| 6 | Cost of Preventive Maintenance during 1st & 2nd year of Warranty Period. ]At (Location) SSE/C&W/BJE, SER Jharkhand 1.00 Set6 6525NS07 Optional Non Stock --- No TPI Agency INR (G01) Spares (Y)Optional Accessories with break up of individual items as specified in clause 4.3 of Section-IV. [ Warranty Period: 24 Months after the date of delivery ] ]Consignee SSE/C&W/BJE, SER Jharkhand 1.00 SetInspectionStage Inspection Not RequiredDetails7 6525NS08 Optional Non Stock --- No TPI Agency INR (G01) Spares (Y)Consumables as per clause 6 of Section V with breakup of individual items as applicable. [ Warranty Period: 24 Months after the date of delivery ] ]Consignee SSE/C&W/BJE, SER Jharkhand 1.00 SetInspectionStage Inspection Not RequiredDetails8 6525NS09 Optional Non Stock --- No CONSIGNEE INR (G01) Services (Y)Cost of Comprehensive Annual Maintenance Contract for five years as per Clause 17 of Section V. ]At (Location) SSE/C&W/BJE, SER Jharkhand 1.00 Set3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Completion : Within 330 Days Delivery schedule asper SR NO 7 ofSection IV ofAnnexure 1 attachedPayment TermsS.No DescriptionPayment Terms1 a) 80% payment will be made on receipt of the material duly pre inspected and receipted at site by theconsignee in good condition. b) Balance 20% payment will be made on submission of Proving TestCertiï¬cate after successful completion of proving test in which the machine performance would havebeen demonstrated by the supplier or his agent after its commissioning at the consignee s premisessubject to furnishing a Bank Guarantee for an amount equal to 10% of the contract value, as perAnnexure-1 fully indemnifying the Purchaser against all losses incurred by the Purchaser during theWarranty period stipulated in the Warranty Clause.Statutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof),within the original delivery period stipulated in the contract, or last unconditionally extended deliveryperiod shall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in hisquoted rate. No claim on account of statutory variation shall be admissible on account ofmisclassification by the supplier/ contractor.Page 2 of 9 Run Date/Time: 27/12/2025 17:22:41STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 65255016A Closing Date/Time 22/01/2026 14:004. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Special eligibility criteria - As per Normal Applicable to Yes Yes AllowedSPECIAL CONDITIONS FOR all bidders (Mandatory)PARTICIPATING TENDERER documentattached as Annexure 2.2 In keeping with the Public Procurement Normal Applicable to No No Not Allowed(Preference to Make in India) Order, all bidders2017, as amended, it has been foundthat there is sufficient local capacityand competition in supply of thetendered item of required quality andtherefore public procurement of theitem is restricted to Class I localsuppliers only and the vendors who donot qualify to be Class I local suppliesshould not quote in the tender as theiroffers shall not be considered for anyordering. In case any vendor who doesnot qualify to be a Class I local supplierfor the tendered item participates in thetender it does so at their own risk andcost and Railways shall not be liable forany loss or damage caused to thevendor.5. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Have you attached the price break up of Normal Applicable to No No Not Allowedconcomitants accessories, optional all biddersaccessories, consumables and EssentialSpares in PDF ï¬le through attachdocument template or otherwise?2 Have you quoted price of basic Normal Applicable to No No Not Allowedmachine, Concomitant Accessories, all biddersessential spares, consumables,essential services, AMC and other itemsas per the requirement. It is mandatoryto submit offers against all these itemsotherwise the bid shall not beconsidered in ranking3 Have you quoted for Optional Normal Applicable to No No Not AllowedAccessories,Spares,AMC etc, if all biddersapplicableand as per the requirement mentionedin Annexure 1 ?4 Have you uploaded self certiï¬cation Normal Applicable to No No Not Allowedfrom the statutory auditor or cost all biddersauditor of the company (in the case ofcompanies) or from a practicing costaccountant or practicing charteredaccountant (in respect of suppliersother than companies) giving thepercentage of local content as per SrlNo. 29.2 of GCC attached?5 Have you quoted Warranty Obligations Normal Applicable to No No Not Allowedas per Clause 16 of Annexure 1 ? all bidders6 Have you quoted Delivery Period Normal Applicable to No No Not Allowedcorrectly and precisely as per SR NO 7 all biddersof Section IV of Annexure 1 attached?Page 3 of 9 Run Date/Time: 27/12/2025 17:22:41STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 65255016A Closing Date/Time 22/01/2026 14:007 Have you quoted for any other items Normal Applicable to No No Not Allowedconsidered essential by you for the all biddersoperation of the machine to meet thepurpose and capability specified intechnical speciï¬cation.