict of interest, anticompetitive practices and obligation to proactive disclosures. I/We understand that we are fully responsiblefor the above declaration and it shall not be the Railways responsibility to verify the same. I/We are awarethat we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.2 Validity of Offer:-120 Days, No deviation from the offer validity period stipulated in the tender is permitted.Scope of supply (for main item): As per Clause-2 of RDSO Speciï¬cation No.TM/IM/341 enclosed with this3 tender. Scope of supply (for Operation and Maintenance, CAMC ) as per SR speciï¬cation/Special Conditionfor TGMS enclosed with this tender.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By Dy.CMM/Traction ( A N VEERARAGHAVAN ) |
| 7 | Set of tools required for maintenance of the machine. Firm to upload the list of tools with break-up cost. Refer Clause 13 of RDSO Specification. ] |
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