| 3 | Cost of comprehensive AMC for six years after the warranty as per clause 17. [ Warranty Period: 2 years, AMC Period: 6 years, Rate of Discounting: 10 % ] ]At (Location) SSE/WTH/DBWS, NFR Assam 1.00 Numbers3 65901882 Optional Non Stock --- No TPI Agency INR Spares(Y)Optional Accessories with breakup of individual items as specified in clause 4.3 of section IV. [ Warranty Period: 24 Months after the date of delivery ] ]Consignee SSE/WTH/DBWS, NFR Assam 1.00 NumbersInspection Details Stage Inspection Not Required4 65901883 Essential Non Stock --- Yes TPI Agency INR Spares(Y)Consumable as per clause 6 of Section V with breakup of individual items as applicable. [ Warranty Period: 24 Months after the date of delivery ] ]Consignee SSE/WTH/DBWS, NFR Assam 1.00 NumbersInspection Details Stage Inspection Not Required5 6901883 Optional Non Stock --- No TPI Agency INR Spares(Y)Page 1 of 8 Run Date/Time: 29/12/2025 17:41:50STORES/N F RLYTENDER DOCUMENTTender No 60255137A Closing Date/Time 28/01/2026 14:30Spares for two years normal operation and maintenance as per clause 5 of Section V. [ Warranty Period: 24 Months after the date of delivery ] ]Consignee SSE/WTH/DBWS, NFR Assam 1.00 NumbersInspection Details Stage Inspection Not Required3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 0 Days of issue of Contract, Completion As per point no. 7 of: Within 330 Days thereafter section-IV.Payment TermsS.No DescriptionPayment Terms1 80% payment shall be made on receipt of the items in satisfactory condition, against suppliers challancertiï¬ed by consignee gazetted officer, and inspection certiï¬cate issued by the nominated inspectionagency. Balance 20% payment shall be made after successful installation, commissioning and proving testalong with a BG bond for 10% of the total contract value towards warranty obligation.Statutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), withinthe original delivery period stipulated in the contract, or last unconditionally extended delivery periodshall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quotedrate. No claim on account of statutory variation shall be admissible on account of misclassiï¬cation by thesupplier/ contractor.Standard Governing ConditionsS.No Description1 The contract shall be governed by: (i) Special Conditions of Tender. (ii) \"Instructions to Tenderers\" forelectronic tenders invited on IREPS. (iii) IRS conditions of Contract 2022 and other terms and conditionsincorporated in this NIT.4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed UploadingPage 2 of 8 Run Date/Time: 29/12/2025 17:41:50STORES/N F RLYTENDER DOCUMENTTender No 60255137A Closing Date/Time 28/01/2026 14:301 The tenderer shall provide satisfactory Normal Applicable to Yes Yes Allowedevidence acceptable to the Purchaser to all bidders (Mandatory)show that:(a) He is a manufacturer, who regularlymanufactures the items offered and hasadequate technical knowledge andpractical experience.(b) He has ï¬nancial strength andresources to meet the obligations underthe contract for which he is required tosubmit duly audited Annual ï¬nancialstatements (Balance sheet, proï¬t & lossaccount etc) for the last 3 years or areport from a recognized bank or afinancial institution on financial position.(c) He has adequate plant andmanufacturing capacity to manufactureand supply the items offered within thedelivery schedule offered by him.(d) He has established quality controlsystem and organization to ensureadequate control at all stages of themanufacturing process.(e) He satisï¬es the provisions mentionedin contained in Special Conditions ofTender.2 For purposes of clause above, the Normal Applicable to Yes Yes Allowedtenderers should additionally submit: all bidders (Mandatory)A performance statement as in Annexure-1, giving a list of major supplies ofsame/similar equipments effected in last 5years or for such period as speciï¬edelsewhere in Bid Document & specialconditions of tender of the items offeredby him, giving details of the User nameand address, order no. and date and thequantity supplied and whether the supplywas made within the delivery schedule.Such period shall be reckoned from thedate of opening of tender.3 In addition to the above, further Normal Applicable to Yes Yes Allowedinformation regarding his capacity, all bidders (Mandatory)capability, if required by the Purchaser,shall be promptly furnished by thetenderer and he would offer all facilities torepresentative of Purchaser for assessingcapacity, capability by actual visit to hisworks/office.4 The evidence/documents submitted by Normal Applicable to Yes Yes Allowedtenderer(s) along with offer for meeting all bidders (Mandatory)the qualifying requirements, if foundfalse/fake/forged/manipulated at anystage during evaluation of offers and/oreven during the currency of Contract, thepurchaser reserves the right to summarilyreject the offer or terminate the Contractat his risk and cost and take action as perapplicable law including banning ofbusiness dealings etc.5 The firm must meet and comply: Normal Applicable to Yes Yes Allowed1. Special conditions of Tender attached all bidders (Mandatory)with documents wherever required.2. Bid document part -II criteria withdocuments and fulï¬lled annexureswherever required.Page 3 of 8 Run Date/Time: 