[UNDERESSENTIAL SPARES]8 Have you submitted Annexure 1 of Normal Applicable to No No Not AllowedSection VI of technical specifications? all bidders9 Have you submitted other supporting Normal Applicable to No No Not Alloweddocuments to establish your eligibility ? all bidders10 Commercial Details and Performance Normal Applicable to No No Not AllowedAppraisal form (Annexure E of Section VI all biddersof Annexure 111 Details related to compliance of Normal Applicable to No No Not Allowedreference clause mentioned in special all biddersconditions of tender.12 Have you attached the past Normal Applicable to No No Not Allowedperformance credentials with your all biddersoffer?Commercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bidder are reminded to carefully go Normal Applicable to Yes Yes Allowedthrough IRS conditions of contract all bidders (Optional)(included and uploaded along with thebid document) particularly thosepertaining to Code ofIntegrity,Misdemeanor and penalmeasures\". If two or more bidders arefound to be sister concerns or affiliates(having commonpartner/director/promoter/owner/holdingcompany decision control, etc.) theoffers of all such sister concerns areliable to be rejected as per relevantprovisions of IRS terms and condition.2 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of localcontent shall be in accordance with theMake in India policy as incorporated inthe tender conditions.General InstructionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 TENDER DOCUMENT CONSISTS OF Normal Applicable to No No Not AllowedAnnexure 1, General Conditions of all biddersTender for Supply Contract ,NIT ANDCONDITIONS MENTIONED IN THISDOCUMENT. TENDERERS TO ENSURECOMPLIANCE OF CONDITIONSMENTIONED IN THESE DOCUMENTS.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed UploadingPage 4 of 9 Run Date/Time: 27/12/2025 17:22:41STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 65255016A Closing Date/Time 22/01/2026 14:001 1. Inspection by TPI(Third Party Normal Applicable to No No Not AllowedInspection). all bidders2. There will be 02 stages of Inspection(excluding ï¬nal lot inspection) as perSpeciï¬cation and approved QAP asfollows:First Stage - Raw Material Inspection.Second Stage - In process Inspection.Final product inspection at FirmsPremises.Remarks :(i) The Inspection should be as per\"QUALITY ASSURANCE PLAN \" for thecomponents and operations listed in thesaid QAP, and(ii) The inspection should be \" Only Finalproduct inspection at Firms premises\"for all those items not listed in the saidQAP.Note: Inspection clause should be inaccordance with the clause 9.0 ofSection V of Annexure 12 Important : All documents uploaded and Normal Applicable to No No Not Allowedremarks / conï¬rmation entered by the all biddersbidders against any compliancecondition shall be opened as part oftechnical bid only.3 Firm to mention HSN Code & GSTIN Normal Applicable to Yes Yes Allowedall bidders (Optional)4 EMD AND SD CLAUSE WILL BE Normal Applicable to Yes Yes Not AllowedAPPLICABLE AS PER CLAUSE NO.5.0 all biddersAND 6.0 OF GCC ATTACHED5 Any responsibility of COFMOW Normal Applicable to No No Not Allowedmentioned in the Annexure 1 shall be of all biddersSouth Eastern Railways.Page 5 of 9 Run Date/Time: 27/12/2025 17:22:41STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 65255016A Closing Date/Time 22/01/2026 14:006 Bidders are requested to go through Normal Applicable to Yes Yes AllowedClause No. 32.0 (32.1 to 32.6) of SER all bidders (Optional)Instruction to Tenderers and GeneralConditions. Bidders should conï¬rmfollowing certificate for Compliance. (a) Ihave read the clause Sr. No. 32 ofInstructions to tenderers and generalconditions of tenders for supply contractattached with the tender regardingrestrictions on procurement from abidder of a country which shares a landborder with India or bidder who has aspeciï¬ed Transfer of Technology (T.O.T)arrangement with an entity from acountry which shares a land border withIndia and on sub-contracting tocontractors from such countries. (b) Icertify that this bidder is neither fromsuch a country nor have a speciï¬edTransfer of Technology (T.O.T)arrangement with such an entity from acountry which shares a land border withIndia and will not sub-contract any workto a contractor from such countriesunless such contractor is registeredwith the Competent Authority. I alsocertify that this bidder will not offer anyproducts/services of entity from suchcountries unless such entity isregistered with the CompetentAuthority. (c) I hereby certify that thisbidder fulï¬ls all requirements in thisregard and is eligible to be considered.(d) I hereby acknowledge that in theevent of acceptance of my bid on abovecertiï¬cate and if the certiï¬cate is foundto be false at any stage, the falsecertiï¬cate would be a ground forimmediate termination of contract andfurther legal action in accordance withthe Law. (Bidders conï¬rming thiscertiï¬cate for Compliance shall selectYes in the Complied column. However,in case you do not conï¬rm abovecertiï¬cate for Compliance, select NO incomplied column. In such cases you arerequired to submit the certiï¬cate forCompliance as per Annexure-8Instructions to tenderers and generalconditions of tenders for supply contractalong-with their Bid/Offer7 WARRANTY PERIOD - 24 MONTHS FROM Normal Applicable to No No Not AllowedTHE DATE OF COMMISSIONING. all biddersSpecial ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Insurance charges should be quoted in Normal Applicable to No No Not AllowedOther charges column