| 2 | Hiring of Premium SUV (AC)/Premium Sedan (AC) on occasional basis (Vehicle-day basis)for 80 KM/12 Hrs Round Trip. Details of vehicles - as per Annexure-I ]At (Location) DELHI/NCR Delhi 334.00 Vehicle-Day2 50NS0002 Service Non Stock --- Yes CONSIGNEE INR (Y)Hiring of SUV (AC)/Premium Sedan (AC) on occasional basis (Vehicle-day basis) for 80 KM/12 Hrs Round Trip. Details of vehicles - as per Annexure-I ]At (Location) DELHI/NCR Delhi 300.00 Vehicle-Day3 50NS0003 Service Non Stock --- Yes CONSIGNEE INR (Y)Hiring of SUV (Non-AC)/Sedan (non-AC) on occasional basis (Vehicle-day basis) for 80 KM/12 Hrs Round Trip. Details of vehicles - as per Annexure-I ]At (Location) DELHI/NCR Delhi 155.00 Vehicle-Day3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Completion : Within 24 MonthsPage 1 of 6 Run Date/Time: 15/12/2025 22:15:58STORES/EAST CENTRAL RLYTENDER DOCUMENTTender No 17255001 Closing Date/Time 23/12/2025 14:00Payment TermsS.No DescriptionPayment Terms1 100% payment As per clause 12 of Section I, Part- II of Bid Document.Statutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof),within the original delivery period stipulated in the contract, or last unconditionally extended deliveryperiod shall be to Railways account. Only such variation shall be admissible which takes place afterthe submission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in hisquoted rate. No claim on account of statutory variation shall be admissible on account ofmisclassification by the supplier/ contractor.Option ClauseS.No Description1 The purchaser shall be entitled to vary the order quantity upto +/- 30% anytime within the deliveryperiod (including extended delivery period) on the same terms and conditions. The increase inquantity with respect to the tender quantity can be done even at the time of ordering and thetenderer shall be bound to accept the quantity so ordered on the basis of his original offer. Thepurchaser shall be entitled to exercise +/- 30% option clause in one or more than one instalment aslong as the total variation in quantity does not exceed the limit of 30% of ordered quantity.Standard Governing ConditionsS.No Description1 General Conditions of Contract: The contract shall be governed by latest version (along with allcorrection slips) of General Conditions of Contract, and all other terms and conditions incorporated inthe tender documents.4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Turnover : : Minimum Average Normal Applicable to Yes Yes AllowedAnnual Turnover of the bidder of the all bidders (Optional)last three Financial Years i.e. 2022-23, 2023-24 and 2024-25, should beas Rs. 9 Lakh2 Document uploading for Normal Applicable to Yes Yes AllowedTurnover : : Documentary evidence all bidders (Mandatory)in the form of certiï¬ed AuditedBalance Sheets of the last threeFinancial Years i.e. 2022-23, 2023-24and 2024-25 OR a certificate from theChartered Accountant/CostAccountant indicating the Turnoverdetails the last three Financial Yearsi.e. 2022-23, 2023-24 and 2024-25shall be uploaded with the offer. Incase the date ofconstitution/incorporation of thebidder is less than three years, theAverage Turnover in respect of thecompleted Financial years after thedate of constitution shall be takeninto account for this criteria. Biddersare required to upload documenthere5. COMPLIANCE CONDITIONSPage 2 of 6 Run Date/Time: 15/12/2025 22:15:58STORES/EAST CENTRAL RLYTENDER DOCUMENTTender No 17255001 Closing Date/Time 23/12/2025 14:00Commercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully importeditems, and 100 for fully indigenousitems. The deï¬nition and calculationof local content shall be inaccordance with the Make in Indiapolicy as incorporated in the tenderconditions.Special ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 The time of service provided shall Normal Applicable to No No Not Allowedstart from the point of pick up to the all bidderspoint of ï¬nal drop off and the garagehours and km shall not be included.2 To protect and/or to indemnify the Normal Applicable to No No Not AllowedRailway against any claims or suits, all biddersthe Service Provider shall maintainan insurance which shall cover all theliabilities arising out in the executionof the contract.3 Rates quoted by the ï¬rm/service Normal Applicable to No No Not Allowedprovider shall be inclusive of drivers all bidderswages, lubricants, repair,maintenance charge, insurancecharge, Parking charge, Night charge,etc. All taxes (lived by state/centralGovern including income Tax, GST,Toll tax, etc shall be born by theservice provider4 Payment for monthly extra Km run Normal Applicable to No No Not Allowedand/or extra Hours of duty shall be all biddersmade as mentioned in relevant paraand Annexure-II5 Validity of the contract : Contract Normal Applicable to No No Not Allowedwill be valid for two years from the all biddersdate of issue of LoA/Work Orderwhich may be extended at the sameterms and conditions of the contractup to one year subject to satisfactoryperformance. Decision of thepurchaser/user for judging theperformance of a service provider assatisfactory for extension of thecontract duration will be ï¬nal andbinding to the service provider.6 Special Option Clause : : Ordered Normal Applicable to No No Not Allowedquantity can be increased up to full all bidderstendered quantity at the same termsand conditions of the contract. Totalorder quantity on all ï¬rms includingthe Special Option Clause quantitywill not be more than the tenderedquantityPage 3 of 6 Run Date/Time: 15/12/2025 22:15:58STORES/EAST CENTRAL RLYTENDER DOCUMENTTender No 17255001 Closing Date/Time 23/12/2025 14:007 Splitting : Railway intends to split Normal Applicable to No No Not Allowedthe tendered qty in two Service all biddersProvider/Agency for hiring ofvehicles. There is no commitment forhiring any minimum number ofvehicles from any particular agency.The service shall be utilized as perrequirement of the railways8 Age of Vehicles : : Age of the Normal Applicable to No No Not Allowedvehicle on the date of issue of Work all biddersOrder should not be more than threeyears and during the use the age ofthe vehicle should not be