Request For Proposal To The Empaneled Agency For Conducting Regional Ai Impact Summit 2026 Bhopal

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Request for Proposal to the empaneled Agency For Conducting Regional AI Impact Summit 2026 Bhopal-3 Unipoles - Branding on unipoles including printing, mounting, and rentals for 7 days 4 Prominent focal points across city (list will be provided) on Star Flex 5 Pole Bunting on Star Flex 6 HPM HCM Cut outs 7 Flags with poles - Various Colors with Coloured Printing on both sides 8 Help Desk with back wall branding and table branding at various places like airport, Hotels, Etc. 9 Standees (Black Back) 10 Digital Standees 11 Welcome Gate - Venue 12 Customised Gate As Per Theme Designed 13 Digital Podium with side masking 14 Ceremonial Gate - Cubes , vinyl printing on sunboard 15 Center LOGO - 4x4 - Vinyl on sunboard 16 Q- Managers 17 Frame Structure (German Hanger) in Extruded Ridges & Corner Connection in Anchor Base Plates in Iron Tension Cables for Roof and Sides Walls. Roof covered with multi colored waterproof, side soft covers with fire retardant fabric. Providing uniformly raised platform with 2 Layers of 19 mm thick Plywood/block boards supported by wooden battons with carpet. Airconditioning shall be done by using chiller units of suitable tonnage with inflatable white colour ducts properly suspended from the top. The hangar would be fitted with adequate amount of roof lighting, emergency lights, doors/ emergency exits,exit signages, fire exit signages, fire extinguishers. TUV certified for wind speed of 120 kmph. 18 Exhibition Stalls using Aluminium pre fab system as per the design, 3m x 3m - Stalls 19 Wooden / Iron Fabricated Stall as per the designs requested by departments - Complete Stall work including designing, execution, etc (End to End execution) - Various Sizes 20 India AI stall: premium stall finish with AI based solutions and immersive experiences - Complete Stall work including designing, execution, etc (End to End execution) - Various Sizes 21 ⁠Immersive stalls - Complete Stall work including designing, execution, etc (End to End execution) - Various Sizes 22 Exhibition Stalls branding vinyl printing as per the design, 3m x 3m - Stalls 23 Stall header - Vinyl Sunboard 24 LED TV Standees / Digital Kiosks Standees 25 Tables with drawer / cabinet (with lock and key) - Exhibition with front branding 26 Chairs with covers 27 LED TV - 55 with tripod stand 28 Fish Bowl 29 Light and electric plug points - each stalls 30 Flower Pots - Small Size 31 Horticulture for the entire exhibition + venue area (Decorated Bonsai Plants / exotic planters of various height) 32 Adequate / Sufficient Lighting of the entire exhibition area and stalls 33 Selfie Points + Installations - Theme Based (Tech Based) 34 Checkered L shaped branding wall for media bite 35 Wooden Platform with Carpet 36 Lamp Lighting arrangements 37 Dias Arrangement - Flower Décor on the stage 38 Name Plates - On Site Printing arrangements required 39 Main Stage Platform 40 Carpet on the stage 41 Stage Skirting 42 Stage Steps (with profile Light on Every step) 43 LED platform with Black Carpet 44 Center Stage LED wall P2.9 - Curved / Anamorphic content to be played on this screen 45 Delay LED wall P2.9 with riser and masking 46 Skilled and professional showrunning team to manage the entire program 47 Digital Switcher + Splitter 48 Preview Monitor Screen 49 Watchout / Reslume 50 Q Commander 51 Laptops 52 LED Par 53 Sharpies 54 Blinders 55 Profile Light 56 Haze Machine 57 Box Truss 58 T Truss 59 Normal Parcans 60 Light Controller With Engineer 61 Delay Speakers + Stage Monitors 62 Sound Sytem - 16 Top + 6 Base 63 Sound Digital Mixer 64 Cordless Mics 65 Podium Mics 66 Headset Mics 67 Laple Mics 68 Sound Engineer 69 A complete curated, synchronized, story telling, perfectly accurate laser / drone show of approx 15-20 Mins (TBD) - with all the set up arrangements and required peripherals inside the Rajmahal Hall with all security protocols 70 VIP Chairs 71 Front Row Sofa Seating - 2 Seater 72 Coffee Tables 73 Ushers (Male / female) 74 4 laptops (i5,8GB, 512GB SSD) 75 UPS (1KVA) 76 High Speed Color Laser printer & Binding Machine 77 Pen Drives 78 LED TV 79 Complete Office Stationary including staplers, A4 rims, all purpose pins, markers, highlighters, etc. 80 Set up for ID Card printing 81 Complete Photo with two Back up in Hard Dirves 82 Complete Video with two Back up in Hard Dirves 83 Anchor (with minimun experience of 10 Events with Hon.President of India or Hon.Prime Minister of India ) 84 Registration Set up with on spot printing facility 85 Branded Notepad 86 Branded Pens 87 Good Quality Folders - Jute 88 Good Quality Bags - Jute 89 Good Quality Bags - leatherate 90 ID cards 91 Lanyards 92 Brochure Printing / Booklet Printing 93 Momentos - Premium 94 Stoles (Chanderi + Maheshwari Silk) 95 Flower Bouquets / Potted plants 96 Display LED Wall 97 LED Riser (for VC set-up) 98 Video camera riser 99 IT Consultant 100 VC Device 101 Video Switcher & Mixer 102 Live Streaming 103 Digital Console with masking (In house seating area) 104 Digital Video Camera - IP enabled 105 Wooden Stage with Carpoet and skirting on site 106 Diesel Genset 125KVA with back up and proper wiring and wire managers 107 Designing of creatives , entire theme, and other required particulars including exhibition stalls, immersive zones, etc. 108 Volunteers for registrations and other required pruposes 109 Wi Fi zone to be created in the entire Exhibition Area 110 One LAN cable for each stall 111 First Aid Kits 112 Decorative Items 113 Fire Extinguishers 114 LED TV 115 Sofa - 2 Seater 116 Coffee Tables 117 Sofa - 1 Seater 118 Sofa - 2 Seater 119 Coffee Tables 120 Sofa - 1 Seater Total in Figures 0.0 0.0 INR Zero Only 4.0 Construction of chamber for 100mm sluice plates item5 10.0 Nos Quoted Rate in Figures Select % 0.0 0.0 Zero Only Quoted Rate in Words INR Zero Only Please Enable Macros to View BoQ information