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| Sl. No. | Item Description |
| 1 | Cnc Surface Wheel Lathe(Bg) |
| 2 | CNC SURFACE WHEEL LATHE MACHINE (BG) [ Warranty Period: 24 Months after the date ofdelivery ] ] |
| 3 | Concomitant accessories for CNC SURFACE WHEEL LATHE MACHINE (bg) as listed in Schedule- I of Bid Document Part II, are to be supplied along with the machine. ] |
| 4 | Tools required for the maintenance of the machine should be supplied with the machine as deemed required by the supplier as per enclosed format Schedule V of Bid Document Part II ] |
| 5 | Cost of Comprehensive Annual Maintenance Contract (CAMC) charges after the warranty as per Clause 17 of Section V. The tenderers should quote CAMC rates for each of the five years (which includesrecalibration of master wheel set, please refer to Cl. 1.2.27 of Section V). The CAMC prices for each year will be firm. The CAMC charges shall be separately payable in Indian Rupees only. The CAMC charges would be added to the F.O.R. destination price quoted for M&P for the purpose of comparative evaluation of offer. In order to equitably compare different CAMC charges fordifferent years, the concept of NPV (Net Present Value) will be used at 10% rate of discounting to bring the CAMC charges at the same footing in the assessment of FOR destination price [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) SSE/C and W/IPN, SR Kerala 1.00 Numbers5 657939600017 Essential Non Stock --- Yes CONSIGNEE INR (G1) Services(Y)Cost of Preventive Maintenance of CNC SURFACE WHEEL LATHE - BG during 1st & 2nd Year ofWarranty Period, which starts from the date of commissioning. ]At (Location) SSE/C and W/IPN, SR Kerala 1.00 Numbers6 6579NS01 Optional Non Stock --- No TPI Agency INR (G1) Spares(Y)Cost of Optional accessories with breakup of individual items as specified in clause 4.3 of Section IV, which in the opinion of the tenderer can contribute to better performance / operation shall be clearly indicated and quoted separately as optional accessory. The advantages should be clearly explained. ]Consignee SSE/C and W/IPN, SR Kerala 1.00 SetInspection Details Stage Inspection Not Required7 6579NS02 Optional Non Stock --- No TPI Agency INR (G1) Spares(Y)Cost of Consumables as per clause 6.0 of Section V with breakup of individual items as applicable. ]Consignee SSE/C and W/IPN, SR Kerala 1.00 SetInspection Details Stage Inspection Not Required8 6579NS03 Optional Non Stock --- No TPI Agency INR (G1) Spares(Y)cost of spares required for maintenance of machine after CAMC period and the current service charges for each items of work of repair of M&P beyond the CAMC period as per Clause 13.5 of Section V vide format Annexure K of Section VI ]Consignee SSE/C and W/IPN, SR Kerala 1.00 SetInspection Details Stage Inspection Not Required9 6579SER1 Essential Non Stock --- Yes CONSIGNEE INR (G1) Services(Y)Cost of Turnkey Charges viz. foundation, installation & commissioning etc., ]At (Location) SSE/C and W/IPN, SR Kerala 1.00 NumbersGroup G2-SS/WS/GOC1 657901000539 Basic Non Stock --- Yes TPI Agency INR (G2) Machine(Y)CNC SURFACE WHEEL LATHE MACHINE (BG) [ Warranty Period: 24 Months after the date ofdelivery ] ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 NumbersProduct Inspection:Stage 1: RAW MATERIAL INSPECTION AS PER TENDER SCHEDULEInspection Details (100% of PO Qty ), Stage 2: MANUFACTURING AND FABRICATION INSPECTION (100% of POQty )2 6579SER4 AMC (Y) Non Stock --- Yes CONSIGNEE INR (G2)Page 2 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:30Cost of Comprehensive Annual Maintenance Contract (CAMC) charges after the warranty as per Clause 17 of Section V. The tenderers should quote CAMC rates for each of the five years (which includesrecalibration of master wheel set, please refer to Cl. 1.2.27 of Section V). The CAMC prices for each year will be firm. The CAMC charges shall be separately payable in Indian Rupees only. The CAMC charges would be added to the F.O.R. destination price quoted for M&P for the purpose of comparative evaluation of offer. In order to equitably compare different CAMC charges fordifferent years, the concept of NPV (Net Present Value) will be used at 10% rate of discounting to bring the CAMC charges at the same footing in the assessment of FOR destination price [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) SSE/WS/GOC, SR Tamil Nadu 1.00 Numbers3 6579NS04 Essential Non Stock --- Yes TPI Agency INR (G2) Spares(Y)Concomitant accessories for CNC SURFACE WHEEL LATHE MACHINE (bg) as listed in Schedule- I of Bid Document Part II, are to be supplied along with the machine. ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required4 6579NS05 Essential Non Stock --- Yes TPI Agency INR (G2) Spares(Y)Tools required for the maintenance of the machine should be supplied with the machine as deemed required by the supplier as per enclosed format Schedule V of Bid Document Part II ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required5 6579NS06 Optional Non Stock --- No TPI Agency INR (G2) Spares(Y)Cost of Optional accessories with breakup of individual items as specified in clause 4.3 of Section IV, which in the opinion of the tenderer can contribute to better performance / operation shall be clearly indicated and quoted separately as optional accessory. The advantages should be clearly explained. ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required6 6579NS07 Optional Non Stock --- No TPI Agency INR (G2) Spares(Y)Cost of Consumables as per clause 6.0 of Section V with breakup of individual items as applicable. ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required7 6579NS08 Optional Non Stock --- No TPI Agency INR (G2) Spares(Y)cost of spares required for maintenance of machine after CAMC period and the current service charges for each items of work of repair of M&P beyond the CAMC period as per Clause 13.5 of Section V vide format Annexure K of Section VI ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required8 6579SER2 Essential Non Stock --- Yes CONSIGNEE INR (G2) Services(Y)Cost of Turnkey Charges viz. foundation, installation & commissioning etc., ]At (Location) SSE/WS/GOC, SR Tamil Nadu 1.00 Numbers9 6579SER3 Essential Non Stock --- Yes CONSIGNEE INR (G2) Services(Y)Cost of Preventive Maintenance of CNC SURFACE WHEEL LATHE - BG during 1st & 2nd Year ofWarranty Period, which starts from the date of commissioning. ]At (Location) SSE/WS/GOC, SR Tamil Nadu 1.00 NumbersGroup G3-SSE/GC/CW/PERPage 3 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:301 659039460018 Basic Non Stock --- Yes TPI Agency INR (G3) Machine(Y)CNC Surface Wheel Lathe as per specification enclosed [ Warranty Period: 24 Months afterthe date of delivery ] ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 NumbersProduct Inspection:Stage 1: RAW MATERIAL INSPECTION AS PER TENDER SCHEDULEInspection Details (100% of PO Qty ), Stage 2: MANUFACTURING AND FABRICATION INSPECTION (100% of POQty )2 6590SER7 AMC (Y) Non Stock --- Yes CONSIGNEE INR (G3)Cost of Comprehensive Annual Maintenance Contract (CAMC) charges after the warranty as per Clause 17 of Section V. The tenderers should quote CAMC rates for each of the five years (which includesrecalibration of master wheel set, please refer to Cl. 1.2.27 of Section V). The CAMC prices for each year will be firm. The CAMC charges shall be separately payable in Indian Rupees only. The CAMC charges would be added to the F.O.R. destination price quoted for M&P for the purpose of comparative evaluation of offer. In order to equitably compare different CAMC charges fordifferent years, the concept of NPV (Net Present Value) will be used at 10% rate of discounting to bring the CAMC charges at the same footing in the assessment of FOR destination price [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers3 6590NS09 Essential Non Stock --- Yes TPI Agency INR (G3) Spares(Y)Concomitant accessories for CNC SURFACE WHEEL LATHE MACHINE (bg) as listed in Schedule- I of Bid Document Part II, are to be supplied along with the machine. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required4 6590NS10 Essential Non Stock --- Yes TPI Agency INR (G3) Spares(Y)Tools required for the maintenance of the machine should be supplied with the machine as deemed required by the supplier as per enclosed format Schedule V of Bid Document Part II ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required5 6590NS11 Optional Non Stock --- No TPI Agency INR (G3) Spares(Y)Cost of Optional accessories with breakup of individual items as specified in clause 4.3 of Section IV, which in the opinion of the tenderer can contribute to better performance / operation shall be clearly indicated and quoted separately as optional accessory. The advantages should be clearly explained. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required6 6590NS12 Optional Non Stock --- No TPI Agency INR (G3) Spares(Y)Cost of Consumables as per clause 6.0 of Section V with breakup of individual items as applicable. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required7 6590NS13 Optional Non Stock --- No TPI Agency INR (G3) Spares(Y)cost of spares required for maintenance of machine after CAMC period and the current service charges for each items of work of repair of M&P beyond the CAMC period as per Clause 13.5 of Section V vide format Annexure K of Section VI ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not RequiredPage 4 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:308 6590SER5 Essential Non Stock --- Yes CONSIGNEE INR (G3) Services(Y)Cost of Turnkey Charges viz. foundation, installation & commissioning etc., ]At (Location) SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers9 6590SER6 Essential Non Stock --- Yes CONSIGNEE INR (G3) Spares(Y)Cost of Preventive Maintenance of CNC SURFACE WHEEL LATHE - BG during 1st & 2nd Year ofWarranty Period, which starts from the date of commissioning. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 4 Months of issue of Contract, However deliveryCompletion : Within 6 Months thereafter period shall notexceed no.of days asmentioned as perClause 7 \"DeliverySchedule Chart\" inSection-IV of BidDocuments Part II.Payment TermsS.No DescriptionPayment Terms1 As per Clause 1800 of Section-II of Bid Documents Part IStatutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), withinthe original delivery period stipulated in the contract, or last unconditionally extended delivery periodshall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quotedrate. No claim on account of statutory variation shall be admissible on account of misclassiï¬cation by thesupplier/ contractor.Standard Governing ConditionsS.No Description1 The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the latestversion of IRS Conditions of Contract (attached as \" IRS CONDITIONS OF CONTRACT \" to this tenderdocument for ready reference) and Southern Railway Tender conditions (attached as \"SR TENDERCONDITIONS\" to this tender document for ready reference).4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Supply to be strictly as per speciï¬cations Normal Applicable to Yes Yes Not Alloweddocument uploaded with this tender. all bidders2 As per \"Special Conditions of Tender\" Normal Applicable to Yes Yes AllowedAnnexure to Section-I of Bid Documents all bidders (Optional)Part IPage 5 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:305. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Have you attached documents to prove Normal Applicable to No No Not Allowedyour eligibility and past performance as all bidderspertender requirement?2 Have you attached certiï¬cation of Local Normal Applicable to No No Not Allowedcontent from statutory auditor/ Cost all biddersAccountant?3 Have you quoted warranty obligations as Normal Applicable to No No Not Allowedper tender requirement? all bidders4 Have you quoted delivery period correctly Normal Applicable to No No Not Allowedand precisely? all bidders5 Have you submitted all supporting Normal Applicable to No No Not Alloweddocuments required? all bidders6 Have you read the Security Deposit (SD) Normal Applicable to No No Not Allowedcondition at Para 10 of Part A of \"SR all biddersTENDER CONDITIONS\" attached with thistender document and uploaded relevantdocument for seeking exemption fromsubmission of SD? If not, are you ready topay Security Deposit?7 Are you coming under MSE status given Normal Applicable to No No Not Allowedas per guidelines issued by Railway Board all biddersfor purchase preference vide letter No.2010-RS [G] -363-1 Dt. 05.07.2012 orlatest. If yes,have you attached validdocuments (UDYAM RegistrationCertificate) towards being MSE?8 Have you furnished the statement of Normal Applicable to No No Not Alloweddeviations?[preferably nil] all bidders9 Have you quoted the discount if any in the Normal Applicable to No No Not Allowedspecified column only in IREPS? all bidders10 Have you furnished Bank account details Normal Applicable to No No Not Allowedsuch as Name of the Bank and address, all biddersaccount no., MICR, IFSC code and type ofaccount to facilitate EFT payment?11 Please check our website before Normal Applicable to No No Not Allowedsubmitting offer, whether any all bidderscorrigendum to the tender has beenissued or not.12 Firm to indicate make-model-brand Normal Applicable to No No Not Allowedoffered, if any. all bidders13 Have you kept your offer valid for 120 Normal Applicable to No No Not Alloweddays? all biddersCommercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Insurance charges should be quoted in Normal Applicable to No No Not AllowedOther charges column against the all biddersparticular items. No separate line hasbeen provided for Insurance Charges.2 In case of road delivery, the date of Normal Applicable to Yes Yes Not Alloweddelivery at destination [consignees end] all biddersshall only be treated as delivery dateirrespective of F.O.R. / F.O.T. conditionmentioned elsewhere in the contract /tender.Page 6 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:303 Tenderers may note that their Offered Normal Applicable to Yes Yes Not Alloweddelivery schedule should clearly indicate all biddersthe starting time, quarterly rate of supplyand ï¬nishing time. For offers with vaguedelivery schedule like -02 to 12 months-or like -06 to 10 months-, Delivery Periodshall be given as per the requirement bestsuited to this office within the quotedrange.4 The bidder conï¬rms that rates and other Normal Applicable to Yes Yes Not Allowedï¬nancial terms quoted in relevant all bidderscolumns of ï¬nancial bid will only be rulingterms for acceptance, and such termsquoted anywhere else should be ignored.5 Whenever tender is floated with purchase Normal Applicable to Yes Yes Not Allowedrestriction from sources approved by all biddersnominated authorities and there exists asuspected cartel situation by approvedsources or the rates available fromapproved source/sources are adjudgedunreasonably high, despite fair efforts aspermissible, the purchaser reserves theright to place orders on ï¬rm(s) outside theapproved vendor list, without anyrestrictions.(Please Refer para 4.0 of partB of \"SR TENDER CONDITIONS\" documentattached to this tender document forfurther details.)Page 7 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:306 HSN CODE 8458 Normal Applicable to Yes Yes Not Allowed[a] All the bidders/tenderers should ensure all biddersthat they are GST compliant and theirquoted tax structure/rates are as per theGST Law. Firms must indicate its GSTregistration number along with their offer.[b] In case the successful tenderer is notliable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shalldeduct the applicable GST from his/theirbills under Reverse Charge Mechanism(RCM) and deposit the same to theconcerned tax authority.[c] The ï¬rm should indicate the tariff code(HSN Code) for claiming GST for thetendered item.[d] The offer shall be evaluated based onthe GST rate as quoted by each bidderandsame will be used for determining theinter-se ranking. While submitting offer, itshall be the responsibility of the bidder toensure that they quote correct GST rateand HSN number.[e] It shall be the responsibility of thebidders to quote correct HSN number andcorresponding GST rate. The Purchasershall not be responsible for anymisclassiï¬cation of HSN number orincorrect GST rate, if quoted by thebidder.[f] Wherever, the successful bidderinvoices the goods at GST rate or HSNnumber which is different from thatincorporated in the Purchase order,payment shall be made as per GST ratewhich is lower of the GST rateincorporated in the Purchase order orbilled.[g] Vendor is informed that she/he wouldbe required to adjust her/his basic price tothe extent required by higher tax bill asper invoice to match the All inclusive Priceasmentioned in the Purchase order.[h] Any amendment to GST rate or HSNnumber in the contract shall be as per thecontractual conditions and statutoryamendments in the quoted GST rate andHSNnumber, under SVC.7 Please refer para 15.0 of part - B of \"SR Normal Applicable to Yes Yes Not AllowedTENDER CONDITIONS\" attached with this all bidderstender document for details regarding\"BENEFITS OF MSE AS PER PUBLICPROCUREMENT POLICY\".8 For \"Public Procurement (Preference to Normal Applicable to Yes Yes Not AllowedMake in India)\" policy is applicble. Please all biddersrefer Para 16.0 of Part- B of \"SR TENDERCONDITIONS\" attached to this tenderdocument.Page 8 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:309 Bidder shall accept the following Normal Applicable to Yes Yes Alloweddeclaration [Land Border condition] by all bidders (Optional)quoting \"YES\" against Conf. allowed\" or\"Complied\" column for compliance ofOffice Memorandum of Department ofExpenditure, Ministry of Finance OM No.F.No.6/18/2019-PPD dated 23.07.2020. Ifsuch certiï¬cate given by a bidder whosebid is accepted is found to be false, thiswould be a ground for immediatetermination and further legal action inaccordance with law.\"I/WE HAVE READ THE CLAUSEREGARDING RESTRICTIONS ONPROCUREMENT FROM A BIDDER OF ACOUNTRY WHICH SHARES A LANDBORDER WITH INDIA. I/WE CERTIFY THATTHIS BIDDER IS NOT FROM SUCH ACOUNTRY OR , IF FROM SUCH ACOUNTRY, HAS BEEN REGISTERED WITHTHE COMPETENT AUTHORITY. I/WEHEREBY CERTIFY THAT THIS BIDDER,FULFILLS ALL REQUIREMENTS IN THISREGARD, AND IS ELIGIBLE TO BECONSIDERED. (WHERE APPLICABLE,EVIDENCE OF VALID REGISTRATION BYTHE COMPETENT AUTHORITY SHALL BEATTACHED.)10 1) Bidders are instructed not to indulge in Normal Applicable to Yes Yes Not Allowedany anti-competitive practices. As per the all biddersprovisions of Competition Act,2002,Railways can make a reference to theCompetition Commission of India formaking an enquiry in case of suspectedanti-competitive behavior by the bidders.2) Collusive bidding, Bid Rotation, BidSuppression, Complementary bidding,MarketAllocation and Sub-contractingarrangements fall under the purview of\"Bid rigging\" which would causeappreciable adverse effect oncompetition.3) Competition Commission of India canimpose heavy penalties such as: Penaltyupto 10% of the average turnover for thelast three preceding ï¬nancial years uponeach of such enterprises which are partiesto bid-rigging and can even order theparties to cease and desist.Page 9 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3011 a) FOR : DESTINATION. BY ROAD. Normal Applicable to Yes Yes Not AllowedAccordingly, the ï¬rms are advised to all biddersquote on \"FOR DESTINATION BASIS BYROAD\" AND OFFERS WITH DEVIATIONSARE LIABLE TO BE IGNORED.b) Door delivery shall be made to theconsignees along with Delivery ChallanPostal Addresses of the Consignees is:S.No. Consignee Consignee Code1. Senior Section Engineer/ C&W/IPN,Irumpanam C&W Depot, Ernakulam,Kerala-682309(Consignee Code - 053405)2. SSE/Wheel Shop/GOC,Central Workshops, Southern Railway,Golden Rock, Trichy - 620 004.Tamil Nadu, India.(Consignee Code-012373)3. Senior Section Engineer/ MillWrightShop, Office ofthe Chief Workshop Manager, Carriage &WagonWorkshop, Perambur, Chennai,Southern Railway(Consignee Code - 010248)Southern Railway GST No. 32AAAGM0289C1ZS (Kerala)33AAAGM0289C1ZQ. (Tamilnadu)12 Failure consequences: In case the ï¬rm Normal Applicable to Yes Yes Not Allowedfails to execute the contract within the all biddersoriginal delivery period, the purchaser willbe entitled to impose liquidated damagesfor extension of delivery period. For anyreason, if the supplier fails to supplygoods and/or Service as per the conditionsof contract, as amended from time totime, Purchaser shall have the right tolevy damages from the supplier for failingto comply with the contractual conditions,not by the way of penalty, an amountequal to Security Deposit of the defaultedorder amount. These damages shall betreated as recoveries outstanding againstthe vendor and dealt with accordingly.13 Tenderers to acknowledge having read Normal Applicable to Yes Yes Allowedand also accept the \"IRS CONDITIONS OF all bidders (Optional)CONTRACT\", \"SR TENDER CONDITIONS\",\"SPECIAL and OTHER CONDITIONS\"speciï¬ed in this tenderdocument/attached to this tenderdocument.14 SECURITY DEPOSIT (SD):- Normal Applicable to Yes Yes Not Allowed(i) Security Deposit shall be 5 % of total all biddersvalue of contract and shall be taken fromall vendors for contract value above Rs.25 Lakh subject to the applicableexemptions. For details please refer 10.0Part A of \"SR TENDER CONDITIONS\"enclosed to this tender document. In caseof submission of security Deposit in theform of Bank Guarantee, please referAnnexure 5 of Part-B of Southern RailwayTender conditions(ii) Security Deposit will be released aftercompletion of warranty period of 24months and proof of submission of 10%BG for CAMC to respective consignee.Page 10 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3015 a) Free Delivery to consignee. Supply of Normal Applicable to Yes Yes Not Allowedmachine shall be made as per the all biddersDeliveryschedule. (b) Bill Payment: Aftersuccessful completion of purchase order,ï¬rm has to submit the BILL ON-LINEthrough IREPS Portal only for payment. Inthis regard, the following documents haveto be uploaded based on the CRN (R-Note)issued by Railway Invoice, GSTdeclaration( i.e. SELF DECLARATIONregarding Aggregate Annual turnover in aï¬nancial year, RNote, NEFT MANDATORY.Warranty/Guarantee Certiï¬cate, RITEScertiï¬cate, Test report, Dealershipcertiï¬cate (or) proof of purchase fromauthorized dealer, calibration certiï¬cate,Commissioning Report whichever isapplicable.16 EARNEST MONEY DEPOSIT (EMD) : Normal Applicable to Yes Yes Allowed1)EMD shall be deposited by all vendors all bidders (Optional)for tenders with estimated value aboveRs.25 Lakhs subject to the applicableexemptions. For the exemptions andother details please refer Para 2.0 Part Aof Southern Railway Tender conditions.2)In case of submission of Earnest MoneyDeposit in the form of Bank Guarantee,please refer Annexure- 6 of Part - B ofSouthern Railway Tender conditions.17 All the tenderers shall have to submit Normal Applicable to Yes Yes Allowedclause-wise compliance of terms and all bidders (Mandatory)conditions in Bid documents and drawingsenclosed along with this tender, spellingout deviations, if any, to ascertaintechnical suitability. An offer, whosetechnical suitability cannot beascertained, may be liable to be ignored.18 INTER - SE POSITION OF OFFERS WOULD Normal Applicable to Yes Yes Not AllowedBE DETERMINED BASED ON THE SUM OF all biddersCOST OF THE BASIC MACHINE, COST OFCONCOMITANT ACCESSORIES, COST OFTOOLS, COST OF TURNKEY WORKS, COSTOF PREVENTIVE AND BREAK DOWNMAINTENANCE, AND THE COST TOWARDSCOMPREHENSIVE ANNUAL MAINTENANCECONTRACT FOR 5 YEARS (WITH NPVFACTOR AT DISCOUNT OF 10% PER YEAR)FOLLOWING FREE COMPREHENSIVEWARRANTY FOR 2 YEARS. (EXCLUDING COST OF OPTIONALACCESSORIES, CONSUMABLES ANDSPARES).19 Firm to upload list of spares with cost Normal Applicable to Yes Yes Allowedbreakup that will be used during all bidders (Optional)Operation and CAMC period.20 Firm to upload list of tools required for Normal Applicable to Yes Yes Allowedmaintenance of the machine with cost all bidders (Optional)breakup.21 Please enter the percentage of local Normal Applicable to Yes Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.Page 11 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3022 Procurement of the item is restricted to Normal Applicable to Yes Yes AllowedLocal suppliers with minimum local all bidders (Optional)content of 20% (Class-I or Class-II Localsupplier as deï¬ned in Railway Board letterNo.2020/RS(G)/779/2/Pt.1 dated25.09.2020 with latest amendments, ifany) only and the vendors who do notqualify to be \"Local suppliers\" (i.e.), \"Non-Local suppliers\" with local content lessthan 20%) should not quote in the tenderas their offers shall not be considered forany ordering. In case any vendor whodoes not qualify to be a \"Local supplier\"for the tendered item participates in thetender, it does so at its own risk and costand Railways shall not be liable for anyloss or damage caused to the vendor.Offer of the ï¬rm shall be summarilyrejected in case of non-compliance ofabove declaration. For more details, thetenderer shall refer Para 16.0 of Part Bof SR TENDER CONDITIONS attached tothis tender document23 Bidders must quote on ï¬rm price basis Normal Applicable to Yes Yes Not Allowedonly as price is not subject to any all biddersvariation. Offers quoted with PriceVariation Clause (PVC) will be consideredunresponsive and will be summarilyrejected.24 CA certiï¬cate clause:- : Tenderers shall Normal Applicable to Yes Yes Allowedprovide a certiï¬cate from the Statutory all bidders (Optional)Auditor or Cost Auditor of the Company orfrom a practicing Cost Accountant/Chartered Account giving the percentageof local content. The bidder shall giveSelf-certiï¬cation for local content in thequoted item (goods/Works/services) at thetime of tendering. However, at the time ofexecution of the project, for all contractabove INR 10 Crore, thecontractor/supplier shall be required togive local content certiï¬cation dulycertiï¬ed by cost/chartered accountant inpractice. For cases where it is not possibleto provide certiï¬cation by Cost/CharteredAccountant at the time of execution ofproject, the supplier shall be permitted toprovide the certiï¬cate for local contentfrom cost/Chartered Accountant aftercompletion of the contract, within timelimit acceptable to the procuring entity. Incase the contractor/ supplier does notmeet the stipulated local contentrequirement and the category of thesupplier changes from Class-I to Class-II/Non-local or from Class-II to Non-local, apenalty upto 10% of the contract valuemay be imposed. However, contract onceawarded shall not beterminated on this account. The tenderershall refer Para.16.1 of Part.B of SRTENDER CONDITIONS attached to thistender document.Page 12 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3025 Preferably manufacturers should Normal Applicable to Yes Yes Not Allowedparticipate. Participating traders/agents all biddersmust attach authorization letter issued bythe OEM or OEM authorized stockiestalong with their offer. Authorization lettershould preferably be tender speciï¬c. Incase of general authorization letter, itmust clearly indicate the validityperiod/expiry date. Offers with generalauthorization letter silent on validityperiod/expiry date will not be consideredfor placement of order and that offer isliable to be ignored. (please refer Para 3.4of part B of \"SR TENDER CONDITIONS\").26 Evaluation criteria will be Groupwise. Normal Applicable to Yes Yes Not Allowedall bidders27 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.General InstructionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Railway is not bound to accept the lowest Normal Applicable to No No Not Allowedor any tender or to assign any reason for all biddersdoing so and Railway reserves the right toaccept/cancel any tender in respect of thewhole or any portion of the items specifiedin the Schedule annexed (or TenderSchedule) and the Contractor shall berequired to supply the same at the ratequoted.2 1. For any queries against this Tender, Normal Applicable to No No Not Allowedplease contact Dy. CMM/TR/SR at all bidders9003060774 and mail [email protected]. Any technical clariï¬cation regardingDrawing/speciï¬cation can be obtainedfrom the office of the PCME/SR/MAS. DY.CME/PLG/HQ/MAS Mobile No.9003060403. Drawing (s) / Specification(s)can also be obtained from the aboveoffice after payment requisite cost, if any.3 Tenderers may please note that giving Normal Applicable to No No Not Allowedintimation regarding the tender in open all bidderstender cases or giving limited tenderenquiry does not guarantee the suitabilityof offer for placement of purchase order.Railway reserve the right to placepurchase order subject to fulï¬llment ofTechnical/Commercial eligibilityconditions/tender conditions.