| 3 | CAMC for 5 years [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) SSE/C&W/NGC, NFR Assam 4.00 NumbersGroup M 2-Automatic Train Examination System NBQ1 787902400058 Basic Non Stock --- Yes TPI Agency INR (M 2) Machine(Y)Supply, Installation, testing and Commissioning of Automatic Train Examination System with staff hut on a Turnkey basis at C&W Depot NBQ for covering train from Bongaigaon, Dangtal and Majgaon. [ Warranty Period: 24 Months after the date of delivery ] ]Consignee SSE/C&W/NBQ, NFR Assam 3.00 NumbersInspection Details Stage Inspection Not Required2 78790240 (M AMC (Y) Non Stock --- Yes CONSIGNEE INR 2)CAMC for 5 years [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) SSE/C&W/NBQ, NFR Assam 3.00 Numbers3. T AND CPage 1 of 7 Run Date/Time: 09/01/2026 13:51:38STORES/N F RLYTENDER DOCUMENTTender No 60255300 Closing Date/Time 30/01/2026 14:30F.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 0 Days of issue of Contract, Completion ---: Within 90 Days thereafterPayment TermsS.No DescriptionPayment Terms1 70% on supply and 30% on commissioning subject to submission of BG (for 10% of contract value) for theduration upto 60 days after expiry of warranty.Statutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), withinthe original delivery period stipulated in the contract, or last unconditionally extended delivery periodshall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quotedrate. No claim on account of statutory variation shall be admissible on account of misclassiï¬cation by thesupplier/ contractor.Standard Governing ConditionsS.No Description1 The contract shall be governed by: (i) \"Instructions to tenderers\" for electronic tenders invited on IREPS.(ii) IRS conditions of Contract 2022 and other terms and conditions incorporated in this NIT.4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Order will be placed on the manufacturer Normal Applicable to Yes Yes Allowedor its authorized agent having proven all bidders (Mandatory)performance. The manufacturer ï¬rm musthave satisfactorily executed order ofZonal Railways/ PUS/CORE, other Govt.,Semi Govt. organization for the sameitem against purchase order placed duringthree preceding completed ï¬nancial yearand current year up to date of tenderopening. Similar item means \"Supply, installationand testing and commissioning ofAutomated Train Examination System(ATES) with staff hut on turnkey basis\".Supply Particulars i.e. R-Notes/CRN/CRACetc. should be accompanied withsatisfactory commissioning report for anyconsideration.Page 2 of 7 Run Date/Time: 09/01/2026 13:51:38STORES/N F RLYTENDER DOCUMENTTender No 60255300 Closing Date/Time 30/01/2026 14:302 Manufacturers or their authorized Normal Applicable to Yes Yes AllowedDistributor/ Dealer/Agent with Tenders all bidders (Mandatory)speciï¬c authorization can only quote.OEMs can authorize and give TenderSpeciï¬c Authorization to its Agent /dealers to quote on their behalf providedthe manufacturer takes full responsibilityfor the quality of the material includingwarranty obligation and the inspection ofproduct against Railways order is carriedout at the manufacturers premises. Theoffer without Tender Speciï¬cAuthorisation Letter will be summarilyrejected if tenderer is notmanufacturer/OEM3 In case tenderer participates as an Normal Applicable to Yes Yes Allowedauthorized agent, then the performance all bidders (Mandatory)as required above shall be that ofPrincipal authorizing the agent. It may sohappen that the agent has credentials ofpast supply for a different Principal butthis will not be considered as performancefor placing order in case of change ofPrincipal.4 Tenderers are required to deposit Earnest Normal Applicable to Yes Yes Not AllowedMoney equivalent to the amount all biddersmentioned in thetender document. There shall be noexemption from submission of EarnestMoney for any tender or by any tendererexcept as per Para 3.3 of Instructions toTenderers for Electronic Tenders (Version:NFR-Jan 2025). All vendors, exemptedfrom submitting EMD, irrespective of thetype of tender, i.e., Single, Limited orOpen, shall be required to sign a BidSecuring Declaration as per proformaavailable on bidders interface for paymentof EMD on IREPS portal. Offers oftenderers, who do not submit EarnestMoney,and are also not exempted fromsubmission of Earnest Money shall besummarily rejected.5 Contractor shall upload documentary Normal Applicable to Yes Yes Allowedevidence for satisfactory performance of all bidders (Mandatory)same or similar items of minimum 12months from the date of commissioningalong with bid. Documentary evidence forproof of successful performance report ofminimum 12 months should be submittedalong with offer. Offers received withoutthese documents will be summarilyrejected.5. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 I/We agree to supply tendered stores at Normal Applicable to No No Not Allowedthe rates quoted by me/us in accordance all bidderswith the IRS conditions of contract and[or] special conditions and [or] otherconditions speciï¬ed/attached with thetenderCommercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed UploadingPage 3 of 7 Run Date/Time: 09/01/2026 13:51:38STORES/N F RLYTENDER DOCUMENTTender No 60255300 Closing Date/Time 30/01/2026 14:301 Mode of dispatch By Road on door Normal Applicable to Yes Yes Not Alloweddelivery basis. all bidders2 FOR: Destination. Normal Applicable to Yes Yes Not Allowedall bidders3 The GOVT of India Make in India Policy Normal Applicable to Yes Yes Not Allowedcirculated by Rly. Bds letter all biddersNo.2020/RS(G)/779/2/Pt.I dtd. 25.9.2020 &as amended from time to time shall beapplicable.Please enter the percentage oflocal content in the material being offered.Please enter 0 for fully imported items,and 100 for fully indigenous items.4 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.General InstructionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 2 years warranty after successful Normal Applicable to No No Not Allowedcommissioning. The warranty shall be all biddersextended by the amount of time themachine stays under breakdown withinthis period.