more thanfive years.9 Commercial vehicles : : Vehicles Normal Applicable to No No Not Allowedwith commercial registration only are all biddersrequired to be provided.10 Deductions for non-performance : As Normal Applicable to No No Not Allowedper Annexure-III all bidders11 All vehicles provided shall have all Normal Applicable to No No Not Allowedthe necessary all bidderspermits/licenses/clearances such as,but not limited to ï¬tness certiï¬cate,PUC, full comprehensive insurance,road permit, registration certiï¬cate,as per the Motor Vehicles Act, RTOand other applicable laws andstatutory bodies, for providingcommercial vehicles for this service.It is to ensured that the relevantdocuments are valid during the entireperiod of the Contract/Agreement.The documents relevant to thecontract including ownershipcertiï¬cate of the vehicle shall beprovided by the Service Provider tothe Railway at the time of issue ofwork order as well as on demand.12 The standard duty limits for vehicles Normal Applicable to No No Not Allowedare 80 kilometers and 12 hours per all biddersday. Once a driver has reported forduty, they may not refuse to travel toany location as directed by the user.The driver is also required to workbeyond the standard limits of 80kilometers and 12 hours whenevernecessary.Fixed charges will apply for dutiesperformed up to 80 kilometers and12 hours. Any usage beyond theselimits will incur additional charges,calculated on a per-kilometer andper-hour basis. Explained inAnnexure-II13 The driver must have a valid driving Normal Applicable to No No Not Allowedlicence, be well-mannered, and be all bidderswell acquainted with the NewDelhi/Delhi/NCR area, as well as well-versed in traffic rules. The drivershall report for duty on time, wearinga proper and clean uniform with aname badge, and must carry a validdriving licence at all times.14 The car drivers should be provided Normal Applicable to No No Not Allowedwith a mobile phone along with clear all biddersinstructions to keep the phoneswitched on at all times.Page 4 of 6 Run Date/Time: 15/12/2025 22:15:58STORES/EAST CENTRAL RLYTENDER DOCUMENTTender No 17255001 Closing Date/Time 23/12/2025 14:0015 No night charges or food allowance Normal Applicable to No No Not Allowedwill be paid to the driver. all bidders16 The ï¬rm shall be responsible for Normal Applicable to No No Not Allowedproviding any number of vehicles as all biddersrequired, at any time17 Orders for providing vehicles to Normal Applicable to No No Not Allowedvisiting officials will be issued all biddersexclusively by the office of theDGM/G, and these orders must beattached to the bill at the time ofsubmission. Payment for suchservices will be arranged by thisoffice.18 The ï¬rm shall ensure punctuality, Normal Applicable to No No Not Allowedboking and supply of vehicles round all biddersthe clock even at short notice.19 The ï¬rm shall be responsible for any Normal Applicable to No No Not Allowedviolation of traffic rules on the part of all biddersthe driver and shall be responsible topay penalty, if any, on that behalf.20 The ï¬rm shall be fully responsible for Normal Applicable to No No Not Allowedany accident and shall be responsible all biddersto pay compensation as per rulesenforced by government from time totime.21 The ï¬rm shall be fully responsible for Normal Applicable to No No Not Allowedany accident, mishap, damage to all biddersvehicles or railwaymen and materialbeing carried therein and allconsequence arising thereof.22 Payment Term : Payment shall be Normal Applicable to No No Not Allowedmade once the service provider all bidderssubmits the relevant documents forthe services used on monthly basis toDGM/G office. Payment shall bemade only after submission ofinvoices, logbook, service feedbacketc. Non-submission of the same maylead to delay in payment.UndertakingsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 The Service Provider undertakes that Normal Applicable to No No Not Allowedhe/she/it shall not indulge in any all biddersunethical practices andacknowledges that non-compliance ofany provision of the contract will betreated as a material breach of theContract, in which case the Railwayshall have the right to takeappropriate actions as per terms andConditions of the Contract includingtermination of the contract and otherlegal actions. ( i i ) For determiningunethical practice, the decision of theconcerned user Officer, will be final.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituentsas under:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.Page 5 of 6 Run Date/Time: 15/12/2025 22:15:58STORES/EAST CENTRAL RLYTENDER DOCUMENTTender No 17255001 Closing Date/Time 23/12/2025 14:00I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in .I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration3 to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders,execution of contract or payment, the master copy available with the railway Administration shall be final and bindingupon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the5offer and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are6fully responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department7 of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as aHUF/ member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided8in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituentsunderstand that my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time9 after the award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit andmay also lead to any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land borderwith India and certify that I am/We are not from such a country or, if from such a country, have been registered with10the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible tobe considered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 AnnexureIII.pdf Annexure III2 Annexure-I.pdf Annexure I3 Annexure-II.pdf Annexure II7. RESPONSIVENESSS.No. Description1 Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.2 Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By Dy.CMM-II ( JITESH KUMAR MANDAL )Page 6 of 6 Run Date/Time: 15/12/2025 22:15:58 |