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 As per clause 9 of Section-V of Bid Normal Applicable to No No Not AllowedDocuments Part II all biddersPage 13 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:302 a) INSPECTION BY TPI (Third Party Normal Applicable to No No Not AllowedInspection Agency). FIRM TO INDICATE all biddersCOMPLETE WORKS ADDRESS WHEREINSPECTION will be conducted. Thetenderer shall refer Annexure 13 of \"SRTENDER CONDITIONS\" for further detailsregarding TPI clause. Please note thatoffers with inspection/visual inspection byTPI against Test Certiï¬cate/GuaranteeCertiï¬cate / Work Test Certiï¬cate is liableto be ignored. For further detailsregarding TPI clause, the tenderer shallrefer Annexure 13 of \"SR TENDERCONDITIONS\" attached to this tenderdocument. b) Bidder shall indicate place of inspectionfor pre-dispatch inspection duly enclosingthe documentary evidence. Note:- Any request for change in place ofinspection shall only be entertained withdocumentary evidence.3 No. of Stages of Inspection: 2; Description Normal Applicable to No No Not Allowedof Stage-1 Inspection: Raw Material all biddersInspection as per Tender schedule (as100% of PO Qty.), Description of Stage-2Inspection: Manufacturing and Fabricationinspection as per Tender schedule (as100% of PO Qty.).This is excluding Final product inspectionat Firms premises as per Tender schedule(as 100% of PO Qty.)4 MARKING : Manufacturer to mark his Normal Applicable to Yes Yes Not Allowedname and date of manufacture as per all biddersdrawing,wherever indicated, or at a location whereit may not get obliterated in service on theitem being supplied by them against thepurchase order. Supplies received withoutthis are liable to be rejected by consignee.5 /We agree to supply the tendered stores Normal Applicable to Yes Yes Not Allowedat the rates quoted by me/us in all biddersaccordancewith the \"IRS CONDITIONS OF CONTRACT\",\"SR TENDER CONDITIONS\", Special andother conditions speciï¬ed in this tenderdocument/ attached with this tenderdocument.6 No developmental order will be placed for Normal Applicable to Yes Yes Not Allowedthe tendered item all bidders7 Post Warranty CAMC will be concluded by Normal Applicable to Yes Yes Not AllowedEnd-user Consignee at their end after all bidderswarranty period, if required.8 In case, ï¬rm is submitting Security Normal Applicable to Yes Yes Not AllowedDeposit in the form Bank Guarantee, it is all biddersto be in favour of BILL PAYING OFFICER asmentioned below. Format for BankGuarantee is available in uploadeddocument Conditions for ElectronicTenders . Contract will be executed byPresident of India acting through PrincipalChief Materials Manager. Signature,Name and Address of two witnesses ismandatory.Consignee Bill Paying OfficerSSE/C&W/IPN Sr.DFM/TVCSSE/WBS/GOC Dy.FA&CAO/W&S/GOCSSE/CW/PER FA&CAO/W/PERTechnical-CompliancesPage 14 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:30S.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bidders must submit their technical bids Normal Applicable to Yes Yes Allowedas per format Annexure A. Tenderers are all bidders (Optional)required to submit complete detailsincluding values, write-up, Drawings,sketch, brochure etc. as per requirementspeciï¬ed in respective clauses mentionedtherein. In case of incomplete / sketchyinformation, the technical offer beingincomplete is liable to be rejected.Tenderers should clearly indicatecompliance.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the3content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution ofcontract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the8contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understandthat my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also leadto any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5569076.pdf Bid Document Part I2 5605765.pdf Annexure_E3 5569082.pdf Drawing for Consignees at GOC & IPN - 14 5569087.pdf Drawing for Consignees at GOC & IPN - 25 5569092.pdf Drawing for Consignees at GOC & IPN - 36 5569094.pdf Drawing for Consignees at GOC & IPN - 47 5569096.pdf Drawing for Consignees at GOC & IPN - 58 5569099.pdf Drawing for Consignees at GOC & IPN - 69 5569209.pdf Drawing for Consignees at GOC& IPN - 710 5569220.pdf Drawing for Consignees at CW/PER - 111 5569229.pdf Drawing for Consignees at CW/PER - 212 5569248.pdf Drawing for Consignees at CW/PER - 313 5605816.pdf SR Tender Conditions14 5605829.pdf IRS Conditions15 5569078.pdf Bid Document Part II7. RESPONSIVENESSS.No. DescriptionPage 15 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:301 Validity of Offer:-120 Days, No deviation from the offer validity period stipulated in the tender is permitted.I/We have carefully gone through the IRS Conditions of Contract, 2025 (included and uploaded along withthe bid document) particularly Clause 20 pertaining to \"Code of lntegrity: Misdemeanours and Penalties\"and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours,Penalties for misdemeanours (as per attached document, Annexure-E). I/We hereby certify that no otherconcerns or affiliates (such as having common partner/director/promoter/owner/holding company decisioncontrol etc.) have participated in this tender which can give rise to a conflict of interest or fall under2anticompetitive practices. We understand that the offers of all such sister concerns including ours areliable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/ We, affirmthat we shall abide by the Code of Integrity in general, with speciï¬c reference to conflict of interest, anticompetitive practices and obligation to proactive disclosures. I/We understand that we are fully responsiblefor the above declaration and it shall not be the Railways responsibility to verify the same. I/We are awarethat we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By CMM/M ( BABA TULAJARAM LALGE ) |
| 6 | Cost of Preventive Maintenance of CNC SURFACE WHEEL LATHE - BG during 1st & 2nd Year ofWarranty Period, which starts from the date of commissioning. ]At (Location) SSE/C and W/IPN, SR Kerala 1.00 Numbers6 6579NS01 Optional Non Stock --- No TPI Agency INR (G1) Spares(Y)Cost of Optional accessories with breakup of individual items as specified in clause 4.3 of Section IV, which in the opinion of the tenderer can contribute to better performance / operation shall be clearly indicated and quoted separately as optional accessory. The advantages should be clearly explained. ]Consignee SSE/C and W/IPN, SR Kerala 1.00 SetInspection Details Stage Inspection Not Required7 6579NS02 Optional Non Stock --- No TPI Agency INR (G1) Spares(Y)Cost of Consumables as per clause 6.0 of Section V with breakup of individual items as applicable. ]Consignee SSE/C and W/IPN, SR Kerala 1.00 SetInspection Details Stage Inspection Not Required8 6579NS03 Optional Non Stock --- No TPI Agency INR (G1) Spares(Y)cost of spares required for maintenance of machine after CAMC period and the current service charges for each items of work of repair of M&P beyond the CAMC period as per Clause 13.5 of Section V vide format Annexure K of Section VI ]Consignee SSE/C and W/IPN, SR Kerala 1.00 SetInspection Details Stage Inspection Not Required9 6579SER1 Essential Non Stock --- Yes CONSIGNEE INR (G1) Services(Y)Cost of Turnkey Charges viz. foundation, installation & commissioning etc., ]At (Location) SSE/C and W/IPN, SR Kerala 1.00 NumbersGroup G2-SS/WS/GOC1 657901000539 Basic Non Stock --- Yes TPI Agency INR (G2) Machine(Y)CNC SURFACE WHEEL LATHE MACHINE (BG) [ Warranty Period: 24 Months after the date ofdelivery ] ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 NumbersProduct Inspection:Stage 1: RAW MATERIAL INSPECTION AS PER TENDER SCHEDULEInspection Details (100% of PO Qty ), Stage 2: MANUFACTURING AND FABRICATION INSPECTION (100% of POQty )2 6579SER4 AMC (Y) Non Stock --- Yes CONSIGNEE INR (G2)Page 2 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:30Cost of Comprehensive Annual Maintenance Contract (CAMC) charges after the warranty as per Clause 17 of Section V. The tenderers should quote CAMC rates for each of the five years (which includesrecalibration of master wheel set, please refer to Cl. 1.2.27 of Section V). The CAMC prices for each year will be firm. The CAMC charges shall be separately payable in Indian Rupees only. The CAMC charges would be added to the F.O.R. destination price quoted for M&P for the purpose of comparative evaluation of offer. In order to equitably compare different CAMC charges fordifferent years, the concept of NPV (Net Present Value) will be used at 10% rate of discounting to bring the CAMC charges at the same footing in the assessment of FOR destination price [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) SSE/WS/GOC, SR Tamil Nadu 1.00 Numbers3 6579NS04 Essential Non Stock --- Yes TPI Agency INR (G2) Spares(Y)Concomitant accessories for CNC SURFACE WHEEL LATHE MACHINE (bg) as listed in Schedule- I of Bid Document Part II, are to be supplied along with the machine. ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required4 6579NS05 Essential Non Stock --- Yes TPI Agency INR (G2) Spares(Y)Tools required for the maintenance of the machine should be supplied with the machine as deemed required by the supplier as per enclosed format Schedule V of Bid Document Part II ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required5 6579NS06 Optional Non Stock --- No TPI Agency INR (G2) Spares(Y)Cost of Optional accessories with breakup of individual items as specified in clause 4.3 of Section IV, which in the opinion of the tenderer can contribute to better performance / operation shall be clearly indicated and quoted separately as optional accessory. The advantages should be clearly explained. ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required6 6579NS07 Optional Non Stock --- No TPI Agency INR (G2) Spares(Y)Cost of Consumables as per clause 6.0 of Section V with breakup of individual items as applicable. ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required7 6579NS08 Optional Non Stock --- No TPI Agency INR (G2) Spares(Y)cost of spares required for maintenance of machine after CAMC period and the current service charges for each items of work of repair of M&P beyond the CAMC period as per Clause 13.5 of Section V vide format Annexure K of Section VI ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required8 6579SER2 Essential Non Stock --- Yes CONSIGNEE INR (G2) Services(Y)Cost of Turnkey Charges viz. foundation, installation & commissioning etc., ]At (Location) SSE/WS/GOC, SR Tamil Nadu 1.00 Numbers9 6579SER3 Essential Non Stock --- Yes CONSIGNEE INR (G2) Services(Y)Cost of Preventive Maintenance of CNC SURFACE WHEEL LATHE - BG during 1st & 2nd Year ofWarranty Period, which starts from the date of commissioning. ]At (Location) SSE/WS/GOC, SR Tamil Nadu 1.00 NumbersGroup G3-SSE/GC/CW/PERPage 3 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:301 659039460018 Basic Non Stock --- Yes TPI Agency INR (G3) Machine(Y)CNC Surface Wheel Lathe as per specification enclosed [ Warranty Period: 24 Months afterthe date of delivery ] ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 NumbersProduct Inspection:Stage 1: RAW MATERIAL INSPECTION AS PER TENDER SCHEDULEInspection Details (100% of PO Qty ), Stage 2: MANUFACTURING AND FABRICATION INSPECTION (100% of POQty )2 6590SER7 AMC (Y) Non Stock --- Yes CONSIGNEE INR (G3)Cost of Comprehensive Annual Maintenance Contract (CAMC) charges after the warranty as per Clause 17 of Section V. The tenderers should quote CAMC rates for each of the five years (which includesrecalibration of master wheel set, please refer to Cl. 1.2.27 of Section V). The CAMC prices for each year will be firm. The CAMC charges shall be separately payable in Indian Rupees only. The CAMC charges would be added to the F.O.R. destination price quoted for M&P for the purpose of comparative evaluation of offer. In order to equitably compare different CAMC charges fordifferent years, the concept of NPV (Net Present Value) will be used at 10% rate of discounting to bring the CAMC charges at the same footing in the assessment of FOR destination price [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers3 6590NS09 Essential Non Stock --- Yes TPI Agency INR (G3) Spares(Y)Concomitant accessories for CNC SURFACE WHEEL LATHE MACHINE (bg) as listed in Schedule- I of Bid Document Part II, are to be supplied along with the machine. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required4 6590NS10 Essential Non Stock --- Yes TPI Agency INR (G3) Spares(Y)Tools required for the maintenance of the machine should be supplied with the machine as deemed required by the supplier as per enclosed format Schedule V of Bid Document Part II ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required5 6590NS11 Optional Non Stock --- No TPI Agency INR (G3) Spares(Y)Cost of Optional accessories with breakup of individual items as specified in clause 4.3 of Section IV, which in the opinion of the tenderer can contribute to better performance / operation shall be clearly indicated and quoted separately as optional accessory. The advantages should be clearly explained. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required6 6590NS12 Optional Non Stock --- No TPI Agency INR (G3) Spares(Y)Cost of Consumables as per clause 6.0 of Section V with breakup of individual items as applicable. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required7 6590NS13 Optional Non Stock --- No TPI Agency INR (G3) Spares(Y)cost of spares required for maintenance of machine after CAMC period and the current service charges for each items of work of repair of M&P beyond the CAMC period as per Clause 13.5 of Section V vide format Annexure K of Section VI ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not RequiredPage 4 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:308 6590SER5 Essential Non Stock --- Yes CONSIGNEE INR (G3) Services(Y)Cost of Turnkey Charges viz. foundation, installation & commissioning etc., ]At (Location) SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers9 6590SER6 Essential Non Stock --- Yes CONSIGNEE INR (G3) Spares(Y)Cost of Preventive Maintenance of CNC SURFACE WHEEL LATHE - BG during 1st & 2nd Year ofWarranty Period, which starts from the date of commissioning. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 4 Months of issue of Contract, However deliveryCompletion : Within 6 Months thereafter period shall notexceed no.of days asmentioned as perClause 7 \"DeliverySchedule Chart\" inSection-IV of BidDocuments Part II.Payment TermsS.No DescriptionPayment Terms1 As per Clause 1800 of Section-II of Bid Documents Part IStatutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), withinthe original delivery period stipulated in the contract, or last unconditionally extended delivery periodshall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quotedrate. No claim on account of statutory variation shall be admissible on account of misclassiï¬cation by thesupplier/ contractor.Standard Governing ConditionsS.No Description1 The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the latestversion of IRS Conditions of Contract (attached as \" IRS CONDITIONS OF CONTRACT \" to this tenderdocument for ready reference) and Southern Railway Tender conditions (attached as \"SR TENDERCONDITIONS\" to this tender document for ready reference).4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Supply to be strictly as per speciï¬cations Normal Applicable to Yes Yes Not Alloweddocument uploaded with this tender. all bidders2 As per \"Special Conditions of Tender\" Normal Applicable to Yes Yes AllowedAnnexure to Section-I of Bid Documents all bidders (Optional)Part IPage 5 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:305. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Have you attached documents to prove Normal Applicable to No No Not Allowedyour eligibility and past performance as all bidderspertender requirement?2 Have you attached certiï¬cation of Local Normal Applicable to No No Not Allowedcontent from statutory auditor/ Cost all biddersAccountant?3 Have you quoted warranty obligations as Normal Applicable to No No Not Allowedper tender requirement? all bidders4 Have you quoted delivery period correctly Normal Applicable to No No Not Allowedand precisely? all bidders5 Have you submitted all supporting Normal Applicable to No No Not Alloweddocuments required? all bidders6 Have you read the Security Deposit (SD) Normal Applicable to No No Not Allowedcondition at Para 10 of Part A of \"SR all biddersTENDER CONDITIONS\" attached with thistender document and uploaded relevantdocument for seeking exemption fromsubmission of SD? If not, are you ready topay Security Deposit?7 Are you coming under MSE status given Normal Applicable to No No Not Allowedas per guidelines issued by Railway Board all biddersfor purchase preference vide letter No.2010-RS [G] -363-1 Dt. 05.07.2012 orlatest. If yes,have you attached validdocuments (UDYAM RegistrationCertificate) towards being MSE?8 Have you furnished the statement of Normal Applicable to No No Not Alloweddeviations?[preferably nil] all bidders9 Have you quoted the discount if any in the Normal Applicable to No No Not Allowedspecified column only in IREPS? all bidders10 Have you furnished Bank account details Normal Applicable to No No Not Allowedsuch as Name of the Bank and address, all biddersaccount no., MICR, IFSC code and type ofaccount to facilitate EFT payment?11 Please check our website before Normal Applicable to No No Not Allowedsubmitting offer, whether any all bidderscorrigendum to the tender has beenissued or not.12 Firm to indicate make-model-brand Normal Applicable to No No Not Allowedoffered, if any. all bidders13 Have you kept your offer valid for 120 Normal Applicable to No No Not Alloweddays? all biddersCommercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Insurance charges should be quoted in Normal Applicable to No No Not AllowedOther charges column against the all biddersparticular items. No separate line hasbeen provided for Insurance Charges.2 In case of road delivery, the date of Normal Applicable to Yes Yes Not Alloweddelivery at destination [consignees end] all biddersshall only be treated as delivery dateirrespective of F.O.R. / F.O.T. conditionmentioned elsewhere in the contract /tender.Page 6 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:303 Tenderers may note that their Offered Normal Applicable to Yes Yes Not Alloweddelivery schedule should clearly indicate all biddersthe starting time, quarterly rate of supplyand ï¬nishing time. For offers with vaguedelivery schedule like -02 to 12 months-or like -06 to 10 months-, Delivery Periodshall be given as per the requirement bestsuited to this office within the quotedrange.4 The bidder conï¬rms that rates and other Normal Applicable to Yes Yes Not Allowedï¬nancial terms quoted in relevant all bidderscolumns of ï¬nancial bid will only be rulingterms for acceptance, and such termsquoted anywhere else should be ignored.5 Whenever tender is floated with purchase Normal Applicable to Yes Yes Not Allowedrestriction from sources approved by all biddersnominated authorities and there exists asuspected cartel situation by approvedsources or the rates available fromapproved source/sources are adjudgedunreasonably high, despite fair efforts aspermissible, the purchaser reserves theright to place orders on ï¬rm(s) outside theapproved vendor list, without anyrestrictions.(Please Refer para 4.0 of partB of \"SR TENDER CONDITIONS\" documentattached to this tender document forfurther details.)Page 7 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:306 HSN CODE 8458 Normal Applicable to Yes Yes Not Allowed[a] All the bidders/tenderers should ensure all biddersthat they are GST compliant and theirquoted tax structure/rates are as per theGST Law. Firms must indicate its GSTregistration number along with their offer.[b] In case the successful tenderer is notliable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shalldeduct the applicable GST from his/theirbills under Reverse Charge Mechanism(RCM) and deposit the same to theconcerned tax authority.[c] The ï¬rm should indicate the tariff code(HSN Code) for claiming GST for thetendered item.[d] The offer shall be evaluated based onthe GST rate as quoted by each bidderandsame will be used for determining theinter-se ranking. While submitting offer, itshall be the responsibility of the bidder toensure that they quote correct GST rateand HSN number.[e] It shall be the responsibility of thebidders to quote correct HSN number andcorresponding GST rate. The Purchasershall not be responsible for anymisclassiï¬cation of HSN number orincorrect GST rate, if quoted by thebidder.[f] Wherever, the successful bidderinvoices the goods at GST rate or HSNnumber which is different from thatincorporated in the Purchase order,payment shall be made as per GST ratewhich is lower of the GST rateincorporated in the Purchase order orbilled.[g] Vendor is informed that she/he wouldbe required to adjust her/his basic price tothe extent required by higher tax bill asper invoice to match the All inclusive Priceasmentioned in the Purchase order.[h] Any amendment to GST rate or HSNnumber in the contract shall be as per thecontractual conditions and statutoryamendments in the quoted GST rate andHSNnumber, under SVC.7 Please refer para 15.0 of part - B of \"SR Normal Applicable to Yes Yes Not AllowedTENDER CONDITIONS\" attached with this all bidderstender document for details regarding\"BENEFITS OF MSE AS PER PUBLICPROCUREMENT POLICY\".8 For \"Public Procurement (Preference to Normal Applicable to Yes Yes Not AllowedMake in India)\" policy is applicble. Please all biddersrefer Para 16.0 of Part- B of \"SR TENDERCONDITIONS\" attached to this tenderdocument.Page 8 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:309 Bidder shall accept the following Normal Applicable to Yes Yes Alloweddeclaration [Land Border condition] by all bidders (Optional)quoting \"YES\" against Conf. allowed\" or\"Complied\" column for compliance ofOffice Memorandum of Department ofExpenditure, Ministry of Finance OM No.F.No.6/18/2019-PPD dated 23.07.2020. Ifsuch certiï¬cate given by a bidder whosebid is accepted is found to be false, thiswould be a ground for immediatetermination and further legal action inaccordance with law.\"I/WE HAVE READ THE CLAUSEREGARDING RESTRICTIONS ONPROCUREMENT FROM A BIDDER OF ACOUNTRY WHICH SHARES A LANDBORDER WITH INDIA. I/WE CERTIFY THATTHIS BIDDER IS NOT FROM SUCH ACOUNTRY OR , IF FROM SUCH ACOUNTRY, HAS BEEN REGISTERED WITHTHE COMPETENT AUTHORITY. I/WEHEREBY CERTIFY THAT THIS BIDDER,FULFILLS ALL REQUIREMENTS IN THISREGARD, AND IS ELIGIBLE TO BECONSIDERED. (WHERE APPLICABLE,EVIDENCE OF VALID REGISTRATION BYTHE COMPETENT AUTHORITY SHALL BEATTACHED.)10 1) Bidders are instructed not to indulge in Normal Applicable to Yes Yes Not Allowedany anti-competitive practices. As per the all biddersprovisions of Competition Act,2002,Railways can make a reference to theCompetition Commission of India formaking an enquiry in case of suspectedanti-competitive behavior by the bidders.2) Collusive bidding, Bid Rotation, BidSuppression, Complementary bidding,MarketAllocation and Sub-contractingarrangements fall under the purview of\"Bid rigging\" which would causeappreciable adverse effect oncompetition.3) Competition Commission of India canimpose heavy penalties such as: Penaltyupto 10% of the average turnover for thelast three preceding ï¬nancial years uponeach of such enterprises which are partiesto bid-rigging and can even order theparties to cease and desist.Page 9 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3011 a) FOR : DESTINATION. BY ROAD. Normal Applicable to Yes Yes Not AllowedAccordingly, the ï¬rms are advised to all biddersquote on \"FOR DESTINATION BASIS BYROAD\" AND OFFERS WITH DEVIATIONSARE LIABLE TO BE IGNORED.b) Door delivery shall be made to theconsignees along with Delivery ChallanPostal Addresses of the Consignees is:S.No. Consignee Consignee Code1. Senior Section Engineer/ C&W/IPN,Irumpanam C&W Depot, Ernakulam,Kerala-682309(Consignee Code - 053405)2. SSE/Wheel Shop/GOC,Central Workshops, Southern Railway,Golden Rock, Trichy - 620 004.Tamil Nadu, India.