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Inspection Agency: TPI Normal Applicable to No No Not Allowedall biddersPage 4 of 7 Run Date/Time: 09/01/2026 13:51:38STORES/N F RLYTENDER DOCUMENTTender No 60255300 Closing Date/Time 30/01/2026 14:302 SECURITY DEPOSIT:- Normal Applicable to Yes Yes Not Allowed1. The successful tenderers shall, within all bidders21 days after written notice of acceptanceof tender has been posted to him, depositSecurity Deposit a sum equal to (a)5% of contract value subject tomaximum of Rs 50 lakh for contractsabove Rs 25 lakh and up to Rs 50 crore(b) Rs 1 Cr or as ï¬xed by Railwayauthorities in tender document forcontract value above Rs 50 Crore, assecurity for satisfactory fulï¬lment of thecontract unless otherwise SD waival isspecifically mentioned in tender/LOA. 2. The Security money can be depositedin any of the following forms:2.1 Deposit receipts, Pay orders, DemandDrafts, Guarantee Bonds issued byNationalized or Scheduled CommercialBanks, Bonds of Indian Railway FinanceCorporation and KRCL Bonds, GovernmentSecurities and deposit receipts in the postoffice saving banks. The GuaranteeBonds/Bank Guarantee should besubmitted in the prescribed form as perAnnexure-5.2.2 Payment of Security money in theform of pay order/demand draft shall bemade in favour of PFA, North East FrontierRailway payable at Maligaon.2.3 Security deposit shall remain valid fora minimum period of 60 days beyond thedate of completion of all contractualobligations of supplier.3 The Security Deposit (SD) shall be takenfrom all vendors subject to followingexemptions:a. Other Railways and Governmentdepartments.b. Indian Ordinance factories.c. PSUs owned by Ministry of Railways andPSUs for the group of items that aremanufactured by them.d. In tenders issued against PAC, OEM inwhose favour PAC has been issued shallbe exempted from submitting SD. KVICand ACASH shall be exempted from SD foritems supplied by them.e. Vendors registered with Railways forthe trade group of the item tendered shallbe exempted from SD for orders valuedupto their monitory limit of registration.f. Vendors appearing on the approvedvendor lists of RDSO/PUs/CORE, subject toapproval status being valid on the date oftender closing.g. Vendors registered with Railways forsupply of medicine, medical equipmentsand consumables shall be exempted fromsubmission from SD for these items.Note: Apart from claiming damages fromvendors, in case of failure to comply withthe contractual obligations, Railways shallrecord poor performance of the vendorsfor taking suitable penal action as perextant instructions.Page 5 of 7 Run Date/Time: 09/01/2026 13:51:38STORES/N F RLYTENDER DOCUMENTTender No 60255300 Closing Date/Time 30/01/2026 14:303 MSE sources, who are interested for Normal Applicable to Yes Yes Not Allowedavailing beneï¬ts under MSE Act all biddersmentioned in the notiï¬cation of Ministry ofMSME, should upload valid documentmaintained under MSE Act such as NSICCertiï¬cate etc. duly marking the tendereditem in the certiï¬cate. Otherwise, claimfor beneï¬ts under MSE Act may not beentertained.4 MSE source owned by SC/ST should also Normal Applicable to Yes Yes Not Allowedupload necessary documents to get the all biddersbeneï¬ts about the status in regard totheir category i.e. the ownership of MSEpertains to SC/ST/Other category clearly.Absence of any such information in theregistration certiï¬cate would be taken asMSE failing in the category as OTHERS5 Firm should quote HSN code Normal Applicable to Yes Yes Not Allowedall bidders6 Firm should quote GSTIN No. Normal Applicable to Yes Yes Not Allowedall bidders7 Tenderer must mention Make/Brand . Normal Applicable to Yes Yes Not Allowedall bidders8 Bidders are requested to visit the site Normal Applicable to Yes Yes Not Allowedbefore quoting. Bidders who have quoted all biddersare understood to have visited the sitebefore participating. Document showingthe tentative sketch where the ATES willbe installed should be submitted alongwith the offer. Any offer without thedocument will be rejected.9 The bidder has to submit year wise Normal Applicable to Yes Yes Not AllowedComprehensive AMC (CAMC) cost for up to all bidders5 years after the expiry of 2 years ofwarranty period. Bids without year wisecost of CAMC will be rejected.Technical-CompliancesS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Tenderer are requested to read the IRS Normal Applicable to Yes Yes Not Allowedconditions of contract 2022 and all bidders\"Instructions to tenderers\" for electronictenders invited on IREPS, speciï¬cation &Annexure-C very carefully beforesubmission of bids.UndertakingsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 I/We also conï¬rm that rates and other Normal Applicable to No No Not Allowedï¬nancial terms quoted in relevant column all biddersof financial bid will only be ruling terms foracceptance. Such terms quoted anywhereelse should be ignored.[Denial of thiscondition not recommended].6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the3content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution ofcontract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.Page 6 of 7 Run Date/Time: 09/01/2026 13:51:38STORES/N F RLYTENDER DOCUMENTTender No 60255300 Closing Date/Time 30/01/2026 14:30I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the8contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understandthat my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also leadto any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5639759.pdf Annexure-A2 5639769.pdf IRS conditions of contract3 5639767.pdf Instructions to tendersThe tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By Dy.CMM/DSL ( JAYANTA KUMAR CHOUDHURY ) |