29/12/2025 17:41:50STORES/N F RLYTENDER DOCUMENTTender No 60255137A Closing Date/Time 28/01/2026 14:306 EMD Clause: Tenderers are required to Normal Applicable to Yes Yes Alloweddeposit Earnest Money equivalent to the all bidders (Mandatory)amount mentioned in the tenderdocument. There shall be no exemptionfrom submission of Earnest Money for anytender or by any tenderer except as perPara 3.3 of Instructions to Tenderers forElectronic Tenders (Version: NFR-Jan2025). All vendors, exempted fromsubmitting EMD, irrespective of the typeof tender, i.e, Single, Limited or Open,shall be required to sign a Bid SecuringDeclaration as per proforma available onbidders interface for payment of EMD onIREPS portal. Offers of tenderers, who donot submit Earnest Money and are alsonot exempted form submission of EarnestMoney shall be summarily rejected.7 The manufacturer shall have valid ISO Normal Applicable to Yes Yes Not Allowed9001 certiï¬cate on the original date of all biddersclosing of tender and a copy of sameshould be submitted along with the bid.The CNC VERTICAL TURNING LATHEshould be in scope of ISO certificate.5. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 HAVE YOU SUBMITTED BANKER DETAILS Normal Applicable to No No Not AllowedVIZ. NAME OF BANK AND COMPLETE all biddersADDRESS WITH PIN CODE, BANK A/CNUMBER, TYPE OF A/C, BRANCH CODENO., BENIFICIARY NAME AND ADDRESS,IFSC CODE, RTGS CODE ETC. ALONGWITHGST REGISTRATION CERTIFICATE, IT ISESSENTIAL TO SUBMIT THE BANKSDETAILS FOR RELEASING OF PAYMENTS.2 Have you quoted Warranty Obligations as Normal Applicable to No No Not Allowedper requirement? all bidders3 Have you quoted Delivery Period correctly Normal Applicable to No No Not Allowedand precisely ? all bidders4 Have you submitted Annexure-A of Normal Applicable to No No Not AllowedSection VI of technical speciï¬cations duly all biddersfilled in?5 Bankers Report, Financial Statements etc. Normal Applicable to No No Not Allowedall bidders6 Commercial Details and Performance Normal Applicable to No No Not AllowedStatement of Annexure-1. all bidders7 Have you quoted for Optional Accessories, Normal Applicable to No No Not AllowedSpares, AMC etc, if applicable and as per all biddersthe requirement of Bid Document?Commercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 FOR: Destination. Normal Applicable to Yes Yes Not Allowedall bidders2 Please enter the percentage of local Normal Applicable to Yes Yes Not Allowedcontent in the material being offered. all biddersPlease enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.Page 4 of 8 Run Date/Time: 29/12/2025 17:41:50STORES/N F RLYTENDER DOCUMENTTender No 60255137A Closing Date/Time 28/01/2026 14:303 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.General InstructionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Guarantee/Warranty- Equipment/machine Normal Applicable to No No Not Allowedshould be guaranteed against any defects all biddersfor a minimum period of 24 months fromthe date of commissioning and provingout.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Inspection by TPI as per point no 9.0 of Normal Applicable to No No Not AllowedSection-V. all bidders2 Training- As per point no 10 of section-V. Normal Applicable to Yes Yes Not Allowedall bidders3 Printed literature on equipment and Normal Applicable to Yes Yes Not Allowednecessary operating maintenance manual all biddersand electric circuit diagram if any shouldbe uploaded along with the quotation incompliance to point no. 4 of Section-V.4 Tenderer must mention Make/Brand. Normal Applicable to Yes Yes Not Allowedall bidders5 MSE sources, who are interested for Normal Applicable to Yes Yes Not Allowedavailing beneï¬ts under MSE Act all biddersmentioned in the notiï¬cation of Ministry ofMSME, should upload valid documentmaintained under MSE Act such as UdyamRegistration certiï¬cate only. No otherdocument will be entertained for MSEbeneï¬t except Udyam Registrationcertiï¬cate. Otherwise, claim for beneï¬tsunder MSE Act may not be entertained.An agent or authorized dealer ofmanufacture will not get any MSE beneï¬tlike EMD exemption as per Publicprocurement Policy of MSEs order.6 Approval of GA Drawing , commissioning Normal Applicable to Yes Yes Not Allowedas per point no 11 of section-V. all biddersPage 5 of 8 Run Date/Time: 29/12/2025 17:41:50STORES/N F RLYTENDER DOCUMENTTender No 60255137A Closing Date/Time 28/01/2026 14:307 Firm shall deposit SD @ 5% of total Normal Applicable to Yes Yes Not Allowedcontract value towards Security Deposit all bidderssubject to max. of Rs.50 lakh. SD fromsuccessful tenderer should be received inpurchase office within 21 days form thedate of communication of acceptance withrespect to the purchaser. SD shall remainvalid for a period of 60 days beyond thedate of completion of all contractualobligations. For details, please browsePara 12.0 of Instructions to Tenderers forElectronic Tenders (Version: NFR-Jan2025) attached with the tender. Thereshall be no exemption form submission ofSecurity Deposit for any tender or by anytenderer except:1. i) The Stores contract cases of value upto Rs.25 lakhs. ii) Other Railways andGovernment departments in terms ofRailway Boards Letter No.2004/RS/(G)/779/11 dated 24.07.2007. iii)Indian Ordinance Factories in terms