(Consignee Code-012373)3. Senior Section Engineer/ MillWrightShop, Office ofthe Chief Workshop Manager, Carriage &WagonWorkshop, Perambur, Chennai,Southern Railway(Consignee Code - 010248)Southern Railway GST No. 32AAAGM0289C1ZS (Kerala)33AAAGM0289C1ZQ. (Tamilnadu)12 Failure consequences: In case the ï¬rm Normal Applicable to Yes Yes Not Allowedfails to execute the contract within the all biddersoriginal delivery period, the purchaser willbe entitled to impose liquidated damagesfor extension of delivery period. For anyreason, if the supplier fails to supplygoods and/or Service as per the conditionsof contract, as amended from time totime, Purchaser shall have the right tolevy damages from the supplier for failingto comply with the contractual conditions,not by the way of penalty, an amountequal to Security Deposit of the defaultedorder amount. These damages shall betreated as recoveries outstanding againstthe vendor and dealt with accordingly.13 Tenderers to acknowledge having read Normal Applicable to Yes Yes Allowedand also accept the \"IRS CONDITIONS OF all bidders (Optional)CONTRACT\", \"SR TENDER CONDITIONS\",\"SPECIAL and OTHER CONDITIONS\"speciï¬ed in this tenderdocument/attached to this tenderdocument.14 SECURITY DEPOSIT (SD):- Normal Applicable to Yes Yes Not Allowed(i) Security Deposit shall be 5 % of total all biddersvalue of contract and shall be taken fromall vendors for contract value above Rs.25 Lakh subject to the applicableexemptions. For details please refer 10.0Part A of \"SR TENDER CONDITIONS\"enclosed to this tender document. In caseof submission of security Deposit in theform of Bank Guarantee, please referAnnexure 5 of Part-B of Southern RailwayTender conditions(ii) Security Deposit will be released aftercompletion of warranty period of 24months and proof of submission of 10%BG for CAMC to respective consignee.Page 10 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3015 a) Free Delivery to consignee. Supply of Normal Applicable to Yes Yes Not Allowedmachine shall be made as per the all biddersDeliveryschedule. (b) Bill Payment: Aftersuccessful completion of purchase order,ï¬rm has to submit the BILL ON-LINEthrough IREPS Portal only for payment. Inthis regard, the following documents haveto be uploaded based on the CRN (R-Note)issued by Railway Invoice, GSTdeclaration( i.e. SELF DECLARATIONregarding Aggregate Annual turnover in aï¬nancial year, RNote, NEFT MANDATORY.Warranty/Guarantee Certiï¬cate, RITEScertiï¬cate, Test report, Dealershipcertiï¬cate (or) proof of purchase fromauthorized dealer, calibration certiï¬cate,Commissioning Report whichever isapplicable.16 EARNEST MONEY DEPOSIT (EMD) : Normal Applicable to Yes Yes Allowed1)EMD shall be deposited by all vendors all bidders (Optional)for tenders with estimated value aboveRs.25 Lakhs subject to the applicableexemptions. For the exemptions andother details please refer Para 2.0 Part Aof Southern Railway Tender conditions.2)In case of submission of Earnest MoneyDeposit in the form of Bank Guarantee,please refer Annexure- 6 of Part - B ofSouthern Railway Tender conditions.17 All the tenderers shall have to submit Normal Applicable to Yes Yes Allowedclause-wise compliance of terms and all bidders (Mandatory)conditions in Bid documents and drawingsenclosed along with this tender, spellingout deviations, if any, to ascertaintechnical suitability. An offer, whosetechnical suitability cannot beascertained, may be liable to be ignored.18 INTER - SE POSITION OF OFFERS WOULD Normal Applicable to Yes Yes Not AllowedBE DETERMINED BASED ON THE SUM OF all biddersCOST OF THE BASIC MACHINE, COST OFCONCOMITANT ACCESSORIES, COST OFTOOLS, COST OF TURNKEY WORKS, COSTOF PREVENTIVE AND BREAK DOWNMAINTENANCE, AND THE COST TOWARDSCOMPREHENSIVE ANNUAL MAINTENANCECONTRACT FOR 5 YEARS (WITH NPVFACTOR AT DISCOUNT OF 10% PER YEAR)FOLLOWING FREE COMPREHENSIVEWARRANTY FOR 2 YEARS. (EXCLUDING COST OF OPTIONALACCESSORIES, CONSUMABLES ANDSPARES).19 Firm to upload list of spares with cost Normal Applicable to Yes Yes Allowedbreakup that will be used during all bidders (Optional)Operation and CAMC period.20 Firm to upload list of tools required for Normal Applicable to Yes Yes Allowedmaintenance of the machine with cost all bidders (Optional)breakup.21 Please enter the percentage of local Normal Applicable to Yes Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.Page 11 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3022 Procurement of the item is restricted to Normal Applicable to Yes Yes AllowedLocal suppliers with minimum local all bidders (Optional)content of 20% (Class-I or Class-II Localsupplier as deï¬ned in Railway Board letterNo.2020/RS(G)/779/2/Pt.1 dated25.09.2020 with latest amendments, ifany) only and the vendors who do notqualify to be \"Local suppliers\" (i.e.), \"Non-Local suppliers\" with local content lessthan 20%) should not quote in the tenderas their offers shall not be considered forany ordering. In case any vendor whodoes not qualify to be a \"Local supplier\"for the tendered item participates in thetender, it does so at its own risk and costand Railways shall not be liable for anyloss or damage caused to the vendor.Offer of the ï¬rm shall be summarilyrejected in case of non-compliance ofabove declaration. For more details, thetenderer shall refer Para 16.0 of Part Bof SR TENDER CONDITIONS attached tothis tender document23 Bidders must quote on ï¬rm price basis Normal Applicable to Yes Yes Not Allowedonly as price is not subject to any all biddersvariation. Offers quoted with PriceVariation Clause (PVC) will be consideredunresponsive and will be summarilyrejected.24 CA certiï¬cate clause:- : Tenderers shall Normal Applicable to Yes Yes Allowedprovide a certiï¬cate from the Statutory all bidders (Optional)Auditor or Cost Auditor of the Company orfrom a practicing Cost Accountant/Chartered Account giving the percentageof local content. The bidder shall giveSelf-certiï¬cation for local content in thequoted item (goods/Works/services) at thetime of tendering. However, at the time ofexecution of the project, for all contractabove INR 10 Crore, thecontractor/supplier shall be required togive local content certiï¬cation dulycertiï¬ed by cost/chartered accountant inpractice. For cases where it is not possibleto provide certiï¬cation by Cost/CharteredAccountant at the time of execution ofproject, the supplier shall be permitted toprovide the certiï¬cate for local contentfrom cost/Chartered Accountant aftercompletion of the contract, within timelimit acceptable to the procuring entity. Incase the contractor/ supplier does notmeet the stipulated local contentrequirement and the category of thesupplier changes from Class-I to Class-II/Non-local or from Class-II to Non-local, apenalty upto 10% of the contract valuemay be imposed. However, contract onceawarded shall not beterminated on this account. The tenderershall refer Para.16.1 of Part.B of SRTENDER CONDITIONS attached to thistender document.Page 12 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3025 Preferably manufacturers should Normal Applicable to Yes Yes Not Allowedparticipate. Participating traders/agents all biddersmust attach authorization letter issued bythe OEM or OEM authorized stockiestalong with their offer. Authorization lettershould preferably be tender speciï¬c. Incase of general authorization letter, itmust clearly indicate the validityperiod/expiry date. Offers with generalauthorization letter silent on validityperiod/expiry date will not be consideredfor placement of order and that offer isliable to be ignored. (please refer Para 3.4of part B of \"SR TENDER CONDITIONS\").26 Evaluation criteria will be Groupwise. Normal Applicable to Yes Yes Not Allowedall bidders27 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.General InstructionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Railway is not bound to accept the lowest Normal Applicable to No No Not Allowedor any tender or to assign any reason for all biddersdoing so and Railway reserves the right toaccept/cancel any tender in respect of thewhole or any portion of the items specifiedin the Schedule annexed (or TenderSchedule) and the Contractor shall berequired to supply the same at the ratequoted.2 1. For any queries against this Tender, Normal Applicable to No No Not Allowedplease contact Dy. CMM/TR/SR at all bidders9003060774 and mail [email protected]. Any technical clariï¬cation regardingDrawing/speciï¬cation can be obtainedfrom the office of the PCME/SR/MAS. DY.CME/PLG/HQ/MAS Mobile No.9003060403. Drawing (s) / Specification(s)can also be obtained from the aboveoffice after payment requisite cost, if any.3 Tenderers may please note that giving Normal Applicable to No No Not Allowedintimation regarding the tender in open all bidderstender cases or giving limited tenderenquiry does not guarantee the suitabilityof offer for placement of purchase order.Railway reserve the right to placepurchase order subject to fulï¬llment ofTechnical/Commercial eligibilityconditions/tender conditions.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 As per clause 9 of Section-V of Bid Normal Applicable to No No Not AllowedDocuments Part II all biddersPage 13 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:302 a) INSPECTION BY TPI (Third Party Normal Applicable to No No Not AllowedInspection Agency). FIRM TO INDICATE all biddersCOMPLETE WORKS ADDRESS WHEREINSPECTION will be conducted. Thetenderer shall refer Annexure 13 of \"SRTENDER CONDITIONS\" for further detailsregarding TPI clause. Please note thatoffers with inspection/visual inspection byTPI against Test Certiï¬cate/GuaranteeCertiï¬cate / Work Test Certiï¬cate is liableto be ignored. For further detailsregarding TPI clause, the tenderer shallrefer Annexure 13 of \"SR TENDERCONDITIONS\" attached to this tenderdocument. b) Bidder shall indicate place of inspectionfor pre-dispatch inspection duly enclosingthe documentary evidence. Note:- Any request for change in place ofinspection shall only be entertained withdocumentary evidence.3 No. of Stages of Inspection: 2; Description Normal Applicable to No No Not Allowedof Stage-1 Inspection: Raw Material all biddersInspection as per Tender schedule (as100% of PO Qty.), Description of Stage-2Inspection: Manufacturing and Fabricationinspection as per Tender schedule (as100% of PO Qty.).This is excluding Final product inspectionat Firms premises as per Tender schedule(as 100% of PO Qty.)4 MARKING : Manufacturer to mark his Normal Applicable to Yes Yes Not Allowedname and date of manufacture as per all biddersdrawing,wherever indicated, or at a location whereit may not get obliterated in service on theitem being supplied by them against thepurchase order. Supplies received withoutthis are liable to be rejected by consignee.5 /We agree to supply the tendered stores Normal Applicable to Yes Yes Not Allowedat the rates quoted by me/us in all biddersaccordancewith the \"IRS CONDITIONS OF CONTRACT\",\"SR TENDER CONDITIONS\", Special andother conditions speciï¬ed in this tenderdocument/ attached with this tenderdocument.6 No developmental order will be placed for Normal Applicable to Yes Yes Not Allowedthe tendered item all bidders7 Post Warranty CAMC will be concluded by Normal Applicable to Yes Yes Not AllowedEnd-user Consignee at their end after all bidderswarranty period, if required.8 In case, ï¬rm is submitting Security Normal Applicable to Yes Yes Not AllowedDeposit in the form Bank Guarantee, it is all biddersto be in favour of BILL PAYING OFFICER asmentioned below. Format for BankGuarantee is available in uploadeddocument Conditions for ElectronicTenders . Contract will be executed byPresident of India acting through PrincipalChief Materials Manager. Signature,Name and Address of two witnesses ismandatory.Consignee Bill Paying OfficerSSE/C&W/IPN Sr.DFM/TVCSSE/WBS/GOC Dy.FA&CAO/W&S/GOCSSE/CW/PER FA&CAO/W/PERTechnical-CompliancesPage 14 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:30S.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bidders must submit their technical bids Normal Applicable to Yes Yes Allowedas per format Annexure A. Tenderers are all bidders (Optional)required to submit complete detailsincluding values, write-up, Drawings,sketch, brochure etc. as per requirementspeciï¬ed in respective clauses mentionedtherein. In case of incomplete / sketchyinformation, the technical offer beingincomplete is liable to be rejected.Tenderers should clearly indicatecompliance.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the3content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution ofcontract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the8contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understandthat my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also leadto any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5569076.pdf Bid Document Part I2 5605765.pdf Annexure_E3 5569082.pdf Drawing for Consignees at GOC & IPN - 14 5569087.pdf Drawing for Consignees at GOC & IPN - 25 5569092.pdf Drawing for Consignees at GOC & IPN - 36 5569094.pdf Drawing for Consignees at GOC & IPN - 47 5569096.pdf Drawing for Consignees at GOC & IPN - 58 5569099.pdf Drawing for Consignees at GOC & IPN - 69 5569209.pdf Drawing for Consignees at GOC& IPN - 710 5569220.pdf Drawing for Consignees at CW/PER - 111 5569229.pdf Drawing for Consignees at CW/PER - 212 5569248.pdf Drawing for Consignees at CW/PER - 313 5605816.pdf SR Tender Conditions14 5605829.pdf IRS Conditions15 5569078.pdf Bid Document Part II7. RESPONSIVENESSS.No. DescriptionPage 15 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:301 Validity of Offer:-120 Days, No deviation from the offer validity period stipulated in the tender is permitted.I/We have carefully gone through the IRS Conditions of Contract, 2025 (included and uploaded along withthe bid document) particularly Clause 20 pertaining to \"Code of lntegrity: Misdemeanours and Penalties\"and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours,Penalties for misdemeanours (as per attached document, Annexure-E). I/We hereby certify that no otherconcerns or affiliates (such as having common partner/director/promoter/owner/holding company decisioncontrol etc.) have participated in this tender which can give rise to a conflict of interest or fall under2anticompetitive practices. We understand that the offers of all such sister concerns including ours areliable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/ We, affirmthat we shall abide by the Code of Integrity in general, with speciï¬c reference to conflict of interest, anticompetitive practices and obligation to proactive disclosures. I/We understand that we are fully responsiblefor the above declaration and it shall not be the Railways responsibility to verify the same. I/We are awarethat we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By CMM/M ( BABA TULAJARAM LALGE ) |
| 7 | Cost of Optional accessories with breakup of individual items as specified in clause 4.3 of Section IV, which in the opinion of the tenderer can contribute to better performance / operation shall be clearly indicated and quoted separately as optional accessory. The advantages should be clearly explained. ] |
| 8 | Cost of Consumables as per clause 6.0 of Section V with breakup of individual items as applicable. ] |
| 9 | cost of spares required for maintenance of machine after CAMC period and the current service charges for each items of work of repair of M&P beyond the CAMC period as per Clause 13.5 of Section V vide format Annexure K of Section VI ] |
| 10 | Cost of Turnkey Charges viz. foundation, installation & commissioning etc., ]At (Location) SSE/C and W/IPN, SR Kerala 1.00 NumbersGroup G2-SS/WS/GOC1 657901000539 Basic Non Stock --- Yes TPI Agency INR (G2) Machine(Y)CNC SURFACE WHEEL LATHE MACHINE (BG) [ Warranty Period: 24 Months after the date ofdelivery ] ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 NumbersProduct Inspection:Stage 1: RAW MATERIAL INSPECTION AS PER TENDER SCHEDULEInspection Details (100% of PO Qty ), Stage 2: MANUFACTURING AND FABRICATION INSPECTION (100% of POQty )2 6579SER4 AMC (Y) Non Stock --- Yes CONSIGNEE INR (G2)Page 2 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:30Cost of Comprehensive Annual Maintenance Contract (CAMC) charges after the warranty as per Clause 17 of Section V. The tenderers should quote CAMC rates for each of the five years (which includesrecalibration of master wheel set, please refer to Cl. 1.2.27 of Section V). The CAMC prices for each year will be firm. The CAMC charges shall be separately payable in Indian Rupees only. The CAMC charges would be added to the F.O.R. destination price quoted for M&P for the purpose of comparative evaluation of offer. In order to equitably compare different CAMC charges fordifferent years, the concept of NPV (Net Present Value) will be used at 10% rate of discounting to bring the CAMC charges at the same footing in the assessment of FOR destination price [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) SSE/WS/GOC, SR Tamil Nadu 1.00 Numbers3 6579NS04 Essential Non Stock --- Yes TPI Agency INR (G2) Spares(Y)Concomitant accessories for CNC SURFACE WHEEL LATHE MACHINE (bg) as listed in Schedule- I of Bid Document Part II, are to be supplied along with the machine. ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required4 6579NS05 Essential Non Stock --- Yes TPI Agency INR (G2) Spares(Y)Tools required for the maintenance of the machine should be supplied with the machine as deemed required by the supplier as per enclosed format Schedule V of Bid Document Part II ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required5 6579NS06 Optional Non Stock --- No TPI Agency INR (G2) Spares(Y)Cost of Optional accessories with breakup of individual items as specified in clause 4.3 of Section IV, which in the opinion of the tenderer can contribute to better performance / operation shall be clearly indicated and quoted separately as optional accessory. The advantages should be clearly explained. ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required6 6579NS07 Optional Non Stock --- No TPI Agency INR (G2) Spares(Y)Cost of Consumables as per clause 6.0 of Section V with breakup of individual items as applicable. ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required7 6579NS08 Optional Non Stock --- No TPI Agency INR (G2) Spares(Y)cost of spares required for maintenance of machine after CAMC period and the current service charges for each items of work of repair of M&P beyond the CAMC period as per Clause 13.5 of Section V vide format Annexure K of Section VI ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required8 6579SER2 Essential Non Stock --- Yes CONSIGNEE INR (G2) Services(Y)Cost of Turnkey Charges viz. foundation, installation & commissioning etc., ]At (Location) SSE/WS/GOC, SR Tamil Nadu 1.00 Numbers9 6579SER3 Essential Non Stock --- Yes CONSIGNEE INR (G2) Services(Y)Cost of Preventive Maintenance of CNC SURFACE WHEEL LATHE - BG during 1st & 2nd Year ofWarranty Period, which starts from the date of commissioning. ]At (Location) SSE/WS/GOC, SR Tamil Nadu 1.00 NumbersGroup G3-SSE/GC/CW/PERPage 3 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:301 659039460018 Basic Non Stock --- Yes TPI Agency INR (G3) Machine(Y)CNC Surface Wheel Lathe as per specification enclosed [ Warranty Period: 24 Months afterthe date of delivery ] ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 NumbersProduct Inspection:Stage 1: RAW MATERIAL INSPECTION AS PER TENDER SCHEDULEInspection Details (100% of PO Qty ), Stage 2: MANUFACTURING AND FABRICATION INSPECTION (100% of POQty )2 6590SER7 AMC (Y) Non Stock --- Yes CONSIGNEE INR (G3)Cost of Comprehensive Annual Maintenance Contract (CAMC) charges after the warranty as per Clause 17 of Section V. The tenderers should quote CAMC rates for each of the five years (which includesrecalibration of master wheel set, please refer to Cl. 1.2.27 of Section V). The CAMC prices for each year will be firm. The CAMC charges shall be separately payable in Indian Rupees only. The CAMC charges would be added to the F.O.R. destination price quoted for M&P for the purpose of comparative evaluation of offer. In order to equitably compare different CAMC charges fordifferent years, the concept of NPV (Net Present Value) will be used at 10% rate of discounting to bring the CAMC charges at the same footing in the assessment of FOR destination price [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers3 6590NS09 Essential Non Stock --- Yes TPI Agency INR (G3) Spares(Y)Concomitant accessories for CNC SURFACE WHEEL LATHE MACHINE (bg) as listed in Schedule- I of Bid Document Part II, are to be supplied along with the machine. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required4 6590NS10 Essential Non Stock --- Yes TPI Agency INR (G3) Spares(Y)Tools required for the maintenance of the machine should be supplied with the machine as deemed required by the supplier as per enclosed format Schedule V of Bid Document Part II ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required5 6590NS11 Optional Non Stock --- No TPI Agency INR (G3) Spares(Y)Cost of Optional accessories with breakup of individual items as specified in clause 4.3 of Section IV, which in the opinion of the tenderer can contribute to better performance / operation shall be clearly indicated and quoted separately as optional accessory. The advantages should be clearly explained. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required6 6590NS12 Optional Non Stock --- No TPI Agency INR (G3) Spares(Y)Cost of Consumables as per clause 6.0 of Section V with breakup of individual items as applicable. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required7 6590NS13 Optional Non Stock --- No TPI Agency INR (G3) Spares(Y)cost of spares required for maintenance of machine after CAMC period and the current service charges for each items of work of repair of M&P beyond the CAMC period as per Clause 13.5 of Section V vide format Annexure K of Section VI ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not RequiredPage 4 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:308 6590SER5 Essential Non Stock --- Yes CONSIGNEE INR (G3) Services(Y)Cost of Turnkey Charges viz. foundation, installation & commissioning etc., ]At (Location) SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers9 6590SER6 Essential Non Stock --- Yes CONSIGNEE INR (G3) Spares(Y)Cost of Preventive Maintenance of CNC SURFACE WHEEL LATHE - BG during 1st & 2nd Year ofWarranty Period, which starts from the date of commissioning. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 4 Months of issue of Contract, However deliveryCompletion : Within 6 Months thereafter period shall notexceed no.of days asmentioned as perClause 7 \"DeliverySchedule Chart\" inSection-IV of BidDocuments Part II.Payment TermsS.No DescriptionPayment Terms1 As per Clause 1800 of Section-II of Bid Documents Part IStatutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), withinthe original delivery period stipulated in the contract, or last unconditionally extended delivery periodshall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quotedrate. No claim on account of statutory variation shall be admissible on account of misclassiï¬cation by thesupplier/ contractor.Standard Governing ConditionsS.No Description1 The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the latestversion of IRS Conditions of Contract (attached as \" IRS CONDITIONS OF CONTRACT \" to this tenderdocument for ready reference) and Southern Railway Tender conditions (attached as \"SR TENDERCONDITIONS\" to this tender document for ready reference).4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Supply to be strictly as per speciï¬cations Normal Applicable to Yes Yes Not Alloweddocument uploaded with this tender. all bidders2 As per \"Special Conditions of Tender\" Normal Applicable to Yes Yes AllowedAnnexure to Section-I of Bid Documents all bidders (Optional)Part IPage 5 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:305. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Have you attached documents to prove Normal Applicable to No No Not Allowedyour eligibility and past performance as all bidderspertender requirement?2 Have you attached certiï¬cation of Local Normal Applicable to No No Not Allowedcontent from statutory auditor/ Cost all biddersAccountant?3 Have you quoted warranty obligations as Normal Applicable to No No Not Allowedper tender requirement? all bidders4 Have you quoted delivery period correctly Normal Applicable to No No Not Allowedand precisely? all bidders5 Have you submitted all supporting Normal Applicable to No No Not Alloweddocuments required? all bidders6 Have you read the Security Deposit (SD) Normal Applicable to No No Not Allowedcondition at Para 10 of Part A of \"SR all biddersTENDER CONDITIONS\" attached with thistender document and uploaded relevantdocument for seeking exemption fromsubmission of SD? If not, are you ready topay Security Deposit?7 Are you coming under MSE status given Normal Applicable to No No Not Allowedas per guidelines issued by Railway Board all biddersfor purchase preference vide letter No.2010-RS [G] -363-1 Dt. 05.07.2012 orlatest. If yes,have you attached validdocuments (UDYAM RegistrationCertificate) towards being MSE?8 Have you furnished the statement of Normal Applicable to No No Not Alloweddeviations?[preferably nil] all bidders9 Have you quoted the discount if any in the Normal Applicable to No No Not Allowedspecified column only in IREPS? all bidders10 Have you furnished Bank account details Normal Applicable to No No Not Allowedsuch as Name of the Bank and address, all biddersaccount no., MICR, IFSC code and type ofaccount to facilitate EFT payment?11 Please check our website before Normal Applicable to No No Not Allowedsubmitting offer, whether any all bidderscorrigendum to the tender has beenissued or not.12 Firm to indicate make-model-brand Normal Applicable to No No Not Allowedoffered, if any. all bidders13 Have you kept your offer valid for 120 Normal Applicable to No No Not Alloweddays? all biddersCommercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Insurance charges should be quoted in Normal Applicable to No No Not AllowedOther charges column against the all biddersparticular items. No separate line hasbeen provided for Insurance Charges.2 In case of road delivery, the date of Normal Applicable to Yes Yes Not Alloweddelivery at destination [consignees end] all biddersshall only be treated as delivery dateirrespective of F.O.R. / F.O.T. conditionmentioned elsewhere in the contract /tender.Page 6 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:303 Tenderers may note that their Offered Normal Applicable to Yes Yes Not Alloweddelivery schedule should clearly indicate all biddersthe starting time, quarterly rate of supplyand ï¬nishing time. For offers with vaguedelivery schedule like -02 to 12 months-or like -06 to 10 months-, Delivery Periodshall be given as per the requirement bestsuited to this office within the quotedrange.4 The bidder conï¬rms that rates and other Normal Applicable to Yes Yes Not Allowedï¬nancial terms quoted in relevant all bidderscolumns of ï¬nancial bid will only be rulingterms for acceptance, and such termsquoted anywhere else should be ignored.5 Whenever tender is floated with purchase Normal Applicable to Yes Yes Not Allowedrestriction from sources approved by all biddersnominated authorities and there exists asuspected cartel situation by approvedsources or the rates available fromapproved source/sources are adjudgedunreasonably high, despite fair efforts aspermissible, the purchaser reserves theright to place orders on ï¬rm(s) outside theapproved vendor list, without anyrestrictions.(Please Refer para 4.0 of partB of \"SR TENDER CONDITIONS\" documentattached to this tender document forfurther details.)Page 7 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:306 HSN CODE 8458 Normal Applicable to Yes Yes Not Allowed[a] All the bidders/tenderers should ensure all biddersthat they are GST compliant and theirquoted tax structure/rates are as per theGST Law. Firms must indicate its GSTregistration number along with their offer.