against the all biddersparticular items. No separate line hasbeen provided for Insurance Charges2 In case of any mismatch in conditions Normal Applicable to No No Not Allowedmentioned in speciï¬cation attached as all biddersAnnexure 1 and and in GeneralConditions of Contract attached withTender, conditions mentioned inAnnexure 1 will supercede theconditions mentioned in otherdocuments.Page 6 of 9 Run Date/Time: 27/12/2025 17:22:41STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 65255016A Closing Date/Time 22/01/2026 14:003 The following items (For all Consignees ) Normal Applicable to No No Not Allowedwill need to be quoted additonally all biddersmandatorily by the bidder though willnot be part of commercial evaluation :(i) Optional Accessories with break up ofindividual items as speciï¬ed in clause4.3 of section IV.(ii) Consumables as per clause 6 ofsection V with break up of individualitems as applicable.(iii) Bidders are required to compulsorilyquote for a comprehensive AMC for ï¬veyears as per Clause 17 of Section V.Failure to quote for above optional SOR,their offer will be summarily rejectedwithout any back reference.Technical-CompliancesS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bidders must submit their technical bids Normal Applicable to Yes Yes Allowedas per Annexure 1 all bidders (Mandatory)Tenderers are required to submitcomplete details including values, write-up, Drawings, sketch, brochure etc. asper requirement speciï¬ed in respectiveclauses mentioned therein. In case ofincomplete / sketchy information, thetechnical offer being incomplete is liableto be rejected. Tenderers should clearlyindicate compliance.2 TECHNICAL SPECIFICATION AS PER Normal Applicable to No No Not AllowedANNEXURE 1 all biddersUndertakingsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 I/We agree to supply the tendered Normal Applicable to No No Not Allowedstores at the rates quoted by me/us in all biddersaccordance with the conditionsmentioned in Annexure 1, Annexure 2,GCC , NIT and conditions mentioned inthis document.2 I/We also conï¬rm that Rates and other Normal Applicable to No No Not Allowedfinancial terms quoted in relevant all bidderscolumns of ï¬nancial bid will only beapplicable for acceptance. Such termsquoted anywhere else shall not beconsidered for inter-se evaluation.3 Undertaking for GST. Normal Applicable to No No Not AllowedWe hereby declare that in quoting the all biddersbasic price, we have taken into accountthe full effect of Input Tax Creditavailable under GST. We, further agreeto pass on any ï¬nancial gain/beneï¬t asmay become available in future inrespect of all the input tax credit on thedate of supply by way of reduction inprice and advise the purchaseraccordingly.We also undertake that we are aware ofthe provisions of section 171 of theCGST Act and consequences thereof ifwe fail to comply with the same. Weshall ï¬le their GSTR-1 and GSTR-3B fortransaction with Railways in due timepreferably every month so that ITCbenefit can be availed by RailwayPage 7 of 9 Run Date/Time: 27/12/2025 17:22:41STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 65255016A Closing Date/Time 22/01/2026 14:006. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in .I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to3the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, executionof contract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the5offer and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in8the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituentsunderstand that my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after9 the award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may alsolead to any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land borderwith India and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5469531.pdf Revised IRS Conditions2 5488620.pdf Annexure-23 5487175.pdf Annexure-14 5469536.pdf New General Conditions of Contract7. RESPONSIVENESSS.No. DescriptionPage 8 of 9 Run Date/Time: 27/12/2025 17:22:41STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 65255016A Closing Date/Time 22/01/2026 14:00Code of Integrity Declaration: I/We have carefully gone through the IRS conditions of contract(includedand uploaded along with the bid document) particularly Para 2500 pertaining to \"Code of Integrity,Misdemeanor and Penalties\". I/We hereby certify that no other concerns or affiliates (such as havingcommon partner/director /promoter/owner/holding company/management control etc.) have participatedin this tender which give rise to a conflict of interest or fall under anti-competitive practices. Weunderstand that the offers of all such related concerns including ours are liable to be rejected as per1relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of integrityin general,with speciï¬c reference to conflict of interest [Para 2502(e)], anti-competitive practices [Para2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fullyresponsible for the above declaration and it shall not be the Railways responsibility to verify the same.I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected atany stage.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By Dy.CMM/ET ( SHAHID MALIK )Page 9 of 9 Run Date/Time: 27/12/2025 17:22:41 |