ofRailway Board Letter No. 92/RS/(G)/363/1dated 08.04.1993. iv) PSU owned byMinistry of Railways and PSUs for thegroup of items that are manufactured bythem in terms Railway Boards Letter No.2003/RS/(G)/779/5 dated 10.09.2004. v) Intenders issued against PAC, OEM in whosefavour PAC has been issued shall beexempted for submitting SD. KVIC andACASH shall be exempted from SD fromitem supplied by them. vi)Vendorsregistered with Railways for the tradegroup of the item tendered shall beexempted from SD for orders valued up totheir monetary limit of registration. vii)Vendor appearing on the approved vendorlist of RDSO/PUs/CORE subject to theapproval status being valid on the date oftender closing. viii) Vendors registeredwith Railways for supply of medicines,medical equipments and consumables areexempted from SD for these items.8 Successful Bidder to get GA Drawings Normal Applicable to Yes Yes Not AllowedApproved by consignee within 45 days of all biddersissue of PO as per point no. 11 of Section-V.9 This tender complies with Public Normal Applicable to Yes Yes Not AllowedProcurement Policy (Preference to Make in all biddersIndia) Order No P-45021/2/2017-PP (BE-II)2019 dated 16/09/2020 of Ministry ofCommerce.10 Optional Accessories with breakup of Normal Applicable to Yes Yes Not Allowedindividual items as speciï¬ed in clause 4.3 all biddersof section IV, Consumables as per clause6 of Section V with breakup of individualitems as applicable and Spares for twoyears normal operation and maintenanceas per clause 5 of Section V will not bepart of commercial evaluation.Special ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed UploadingPage 6 of 8 Run Date/Time: 29/12/2025 17:41:50STORES/N F RLYTENDER DOCUMENTTender No 60255137A Closing Date/Time 28/01/2026 14:301 Total value of the offer will be calculated Normal Applicable to No No Not Allowedbased on: all biddersi) The cost of the basic machine. ii) Cost of concomitant accessoriesaccording to tender specifications.iii) Cost of any other accessory which inthe opinion of supplier is essentiallyrequired for making the machine fullyfunctional.iv) Cost of Turnkey Charges viz.foundation, installation & Commissioningetc.v) Cost of Preventive Maintenance during1st & 2nd year of Warranty Period.vi) Cost of comprehensive AMC for sixyears after the warranty as per clause 17.vii) Duties and taxes as quoted by thebidder, insurance and freight.Technical-CompliancesS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bidders must submit their technical bids Normal Applicable to Yes Yes Not Allowedas per Annexure-A of Section-VI. all biddersTenderers are required to submitcomplete details including values, write-up, Drawings, sketch, brochure etc, as perrequirement speciï¬ed in respectiveclauses mentioned therein. In case ofincomplete/sketchy information, thetechnical offer being incomplete is liableto be rejected. Tenderers should clearlyindicate compliance.UndertakingsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bid securing declaration to be signed by Normal Applicable to No No Not Allowedbidders availing exemption from all bidderssubmission of E.M.D. I/we certify thatmy/our offer is eligible for exemption fromsubmission of bid security /Earnest MoneyDeposit, in terms of the tender conditions.In case my/our claim to exemption fromsubmission of bid security/Earnest MoneyDeposit is not found valid as terms of thetender, I/we understand and accept thatRailways has unquestionable right tosummarily reject my bid and my offershall not be considered for ordering.Further, I/we hereby understand andaccept that if I/we withdraw or modifymy/our bids during the period of validity,or if I/we are awarded the contract and onbeing called upon to submit theperformance security/Security Deposit,fail to submit the performancesecurity/Security Deposit before thedeadline deï¬ned in the request for biddocument/Notice Inviting Tender, I/weshall be debarred from exemption ofsubmitting Bid Security/Earnest MoneyDeposit and performance security/Security Deposit for a period of 6(six)months, from the date I/we are declareddisqualiï¬ed from exemption fromsubmission of EMD/SD, for all tenders forprocurement of goods issued by any unitof Indian Railways published during thisperiod.Page 7 of 8 Run Date/Time: 29/12/2025 17:41:50STORES/N F RLYTENDER DOCUMENTTender No 60255137A Closing Date/Time 28/01/2026 14:302 I/We also conï¬rm that Rates and other Normal Applicable to No No Not Allowedï¬nancial terms quoted in relevant all bidderscolumns of ï¬nancial bid will only beapplicable for acceptance. Such termsquoted anywhere else shall not beconsidered for inter-se evaluation.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the3content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution ofcontract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the8contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understandthat my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also leadto any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5434986.pdf Instructions to Tenderers2 5628677.pdf Special Conditions & Annexure-13 5434990.pdf Bid Document part II4 5434987.pdf IRS Conditions of Contract 2022The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By Dy.CMM/DSL ( JAYANTA KUMAR CHOUDHURY ) |