[b] In case the successful tenderer is notliable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shalldeduct the applicable GST from his/theirbills under Reverse Charge Mechanism(RCM) and deposit the same to theconcerned tax authority.[c] The ï¬rm should indicate the tariff code(HSN Code) for claiming GST for thetendered item.[d] The offer shall be evaluated based onthe GST rate as quoted by each bidderandsame will be used for determining theinter-se ranking. While submitting offer, itshall be the responsibility of the bidder toensure that they quote correct GST rateand HSN number.[e] It shall be the responsibility of thebidders to quote correct HSN number andcorresponding GST rate. The Purchasershall not be responsible for anymisclassiï¬cation of HSN number orincorrect GST rate, if quoted by thebidder.[f] Wherever, the successful bidderinvoices the goods at GST rate or HSNnumber which is different from thatincorporated in the Purchase order,payment shall be made as per GST ratewhich is lower of the GST rateincorporated in the Purchase order orbilled.[g] Vendor is informed that she/he wouldbe required to adjust her/his basic price tothe extent required by higher tax bill asper invoice to match the All inclusive Priceasmentioned in the Purchase order.[h] Any amendment to GST rate or HSNnumber in the contract shall be as per thecontractual conditions and statutoryamendments in the quoted GST rate andHSNnumber, under SVC.7 Please refer para 15.0 of part - B of \"SR Normal Applicable to Yes Yes Not AllowedTENDER CONDITIONS\" attached with this all bidderstender document for details regarding\"BENEFITS OF MSE AS PER PUBLICPROCUREMENT POLICY\".8 For \"Public Procurement (Preference to Normal Applicable to Yes Yes Not AllowedMake in India)\" policy is applicble. Please all biddersrefer Para 16.0 of Part- B of \"SR TENDERCONDITIONS\" attached to this tenderdocument.Page 8 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:309 Bidder shall accept the following Normal Applicable to Yes Yes Alloweddeclaration [Land Border condition] by all bidders (Optional)quoting \"YES\" against Conf. allowed\" or\"Complied\" column for compliance ofOffice Memorandum of Department ofExpenditure, Ministry of Finance OM No.F.No.6/18/2019-PPD dated 23.07.2020. Ifsuch certiï¬cate given by a bidder whosebid is accepted is found to be false, thiswould be a ground for immediatetermination and further legal action inaccordance with law.\"I/WE HAVE READ THE CLAUSEREGARDING RESTRICTIONS ONPROCUREMENT FROM A BIDDER OF ACOUNTRY WHICH SHARES A LANDBORDER WITH INDIA. I/WE CERTIFY THATTHIS BIDDER IS NOT FROM SUCH ACOUNTRY OR , IF FROM SUCH ACOUNTRY, HAS BEEN REGISTERED WITHTHE COMPETENT AUTHORITY. I/WEHEREBY CERTIFY THAT THIS BIDDER,FULFILLS ALL REQUIREMENTS IN THISREGARD, AND IS ELIGIBLE TO BECONSIDERED. (WHERE APPLICABLE,EVIDENCE OF VALID REGISTRATION BYTHE COMPETENT AUTHORITY SHALL BEATTACHED.)10 1) Bidders are instructed not to indulge in Normal Applicable to Yes Yes Not Allowedany anti-competitive practices. As per the all biddersprovisions of Competition Act,2002,Railways can make a reference to theCompetition Commission of India formaking an enquiry in case of suspectedanti-competitive behavior by the bidders.2) Collusive bidding, Bid Rotation, BidSuppression, Complementary bidding,MarketAllocation and Sub-contractingarrangements fall under the purview of\"Bid rigging\" which would causeappreciable adverse effect oncompetition.3) Competition Commission of India canimpose heavy penalties such as: Penaltyupto 10% of the average turnover for thelast three preceding ï¬nancial years uponeach of such enterprises which are partiesto bid-rigging and can even order theparties to cease and desist.Page 9 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3011 a) FOR : DESTINATION. BY ROAD. Normal Applicable to Yes Yes Not AllowedAccordingly, the ï¬rms are advised to all biddersquote on \"FOR DESTINATION BASIS BYROAD\" AND OFFERS WITH DEVIATIONSARE LIABLE TO BE IGNORED.b) Door delivery shall be made to theconsignees along with Delivery ChallanPostal Addresses of the Consignees is:S.No. Consignee Consignee Code1. Senior Section Engineer/ C&W/IPN,Irumpanam C&W Depot, Ernakulam,Kerala-682309(Consignee Code - 053405)2. SSE/Wheel Shop/GOC,Central Workshops, Southern Railway,Golden Rock, Trichy - 620 004.Tamil Nadu, India.(Consignee Code-012373)3. Senior Section Engineer/ MillWrightShop, Office ofthe Chief Workshop Manager, Carriage &WagonWorkshop, Perambur, Chennai,Southern Railway(Consignee Code - 010248)Southern Railway GST No. 32AAAGM0289C1ZS (Kerala)33AAAGM0289C1ZQ. (Tamilnadu)12 Failure consequences: In case the ï¬rm Normal Applicable to Yes Yes Not Allowedfails to execute the contract within the all biddersoriginal delivery period, the purchaser willbe entitled to impose liquidated damagesfor extension of delivery period. For anyreason, if the supplier fails to supplygoods and/or Service as per the conditionsof contract, as amended from time totime, Purchaser shall have the right tolevy damages from the supplier for failingto comply with the contractual conditions,not by the way of penalty, an amountequal to Security Deposit of the defaultedorder amount. These damages shall betreated as recoveries outstanding againstthe vendor and dealt with accordingly.13 Tenderers to acknowledge having read Normal Applicable to Yes Yes Allowedand also accept the \"IRS CONDITIONS OF all bidders (Optional)CONTRACT\", \"SR TENDER CONDITIONS\",\"SPECIAL and OTHER CONDITIONS\"speciï¬ed in this tenderdocument/attached to this tenderdocument.14 SECURITY DEPOSIT (SD):- Normal Applicable to Yes Yes Not Allowed(i) Security Deposit shall be 5 % of total all biddersvalue of contract and shall be taken fromall vendors for contract value above Rs.25 Lakh subject to the applicableexemptions. For details please refer 10.0Part A of \"SR TENDER CONDITIONS\"enclosed to this tender document. In caseof submission of security Deposit in theform of Bank Guarantee, please referAnnexure 5 of Part-B of Southern RailwayTender conditions(ii) Security Deposit will be released aftercompletion of warranty period of 24months and proof of submission of 10%BG for CAMC to respective consignee.Page 10 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3015 a) Free Delivery to consignee. Supply of Normal Applicable to Yes Yes Not Allowedmachine shall be made as per the all biddersDeliveryschedule. (b) Bill Payment: Aftersuccessful completion of purchase order,ï¬rm has to submit the BILL ON-LINEthrough IREPS Portal only for payment. Inthis regard, the following documents haveto be uploaded based on the CRN (R-Note)issued by Railway Invoice, GSTdeclaration( i.e. SELF DECLARATIONregarding Aggregate Annual turnover in aï¬nancial year, RNote, NEFT MANDATORY.Warranty/Guarantee Certiï¬cate, RITEScertiï¬cate, Test report, Dealershipcertiï¬cate (or) proof of purchase fromauthorized dealer, calibration certiï¬cate,Commissioning Report whichever isapplicable.16 EARNEST MONEY DEPOSIT (EMD) : Normal Applicable to Yes Yes Allowed1)EMD shall be deposited by all vendors all bidders (Optional)for tenders with estimated value aboveRs.25 Lakhs subject to the applicableexemptions. For the exemptions andother details please refer Para 2.0 Part Aof Southern Railway Tender conditions.2)In case of submission of Earnest MoneyDeposit in the form of Bank Guarantee,please refer Annexure- 6 of Part - B ofSouthern Railway Tender conditions.17 All the tenderers shall have to submit Normal Applicable to Yes Yes Allowedclause-wise compliance of terms and all bidders (Mandatory)conditions in Bid documents and drawingsenclosed along with this tender, spellingout deviations, if any, to ascertaintechnical suitability. An offer, whosetechnical suitability cannot beascertained, may be liable to be ignored.18 INTER - SE POSITION OF OFFERS WOULD Normal Applicable to Yes Yes Not AllowedBE DETERMINED BASED ON THE SUM OF all biddersCOST OF THE BASIC MACHINE, COST OFCONCOMITANT ACCESSORIES, COST OFTOOLS, COST OF TURNKEY WORKS, COSTOF PREVENTIVE AND BREAK DOWNMAINTENANCE, AND THE COST TOWARDSCOMPREHENSIVE ANNUAL MAINTENANCECONTRACT FOR 5 YEARS (WITH NPVFACTOR AT DISCOUNT OF 10% PER YEAR)FOLLOWING FREE COMPREHENSIVEWARRANTY FOR 2 YEARS. (EXCLUDING COST OF OPTIONALACCESSORIES, CONSUMABLES ANDSPARES).19 Firm to upload list of spares with cost Normal Applicable to Yes Yes Allowedbreakup that will be used during all bidders (Optional)Operation and CAMC period.20 Firm to upload list of tools required for Normal Applicable to Yes Yes Allowedmaintenance of the machine with cost all bidders (Optional)breakup.21 Please enter the percentage of local Normal Applicable to Yes Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.Page 11 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3022 Procurement of the item is restricted to Normal Applicable to Yes Yes AllowedLocal suppliers with minimum local all bidders (Optional)content of 20% (Class-I or Class-II Localsupplier as deï¬ned in Railway Board letterNo.2020/RS(G)/779/2/Pt.1 dated25.09.2020 with latest amendments, ifany) only and the vendors who do notqualify to be \"Local suppliers\" (i.e.), \"Non-Local suppliers\" with local content lessthan 20%) should not quote in the tenderas their offers shall not be considered forany ordering. In case any vendor whodoes not qualify to be a \"Local supplier\"for the tendered item participates in thetender, it does so at its own risk and costand Railways shall not be liable for anyloss or damage caused to the vendor.Offer of the ï¬rm shall be summarilyrejected in case of non-compliance ofabove declaration. For more details, thetenderer shall refer Para 16.0 of Part Bof SR TENDER CONDITIONS attached tothis tender document23 Bidders must quote on ï¬rm price basis Normal Applicable to Yes Yes Not Allowedonly as price is not subject to any all biddersvariation. Offers quoted with PriceVariation Clause (PVC) will be consideredunresponsive and will be summarilyrejected.24 CA certiï¬cate clause:- : Tenderers shall Normal Applicable to Yes Yes Allowedprovide a certiï¬cate from the Statutory all bidders (Optional)Auditor or Cost Auditor of the Company orfrom a practicing Cost Accountant/Chartered Account giving the percentageof local content. The bidder shall giveSelf-certiï¬cation for local content in thequoted item (goods/Works/services) at thetime of tendering. However, at the time ofexecution of the project, for all contractabove INR 10 Crore, thecontractor/supplier shall be required togive local content certiï¬cation dulycertiï¬ed by cost/chartered accountant inpractice. For cases where it is not possibleto provide certiï¬cation by Cost/CharteredAccountant at the time of execution ofproject, the supplier shall be permitted toprovide the certiï¬cate for local contentfrom cost/Chartered Accountant aftercompletion of the contract, within timelimit acceptable to the procuring entity. Incase the contractor/ supplier does notmeet the stipulated local contentrequirement and the category of thesupplier changes from Class-I to Class-II/Non-local or from Class-II to Non-local, apenalty upto 10% of the contract valuemay be imposed. However, contract onceawarded shall not beterminated on this account. The tenderershall refer Para.16.1 of Part.B of SRTENDER CONDITIONS attached to thistender document.Page 12 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3025 Preferably manufacturers should Normal Applicable to Yes Yes Not Allowedparticipate. Participating traders/agents all biddersmust attach authorization letter issued bythe OEM or OEM authorized stockiestalong with their offer. Authorization lettershould preferably be tender speciï¬c. Incase of general authorization letter, itmust clearly indicate the validityperiod/expiry date. Offers with generalauthorization letter silent on validityperiod/expiry date will not be consideredfor placement of order and that offer isliable to be ignored. (please refer Para 3.4of part B of \"SR TENDER CONDITIONS\").26 Evaluation criteria will be Groupwise. Normal Applicable to Yes Yes Not Allowedall bidders27 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.General InstructionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Railway is not bound to accept the lowest Normal Applicable to No No Not Allowedor any tender or to assign any reason for all biddersdoing so and Railway reserves the right toaccept/cancel any tender in respect of thewhole or any portion of the items specifiedin the Schedule annexed (or TenderSchedule) and the Contractor shall berequired to supply the same at the ratequoted.2 1. For any queries against this Tender, Normal Applicable to No No Not Allowedplease contact Dy. CMM/TR/SR at all bidders9003060774 and mail [email protected]. Any technical clariï¬cation regardingDrawing/speciï¬cation can be obtainedfrom the office of the PCME/SR/MAS. DY.CME/PLG/HQ/MAS Mobile No.9003060403. Drawing (s) / Specification(s)can also be obtained from the aboveoffice after payment requisite cost, if any.3 Tenderers may please note that giving Normal Applicable to No No Not Allowedintimation regarding the tender in open all bidderstender cases or giving limited tenderenquiry does not guarantee the suitabilityof offer for placement of purchase order.Railway reserve the right to placepurchase order subject to fulï¬llment ofTechnical/Commercial eligibilityconditions/tender conditions.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 As per clause 9 of Section-V of Bid Normal Applicable to No No Not AllowedDocuments Part II all biddersPage 13 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:302 a) INSPECTION BY TPI (Third Party Normal Applicable to No No Not AllowedInspection Agency). FIRM TO INDICATE all biddersCOMPLETE WORKS ADDRESS WHEREINSPECTION will be conducted. Thetenderer shall refer Annexure 13 of \"SRTENDER CONDITIONS\" for further detailsregarding TPI clause. Please note thatoffers with inspection/visual inspection byTPI against Test Certiï¬cate/GuaranteeCertiï¬cate / Work Test Certiï¬cate is liableto be ignored. For further detailsregarding TPI clause, the tenderer shallrefer Annexure 13 of \"SR TENDERCONDITIONS\" attached to this tenderdocument. b) Bidder shall indicate place of inspectionfor pre-dispatch inspection duly enclosingthe documentary evidence. Note:- Any request for change in place ofinspection shall only be entertained withdocumentary evidence.3 No. of Stages of Inspection: 2; Description Normal Applicable to No No Not Allowedof Stage-1 Inspection: Raw Material all biddersInspection as per Tender schedule (as100% of PO Qty.), Description of Stage-2Inspection: Manufacturing and Fabricationinspection as per Tender schedule (as100% of PO Qty.).This is excluding Final product inspectionat Firms premises as per Tender schedule(as 100% of PO Qty.)4 MARKING : Manufacturer to mark his Normal Applicable to Yes Yes Not Allowedname and date of manufacture as per all biddersdrawing,wherever indicated, or at a location whereit may not get obliterated in service on theitem being supplied by them against thepurchase order. Supplies received withoutthis are liable to be rejected by consignee.5 /We agree to supply the tendered stores Normal Applicable to Yes Yes Not Allowedat the rates quoted by me/us in all biddersaccordancewith the \"IRS CONDITIONS OF CONTRACT\",\"SR TENDER CONDITIONS\", Special andother conditions speciï¬ed in this tenderdocument/ attached with this tenderdocument.6 No developmental order will be placed for Normal Applicable to Yes Yes Not Allowedthe tendered item all bidders7 Post Warranty CAMC will be concluded by Normal Applicable to Yes Yes Not AllowedEnd-user Consignee at their end after all bidderswarranty period, if required.8 In case, ï¬rm is submitting Security Normal Applicable to Yes Yes Not AllowedDeposit in the form Bank Guarantee, it is all biddersto be in favour of BILL PAYING OFFICER asmentioned below. Format for BankGuarantee is available in uploadeddocument Conditions for ElectronicTenders . Contract will be executed byPresident of India acting through PrincipalChief Materials Manager. Signature,Name and Address of two witnesses ismandatory.Consignee Bill Paying OfficerSSE/C&W/IPN Sr.DFM/TVCSSE/WBS/GOC Dy.FA&CAO/W&S/GOCSSE/CW/PER FA&CAO/W/PERTechnical-CompliancesPage 14 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:30S.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bidders must submit their technical bids Normal Applicable to Yes Yes Allowedas per format Annexure A. Tenderers are all bidders (Optional)required to submit complete detailsincluding values, write-up, Drawings,sketch, brochure etc. as per requirementspeciï¬ed in respective clauses mentionedtherein. In case of incomplete / sketchyinformation, the technical offer beingincomplete is liable to be rejected.Tenderers should clearly indicatecompliance.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the3content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution ofcontract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the8contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understandthat my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also leadto any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5569076.pdf Bid Document Part I2 5605765.pdf Annexure_E3 5569082.pdf Drawing for Consignees at GOC & IPN - 14 5569087.pdf Drawing for Consignees at GOC & IPN - 25 5569092.pdf Drawing for Consignees at GOC & IPN - 36 5569094.pdf Drawing for Consignees at GOC & IPN - 47 5569096.pdf Drawing for Consignees at GOC & IPN - 58 5569099.pdf Drawing for Consignees at GOC & IPN - 69 5569209.pdf Drawing for Consignees at GOC& IPN - 710 5569220.pdf Drawing for Consignees at CW/PER - 111 5569229.pdf Drawing for Consignees at CW/PER - 212 5569248.pdf Drawing for Consignees at CW/PER - 313 5605816.pdf SR Tender Conditions14 5605829.pdf IRS Conditions15 5569078.pdf Bid Document Part II7. RESPONSIVENESSS.No. DescriptionPage 15 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:301 Validity of Offer:-120 Days, No deviation from the offer validity period stipulated in the tender is permitted.I/We have carefully gone through the IRS Conditions of Contract, 2025 (included and uploaded along withthe bid document) particularly Clause 20 pertaining to \"Code of lntegrity: Misdemeanours and Penalties\"and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours,Penalties for misdemeanours (as per attached document, Annexure-E). I/We hereby certify that no otherconcerns or affiliates (such as having common partner/director/promoter/owner/holding company decisioncontrol etc.) have participated in this tender which can give rise to a conflict of interest or fall under2anticompetitive practices. We understand that the offers of all such sister concerns including ours areliable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/ We, affirmthat we shall abide by the Code of Integrity in general, with speciï¬c reference to conflict of interest, anticompetitive practices and obligation to proactive disclosures. I/We understand that we are fully responsiblefor the above declaration and it shall not be the Railways responsibility to verify the same. I/We are awarethat we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By CMM/M ( BABA TULAJARAM LALGE ) |
| 11 | CNC SURFACE WHEEL LATHE MACHINE (BG) [ Warranty Period: 24 Months after the date ofdelivery ] ] |
| 12 | Cost of Comprehensive Annual Maintenance Contract (CAMC) charges after the warranty as per Clause 17 of Section V. The tenderers should quote CAMC rates for each of the five years (which includesrecalibration of master wheel set, please refer to Cl. 1.2.27 of Section V). The CAMC prices for each year will be firm. The CAMC charges shall be separately payable in Indian Rupees only. The CAMC charges would be added to the F.O.R. destination price quoted for M&P for the purpose of comparative evaluation of offer. In order to equitably compare different CAMC charges fordifferent years, the concept of NPV (Net Present Value) will be used at 10% rate of discounting to bring the CAMC charges at the same footing in the assessment of FOR destination price [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) SSE/WS/GOC, SR Tamil Nadu 1.00 Numbers3 6579NS04 Essential Non Stock --- Yes TPI Agency INR (G2) Spares(Y)Concomitant accessories for CNC SURFACE WHEEL LATHE MACHINE (bg) as listed in Schedule- I of Bid Document Part II, are to be supplied along with the machine. ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required4 6579NS05 Essential Non Stock --- Yes TPI Agency INR (G2) Spares(Y)Tools required for the maintenance of the machine should be supplied with the machine as deemed required by the supplier as per enclosed format Schedule V of Bid Document Part II ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required5 6579NS06 Optional Non Stock --- No TPI Agency INR (G2) Spares(Y)Cost of Optional accessories with breakup of individual items as specified in clause 4.3 of Section IV, which in the opinion of the tenderer can contribute to better performance / operation shall be clearly indicated and quoted separately as optional accessory. The advantages should be clearly explained. ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required6 6579NS07 Optional Non Stock --- No TPI Agency INR (G2) Spares(Y)Cost of Consumables as per clause 6.0 of Section V with breakup of individual items as applicable. ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required7 6579NS08 Optional Non Stock --- No TPI Agency INR (G2) Spares(Y)cost of spares required for maintenance of machine after CAMC period and the current service charges for each items of work of repair of M&P beyond the CAMC period as per Clause 13.5 of Section V vide format Annexure K of Section VI ]Consignee SSE/WS/GOC, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required8 6579SER2 Essential Non Stock --- Yes CONSIGNEE INR (G2) Services(Y)Cost of Turnkey Charges viz. foundation, installation & commissioning etc., ]At (Location) SSE/WS/GOC, SR Tamil Nadu 1.00 Numbers9 6579SER3 Essential Non Stock --- Yes CONSIGNEE INR (G2) Services(Y)Cost of Preventive Maintenance of CNC SURFACE WHEEL LATHE - BG during 1st & 2nd Year ofWarranty Period, which starts from the date of commissioning. ]At (Location) SSE/WS/GOC, SR Tamil Nadu 1.00 NumbersGroup G3-SSE/GC/CW/PERPage 3 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:301 659039460018 Basic Non Stock --- Yes TPI Agency INR (G3) Machine(Y)CNC Surface Wheel Lathe as per specification enclosed [ Warranty Period: 24 Months afterthe date of delivery ] ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 NumbersProduct Inspection:Stage 1: RAW MATERIAL INSPECTION AS PER TENDER SCHEDULEInspection Details (100% of PO Qty ), Stage 2: MANUFACTURING AND FABRICATION INSPECTION (100% of POQty )2 6590SER7 AMC (Y) Non Stock --- Yes CONSIGNEE INR (G3)Cost of Comprehensive Annual Maintenance Contract (CAMC) charges after the warranty as per Clause 17 of Section V. The tenderers should quote CAMC rates for each of the five years (which includesrecalibration of master wheel set, please refer to Cl. 1.2.27 of Section V). The CAMC prices for each year will be firm. The CAMC charges shall be separately payable in Indian Rupees only. The CAMC charges would be added to the F.O.R. destination price quoted for M&P for the purpose of comparative evaluation of offer. In order to equitably compare different CAMC charges fordifferent years, the concept of NPV (Net Present Value) will be used at 10% rate of discounting to bring the CAMC charges at the same footing in the assessment of FOR destination price [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers3 6590NS09 Essential Non Stock --- Yes TPI Agency INR (G3) Spares(Y)Concomitant accessories for CNC SURFACE WHEEL LATHE MACHINE (bg) as listed in Schedule- I of Bid Document Part II, are to be supplied along with the machine. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required4 6590NS10 Essential Non Stock --- Yes TPI Agency INR (G3) Spares(Y)Tools required for the maintenance of the machine should be supplied with the machine as deemed required by the supplier as per enclosed format Schedule V of Bid Document Part II ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required5 6590NS11 Optional Non Stock --- No TPI Agency INR (G3) Spares(Y)Cost of Optional accessories with breakup of individual items as specified in clause 4.3 of Section IV, which in the opinion of the tenderer can contribute to better performance / operation shall be clearly indicated and quoted separately as optional accessory. The advantages should be clearly explained. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required6 6590NS12 Optional Non Stock --- No TPI Agency INR (G3) Spares(Y)Cost of Consumables as per clause 6.0 of Section V with breakup of individual items as applicable. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required7 6590NS13 Optional Non Stock --- No TPI Agency INR (G3) Spares(Y)cost of spares required for maintenance of machine after CAMC period and the current service charges for each items of work of repair of M&P beyond the CAMC period as per Clause 13.5 of Section V vide format Annexure K of Section VI ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not RequiredPage 4 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:308 6590SER5 Essential Non Stock --- Yes CONSIGNEE INR (G3) Services(Y)Cost of Turnkey Charges viz. foundation, installation & commissioning etc., ]At (Location) SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers9 6590SER6 Essential Non Stock --- Yes CONSIGNEE INR (G3) Spares(Y)Cost of Preventive Maintenance of CNC SURFACE WHEEL LATHE - BG during 1st & 2nd Year ofWarranty Period, which starts from the date of commissioning. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 4 Months of issue of Contract, However deliveryCompletion : Within 6 Months thereafter period shall notexceed no.of days asmentioned as perClause 7 \"DeliverySchedule Chart\" inSection-IV of BidDocuments Part II.Payment TermsS.No DescriptionPayment Terms1 As per Clause 1800 of Section-II of Bid Documents Part IStatutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), withinthe original delivery period stipulated in the contract, or last unconditionally extended delivery periodshall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quotedrate. No claim on account of statutory variation shall be admissible on account of misclassiï¬cation by thesupplier/ contractor.Standard Governing ConditionsS.No Description1 The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the latestversion of IRS Conditions of Contract (attached as \" IRS CONDITIONS OF CONTRACT \" to this tenderdocument for ready reference) and Southern Railway Tender conditions (attached as \"SR TENDERCONDITIONS\" to this tender document for ready reference).4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Supply to be strictly as per speciï¬cations Normal Applicable to Yes Yes Not Alloweddocument uploaded with this tender. all bidders2 As per \"Special Conditions of Tender\" Normal Applicable to Yes Yes AllowedAnnexure to Section-I of Bid Documents all bidders (Optional)Part IPage 5 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:305. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Have you attached documents to prove Normal Applicable to No No Not Allowedyour eligibility and past performance as all bidderspertender requirement?2 Have you attached certiï¬cation of Local Normal Applicable to No No Not Allowedcontent from statutory auditor/ Cost all biddersAccountant?3 Have you quoted warranty obligations as Normal Applicable to No No Not Allowedper tender requirement? all bidders4 Have you quoted delivery period correctly Normal Applicable to No No Not Allowedand precisely? all bidders5 Have you submitted all supporting Normal Applicable to No No Not Alloweddocuments required? all bidders6 Have you read the Security Deposit (SD) Normal Applicable to No No Not Allowedcondition at Para 10 of Part A of \"SR all biddersTENDER CONDITIONS\" attached with thistender document and uploaded relevantdocument for seeking exemption fromsubmission of SD? If not, are you ready topay Security Deposit?7 Are you coming under MSE status given Normal Applicable to No No Not Allowedas per guidelines issued by Railway Board all biddersfor purchase preference vide letter No.2010-RS [G] -363-1 Dt. 05.07.2012 orlatest. If yes,have you attached validdocuments (UDYAM RegistrationCertificate) towards being MSE?8 Have you furnished the statement of Normal Applicable to No No Not Alloweddeviations?[preferably nil] all bidders9 Have you quoted the discount if any in the Normal Applicable to No No Not Allowedspecified column only in IREPS? all bidders10 Have you furnished Bank account details Normal Applicable to No No Not Allowedsuch as Name of the Bank and address, all biddersaccount no., MICR, IFSC code and type ofaccount to facilitate EFT payment?11 Please check our website before Normal Applicable to No No Not Allowedsubmitting offer, whether any all bidderscorrigendum to the tender has beenissued or not.12 Firm to indicate make-model-brand Normal Applicable to No No Not Allowedoffered, if any. all bidders13 Have you kept your offer valid for 120 Normal Applicable to No No Not Alloweddays? all biddersCommercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Insurance charges should be quoted in Normal Applicable to No No Not AllowedOther charges column against the all biddersparticular items. No separate line hasbeen provided for Insurance Charges.2 In case of road delivery, the date of Normal Applicable to Yes Yes Not Alloweddelivery at destination [consignees end] all biddersshall only be treated as delivery dateirrespective of F.O.R. / F.O.T. conditionmentioned elsewhere in the contract /tender.Page 6 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:303 Tenderers may note that their Offered Normal Applicable to Yes Yes Not Alloweddelivery schedule should clearly indicate all biddersthe starting time, quarterly rate of supplyand ï¬nishing time. For offers with vaguedelivery schedule like -02 to 12 months-or like -06 to 10 months-, Delivery Periodshall be given as per the requirement bestsuited to this office within the quotedrange.4 The bidder conï¬rms that rates and other Normal Applicable to Yes Yes Not Allowedï¬nancial terms quoted in relevant all bidderscolumns of ï¬nancial bid will only be rulingterms for acceptance, and such termsquoted anywhere else should be ignored.5 Whenever tender is floated with purchase Normal Applicable to Yes Yes Not Allowedrestriction from sources approved by all biddersnominated authorities and there exists asuspected cartel situation by approvedsources or the rates available fromapproved source/sources are adjudgedunreasonably high, despite fair efforts aspermissible, the purchaser reserves theright to place orders on ï¬rm(s) outside theapproved vendor list, without anyrestrictions.(Please Refer para 4.0 of partB of \"SR TENDER CONDITIONS\" documentattached to this tender document forfurther details.)Page 7 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:306 HSN CODE 8458 Normal Applicable to Yes Yes Not Allowed[a] All the bidders/tenderers should ensure all biddersthat they are GST compliant and theirquoted tax structure/rates are as per theGST Law. Firms must indicate its GSTregistration number along with their offer.[b] In case the successful tenderer is notliable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shalldeduct the applicable GST from his/theirbills under Reverse Charge Mechanism(RCM) and deposit the same to theconcerned tax authority.[c] The ï¬rm should indicate the tariff code(HSN Code) for claiming GST for thetendered item.[d] The offer shall be evaluated based onthe GST rate as quoted by each bidderandsame will be used for determining theinter-se ranking. While submitting offer, itshall be the responsibility of the bidder toensure that they quote correct GST rateand HSN number.[e] It shall be the responsibility of thebidders to quote correct HSN number andcorresponding GST rate. The Purchasershall not be responsible for anymisclassiï¬cation of HSN number orincorrect GST rate, if quoted by thebidder.[f] Wherever, the successful bidderinvoices the goods at GST rate or HSNnumber which is different from thatincorporated in the Purchase order,payment shall be made as per GST ratewhich is lower of the GST rateincorporated in the Purchase order orbilled.[g] Vendor is informed that she/he wouldbe required to adjust her/his basic price tothe extent required by higher tax bill asper invoice to match the All inclusive Priceasmentioned in the Purchase order.[h] Any amendment to GST rate or HSNnumber in the contract shall be as per thecontractual conditions and statutoryamendments in the quoted GST rate andHSNnumber, under SVC.7 Please refer para 15.0 of part - B of \"SR Normal Applicable to Yes Yes Not AllowedTENDER CONDITIONS\" attached with this all bidderstender document for details regarding\"BENEFITS OF MSE AS PER PUBLICPROCUREMENT POLICY\".8 For \"Public Procurement (Preference to Normal Applicable to Yes Yes Not AllowedMake in India)\" policy is applicble. Please all biddersrefer Para 16.0 of Part- B of \"SR TENDERCONDITIONS\" attached to this tenderdocument.Page 8 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:309 Bidder shall accept the following Normal Applicable to Yes Yes Alloweddeclaration [Land Border condition] by all bidders (Optional)quoting \"YES\" against Conf. allowed\" or\"Complied\" column for compliance ofOffice Memorandum of Department ofExpenditure, Ministry of Finance OM No.F.No.6/18/2019-PPD dated 23.07.2020. Ifsuch certiï¬cate given by a bidder whosebid is accepted is found to be false, thiswould be a ground for immediatetermination and further legal action inaccordance with law.\"I/WE HAVE READ THE CLAUSEREGARDING RESTRICTIONS ONPROCUREMENT FROM A BIDDER OF ACOUNTRY WHICH SHARES A LANDBORDER WITH INDIA. I/WE CERTIFY THATTHIS BIDDER IS NOT FROM SUCH ACOUNTRY OR , IF FROM SUCH ACOUNTRY, HAS BEEN REGISTERED WITHTHE COMPETENT AUTHORITY. I/WEHEREBY CERTIFY THAT THIS BIDDER,FULFILLS ALL REQUIREMENTS IN THISREGARD, AND IS ELIGIBLE TO BECONSIDERED. (WHERE APPLICABLE,EVIDENCE OF VALID REGISTRATION BYTHE COMPETENT AUTHORITY SHALL BEATTACHED.)10 1) Bidders are instructed not to indulge in Normal Applicable to Yes Yes Not Allowedany anti-competitive practices. As per the all biddersprovisions of Competition Act,2002,Railways can make a reference to theCompetition Commission of India formaking an enquiry in case of suspectedanti-competitive behavior by the bidders.2) Collusive bidding, Bid Rotation, BidSuppression, Complementary bidding,MarketAllocation and Sub-contractingarrangements fall under the purview of\"Bid rigging\" which would causeappreciable adverse effect oncompetition.3) Competition Commission of India canimpose heavy penalties such as: Penaltyupto 10% of the average turnover for thelast three preceding ï¬nancial years uponeach of such enterprises which are partiesto bid-rigging and can even order theparties to cease and desist.Page 9 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3011 a) FOR : DESTINATION. BY ROAD. Normal Applicable to Yes Yes Not AllowedAccordingly, the ï¬rms are advised to all biddersquote on \"FOR DESTINATION BASIS BYROAD\" AND OFFERS WITH DEVIATIONSARE LIABLE TO BE IGNORED.b) Door delivery shall be made to theconsignees along with Delivery ChallanPostal Addresses of the Consignees is:S.No. Consignee Consignee Code1. Senior Section Engineer/ C&W/IPN,Irumpanam C&W Depot, Ernakulam,Kerala-682309(Consignee Code - 053405)2. SSE/Wheel Shop/GOC,Central Workshops, Southern Railway,Golden Rock, Trichy - 620 004.Tamil Nadu, India.(Consignee Code-012373)3. Senior Section Engineer/ MillWrightShop, Office ofthe Chief Workshop Manager, Carriage &WagonWorkshop, Perambur, Chennai,Southern Railway(Consignee Code - 010248)Southern Railway GST No. 32AAAGM0289C1ZS (Kerala)33AAAGM0289C1ZQ. (Tamilnadu)12 Failure consequences: In case the ï¬rm Normal Applicable to Yes Yes Not Allowedfails to execute the contract within the all biddersoriginal delivery period, the purchaser willbe entitled to impose liquidated damagesfor extension of delivery period. For anyreason, if the supplier fails to supplygoods and/or Service as per the conditionsof contract, as amended from time totime, Purchaser shall have the right tolevy damages from the supplier for failingto comply with the contractual conditions,not by the way of penalty, an amountequal to Security Deposit of the defaultedorder amount. These damages shall betreated as recoveries outstanding againstthe vendor and dealt with accordingly.13 Tenderers to acknowledge having read Normal Applicable to Yes Yes Allowedand also accept the \"IRS CONDITIONS OF all bidders (Optional)CONTRACT\", \"SR TENDER CONDITIONS\",\"SPECIAL and OTHER CONDITIONS\"speciï¬ed in this tenderdocument/attached to this tenderdocument.14 SECURITY DEPOSIT (SD):- Normal Applicable to Yes Yes Not Allowed(i) Security Deposit shall be 5 % of total all biddersvalue of contract and shall be taken fromall vendors for contract value above Rs.25 Lakh subject to the applicableexemptions. For details please refer 10.0Part A of \"SR TENDER CONDITIONS\"enclosed to this tender document. In caseof submission of security Deposit in theform of Bank Guarantee, please referAnnexure 5 of Part-B of Southern RailwayTender conditions(ii) Security Deposit will be released aftercompletion of warranty period of 24months and proof of submission of 10%BG for CAMC to respective consignee.Page 10 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3015 a) Free Delivery to consignee. Supply of Normal Applicable to Yes Yes Not Allowedmachine shall be made as per the all biddersDeliveryschedule. (b) Bill Payment: Aftersuccessful completion of purchase order,ï¬rm has to submit the BILL ON-LINEthrough IREPS Portal only for payment. Inthis regard, the following documents haveto be uploaded based on the CRN (R-Note)issued by Railway Invoice, GSTdeclaration( i.e. SELF DECLARATIONregarding Aggregate Annual turnover in aï¬nancial year, RNote, NEFT MANDATORY.Warranty/Guarantee Certiï¬cate, RITEScertiï¬cate, Test report, Dealershipcertiï¬cate (or) proof of purchase fromauthorized dealer, calibration certiï¬cate,Commissioning Report whichever isapplicable.16 EARNEST MONEY DEPOSIT (EMD) : Normal Applicable to Yes Yes Allowed1)EMD shall be deposited by all vendors all bidders (Optional)for tenders with estimated value aboveRs.25 Lakhs subject to the applicableexemptions. For the exemptions andother details please refer Para 2.0 Part Aof Southern Railway Tender conditions.2)In case of submission of Earnest MoneyDeposit in the form of Bank Guarantee,please refer Annexure- 6 of Part - B ofSouthern Railway Tender conditions.17 All the tenderers shall have to submit Normal Applicable to Yes Yes Allowedclause-wise compliance of terms and all bidders (Mandatory)conditions in Bid documents and drawingsenclosed along with this tender, spellingout deviations, if any, to ascertaintechnical suitability. An offer, whosetechnical suitability cannot beascertained, may be liable to be ignored.18 INTER - SE POSITION OF OFFERS WOULD Normal Applicable to Yes Yes Not AllowedBE DETERMINED BASED ON THE SUM OF all biddersCOST OF THE BASIC MACHINE, COST OFCONCOMITANT ACCESSORIES, COST OFTOOLS, COST OF TURNKEY WORKS, COSTOF PREVENTIVE AND BREAK DOWNMAINTENANCE, AND THE COST TOWARDSCOMPREHENSIVE ANNUAL MAINTENANCECONTRACT FOR 5 YEARS (WITH NPVFACTOR AT DISCOUNT OF 10% PER YEAR)FOLLOWING FREE COMPREHENSIVEWARRANTY FOR 2 YEARS. (EXCLUDING COST OF OPTIONALACCESSORIES, CONSUMABLES ANDSPARES).19 Firm to upload list of spares with cost Normal Applicable to Yes Yes Allowedbreakup that will be used during all bidders (Optional)Operation and CAMC period.20 Firm to upload list of tools required for Normal Applicable to Yes Yes Allowedmaintenance of the machine with cost all bidders (Optional)breakup.21 Please enter the percentage of local Normal Applicable to Yes Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.Page 11 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3022 Procurement of the item is restricted to Normal Applicable to Yes Yes AllowedLocal suppliers with minimum local all bidders (Optional)content of 20% (Class-I or Class-II Localsupplier as deï¬ned in Railway Board letterNo.2020/RS(G)/779/2/Pt.1 dated25.09.2020 with latest amendments, ifany) only and the vendors who do notqualify to be \"Local suppliers\" (i.e.), \"Non-Local suppliers\" with local content lessthan 20%) should not quote in the tenderas their offers shall not be considered forany ordering. In case any vendor whodoes not qualify to be a \"Local supplier\"for the tendered item participates in thetender, it does so at its own risk and costand Railways shall not be liable for anyloss or damage caused to the vendor.Offer of the ï¬rm shall be summarilyrejected in case of non-compliance ofabove declaration. For more details, thetenderer shall refer Para 16.0 of Part Bof SR TENDER CONDITIONS attached tothis tender document23 Bidders must quote on ï¬rm price basis Normal Applicable to Yes Yes Not Allowedonly as price is not subject to any all biddersvariation. Offers quoted with PriceVariation Clause (PVC) will be consideredunresponsive and will be summarilyrejected.24 CA certiï¬cate clause:- : Tenderers shall Normal Applicable to Yes Yes Allowedprovide a certiï¬cate from the Statutory all bidders (Optional)Auditor or Cost Auditor of the Company orfrom a practicing Cost Accountant/Chartered Account giving the percentageof local content. The bidder shall giveSelf-certiï¬cation for local content in thequoted item (goods/Works/services) at thetime of tendering. However, at the time ofexecution of the project, for all contractabove INR 10 Crore, thecontractor/supplier shall be required togive local content certiï¬cation dulycertiï¬ed by cost/chartered accountant inpractice. For cases where it is not possibleto provide certiï¬cation by Cost/CharteredAccountant at the time of execution ofproject, the supplier shall be permitted toprovide the certiï¬cate for local contentfrom cost/Chartered Accountant aftercompletion of the contract, within timelimit acceptable to the procuring entity. Incase the contractor/ supplier does notmeet the stipulated local contentrequirement and the category of thesupplier changes from Class-I to Class-II/Non-local or from Class-II to Non-local, apenalty upto 10% of the contract valuemay be imposed. However, contract onceawarded shall not beterminated on this account. The tenderershall refer Para.16.1 of Part.B of SRTENDER CONDITIONS attached to thistender document.Page 12 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3025 Preferably manufacturers should Normal Applicable to Yes Yes Not Allowedparticipate. Participating traders/agents all biddersmust attach authorization letter issued bythe OEM or OEM authorized stockiestalong with their offer. Authorization lettershould preferably be tender speciï¬c. Incase of general authorization letter, itmust clearly indicate the validityperiod/expiry date. Offers with generalauthorization letter silent on validityperiod/expiry date will not be consideredfor placement of order and that offer isliable to be ignored. (please refer Para 3.4of part B of \"SR TENDER CONDITIONS\").26 Evaluation criteria will be Groupwise. Normal Applicable to Yes Yes Not Allowedall bidders27 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.General InstructionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Railway is not bound to accept the lowest Normal Applicable to No No Not Allowedor any tender or to assign any reason for all biddersdoing so and Railway reserves the right toaccept/cancel any tender in respect of thewhole or any portion of the items specifiedin the Schedule annexed (or TenderSchedule) and the Contractor shall berequired to supply the same at the ratequoted.2 1. For any queries against this Tender, Normal Applicable to No No Not Allowedplease contact Dy. CMM/TR/SR at all bidders9003060774 and mail [email protected]. Any technical clariï¬cation regardingDrawing/speciï¬cation can be obtainedfrom the office of the PCME/SR/MAS. DY.CME/PLG/HQ/MAS Mobile No.9003060403. Drawing (s) / Specification(s)can also be obtained from the aboveoffice after payment requisite cost, if any.3 Tenderers may please note that giving Normal Applicable to No No Not Allowedintimation regarding the tender in open all bidderstender cases or giving limited tenderenquiry does not guarantee the suitabilityof offer for placement of purchase order.Railway reserve the right to placepurchase order subject to fulï¬llment ofTechnical/Commercial eligibilityconditions/tender conditions.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 As per clause 9 of Section-V of Bid Normal Applicable to No No Not AllowedDocuments Part II all biddersPage 13 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:302 a) INSPECTION BY TPI (Third Party Normal Applicable to No No Not AllowedInspection Agency). FIRM TO INDICATE all biddersCOMPLETE WORKS ADDRESS WHEREINSPECTION will be conducted. Thetenderer shall refer Annexure 13 of \"SRTENDER CONDITIONS\" for further detailsregarding TPI clause. Please note thatoffers with inspection/visual inspection byTPI against Test Certiï¬cate/GuaranteeCertiï¬cate / Work Test Certiï¬cate is liableto be ignored. For further detailsregarding TPI clause, the tenderer shallrefer Annexure 13 of \"SR TENDERCONDITIONS\" attached to this tenderdocument. b) Bidder shall indicate place of inspectionfor pre-dispatch inspection duly enclosingthe documentary evidence. Note:- Any request for change in place ofinspection shall only be entertained withdocumentary evidence.3 No. of Stages of Inspection: 2; Description Normal Applicable to No No Not Allowedof Stage-1 Inspection: Raw Material all biddersInspection as per Tender schedule (as100% of PO Qty.), Description of Stage-2Inspection: Manufacturing and Fabricationinspection as per Tender schedule (as100% of PO Qty.).This is excluding Final product inspectionat Firms premises as per Tender schedule(as 100% of PO Qty.)4 MARKING : Manufacturer to mark his Normal Applicable to Yes Yes Not Allowedname and date of manufacture as per all biddersdrawing,wherever indicated, or at a location whereit may not get obliterated in service on theitem being supplied by them against thepurchase order. Supplies received withoutthis are liable to be rejected by consignee.5 /We agree to supply the tendered stores Normal Applicable to Yes Yes Not Allowedat the rates quoted by me/us in all biddersaccordancewith the \"IRS CONDITIONS OF CONTRACT\",\"SR TENDER CONDITIONS\", Special andother conditions speciï¬ed in this tenderdocument/ attached with this tenderdocument.6 No developmental order will be placed for Normal Applicable to Yes Yes Not Allowedthe tendered item all bidders7 Post Warranty CAMC will be concluded by Normal Applicable to Yes Yes Not AllowedEnd-user Consignee at their end after all bidderswarranty period, if required.8 In case, ï¬rm is submitting Security Normal Applicable to Yes Yes Not AllowedDeposit in the form Bank Guarantee, it is all biddersto be in favour of BILL PAYING OFFICER asmentioned below. Format for BankGuarantee is available in uploadeddocument Conditions for ElectronicTenders . Contract will be executed byPresident of India acting through PrincipalChief Materials Manager. Signature,Name and Address of two witnesses ismandatory.Consignee Bill Paying OfficerSSE/C&W/IPN Sr.DFM/TVCSSE/WBS/GOC Dy.FA&CAO/W&S/GOCSSE/CW/PER FA&CAO/W/PERTechnical-CompliancesPage 14 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:30S.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bidders must submit their technical bids Normal Applicable to Yes Yes Allowedas per format Annexure A. Tenderers are all bidders (Optional)required to submit complete detailsincluding values, write-up, Drawings,sketch, brochure etc. as per requirementspeciï¬ed in respective clauses mentionedtherein. In case of incomplete / sketchyinformation, the technical offer beingincomplete is liable to be rejected.Tenderers should clearly indicatecompliance.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the3content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution ofcontract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the8contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understandthat my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also leadto any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5569076.pdf Bid Document Part I2 5605765.pdf Annexure_E3 5569082.pdf Drawing for Consignees at GOC & IPN - 14 5569087.pdf Drawing for Consignees at GOC & IPN - 25 5569092.pdf Drawing for Consignees at GOC & IPN - 36 5569094.pdf Drawing for Consignees at GOC & IPN - 47 5569096.pdf Drawing for Consignees at GOC & IPN - 58 5569099.pdf Drawing for Consignees at GOC & IPN - 69 5569209.pdf Drawing for Consignees at GOC& IPN - 710 5569220.pdf Drawing for Consignees at CW/PER - 111 5569229.pdf Drawing for Consignees at CW/PER - 212 5569248.pdf Drawing for Consignees at CW/PER - 313 5605816.pdf SR Tender Conditions14 5605829.pdf IRS Conditions15 5569078.pdf Bid Document Part II7. RESPONSIVENESSS.No. DescriptionPage 15 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:301 Validity of Offer:-120 Days, No deviation from the offer validity period stipulated in the tender is permitted.I/We have carefully gone through the IRS Conditions of Contract, 2025 (included and uploaded along withthe bid document) particularly Clause 20 pertaining to \"Code of lntegrity: Misdemeanours and Penalties\"and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours,Penalties for misdemeanours (as per attached document, Annexure-E). I/We hereby certify that no otherconcerns or affiliates (such as having common partner/director/promoter/owner/holding company decisioncontrol etc.) have participated in this tender which can give rise to a conflict of interest or fall under2anticompetitive practices. We understand that the offers of all such sister concerns including ours areliable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/ We, affirmthat we shall abide by the Code of Integrity in general, with speciï¬c reference to conflict of interest, anticompetitive practices and obligation to proactive disclosures. I/We understand that we are fully responsiblefor the above declaration and it shall not be the Railways responsibility to verify the same. I/We are awarethat we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By CMM/M ( BABA TULAJARAM LALGE ) |
| 13 | Concomitant accessories for CNC SURFACE WHEEL LATHE MACHINE (bg) as listed in Schedule- I of Bid Document Part II, are to be supplied along with the machine. ] |
| 14 | Tools required for the maintenance of the machine should be supplied with the machine as deemed required by the supplier as per enclosed format Schedule V of Bid Document Part II ] |
| 15 | Cost of Optional accessories with breakup of individual items as specified in clause 4.3 of Section IV, which in the opinion of the tenderer can contribute to better performance / operation shall be clearly indicated and quoted separately as optional accessory. The advantages should be clearly explained. ] |
| 16 | Cost of Consumables as per clause 6.0 of Section V with breakup of individual items as applicable. ] |
| 17 | cost of spares required for maintenance of machine after CAMC period and the current service charges for each items of work of repair of M&P beyond the CAMC period as per Clause 13.5 of Section V vide format Annexure K of Section VI ] |
| 18 | Cost of Turnkey Charges viz. foundation, installation & commissioning etc., ]At (Location) SSE/WS/GOC, SR Tamil Nadu 1.00 Numbers9 6579SER3 Essential Non Stock --- Yes CONSIGNEE INR (G2) Services(Y)Cost of Preventive Maintenance of CNC SURFACE WHEEL LATHE - BG during 1st & 2nd Year ofWarranty Period, which starts from the date of commissioning. ]At (Location) SSE/WS/GOC, SR Tamil Nadu 1.00 NumbersGroup G3-SSE/GC/CW/PERPage 3 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:301 659039460018 Basic Non Stock --- Yes TPI Agency INR (G3) Machine(Y)CNC Surface Wheel Lathe as per specification enclosed [ Warranty Period: 24 Months afterthe date of delivery ] ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 NumbersProduct Inspection:Stage 1: RAW MATERIAL INSPECTION AS PER TENDER SCHEDULEInspection Details (100% of PO Qty ), Stage 2: MANUFACTURING AND FABRICATION INSPECTION (100% of POQty )2 6590SER7 AMC (Y) Non Stock --- Yes CONSIGNEE INR (G3)Cost of Comprehensive Annual Maintenance Contract (CAMC) charges after the warranty as per Clause 17 of Section V. The tenderers should quote CAMC rates for each of the five years (which includesrecalibration of master wheel set, please refer to Cl. 1.2.27 of Section V). The CAMC prices for each year will be firm. The CAMC charges shall be separately payable in Indian Rupees only. The CAMC charges would be added to the F.O.R. destination price quoted for M&P for the purpose of comparative evaluation of offer. In order to equitably compare different CAMC charges fordifferent years, the concept of NPV (Net Present Value) will be used at 10% rate of discounting to bring the CAMC charges at the same footing in the assessment of FOR destination price [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers3 6590NS09 Essential Non Stock --- Yes TPI Agency INR (G3) Spares(Y)Concomitant accessories for CNC SURFACE WHEEL LATHE MACHINE (bg) as listed in Schedule- I of Bid Document Part II, are to be supplied along with the machine. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required4 6590NS10 Essential Non Stock --- Yes TPI Agency INR (G3) Spares(Y)Tools required for the maintenance of the machine should be supplied with the machine as deemed required by the supplier as per enclosed format Schedule V of Bid Document Part II ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required5 6590NS11 Optional Non Stock --- No TPI Agency INR (G3) Spares(Y)Cost of Optional accessories with breakup of individual items as specified in clause 4.3 of Section IV, which in the opinion of the tenderer can contribute to better performance / operation shall be clearly indicated and quoted separately as optional accessory. The advantages should be clearly explained. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required6 6590NS12 Optional Non Stock --- No TPI Agency INR (G3) Spares(Y)Cost of Consumables as per clause 6.0 of Section V with breakup of individual items as applicable. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required7 6590NS13 Optional Non Stock --- No TPI Agency INR (G3) Spares(Y)cost of spares required for maintenance of machine after CAMC period and the current service charges for each items of work of repair of M&P beyond the CAMC period as per Clause 13.5 of Section V vide format Annexure K of Section VI ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not RequiredPage 4 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:308 6590SER5 Essential Non Stock --- Yes CONSIGNEE INR (G3) Services(Y)Cost of Turnkey Charges viz. foundation, installation & commissioning etc., ]At (Location) SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers9 6590SER6 Essential Non Stock --- Yes CONSIGNEE INR (G3) Spares(Y)Cost of Preventive Maintenance of CNC SURFACE WHEEL LATHE - BG during 1st & 2nd Year ofWarranty Period, which starts from the date of commissioning. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 4 Months of issue of Contract, However deliveryCompletion : Within 6 Months thereafter period shall notexceed no.of days asmentioned as perClause 7 \"DeliverySchedule Chart\" inSection-IV of BidDocuments Part II.Payment TermsS.No DescriptionPayment Terms1 As per Clause 1800 of Section-II of Bid Documents Part IStatutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), withinthe original delivery period stipulated in the contract, or last unconditionally extended delivery periodshall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quotedrate. No claim on account of statutory variation shall be admissible on account of misclassiï¬cation by thesupplier/ contractor.Standard Governing ConditionsS.No Description1 The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the latestversion of IRS Conditions of Contract (attached as \" IRS CONDITIONS OF CONTRACT \" to this tenderdocument for ready reference) and Southern Railway Tender conditions (attached as \"SR TENDERCONDITIONS\" to this tender document for ready reference).4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Supply to be strictly as per speciï¬cations Normal Applicable to Yes Yes Not Alloweddocument uploaded with this tender. all bidders2 As per \"Special Conditions of Tender\" Normal Applicable to Yes Yes AllowedAnnexure to Section-I of Bid Documents all bidders (Optional)Part IPage 5 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:305. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Have you attached documents to prove Normal Applicable to No No Not Allowedyour eligibility and past performance as all bidderspertender requirement?2 Have you attached certiï¬cation of Local Normal Applicable to No No Not Allowedcontent from statutory auditor/ Cost all biddersAccountant?3 Have you quoted warranty obligations as Normal Applicable to No No Not Allowedper tender requirement? all bidders4 Have you quoted delivery period correctly Normal Applicable to No No Not Allowedand precisely? all bidders5 Have you submitted all supporting Normal Applicable to No No Not Alloweddocuments required? all bidders6 Have you read the Security Deposit (SD) Normal Applicable to No No Not Allowedcondition at Para 10 of Part A of \"SR all biddersTENDER CONDITIONS\" attached with thistender document and uploaded relevantdocument for seeking exemption fromsubmission of SD? If not, are you ready topay Security Deposit?7 Are you coming under MSE status given Normal Applicable to No No Not Allowedas per guidelines issued by Railway Board all biddersfor purchase preference vide letter No.2010-RS [G] -363-1 Dt. 05.07.2012 orlatest. If yes,have you attached validdocuments (UDYAM RegistrationCertificate) towards being MSE?8 Have you furnished the statement of Normal Applicable to No No Not Alloweddeviations?[preferably nil] all bidders9 Have you quoted the discount if any in the Normal Applicable to No No Not Allowedspecified column only in IREPS? all bidders10 Have you furnished Bank account details Normal Applicable to No No Not Allowedsuch as Name of the Bank and address, all biddersaccount no., MICR, IFSC code and type ofaccount to facilitate EFT payment?11 Please check our website before Normal Applicable to No No Not Allowedsubmitting offer, whether any all bidderscorrigendum to the tender has beenissued or not.12 Firm to indicate make-model-brand Normal Applicable to No No Not Allowedoffered, if any. all bidders13 Have you kept your offer valid for 120 Normal Applicable to No No Not Alloweddays? all biddersCommercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Insurance charges should be quoted in Normal Applicable to No No Not AllowedOther charges column against the all biddersparticular items. No separate line hasbeen provided for Insurance Charges.2 In case of road delivery, the date of Normal Applicable to Yes Yes Not Alloweddelivery at destination [consignees end] all biddersshall only be treated as delivery dateirrespective of F.O.R. / F.O.T. conditionmentioned elsewhere in the contract /tender.Page 6 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:303 Tenderers may note that their Offered Normal Applicable to Yes Yes Not Alloweddelivery schedule should clearly indicate all biddersthe starting time, quarterly rate of supplyand ï¬nishing time. For offers with vaguedelivery schedule like -02 to 12 months-or like -06 to 10 months-, Delivery Periodshall be given as per the requirement bestsuited to this office within the quotedrange.4 The bidder conï¬rms that rates and other Normal Applicable to Yes Yes Not Allowedï¬nancial terms quoted in relevant all bidderscolumns of ï¬nancial bid will only be rulingterms for acceptance, and such termsquoted anywhere else should be ignored.5 Whenever tender is floated with purchase Normal Applicable to Yes Yes Not Allowedrestriction from sources approved by all biddersnominated authorities and there exists asuspected cartel situation by approvedsources or the rates available fromapproved source/sources are adjudgedunreasonably high, despite fair efforts aspermissible, the purchaser reserves theright to place orders on ï¬rm(s) outside theapproved vendor list, without anyrestrictions.(Please Refer para 4.0 of partB of \"SR TENDER CONDITIONS\" documentattached to this tender document forfurther details.)Page 7 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:306 HSN CODE 8458 Normal Applicable to Yes Yes Not Allowed[a] All the bidders/tenderers should ensure all biddersthat they are GST compliant and theirquoted tax structure/rates are as per theGST Law. Firms must indicate its GSTregistration number along with their offer.[b] In case the successful tenderer is notliable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shalldeduct the applicable GST from his/theirbills under Reverse Charge Mechanism(RCM) and deposit the same to theconcerned tax authority.[c] The ï¬rm should indicate the tariff code(HSN Code) for claiming GST for thetendered item.[d] The offer shall be evaluated based onthe GST rate as quoted by each bidderandsame will be used for determining theinter-se ranking. While submitting offer, itshall be the responsibility of the bidder toensure that they quote correct GST rateand HSN number.[e] It shall be the responsibility of thebidders to quote correct HSN number andcorresponding GST rate. The Purchasershall not be responsible for anymisclassiï¬cation of HSN number orincorrect GST rate, if quoted by thebidder.[f] Wherever, the successful bidderinvoices the goods at GST rate or HSNnumber which is different from thatincorporated in the Purchase order,payment shall be made as per GST ratewhich is lower of the GST rateincorporated in the Purchase order orbilled.[g] Vendor is informed that she/he wouldbe required to adjust her/his basic price tothe extent required by higher tax bill asper invoice to match the All inclusive Priceasmentioned in the Purchase order.[h] Any amendment to GST rate or HSNnumber in the contract shall be as per thecontractual conditions and statutoryamendments in the quoted GST rate andHSNnumber, under SVC.7 Please refer para 15.0 of part - B of \"SR Normal Applicable to Yes Yes Not AllowedTENDER CONDITIONS\" attached with this all bidderstender document for details regarding\"BENEFITS OF MSE AS PER PUBLICPROCUREMENT POLICY\".8 For \"Public Procurement (Preference to Normal Applicable to Yes Yes Not AllowedMake in India)\" policy is applicble. Please all biddersrefer Para 16.0 of Part- B of \"SR TENDERCONDITIONS\" attached to this tenderdocument.Page 8 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:309 Bidder shall accept the following Normal Applicable to Yes Yes Alloweddeclaration [Land Border condition] by all bidders (Optional)quoting \"YES\" against Conf. allowed\" or\"Complied\" column for compliance ofOffice Memorandum of Department ofExpenditure, Ministry of Finance OM No.F.No.6/18/2019-PPD dated 23.07.2020. Ifsuch certiï¬cate given by a bidder whosebid is accepted is found to be false, thiswould be a ground for immediatetermination and further legal action inaccordance with law.\"I/WE HAVE READ THE CLAUSEREGARDING RESTRICTIONS ONPROCUREMENT FROM A BIDDER OF ACOUNTRY WHICH SHARES A LANDBORDER WITH INDIA. I/WE CERTIFY THATTHIS BIDDER IS NOT FROM SUCH ACOUNTRY OR , IF FROM SUCH ACOUNTRY, HAS BEEN REGISTERED WITHTHE COMPETENT AUTHORITY. I/WEHEREBY CERTIFY THAT THIS BIDDER,FULFILLS ALL REQUIREMENTS IN THISREGARD, AND IS ELIGIBLE TO BECONSIDERED. (WHERE APPLICABLE,EVIDENCE OF VALID REGISTRATION BYTHE COMPETENT AUTHORITY SHALL BEATTACHED.)10 1) Bidders are instructed not to indulge in Normal Applicable to Yes Yes Not Allowedany anti-competitive practices. As per the all biddersprovisions of Competition Act,2002,Railways can make a reference to theCompetition Commission of India formaking an enquiry in case of suspectedanti-competitive behavior by the bidders.2) Collusive bidding, Bid Rotation, BidSuppression, Complementary bidding,MarketAllocation and Sub-contractingarrangements fall under the purview of\"Bid rigging\" which would causeappreciable adverse effect oncompetition.3) Competition Commission of India canimpose heavy penalties such as: Penaltyupto 10% of the average turnover for thelast three preceding ï¬nancial years uponeach of such enterprises which are partiesto bid-rigging and can even order theparties to cease and desist.Page 9 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3011 a) FOR : DESTINATION. BY ROAD. Normal Applicable to Yes Yes Not AllowedAccordingly, the ï¬rms are advised to all biddersquote on \"FOR DESTINATION BASIS BYROAD\" AND OFFERS WITH DEVIATIONSARE LIABLE TO BE IGNORED.b) Door delivery shall be made to theconsignees along with Delivery ChallanPostal Addresses of the Consignees is:S.No. Consignee Consignee Code1. Senior Section Engineer/ C&W/IPN,Irumpanam C&W Depot, Ernakulam,Kerala-682309(Consignee Code - 053405)2. SSE/Wheel Shop/GOC,Central Workshops, Southern Railway,Golden Rock, Trichy - 620 004.Tamil Nadu, India.(Consignee Code-012373)3. Senior Section Engineer/ MillWrightShop, Office ofthe Chief Workshop Manager, Carriage &WagonWorkshop, Perambur, Chennai,Southern Railway(Consignee Code - 010248)Southern Railway GST No. 32AAAGM0289C1ZS (Kerala)33AAAGM0289C1ZQ. (Tamilnadu)12 Failure consequences: In case the ï¬rm Normal Applicable to Yes Yes Not Allowedfails to execute the contract within the all biddersoriginal delivery period, the purchaser willbe entitled to impose liquidated damagesfor extension of delivery period. For anyreason, if the supplier fails to supplygoods and/or Service as per the conditionsof contract, as amended from time totime, Purchaser shall have the right tolevy damages from the supplier for failingto comply with the contractual conditions,not by the way of penalty, an amountequal to Security Deposit of the defaultedorder amount. These damages shall betreated as recoveries outstanding againstthe vendor and dealt with accordingly.13 Tenderers to acknowledge having read Normal Applicable to Yes Yes Allowedand also accept the \"IRS CONDITIONS OF all bidders (Optional)CONTRACT\", \"SR TENDER CONDITIONS\",\"SPECIAL and OTHER CONDITIONS\"speciï¬ed in this tenderdocument/attached to this tenderdocument.14 SECURITY DEPOSIT (SD):- Normal Applicable to Yes Yes Not Allowed(i) Security Deposit shall be 5 % of total all biddersvalue of contract and shall be taken fromall vendors for contract value above Rs.25 Lakh subject to the applicableexemptions. For details please refer 10.0Part A of \"SR TENDER CONDITIONS\"enclosed to this tender document. In caseof submission of security Deposit in theform of Bank Guarantee, please referAnnexure 5 of Part-B of Southern RailwayTender conditions(ii) Security Deposit will be released aftercompletion of warranty period of 24months and proof of submission of 10%BG for CAMC to respective consignee.Page 10 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3015 a) Free Delivery to consignee. Supply of Normal Applicable to Yes Yes Not Allowedmachine shall be made as per the all biddersDeliveryschedule. (b) Bill Payment: Aftersuccessful completion of purchase order,ï¬rm has to submit the BILL ON-LINEthrough IREPS Portal only for payment. Inthis regard, the following documents haveto be uploaded based on the CRN (R-Note)issued by Railway Invoice, GSTdeclaration( i.e. SELF DECLARATIONregarding Aggregate Annual turnover in aï¬nancial year, RNote, NEFT MANDATORY.Warranty/Guarantee Certiï¬cate, RITEScertiï¬cate, Test report, Dealershipcertiï¬cate (or) proof of purchase fromauthorized dealer, calibration certiï¬cate,Commissioning Report whichever isapplicable.16 EARNEST MONEY DEPOSIT (EMD) : Normal Applicable to Yes Yes Allowed1)EMD shall be deposited by all vendors all bidders (Optional)for tenders with estimated value aboveRs.25 Lakhs subject to the applicableexemptions. For the exemptions andother details please refer Para 2.0 Part Aof Southern Railway Tender conditions.2)In case of submission of Earnest MoneyDeposit in the form of Bank Guarantee,please refer Annexure- 6 of Part - B ofSouthern Railway Tender conditions.17 All the tenderers shall have to submit Normal Applicable to Yes Yes Allowedclause-wise compliance of terms and all bidders (Mandatory)conditions in Bid documents and drawingsenclosed along with this tender, spellingout deviations, if any, to ascertaintechnical suitability. An offer, whosetechnical suitability cannot beascertained, may be liable to be ignored.18 INTER - SE POSITION OF OFFERS WOULD Normal Applicable to Yes Yes Not AllowedBE DETERMINED BASED ON THE SUM OF all biddersCOST OF THE BASIC MACHINE, COST OFCONCOMITANT ACCESSORIES, COST OFTOOLS, COST OF TURNKEY WORKS, COSTOF PREVENTIVE AND BREAK DOWNMAINTENANCE, AND THE COST TOWARDSCOMPREHENSIVE ANNUAL MAINTENANCECONTRACT FOR 5 YEARS (WITH NPVFACTOR AT DISCOUNT OF 10% PER YEAR)FOLLOWING FREE COMPREHENSIVEWARRANTY FOR 2 YEARS. (EXCLUDING COST OF OPTIONALACCESSORIES, CONSUMABLES ANDSPARES).19 Firm to upload list of spares with cost Normal Applicable to Yes Yes Allowedbreakup that will be used during all bidders (Optional)Operation and CAMC period.20 Firm to upload list of tools required for Normal Applicable to Yes Yes Allowedmaintenance of the machine with cost all bidders (Optional)breakup.21 Please enter the percentage of local Normal Applicable to Yes Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.Page 11 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3022 Procurement of the item is restricted to Normal Applicable to Yes Yes AllowedLocal suppliers with minimum local all bidders (Optional)content of 20% (Class-I or Class-II Localsupplier as deï¬ned in Railway Board letterNo.2020/RS(G)/779/2/Pt.1 dated25.09.2020 with latest amendments, ifany) only and the vendors who do notqualify to be \"Local suppliers\" (i.e.), \"Non-Local suppliers\" with local content lessthan 20%) should not quote in the tenderas their offers shall not be considered forany ordering. In case any vendor whodoes not qualify to be a \"Local supplier\"for the tendered item participates in thetender, it does so at its own risk and costand Railways shall not be liable for anyloss or damage caused to the vendor.Offer of the ï¬rm shall be summarilyrejected in case of non-compliance ofabove declaration. For more details, thetenderer shall refer Para 16.0 of Part Bof SR TENDER CONDITIONS attached tothis tender document23 Bidders must quote on ï¬rm price basis Normal Applicable to Yes Yes Not Allowedonly as price is not subject to any all biddersvariation. Offers quoted with PriceVariation Clause (PVC) will be consideredunresponsive and will be summarilyrejected.24 CA certiï¬cate clause:- : Tenderers shall Normal Applicable to Yes Yes Allowedprovide a certiï¬cate from the Statutory all bidders (Optional)Auditor or Cost Auditor of the Company orfrom a practicing Cost Accountant/Chartered Account giving the percentageof local content. The bidder shall giveSelf-certiï¬cation for local content in thequoted item (goods/Works/services) at thetime of tendering. However, at the time ofexecution of the project, for all contractabove INR 10 Crore, thecontractor/supplier shall be required togive local content certiï¬cation dulycertiï¬ed by cost/chartered accountant inpractice. For cases where it is not possibleto provide certiï¬cation by Cost/CharteredAccountant at the time of execution ofproject, the supplier shall be permitted toprovide the certiï¬cate for local contentfrom cost/Chartered Accountant aftercompletion of the contract, within timelimit acceptable to the procuring entity. Incase the contractor/ supplier does notmeet the stipulated local contentrequirement and the category of thesupplier changes from Class-I to Class-II/Non-local or from Class-II to Non-local, apenalty upto 10% of the contract valuemay be imposed. However, contract onceawarded shall not beterminated on this account. The tenderershall refer Para.16.1 of Part.B of SRTENDER CONDITIONS attached to thistender document.Page 12 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3025 Preferably manufacturers should Normal Applicable to Yes Yes Not Allowedparticipate. Participating traders/agents all biddersmust attach authorization letter issued bythe OEM or OEM authorized stockiestalong with their offer. Authorization lettershould preferably be tender speciï¬c. Incase of general authorization letter, itmust clearly indicate the validityperiod/expiry date. Offers with generalauthorization letter silent on validityperiod/expiry date will not be consideredfor placement of order and that offer isliable to be ignored. (please refer Para 3.4of part B of \"SR TENDER CONDITIONS\").26 Evaluation criteria will be Groupwise. Normal Applicable to Yes Yes Not Allowedall bidders27 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.General InstructionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Railway is not bound to accept the lowest Normal Applicable to No No Not Allowedor any tender or to assign any reason for all biddersdoing so and Railway reserves the right toaccept/cancel any tender in respect of thewhole or any portion of the items specifiedin the Schedule annexed (or TenderSchedule) and the Contractor shall berequired to supply the same at the ratequoted.2 1. For any queries against this Tender, Normal Applicable to No No Not Allowedplease contact Dy. CMM/TR/SR at all bidders9003060774 and mail [email protected]. Any technical clariï¬cation regardingDrawing/speciï¬cation can be obtainedfrom the office of the PCME/SR/MAS. DY.CME/PLG/HQ/MAS Mobile No.9003060403. Drawing (s) / Specification(s)can also be obtained from the aboveoffice after payment requisite cost, if any.3 Tenderers may please note that giving Normal Applicable to No No Not Allowedintimation regarding the tender in open all bidderstender cases or giving limited tenderenquiry does not guarantee the suitabilityof offer for placement of purchase order.Railway reserve the right to placepurchase order subject to fulï¬llment ofTechnical/Commercial eligibilityconditions/tender conditions.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 As per clause 9 of Section-V of Bid Normal Applicable to No No Not AllowedDocuments Part II all biddersPage 13 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:302 a) INSPECTION BY TPI (Third Party Normal Applicable to No No Not AllowedInspection Agency). FIRM TO INDICATE all biddersCOMPLETE WORKS ADDRESS WHEREINSPECTION will be conducted. Thetenderer shall refer Annexure 13 of \"SRTENDER CONDITIONS\" for further detailsregarding TPI clause. Please note thatoffers with inspection/visual inspection byTPI against Test Certiï¬cate/GuaranteeCertiï¬cate / Work Test Certiï¬cate is liableto be ignored. For further detailsregarding TPI clause, the tenderer shallrefer Annexure 13 of \"SR TENDERCONDITIONS\" attached to this tenderdocument. b) Bidder shall indicate place of inspectionfor pre-dispatch inspection duly enclosingthe documentary evidence. Note:- Any request for change in place ofinspection shall only be entertained withdocumentary evidence.3 No. of Stages of Inspection: 2; Description Normal Applicable to No No Not Allowedof Stage-1 Inspection: Raw Material all biddersInspection as per Tender schedule (as100% of PO Qty.), Description of Stage-2Inspection: Manufacturing and Fabricationinspection as per Tender schedule (as100% of PO Qty.).This is excluding Final product inspectionat Firms premises as per Tender schedule(as 100% of PO Qty.)4 MARKING : Manufacturer to mark his Normal Applicable to Yes Yes Not Allowedname and date of manufacture as per all biddersdrawing,wherever indicated, or at a location whereit may not get obliterated in service on theitem being supplied by them against thepurchase order. Supplies received withoutthis are liable to be rejected by consignee.5 /We agree to supply the tendered stores Normal Applicable to Yes Yes Not Allowedat the rates quoted by me/us in all biddersaccordancewith the \"IRS CONDITIONS OF CONTRACT\",\"SR TENDER CONDITIONS\", Special andother conditions speciï¬ed in this tenderdocument/ attached with this tenderdocument.6 No developmental order will be placed for Normal Applicable to Yes Yes Not Allowedthe tendered item all bidders7 Post Warranty CAMC will be concluded by Normal Applicable to Yes Yes Not AllowedEnd-user Consignee at their end after all bidderswarranty period, if required.8 In case, ï¬rm is submitting Security Normal Applicable to Yes Yes Not AllowedDeposit in the form Bank Guarantee, it is all biddersto be in favour of BILL PAYING OFFICER asmentioned below. Format for BankGuarantee is available in uploadeddocument Conditions for ElectronicTenders . Contract will be executed byPresident of India acting through PrincipalChief Materials Manager. Signature,Name and Address of two witnesses ismandatory.Consignee Bill Paying OfficerSSE/C&W/IPN Sr.DFM/TVCSSE/WBS/GOC Dy.FA&CAO/W&S/GOCSSE/CW/PER FA&CAO/W/PERTechnical-CompliancesPage 14 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:30S.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bidders must submit their technical bids Normal Applicable to Yes Yes Allowedas per format Annexure A. Tenderers are all bidders (Optional)required to submit complete detailsincluding values, write-up, Drawings,sketch, brochure etc. as per requirementspeciï¬ed in respective clauses mentionedtherein. In case of incomplete / sketchyinformation, the technical offer beingincomplete is liable to be rejected.Tenderers should clearly indicatecompliance.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the3content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution ofcontract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the8contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understandthat my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also leadto any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5569076.pdf Bid Document Part I2 5605765.pdf Annexure_E3 5569082.pdf Drawing for Consignees at GOC & IPN - 14 5569087.pdf Drawing for Consignees at GOC & IPN - 25 5569092.pdf Drawing for Consignees at GOC & IPN - 36 5569094.pdf Drawing for Consignees at GOC & IPN - 47 5569096.pdf Drawing for Consignees at GOC & IPN - 58 5569099.pdf Drawing for Consignees at GOC & IPN - 69 5569209.pdf Drawing for Consignees at GOC& IPN - 710 5569220.pdf Drawing for Consignees at CW/PER - 111 5569229.pdf Drawing for Consignees at CW/PER - 212 5569248.pdf Drawing for Consignees at CW/PER - 313 5605816.pdf SR Tender Conditions14 5605829.pdf IRS Conditions15 5569078.pdf Bid Document Part II7. RESPONSIVENESSS.No. DescriptionPage 15 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:301 Validity of Offer:-120 Days, No deviation from the offer validity period stipulated in the tender is permitted.I/We have carefully gone through the IRS Conditions of Contract, 2025 (included and uploaded along withthe bid document) particularly Clause 20 pertaining to \"Code of lntegrity: Misdemeanours and Penalties\"and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours,Penalties for misdemeanours (as per attached document, Annexure-E). I/We hereby certify that no otherconcerns or affiliates (such as having common partner/director/promoter/owner/holding company decisioncontrol etc.) have participated in this tender which can give rise to a conflict of interest or fall under2anticompetitive practices. We understand that the offers of all such sister concerns including ours areliable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/ We, affirmthat we shall abide by the Code of Integrity in general, with speciï¬c reference to conflict of interest, anticompetitive practices and obligation to proactive disclosures. I/We understand that we are fully responsiblefor the above declaration and it shall not be the Railways responsibility to verify the same. I/We are awarethat we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By CMM/M ( BABA TULAJARAM LALGE ) |
| 19 | Cost of Preventive Maintenance of CNC SURFACE WHEEL LATHE - BG during 1st & 2nd Year ofWarranty Period, which starts from the date of commissioning. ]At (Location) SSE/WS/GOC, SR Tamil Nadu 1.00 NumbersGroup G3-SSE/GC/CW/PERPage 3 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLY |
| 20 | CNC Surface Wheel Lathe as per specification enclosed [ Warranty Period: 24 Months afterthe date of delivery ] ] |
| 21 | Cost of Comprehensive Annual Maintenance Contract (CAMC) charges after the warranty as per Clause 17 of Section V. The tenderers should quote CAMC rates for each of the five years (which includesrecalibration of master wheel set, please refer to Cl. 1.2.27 of Section V). The CAMC prices for each year will be firm. The CAMC charges shall be separately payable in Indian Rupees only. The CAMC charges would be added to the F.O.R. destination price quoted for M&P for the purpose of comparative evaluation of offer. In order to equitably compare different CAMC charges fordifferent years, the concept of NPV (Net Present Value) will be used at 10% rate of discounting to bring the CAMC charges at the same footing in the assessment of FOR destination price [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers3 6590NS09 Essential Non Stock --- Yes TPI Agency INR (G3) Spares(Y)Concomitant accessories for CNC SURFACE WHEEL LATHE MACHINE (bg) as listed in Schedule- I of Bid Document Part II, are to be supplied along with the machine. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required4 6590NS10 Essential Non Stock --- Yes TPI Agency INR (G3) Spares(Y)Tools required for the maintenance of the machine should be supplied with the machine as deemed required by the supplier as per enclosed format Schedule V of Bid Document Part II ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required5 6590NS11 Optional Non Stock --- No TPI Agency INR (G3) Spares(Y)Cost of Optional accessories with breakup of individual items as specified in clause 4.3 of Section IV, which in the opinion of the tenderer can contribute to better performance / operation shall be clearly indicated and quoted separately as optional accessory. The advantages should be clearly explained. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required6 6590NS12 Optional Non Stock --- No TPI Agency INR (G3) Spares(Y)Cost of Consumables as per clause 6.0 of Section V with breakup of individual items as applicable. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required7 6590NS13 Optional Non Stock --- No TPI Agency INR (G3) Spares(Y)cost of spares required for maintenance of machine after CAMC period and the current service charges for each items of work of repair of M&P beyond the CAMC period as per Clause 13.5 of Section V vide format Annexure K of Section VI ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not RequiredPage 4 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:308 6590SER5 Essential Non Stock --- Yes CONSIGNEE INR (G3) Services(Y)Cost of Turnkey Charges viz. foundation, installation & commissioning etc., ]At (Location) SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers9 6590SER6 Essential Non Stock --- Yes CONSIGNEE INR (G3) Spares(Y)Cost of Preventive Maintenance of CNC SURFACE WHEEL LATHE - BG during 1st & 2nd Year ofWarranty Period, which starts from the date of commissioning. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 4 Months of issue of Contract, However deliveryCompletion : Within 6 Months thereafter period shall notexceed no.of days asmentioned as perClause 7 \"DeliverySchedule Chart\" inSection-IV of BidDocuments Part II.Payment TermsS.No DescriptionPayment Terms1 As per Clause 1800 of Section-II of Bid Documents Part IStatutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), withinthe original delivery period stipulated in the contract, or last unconditionally extended delivery periodshall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quotedrate. No claim on account of statutory variation shall be admissible on account of misclassiï¬cation by thesupplier/ contractor.Standard Governing ConditionsS.No Description1 The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the latestversion of IRS Conditions of Contract (attached as \" IRS CONDITIONS OF CONTRACT \" to this tenderdocument for ready reference) and Southern Railway Tender conditions (attached as \"SR TENDERCONDITIONS\" to this tender document for ready reference).4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Supply to be strictly as per speciï¬cations Normal Applicable to Yes Yes Not Alloweddocument uploaded with this tender. all bidders2 As per \"Special Conditions of Tender\" Normal Applicable to Yes Yes AllowedAnnexure to Section-I of Bid Documents all bidders (Optional)Part IPage 5 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:305. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Have you attached documents to prove Normal Applicable to No No Not Allowedyour eligibility and past performance as all bidderspertender requirement?2 Have you attached certiï¬cation of Local Normal Applicable to No No Not Allowedcontent from statutory auditor/ Cost all biddersAccountant?3 Have you quoted warranty obligations as Normal Applicable to No No Not Allowedper tender requirement? all bidders4 Have you quoted delivery period correctly Normal Applicable to No No Not Allowedand precisely? all bidders5 Have you submitted all supporting Normal Applicable to No No Not Alloweddocuments required? all bidders6 Have you read the Security Deposit (SD) Normal Applicable to No No Not Allowedcondition at Para 10 of Part A of \"SR all biddersTENDER CONDITIONS\" attached with thistender document and uploaded relevantdocument for seeking exemption fromsubmission of SD? If not, are you ready topay Security Deposit?7 Are you coming under MSE status given Normal Applicable to No No Not Allowedas per guidelines issued by Railway Board all biddersfor purchase preference vide letter No.2010-RS [G] -363-1 Dt. 05.07.2012 orlatest. If yes,have you attached validdocuments (UDYAM RegistrationCertificate) towards being MSE?8 Have you furnished the statement of Normal Applicable to No No Not Alloweddeviations?[preferably nil] all bidders9 Have you quoted the discount if any in the Normal Applicable to No No Not Allowedspecified column only in IREPS? all bidders10 Have you furnished Bank account details Normal Applicable to No No Not Allowedsuch as Name of the Bank and address, all biddersaccount no., MICR, IFSC code and type ofaccount to facilitate EFT payment?11 Please check our website before Normal Applicable to No No Not Allowedsubmitting offer, whether any all bidderscorrigendum to the tender has beenissued or not.12 Firm to indicate make-model-brand Normal Applicable to No No Not Allowedoffered, if any. all bidders13 Have you kept your offer valid for 120 Normal Applicable to No No Not Alloweddays? all biddersCommercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Insurance charges should be quoted in Normal Applicable to No No Not AllowedOther charges column against the all biddersparticular items. No separate line hasbeen provided for Insurance Charges.2 In case of road delivery, the date of Normal Applicable to Yes Yes Not Alloweddelivery at destination [consignees end] all biddersshall only be treated as delivery dateirrespective of F.O.R. / F.O.T. conditionmentioned elsewhere in the contract /tender.Page 6 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:303 Tenderers may note that their Offered Normal Applicable to Yes Yes Not Alloweddelivery schedule should clearly indicate all biddersthe starting time, quarterly rate of supplyand ï¬nishing time. For offers with vaguedelivery schedule like -02 to 12 months-or like -06 to 10 months-, Delivery Periodshall be given as per the requirement bestsuited to this office within the quotedrange.4 The bidder conï¬rms that rates and other Normal Applicable to Yes Yes Not Allowedï¬nancial terms quoted in relevant all bidderscolumns of ï¬nancial bid will only be rulingterms for acceptance, and such termsquoted anywhere else should be ignored.5 Whenever tender is floated with purchase Normal Applicable to Yes Yes Not Allowedrestriction from sources approved by all biddersnominated authorities and there exists asuspected cartel situation by approvedsources or the rates available fromapproved source/sources are adjudgedunreasonably high, despite fair efforts aspermissible, the purchaser reserves theright to place orders on ï¬rm(s) outside theapproved vendor list, without anyrestrictions.(Please Refer para 4.0 of partB of \"SR TENDER CONDITIONS\" documentattached to this tender document forfurther details.)Page 7 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:306 HSN CODE 8458 Normal Applicable to Yes Yes Not Allowed[a] All the bidders/tenderers should ensure all biddersthat they are GST compliant and theirquoted tax structure/rates are as per theGST Law. Firms must indicate its GSTregistration number along with their offer.[b] In case the successful tenderer is notliable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shalldeduct the applicable GST from his/theirbills under Reverse Charge Mechanism(RCM) and deposit the same to theconcerned tax authority.[c] The ï¬rm should indicate the tariff code(HSN Code) for claiming GST for thetendered item.[d] The offer shall be evaluated based onthe GST rate as quoted by each bidderandsame will be used for determining theinter-se ranking. While submitting offer, itshall be the responsibility of the bidder toensure that they quote correct GST rateand HSN number.[e] It shall be the responsibility of thebidders to quote correct HSN number andcorresponding GST rate. The Purchasershall not be responsible for anymisclassiï¬cation of HSN number orincorrect GST rate, if quoted by thebidder.[f] Wherever, the successful bidderinvoices the goods at GST rate or HSNnumber which is different from thatincorporated in the Purchase order,payment shall be made as per GST ratewhich is lower of the GST rateincorporated in the Purchase order orbilled.[g] Vendor is informed that she/he wouldbe required to adjust her/his basic price tothe extent required by higher tax bill asper invoice to match the All inclusive Priceasmentioned in the Purchase order.[h] Any amendment to GST rate or HSNnumber in the contract shall be as per thecontractual conditions and statutoryamendments in the quoted GST rate andHSNnumber, under SVC.7 Please refer para 15.0 of part - B of \"SR Normal Applicable to Yes Yes Not AllowedTENDER CONDITIONS\" attached with this all bidderstender document for details regarding\"BENEFITS OF MSE AS PER PUBLICPROCUREMENT POLICY\".8 For \"Public Procurement (Preference to Normal Applicable to Yes Yes Not AllowedMake in India)\" policy is applicble. Please all biddersrefer Para 16.0 of Part- B of \"SR TENDERCONDITIONS\" attached to this tenderdocument.Page 8 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:309 Bidder shall accept the following Normal Applicable to Yes Yes Alloweddeclaration [Land Border condition] by all bidders (Optional)quoting \"YES\" against Conf. allowed\" or\"Complied\" column for compliance ofOffice Memorandum of Department ofExpenditure, Ministry of Finance OM No.F.No.6/18/2019-PPD dated 23.07.2020. Ifsuch certiï¬cate given by a bidder whosebid is accepted is found to be false, thiswould be a ground for immediatetermination and further legal action inaccordance with law.\"I/WE HAVE READ THE CLAUSEREGARDING RESTRICTIONS ONPROCUREMENT FROM A BIDDER OF ACOUNTRY WHICH SHARES A LANDBORDER WITH INDIA. I/WE CERTIFY THATTHIS BIDDER IS NOT FROM SUCH ACOUNTRY OR , IF FROM SUCH ACOUNTRY, HAS BEEN REGISTERED WITHTHE COMPETENT AUTHORITY. I/WEHEREBY CERTIFY THAT THIS BIDDER,FULFILLS ALL REQUIREMENTS IN THISREGARD, AND IS ELIGIBLE TO BECONSIDERED. (WHERE APPLICABLE,EVIDENCE OF VALID REGISTRATION BYTHE COMPETENT AUTHORITY SHALL BEATTACHED.)10 1) Bidders are instructed not to indulge in Normal Applicable to Yes Yes Not Allowedany anti-competitive practices. As per the all biddersprovisions of Competition Act,2002,Railways can make a reference to theCompetition Commission of India formaking an enquiry in case of suspectedanti-competitive behavior by the bidders.2) Collusive bidding, Bid Rotation, BidSuppression, Complementary bidding,MarketAllocation and Sub-contractingarrangements fall under the purview of\"Bid rigging\" which would causeappreciable adverse effect oncompetition.3) Competition Commission of India canimpose heavy penalties such as: Penaltyupto 10% of the average turnover for thelast three preceding ï¬nancial years uponeach of such enterprises which are partiesto bid-rigging and can even order theparties to cease and desist.Page 9 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3011 a) FOR : DESTINATION. BY ROAD. Normal Applicable to Yes Yes Not AllowedAccordingly, the ï¬rms are advised to all biddersquote on \"FOR DESTINATION BASIS BYROAD\" AND OFFERS WITH DEVIATIONSARE LIABLE TO BE IGNORED.b) Door delivery shall be made to theconsignees along with Delivery ChallanPostal Addresses of the Consignees is:S.No. Consignee Consignee Code1. Senior Section Engineer/ C&W/IPN,Irumpanam C&W Depot, Ernakulam,Kerala-682309(Consignee Code - 053405)2. SSE/Wheel Shop/GOC,Central Workshops, Southern Railway,Golden Rock, Trichy - 620 004.Tamil Nadu, India.(Consignee Code-012373)3. Senior Section Engineer/ MillWrightShop, Office ofthe Chief Workshop Manager, Carriage &WagonWorkshop, Perambur, Chennai,Southern Railway(Consignee Code - 010248)Southern Railway GST No. 32AAAGM0289C1ZS (Kerala)33AAAGM0289C1ZQ. (Tamilnadu)12 Failure consequences: In case the ï¬rm Normal Applicable to Yes Yes Not Allowedfails to execute the contract within the all biddersoriginal delivery period, the purchaser willbe entitled to impose liquidated damagesfor extension of delivery period. For anyreason, if the supplier fails to supplygoods and/or Service as per the conditionsof contract, as amended from time totime, Purchaser shall have the right tolevy damages from the supplier for failingto comply with the contractual conditions,not by the way of penalty, an amountequal to Security Deposit of the defaultedorder amount. These damages shall betreated as recoveries outstanding againstthe vendor and dealt with accordingly.13 Tenderers to acknowledge having read Normal Applicable to Yes Yes Allowedand also accept the \"IRS CONDITIONS OF all bidders (Optional)CONTRACT\", \"SR TENDER CONDITIONS\",\"SPECIAL and OTHER CONDITIONS\"speciï¬ed in this tenderdocument/attached to this tenderdocument.14 SECURITY DEPOSIT (SD):- Normal Applicable to Yes Yes Not Allowed(i) Security Deposit shall be 5 % of total all biddersvalue of contract and shall be taken fromall vendors for contract value above Rs.25 Lakh subject to the applicableexemptions. For details please refer 10.0Part A of \"SR TENDER CONDITIONS\"enclosed to this tender document. In caseof submission of security Deposit in theform of Bank Guarantee, please referAnnexure 5 of Part-B of Southern RailwayTender conditions(ii) Security Deposit will be released aftercompletion of warranty period of 24months and proof of submission of 10%BG for CAMC to respective consignee.Page 10 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3015 a) Free Delivery to consignee. Supply of Normal Applicable to Yes Yes Not Allowedmachine shall be made as per the all biddersDeliveryschedule. (b) Bill Payment: Aftersuccessful completion of purchase order,ï¬rm has to submit the BILL ON-LINEthrough IREPS Portal only for payment. Inthis regard, the following documents haveto be uploaded based on the CRN (R-Note)issued by Railway Invoice, GSTdeclaration( i.e. SELF DECLARATIONregarding Aggregate Annual turnover in aï¬nancial year, RNote, NEFT MANDATORY.Warranty/Guarantee Certiï¬cate, RITEScertiï¬cate, Test report, Dealershipcertiï¬cate (or) proof of purchase fromauthorized dealer, calibration certiï¬cate,Commissioning Report whichever isapplicable.16 EARNEST MONEY DEPOSIT (EMD) : Normal Applicable to Yes Yes Allowed1)EMD shall be deposited by all vendors all bidders (Optional)for tenders with estimated value aboveRs.25 Lakhs subject to the applicableexemptions. For the exemptions andother details please refer Para 2.0 Part Aof Southern Railway Tender conditions.2)In case of submission of Earnest MoneyDeposit in the form of Bank Guarantee,please refer Annexure- 6 of Part - B ofSouthern Railway Tender conditions.17 All the tenderers shall have to submit Normal Applicable to Yes Yes Allowedclause-wise compliance of terms and all bidders (Mandatory)conditions in Bid documents and drawingsenclosed along with this tender, spellingout deviations, if any, to ascertaintechnical suitability. An offer, whosetechnical suitability cannot beascertained, may be liable to be ignored.18 INTER - SE POSITION OF OFFERS WOULD Normal Applicable to Yes Yes Not AllowedBE DETERMINED BASED ON THE SUM OF all biddersCOST OF THE BASIC MACHINE, COST OFCONCOMITANT ACCESSORIES, COST OFTOOLS, COST OF TURNKEY WORKS, COSTOF PREVENTIVE AND BREAK DOWNMAINTENANCE, AND THE COST TOWARDSCOMPREHENSIVE ANNUAL MAINTENANCECONTRACT FOR 5 YEARS (WITH NPVFACTOR AT DISCOUNT OF 10% PER YEAR)FOLLOWING FREE COMPREHENSIVEWARRANTY FOR 2 YEARS. (EXCLUDING COST OF OPTIONALACCESSORIES, CONSUMABLES ANDSPARES).19 Firm to upload list of spares with cost Normal Applicable to Yes Yes Allowedbreakup that will be used during all bidders (Optional)Operation and CAMC period.20 Firm to upload list of tools required for Normal Applicable to Yes Yes Allowedmaintenance of the machine with cost all bidders (Optional)breakup.21 Please enter the percentage of local Normal Applicable to Yes Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.Page 11 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3022 Procurement of the item is restricted to Normal Applicable to Yes Yes AllowedLocal suppliers with minimum local all bidders (Optional)content of 20% (Class-I or Class-II Localsupplier as deï¬ned in Railway Board letterNo.2020/RS(G)/779/2/Pt.1 dated25.09.2020 with latest amendments, ifany) only and the vendors who do notqualify to be \"Local suppliers\" (i.e.), \"Non-Local suppliers\" with local content lessthan 20%) should not quote in the tenderas their offers shall not be considered forany ordering. In case any vendor whodoes not qualify to be a \"Local supplier\"for the tendered item participates in thetender, it does so at its own risk and costand Railways shall not be liable for anyloss or damage caused to the vendor.Offer of the ï¬rm shall be summarilyrejected in case of non-compliance ofabove declaration. For more details, thetenderer shall refer Para 16.0 of Part Bof SR TENDER CONDITIONS attached tothis tender document23 Bidders must quote on ï¬rm price basis Normal Applicable to Yes Yes Not Allowedonly as price is not subject to any all biddersvariation. Offers quoted with PriceVariation Clause (PVC) will be consideredunresponsive and will be summarilyrejected.24 CA certiï¬cate clause:- : Tenderers shall Normal Applicable to Yes Yes Allowedprovide a certiï¬cate from the Statutory all bidders (Optional)Auditor or Cost Auditor of the Company orfrom a practicing Cost Accountant/Chartered Account giving the percentageof local content. The bidder shall giveSelf-certiï¬cation for local content in thequoted item (goods/Works/services) at thetime of tendering. However, at the time ofexecution of the project, for all contractabove INR 10 Crore, thecontractor/supplier shall be required togive local content certiï¬cation dulycertiï¬ed by cost/chartered accountant inpractice. For cases where it is not possibleto provide certiï¬cation by Cost/CharteredAccountant at the time of execution ofproject, the supplier shall be permitted toprovide the certiï¬cate for local contentfrom cost/Chartered Accountant aftercompletion of the contract, within timelimit acceptable to the procuring entity. Incase the contractor/ supplier does notmeet the stipulated local contentrequirement and the category of thesupplier changes from Class-I to Class-II/Non-local or from Class-II to Non-local, apenalty upto 10% of the contract valuemay be imposed. However, contract onceawarded shall not beterminated on this account. The tenderershall refer Para.16.1 of Part.B of SRTENDER CONDITIONS attached to thistender document.Page 12 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3025 Preferably manufacturers should Normal Applicable to Yes Yes Not Allowedparticipate. Participating traders/agents all biddersmust attach authorization letter issued bythe OEM or OEM authorized stockiestalong with their offer. Authorization lettershould preferably be tender speciï¬c. Incase of general authorization letter, itmust clearly indicate the validityperiod/expiry date. Offers with generalauthorization letter silent on validityperiod/expiry date will not be consideredfor placement of order and that offer isliable to be ignored. (please refer Para 3.4of part B of \"SR TENDER CONDITIONS\").26 Evaluation criteria will be Groupwise. Normal Applicable to Yes Yes Not Allowedall bidders27 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.General InstructionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Railway is not bound to accept the lowest Normal Applicable to No No Not Allowedor any tender or to assign any reason for all biddersdoing so and Railway reserves the right toaccept/cancel any tender in respect of thewhole or any portion of the items specifiedin the Schedule annexed (or TenderSchedule) and the Contractor shall berequired to supply the same at the ratequoted.2 1. For any queries against this Tender, Normal Applicable to No No Not Allowedplease contact Dy. CMM/TR/SR at all bidders9003060774 and mail [email protected]. Any technical clariï¬cation regardingDrawing/speciï¬cation can be obtainedfrom the office of the PCME/SR/MAS. DY.CME/PLG/HQ/MAS Mobile No.9003060403. Drawing (s) / Specification(s)can also be obtained from the aboveoffice after payment requisite cost, if any.3 Tenderers may please note that giving Normal Applicable to No No Not Allowedintimation regarding the tender in open all bidderstender cases or giving limited tenderenquiry does not guarantee the suitabilityof offer for placement of purchase order.Railway reserve the right to placepurchase order subject to fulï¬llment ofTechnical/Commercial eligibilityconditions/tender conditions.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 As per clause 9 of Section-V of Bid Normal Applicable to No No Not AllowedDocuments Part II all biddersPage 13 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:302 a) INSPECTION BY TPI (Third Party Normal Applicable to No No Not AllowedInspection Agency). FIRM TO INDICATE all biddersCOMPLETE WORKS ADDRESS WHEREINSPECTION will be conducted. Thetenderer shall refer Annexure 13 of \"SRTENDER CONDITIONS\" for further detailsregarding TPI clause. Please note thatoffers with inspection/visual inspection byTPI against Test Certiï¬cate/GuaranteeCertiï¬cate / Work Test Certiï¬cate is liableto be ignored. For further detailsregarding TPI clause, the tenderer shallrefer Annexure 13 of \"SR TENDERCONDITIONS\" attached to this tenderdocument. b) Bidder shall indicate place of inspectionfor pre-dispatch inspection duly enclosingthe documentary evidence. Note:- Any request for change in place ofinspection shall only be entertained withdocumentary evidence.3 No. of Stages of Inspection: 2; Description Normal Applicable to No No Not Allowedof Stage-1 Inspection: Raw Material all biddersInspection as per Tender schedule (as100% of PO Qty.), Description of Stage-2Inspection: Manufacturing and Fabricationinspection as per Tender schedule (as100% of PO Qty.).This is excluding Final product inspectionat Firms premises as per Tender schedule(as 100% of PO Qty.)4 MARKING : Manufacturer to mark his Normal Applicable to Yes Yes Not Allowedname and date of manufacture as per all biddersdrawing,wherever indicated, or at a location whereit may not get obliterated in service on theitem being supplied by them against thepurchase order. Supplies received withoutthis are liable to be rejected by consignee.5 /We agree to supply the tendered stores Normal Applicable to Yes Yes Not Allowedat the rates quoted by me/us in all biddersaccordancewith the \"IRS CONDITIONS OF CONTRACT\",\"SR TENDER CONDITIONS\", Special andother conditions speciï¬ed in this tenderdocument/ attached with this tenderdocument.6 No developmental order will be placed for Normal Applicable to Yes Yes Not Allowedthe tendered item all bidders7 Post Warranty CAMC will be concluded by Normal Applicable to Yes Yes Not AllowedEnd-user Consignee at their end after all bidderswarranty period, if required.8 In case, ï¬rm is submitting Security Normal Applicable to Yes Yes Not AllowedDeposit in the form Bank Guarantee, it is all biddersto be in favour of BILL PAYING OFFICER asmentioned below. Format for BankGuarantee is available in uploadeddocument Conditions for ElectronicTenders . Contract will be executed byPresident of India acting through PrincipalChief Materials Manager. Signature,Name and Address of two witnesses ismandatory.Consignee Bill Paying OfficerSSE/C&W/IPN Sr.DFM/TVCSSE/WBS/GOC Dy.FA&CAO/W&S/GOCSSE/CW/PER FA&CAO/W/PERTechnical-CompliancesPage 14 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:30S.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bidders must submit their technical bids Normal Applicable to Yes Yes Allowedas per format Annexure A. Tenderers are all bidders (Optional)required to submit complete detailsincluding values, write-up, Drawings,sketch, brochure etc. as per requirementspeciï¬ed in respective clauses mentionedtherein. In case of incomplete / sketchyinformation, the technical offer beingincomplete is liable to be rejected.Tenderers should clearly indicatecompliance.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the3content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution ofcontract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the8contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understandthat my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also leadto any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5569076.pdf Bid Document Part I2 5605765.pdf Annexure_E3 5569082.pdf Drawing for Consignees at GOC & IPN - 14 5569087.pdf Drawing for Consignees at GOC & IPN - 25 5569092.pdf Drawing for Consignees at GOC & IPN - 36 5569094.pdf Drawing for Consignees at GOC & IPN - 47 5569096.pdf Drawing for Consignees at GOC & IPN - 58 5569099.pdf Drawing for Consignees at GOC & IPN - 69 5569209.pdf Drawing for Consignees at GOC& IPN - 710 5569220.pdf Drawing for Consignees at CW/PER - 111 5569229.pdf Drawing for Consignees at CW/PER - 212 5569248.pdf Drawing for Consignees at CW/PER - 313 5605816.pdf SR Tender Conditions14 5605829.pdf IRS Conditions15 5569078.pdf Bid Document Part II7. RESPONSIVENESSS.No. DescriptionPage 15 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:301 Validity of Offer:-120 Days, No deviation from the offer validity period stipulated in the tender is permitted.I/We have carefully gone through the IRS Conditions of Contract, 2025 (included and uploaded along withthe bid document) particularly Clause 20 pertaining to \"Code of lntegrity: Misdemeanours and Penalties\"and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours,Penalties for misdemeanours (as per attached document, Annexure-E). I/We hereby certify that no otherconcerns or affiliates (such as having common partner/director/promoter/owner/holding company decisioncontrol etc.) have participated in this tender which can give rise to a conflict of interest or fall under2anticompetitive practices. We understand that the offers of all such sister concerns including ours areliable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/ We, affirmthat we shall abide by the Code of Integrity in general, with speciï¬c reference to conflict of interest, anticompetitive practices and obligation to proactive disclosures. I/We understand that we are fully responsiblefor the above declaration and it shall not be the Railways responsibility to verify the same. I/We are awarethat we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By CMM/M ( BABA TULAJARAM LALGE ) |
| 22 | Concomitant accessories for CNC SURFACE WHEEL LATHE MACHINE (bg) as listed in Schedule- I of Bid Document Part II, are to be supplied along with the machine. ] |
| 23 | Tools required for the maintenance of the machine should be supplied with the machine as deemed required by the supplier as per enclosed format Schedule V of Bid Document Part II ] |
| 24 | Cost of Optional accessories with breakup of individual items as specified in clause 4.3 of Section IV, which in the opinion of the tenderer can contribute to better performance / operation shall be clearly indicated and quoted separately as optional accessory. The advantages should be clearly explained. ] |
| 25 | Cost of Consumables as per clause 6.0 of Section V with breakup of individual items as applicable. ] |
| 26 | cost of spares required for maintenance of machine after CAMC period and the current service charges for each items of work of repair of M&P beyond the CAMC period as per Clause 13.5 of Section V vide format Annexure K of Section VI ] |
| 27 | Cost of Turnkey Charges viz. foundation, installation & commissioning etc., ]At (Location) SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers9 6590SER6 Essential Non Stock --- Yes CONSIGNEE INR (G3) Spares(Y)Cost of Preventive Maintenance of CNC SURFACE WHEEL LATHE - BG during 1st & 2nd Year ofWarranty Period, which starts from the date of commissioning. ]Consignee SSE/GC/CW/PER, SR Tamil Nadu 1.00 Numbers3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 4 Months of issue of Contract, However deliveryCompletion : Within 6 Months thereafter period shall notexceed no.of days asmentioned as perClause 7 \"DeliverySchedule Chart\" inSection-IV of BidDocuments Part II.Payment TermsS.No DescriptionPayment Terms1 As per Clause 1800 of Section-II of Bid Documents Part IStatutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), withinthe original delivery period stipulated in the contract, or last unconditionally extended delivery periodshall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quotedrate. No claim on account of statutory variation shall be admissible on account of misclassiï¬cation by thesupplier/ contractor.Standard Governing ConditionsS.No Description1 The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the latestversion of IRS Conditions of Contract (attached as \" IRS CONDITIONS OF CONTRACT \" to this tenderdocument for ready reference) and Southern Railway Tender conditions (attached as \"SR TENDERCONDITIONS\" to this tender document for ready reference).4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Supply to be strictly as per speciï¬cations Normal Applicable to Yes Yes Not Alloweddocument uploaded with this tender. all bidders2 As per \"Special Conditions of Tender\" Normal Applicable to Yes Yes AllowedAnnexure to Section-I of Bid Documents all bidders (Optional)Part IPage 5 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:305. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Have you attached documents to prove Normal Applicable to No No Not Allowedyour eligibility and past performance as all bidderspertender requirement?2 Have you attached certiï¬cation of Local Normal Applicable to No No Not Allowedcontent from statutory auditor/ Cost all biddersAccountant?3 Have you quoted warranty obligations as Normal Applicable to No No Not Allowedper tender requirement? all bidders4 Have you quoted delivery period correctly Normal Applicable to No No Not Allowedand precisely? all bidders5 Have you submitted all supporting Normal Applicable to No No Not Alloweddocuments required? all bidders6 Have you read the Security Deposit (SD) Normal Applicable to No No Not Allowedcondition at Para 10 of Part A of \"SR all biddersTENDER CONDITIONS\" attached with thistender document and uploaded relevantdocument for seeking exemption fromsubmission of SD? If not, are you ready topay Security Deposit?7 Are you coming under MSE status given Normal Applicable to No No Not Allowedas per guidelines issued by Railway Board all biddersfor purchase preference vide letter No.2010-RS [G] -363-1 Dt. 05.07.2012 orlatest. If yes,have you attached validdocuments (UDYAM RegistrationCertificate) towards being MSE?8 Have you furnished the statement of Normal Applicable to No No Not Alloweddeviations?[preferably nil] all bidders9 Have you quoted the discount if any in the Normal Applicable to No No Not Allowedspecified column only in IREPS? all bidders10 Have you furnished Bank account details Normal Applicable to No No Not Allowedsuch as Name of the Bank and address, all biddersaccount no., MICR, IFSC code and type ofaccount to facilitate EFT payment?11 Please check our website before Normal Applicable to No No Not Allowedsubmitting offer, whether any all bidderscorrigendum to the tender has beenissued or not.12 Firm to indicate make-model-brand Normal Applicable to No No Not Allowedoffered, if any. all bidders13 Have you kept your offer valid for 120 Normal Applicable to No No Not Alloweddays? all biddersCommercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Insurance charges should be quoted in Normal Applicable to No No Not AllowedOther charges column against the all biddersparticular items. No separate line hasbeen provided for Insurance Charges.2 In case of road delivery, the date of Normal Applicable to Yes Yes Not Alloweddelivery at destination [consignees end] all biddersshall only be treated as delivery dateirrespective of F.O.R. / F.O.T. conditionmentioned elsewhere in the contract /tender.Page 6 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:303 Tenderers may note that their Offered Normal Applicable to Yes Yes Not Alloweddelivery schedule should clearly indicate all biddersthe starting time, quarterly rate of supplyand ï¬nishing time. For offers with vaguedelivery schedule like -02 to 12 months-or like -06 to 10 months-, Delivery Periodshall be given as per the requirement bestsuited to this office within the quotedrange.4 The bidder conï¬rms that rates and other Normal Applicable to Yes Yes Not Allowedï¬nancial terms quoted in relevant all bidderscolumns of ï¬nancial bid will only be rulingterms for acceptance, and such termsquoted anywhere else should be ignored.5 Whenever tender is floated with purchase Normal Applicable to Yes Yes Not Allowedrestriction from sources approved by all biddersnominated authorities and there exists asuspected cartel situation by approvedsources or the rates available fromapproved source/sources are adjudgedunreasonably high, despite fair efforts aspermissible, the purchaser reserves theright to place orders on ï¬rm(s) outside theapproved vendor list, without anyrestrictions.(Please Refer para 4.0 of partB of \"SR TENDER CONDITIONS\" documentattached to this tender document forfurther details.)Page 7 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:306 HSN CODE 8458 Normal Applicable to Yes Yes Not Allowed[a] All the bidders/tenderers should ensure all biddersthat they are GST compliant and theirquoted tax structure/rates are as per theGST Law. Firms must indicate its GSTregistration number along with their offer.[b] In case the successful tenderer is notliable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shalldeduct the applicable GST from his/theirbills under Reverse Charge Mechanism(RCM) and deposit the same to theconcerned tax authority.[c] The ï¬rm should indicate the tariff code(HSN Code) for claiming GST for thetendered item.[d] The offer shall be evaluated based onthe GST rate as quoted by each bidderandsame will be used for determining theinter-se ranking. While submitting offer, itshall be the responsibility of the bidder toensure that they quote correct GST rateand HSN number.[e] It shall be the responsibility of thebidders to quote correct HSN number andcorresponding GST rate. The Purchasershall not be responsible for anymisclassiï¬cation of HSN number orincorrect GST rate, if quoted by thebidder.[f] Wherever, the successful bidderinvoices the goods at GST rate or HSNnumber which is different from thatincorporated in the Purchase order,payment shall be made as per GST ratewhich is lower of the GST rateincorporated in the Purchase order orbilled.[g] Vendor is informed that she/he wouldbe required to adjust her/his basic price tothe extent required by higher tax bill asper invoice to match the All inclusive Priceasmentioned in the Purchase order.[h] Any amendment to GST rate or HSNnumber in the contract shall be as per thecontractual conditions and statutoryamendments in the quoted GST rate andHSNnumber, under SVC.7 Please refer para 15.0 of part - B of \"SR Normal Applicable to Yes Yes Not AllowedTENDER CONDITIONS\" attached with this all bidderstender document for details regarding\"BENEFITS OF MSE AS PER PUBLICPROCUREMENT POLICY\".8 For \"Public Procurement (Preference to Normal Applicable to Yes Yes Not AllowedMake in India)\" policy is applicble. Please all biddersrefer Para 16.0 of Part- B of \"SR TENDERCONDITIONS\" attached to this tenderdocument.Page 8 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:309 Bidder shall accept the following Normal Applicable to Yes Yes Alloweddeclaration [Land Border condition] by all bidders (Optional)quoting \"YES\" against Conf. allowed\" or\"Complied\" column for compliance ofOffice Memorandum of Department ofExpenditure, Ministry of Finance OM No.F.No.6/18/2019-PPD dated 23.07.2020. Ifsuch certiï¬cate given by a bidder whosebid is accepted is found to be false, thiswould be a ground for immediatetermination and further legal action inaccordance with law.\"I/WE HAVE READ THE CLAUSEREGARDING RESTRICTIONS ONPROCUREMENT FROM A BIDDER OF ACOUNTRY WHICH SHARES A LANDBORDER WITH INDIA. I/WE CERTIFY THATTHIS BIDDER IS NOT FROM SUCH ACOUNTRY OR , IF FROM SUCH ACOUNTRY, HAS BEEN REGISTERED WITHTHE COMPETENT AUTHORITY. I/WEHEREBY CERTIFY THAT THIS BIDDER,FULFILLS ALL REQUIREMENTS IN THISREGARD, AND IS ELIGIBLE TO BECONSIDERED. (WHERE APPLICABLE,EVIDENCE OF VALID REGISTRATION BYTHE COMPETENT AUTHORITY SHALL BEATTACHED.)10 1) Bidders are instructed not to indulge in Normal Applicable to Yes Yes Not Allowedany anti-competitive practices. As per the all biddersprovisions of Competition Act,2002,Railways can make a reference to theCompetition Commission of India formaking an enquiry in case of suspectedanti-competitive behavior by the bidders.2) Collusive bidding, Bid Rotation, BidSuppression, Complementary bidding,MarketAllocation and Sub-contractingarrangements fall under the purview of\"Bid rigging\" which would causeappreciable adverse effect oncompetition.3) Competition Commission of India canimpose heavy penalties such as: Penaltyupto 10% of the average turnover for thelast three preceding ï¬nancial years uponeach of such enterprises which are partiesto bid-rigging and can even order theparties to cease and desist.Page 9 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3011 a) FOR : DESTINATION. BY ROAD. Normal Applicable to Yes Yes Not AllowedAccordingly, the ï¬rms are advised to all biddersquote on \"FOR DESTINATION BASIS BYROAD\" AND OFFERS WITH DEVIATIONSARE LIABLE TO BE IGNORED.b) Door delivery shall be made to theconsignees along with Delivery ChallanPostal Addresses of the Consignees is:S.No. Consignee Consignee Code1. Senior Section Engineer/ C&W/IPN,Irumpanam C&W Depot, Ernakulam,Kerala-682309(Consignee Code - 053405)2. SSE/Wheel Shop/GOC,Central Workshops, Southern Railway,Golden Rock, Trichy - 620 004.Tamil Nadu, India.(Consignee Code-012373)3. Senior Section Engineer/ MillWrightShop, Office ofthe Chief Workshop Manager, Carriage &WagonWorkshop, Perambur, Chennai,Southern Railway(Consignee Code - 010248)Southern Railway GST No. 32AAAGM0289C1ZS (Kerala)33AAAGM0289C1ZQ. (Tamilnadu)12 Failure consequences: In case the ï¬rm Normal Applicable to Yes Yes Not Allowedfails to execute the contract within the all biddersoriginal delivery period, the purchaser willbe entitled to impose liquidated damagesfor extension of delivery period. For anyreason, if the supplier fails to supplygoods and/or Service as per the conditionsof contract, as amended from time totime, Purchaser shall have the right tolevy damages from the supplier for failingto comply with the contractual conditions,not by the way of penalty, an amountequal to Security Deposit of the defaultedorder amount. These damages shall betreated as recoveries outstanding againstthe vendor and dealt with accordingly.13 Tenderers to acknowledge having read Normal Applicable to Yes Yes Allowedand also accept the \"IRS CONDITIONS OF all bidders (Optional)CONTRACT\", \"SR TENDER CONDITIONS\",\"SPECIAL and OTHER CONDITIONS\"speciï¬ed in this tenderdocument/attached to this tenderdocument.14 SECURITY DEPOSIT (SD):- Normal Applicable to Yes Yes Not Allowed(i) Security Deposit shall be 5 % of total all biddersvalue of contract and shall be taken fromall vendors for contract value above Rs.25 Lakh subject to the applicableexemptions. For details please refer 10.0Part A of \"SR TENDER CONDITIONS\"enclosed to this tender document. In caseof submission of security Deposit in theform of Bank Guarantee, please referAnnexure 5 of Part-B of Southern RailwayTender conditions(ii) Security Deposit will be released aftercompletion of warranty period of 24months and proof of submission of 10%BG for CAMC to respective consignee.Page 10 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3015 a) Free Delivery to consignee. Supply of Normal Applicable to Yes Yes Not Allowedmachine shall be made as per the all biddersDeliveryschedule. (b) Bill Payment: Aftersuccessful completion of purchase order,ï¬rm has to submit the BILL ON-LINEthrough IREPS Portal only for payment. Inthis regard, the following documents haveto be uploaded based on the CRN (R-Note)issued by Railway Invoice, GSTdeclaration( i.e. SELF DECLARATIONregarding Aggregate Annual turnover in aï¬nancial year, RNote, NEFT MANDATORY.Warranty/Guarantee Certiï¬cate, RITEScertiï¬cate, Test report, Dealershipcertiï¬cate (or) proof of purchase fromauthorized dealer, calibration certiï¬cate,Commissioning Report whichever isapplicable.16 EARNEST MONEY DEPOSIT (EMD) : Normal Applicable to Yes Yes Allowed1)EMD shall be deposited by all vendors all bidders (Optional)for tenders with estimated value aboveRs.25 Lakhs subject to the applicableexemptions. For the exemptions andother details please refer Para 2.0 Part Aof Southern Railway Tender conditions.2)In case of submission of Earnest MoneyDeposit in the form of Bank Guarantee,please refer Annexure- 6 of Part - B ofSouthern Railway Tender conditions.17 All the tenderers shall have to submit Normal Applicable to Yes Yes Allowedclause-wise compliance of terms and all bidders (Mandatory)conditions in Bid documents and drawingsenclosed along with this tender, spellingout deviations, if any, to ascertaintechnical suitability. An offer, whosetechnical suitability cannot beascertained, may be liable to be ignored.18 INTER - SE POSITION OF OFFERS WOULD Normal Applicable to Yes Yes Not AllowedBE DETERMINED BASED ON THE SUM OF all biddersCOST OF THE BASIC MACHINE, COST OFCONCOMITANT ACCESSORIES, COST OFTOOLS, COST OF TURNKEY WORKS, COSTOF PREVENTIVE AND BREAK DOWNMAINTENANCE, AND THE COST TOWARDSCOMPREHENSIVE ANNUAL MAINTENANCECONTRACT FOR 5 YEARS (WITH NPVFACTOR AT DISCOUNT OF 10% PER YEAR)FOLLOWING FREE COMPREHENSIVEWARRANTY FOR 2 YEARS. (EXCLUDING COST OF OPTIONALACCESSORIES, CONSUMABLES ANDSPARES).19 Firm to upload list of spares with cost Normal Applicable to Yes Yes Allowedbreakup that will be used during all bidders (Optional)Operation and CAMC period.20 Firm to upload list of tools required for Normal Applicable to Yes Yes Allowedmaintenance of the machine with cost all bidders (Optional)breakup.21 Please enter the percentage of local Normal Applicable to Yes Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.Page 11 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3022 Procurement of the item is restricted to Normal Applicable to Yes Yes AllowedLocal suppliers with minimum local all bidders (Optional)content of 20% (Class-I or Class-II Localsupplier as deï¬ned in Railway Board letterNo.2020/RS(G)/779/2/Pt.1 dated25.09.2020 with latest amendments, ifany) only and the vendors who do notqualify to be \"Local suppliers\" (i.e.), \"Non-Local suppliers\" with local content lessthan 20%) should not quote in the tenderas their offers shall not be considered forany ordering. In case any vendor whodoes not qualify to be a \"Local supplier\"for the tendered item participates in thetender, it does so at its own risk and costand Railways shall not be liable for anyloss or damage caused to the vendor.Offer of the ï¬rm shall be summarilyrejected in case of non-compliance ofabove declaration. For more details, thetenderer shall refer Para 16.0 of Part Bof SR TENDER CONDITIONS attached tothis tender document23 Bidders must quote on ï¬rm price basis Normal Applicable to Yes Yes Not Allowedonly as price is not subject to any all biddersvariation. Offers quoted with PriceVariation Clause (PVC) will be consideredunresponsive and will be summarilyrejected.24 CA certiï¬cate clause:- : Tenderers shall Normal Applicable to Yes Yes Allowedprovide a certiï¬cate from the Statutory all bidders (Optional)Auditor or Cost Auditor of the Company orfrom a practicing Cost Accountant/Chartered Account giving the percentageof local content. The bidder shall giveSelf-certiï¬cation for local content in thequoted item (goods/Works/services) at thetime of tendering. However, at the time ofexecution of the project, for all contractabove INR 10 Crore, thecontractor/supplier shall be required togive local content certiï¬cation dulycertiï¬ed by cost/chartered accountant inpractice. For cases where it is not possibleto provide certiï¬cation by Cost/CharteredAccountant at the time of execution ofproject, the supplier shall be permitted toprovide the certiï¬cate for local contentfrom cost/Chartered Accountant aftercompletion of the contract, within timelimit acceptable to the procuring entity. Incase the contractor/ supplier does notmeet the stipulated local contentrequirement and the category of thesupplier changes from Class-I to Class-II/Non-local or from Class-II to Non-local, apenalty upto 10% of the contract valuemay be imposed. However, contract onceawarded shall not beterminated on this account. The tenderershall refer Para.16.1 of Part.B of SRTENDER CONDITIONS attached to thistender document.Page 12 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:3025 Preferably manufacturers should Normal Applicable to Yes Yes Not Allowedparticipate. Participating traders/agents all biddersmust attach authorization letter issued bythe OEM or OEM authorized stockiestalong with their offer. Authorization lettershould preferably be tender speciï¬c. Incase of general authorization letter, itmust clearly indicate the validityperiod/expiry date. Offers with generalauthorization letter silent on validityperiod/expiry date will not be consideredfor placement of order and that offer isliable to be ignored. (please refer Para 3.4of part B of \"SR TENDER CONDITIONS\").26 Evaluation criteria will be Groupwise. Normal Applicable to Yes Yes Not Allowedall bidders27 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.General InstructionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Railway is not bound to accept the lowest Normal Applicable to No No Not Allowedor any tender or to assign any reason for all biddersdoing so and Railway reserves the right toaccept/cancel any tender in respect of thewhole or any portion of the items specifiedin the Schedule annexed (or TenderSchedule) and the Contractor shall berequired to supply the same at the ratequoted.2 1. For any queries against this Tender, Normal Applicable to No No Not Allowedplease contact Dy. CMM/TR/SR at all bidders9003060774 and mail [email protected]. Any technical clariï¬cation regardingDrawing/speciï¬cation can be obtainedfrom the office of the PCME/SR/MAS. DY.CME/PLG/HQ/MAS Mobile No.9003060403. Drawing (s) / Specification(s)can also be obtained from the aboveoffice after payment requisite cost, if any.3 Tenderers may please note that giving Normal Applicable to No No Not Allowedintimation regarding the tender in open all bidderstender cases or giving limited tenderenquiry does not guarantee the suitabilityof offer for placement of purchase order.Railway reserve the right to placepurchase order subject to fulï¬llment ofTechnical/Commercial eligibilityconditions/tender conditions.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 As per clause 9 of Section-V of Bid Normal Applicable to No No Not AllowedDocuments Part II all biddersPage 13 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:302 a) INSPECTION BY TPI (Third Party Normal Applicable to No No Not AllowedInspection Agency). FIRM TO INDICATE all biddersCOMPLETE WORKS ADDRESS WHEREINSPECTION will be conducted. Thetenderer shall refer Annexure 13 of \"SRTENDER CONDITIONS\" for further detailsregarding TPI clause. Please note thatoffers with inspection/visual inspection byTPI against Test Certiï¬cate/GuaranteeCertiï¬cate / Work Test Certiï¬cate is liableto be ignored. For further detailsregarding TPI clause, the tenderer shallrefer Annexure 13 of \"SR TENDERCONDITIONS\" attached to this tenderdocument. b) Bidder shall indicate place of inspectionfor pre-dispatch inspection duly enclosingthe documentary evidence. Note:- Any request for change in place ofinspection shall only be entertained withdocumentary evidence.3 No. of Stages of Inspection: 2; Description Normal Applicable to No No Not Allowedof Stage-1 Inspection: Raw Material all biddersInspection as per Tender schedule (as100% of PO Qty.), Description of Stage-2Inspection: Manufacturing and Fabricationinspection as per Tender schedule (as100% of PO Qty.).This is excluding Final product inspectionat Firms premises as per Tender schedule(as 100% of PO Qty.)4 MARKING : Manufacturer to mark his Normal Applicable to Yes Yes Not Allowedname and date of manufacture as per all biddersdrawing,wherever indicated, or at a location whereit may not get obliterated in service on theitem being supplied by them against thepurchase order. Supplies received withoutthis are liable to be rejected by consignee.5 /We agree to supply the tendered stores Normal Applicable to Yes Yes Not Allowedat the rates quoted by me/us in all biddersaccordancewith the \"IRS CONDITIONS OF CONTRACT\",\"SR TENDER CONDITIONS\", Special andother conditions speciï¬ed in this tenderdocument/ attached with this tenderdocument.6 No developmental order will be placed for Normal Applicable to Yes Yes Not Allowedthe tendered item all bidders7 Post Warranty CAMC will be concluded by Normal Applicable to Yes Yes Not AllowedEnd-user Consignee at their end after all bidderswarranty period, if required.8 In case, ï¬rm is submitting Security Normal Applicable to Yes Yes Not AllowedDeposit in the form Bank Guarantee, it is all biddersto be in favour of BILL PAYING OFFICER asmentioned below. Format for BankGuarantee is available in uploadeddocument Conditions for ElectronicTenders . Contract will be executed byPresident of India acting through PrincipalChief Materials Manager. Signature,Name and Address of two witnesses ismandatory.Consignee Bill Paying OfficerSSE/C&W/IPN Sr.DFM/TVCSSE/WBS/GOC Dy.FA&CAO/W&S/GOCSSE/CW/PER FA&CAO/W/PERTechnical-CompliancesPage 14 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:30S.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bidders must submit their technical bids Normal Applicable to Yes Yes Allowedas per format Annexure A. Tenderers are all bidders (Optional)required to submit complete detailsincluding values, write-up, Drawings,sketch, brochure etc. as per requirementspeciï¬ed in respective clauses mentionedtherein. In case of incomplete / sketchyinformation, the technical offer beingincomplete is liable to be rejected.Tenderers should clearly indicatecompliance.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the3content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution ofcontract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the8contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understandthat my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also leadto any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5569076.pdf Bid Document Part I2 5605765.pdf Annexure_E3 5569082.pdf Drawing for Consignees at GOC & IPN - 14 5569087.pdf Drawing for Consignees at GOC & IPN - 25 5569092.pdf Drawing for Consignees at GOC & IPN - 36 5569094.pdf Drawing for Consignees at GOC & IPN - 47 5569096.pdf Drawing for Consignees at GOC & IPN - 58 5569099.pdf Drawing for Consignees at GOC & IPN - 69 5569209.pdf Drawing for Consignees at GOC& IPN - 710 5569220.pdf Drawing for Consignees at CW/PER - 111 5569229.pdf Drawing for Consignees at CW/PER - 212 5569248.pdf Drawing for Consignees at CW/PER - 313 5605816.pdf SR Tender Conditions14 5605829.pdf IRS Conditions15 5569078.pdf Bid Document Part II7. RESPONSIVENESSS.No. DescriptionPage 15 of 16 Run Date/Time: 12/12/2025 17:42:57STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255016 Closing Date/Time 12/01/2026 14:301 Validity of Offer:-120 Days, No deviation from the offer validity period stipulated in the tender is permitted.I/We have carefully gone through the IRS Conditions of Contract, 2025 (included and uploaded along withthe bid document) particularly Clause 20 pertaining to \"Code of lntegrity: Misdemeanours and Penalties\"and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours,Penalties for misdemeanours (as per attached document, Annexure-E). I/We hereby certify that no otherconcerns or affiliates (such as having common partner/director/promoter/owner/holding company decisioncontrol etc.) have participated in this tender which can give rise to a conflict of interest or fall under2anticompetitive practices. We understand that the offers of all such sister concerns including ours areliable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/ We, affirmthat we shall abide by the Code of Integrity in general, with speciï¬c reference to conflict of interest, anticompetitive practices and obligation to proactive disclosures. I/We understand that we are fully responsiblefor the above declaration and it shall not be the Railways responsibility to verify the same. I/We are awarethat we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By CMM/M ( BABA TULAJARAM LALGE ) |
| 28 | Cost of Preventive Maintenance of CNC SURFACE WHEEL LATHE - BG during 1st & 2nd Year ofWarranty Period, which starts from the date of commissioning. ] |
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