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| 1 | CONFERENCE TENT HALL |
| 2 | Providing material and labour for setting up of German Hanger Structure of extruded structural aluminium 6261 T6 grade/ Industrial grade & connectors and fitters of fabricated electro galvanized steel. the fabric to be used for covering roof and sides of the tent shall be standard PVC(Ferrari 502 or superior fabric which is fire and water repellant). Ceiling of the tent area to be covered with white and colorful cloth. the entire set up is to be dismantled after completion of the event as directed by the engineer in charge. Rate shall be inclusive of hiring/procurement including all activities like transportation,loading, unloading,handling,carriage,lead loft etc. The area approximated to cover shall be 40 meters in length with german hanger tent of span 15 meters with proportional apex height and eve height of 4.5 Meters, each bay to be seperated by not more than 5 meters.(Hire Charges for one complete event). NOTE-for measurment purpose only the clear dimensions from post to post shall be taken, not the roof area. (the rate shall be applicable for german Hanger tents with 15 meters to 40 meters span width)NOTE- Kindly see the tender document/Terms of Reference and additional requirements prior to quoting of rates. |
| 3 | Providing material and labour for setting up wooden deck flooring (elevated from ground datum by not less than 4\") with necessary frame work on compacted surfaces made free from any undulation and fixing 2 layers high grade/durable marine plywoodof not less than 12mm thick to the framework laid on the ground etc all complete. the entire set up is to be dismantled after completion of the event as directed by the engineer in charge. the space earmarked for VIP/VVIP seating (6m to 8mx3m) shall be further raised by 4\". Rate shall be inclusive of hiring/procurement including all activities like transportation,loading, unloading,handling,carriage,lead loft etc. The area approximated to cover shall be 40 meters in length with german hanger tent of span 15 meters with proportional apex height and eve height of 4.5 Meters, each bay to be seperated by not more than 5 meters.(Hire Charges for one complete event). NOTE-for measurment purpose only the clear dimensions of wooden flooring shall be taken.Kindly see the tender document/Terms of Reference and additional requirements prior to quoting of rates. |
| 4 | Providing Material, Labour and equipments for setting up of one washroom facility with two toilets for VIP/VVIP and hand wash including counter top wash basin and mirror cabinet in the location identified suitable by the authority adjacent to the tent. the washroom shall be made of prefabricated or suitable items conforming to guidelines stipulated for exclusive use of VIP/VVIPs complying to protocol guidlines etc. as per directions of engineer- in-charge.The heating, ventilation, illumination all aspects etc shall be provided with best premium class of items in the industry including water supply fittings,lavatory fittings and all other fittings in the washroom shall be also of premium make and manufacture, including GST, other taxes, all transportation, carriage, lead, lift, etc. complete (Hire Charges for one complete event). NOTE- Kindly see the tender document/Terms of Reference and additional requirements prior to quoting of rates. |
| 5 | Providing Material, Labour and equipments for setting up of one washroom facility with two toilets (1gents+1ladies) for other dignitaries and hand wash including counter top wash basin and mirror cabinet in the location identified suitable by the authority adjacent to the tent. the washroom shall be made of prefabricated or suitable items conforming & complying to protocol guidlines etc. as per directions of engineer- in-charge.The heating, ventilation, illumination all aspects etc shall be provided with best premium class of items in the industry including water supply fittings,lavatory fittings and all other fittings in the washroom shall be also of premium make and manufacture, including GST, other taxes, all transportation, carriage, lead, lift, etc. complete (Hire Charges for one complete event).NOTE- Kindly see the tender document/Terms of Reference and additional requirements prior to quoting of rates. |
| 6 | Providing Material, Labour and equipments for setting up of entrance lobbies for VIP/VVIPs and Dignitaries in appropriate sizes and decorating the entrance with welcome gates etc to a pleasant appearance including laying of qood quality carpets in the lobbies and as per directions of the engineer in charge. the entrance lobbies shall be made of prefabricated or suitable items and shall be including GST, other taxes, all transportation, carriage, lead, lift, etc. complete (Hire Charges for one complete event).NOTE- Kindly see the tender document/Terms of Reference and additional requirements prior to quoting of rates. |
| 7 | Providing Material &labour for laying carpets of clean and good conditions of different colors such as Blue/Grey/Green colors on the wooden deck flooring as directed by engineer in charge on Hire Charges including removing the same after completion of the event, including all transportation,carriage, lead, lift, etc complete as directed by the Engineer- in-charge etc. complete, including GST, other taxes, all transportation, carriage, lead, lift, etc. complete (Hire Charges for one complete event).NOTE- Kindly see the tender document/Terms of Reference and additional requirements prior to quoting of rates. |
| 8 | Providing LED screen/Live Wall (14\" x 10\") ( P2.6)& labour for fixing the LED Screen/ Live wall with necessary framing work, mounting stands/suspended from the tent ceiling in such a way that screens are fixed 1.80meters above floor level as requiredetc including all necessary electrical connections, cable, switches, safety switches, AV Modules etc on Hire Charges including dismantling the same after completion of the event,also by covering the cables,connections behind the screen neatly by using suitable covers/clothes/packing as directed by the Engineer-in-charge etc. complete in the locations specified or as directed by the engineer in charge including GST, other taxes, all transportation, carriage, lead, lift, etc. complete (Hire Charges for one complete event).NOTE- Kindly see the tender document/Terms of Reference and additional requirements prior to quoting of rates. |
| 9 | Providing LED Lighting arrangement in the conference hall with ambient lighting for appropriate lighting levels, T-framed face lighyts wherver necessary &labour for installing the LED lighting including with necessary fixture, stand of required height/suspension from ceiling as necessity and requirement, including all necessary electrical connections, cable, switches, safety switches, etc on Hire Charges including dismantling the same after completion of the event, as directed by the Engineer-in-charge etc. complete, including GST, other taxes, all transportation, carriage, lead, lift, etc. complete (Hire Charges for one complete event).NOTE- Kindly see the tender document/Terms of Reference and additional requirements prior to quoting of rates. |
| 10 | Supplying and providing Tower Air Conditioning units of capacity 5.5T as per the requirement of the in the conference area and banquet hall area including all necessary electrical connections, cable, switches, safety switches, as directed by the Engineer- in-charge etc. complete, including GST, other taxes, all transportation, carriage, lead, lift, etc. complete (HireCharges for one completeevent).NOTE- Kindly see the tender document/Terms of Reference and additional requirements prior to quoting of rates. |
| 11 | Providing, Fixing, Testing & Commissioning of 75\" or more High resolution LED Screen/TV with necessary mounting stands of height as required(one in front of stage and two on either sides of the dignitary seating ) , including all necessary electrical connections, cable, switches, safety switches, AV Modules etc on Hire Charges including dismantling the same after completion of the event, as directed by the Engineer-in-charge etc. complete, including GST, other taxes, all transportation, carriage, lead, lift, etc. complete (Hire Charges for one complete event). the screens/TVs are to be installed in such a way that the cables,connections are covered properly and not posing an inaesthetic appearance in the conference hall.NOTE- Kindly see the tender document/Terms of Reference and additional requirements prior to quoting of rates. |
| 12 | Procurement, fabrication, manufacture, installation of table (with appropritate and best quality materials in the industry) for VIP/VVIPs with dimension 5meter x 0.75meter for VIP/VVIPs in the designated area including decoration and covering of the table with fabrics of pleasing appearance and floral decorations in the front with individual mic setting on the table for 5 Nos max ,as directed by the Engineer- in-charge etc. complete, including GST, other taxes, all transportation, carriage, lead, lift, etc. complete (HireCharges for one complete event).NOTE- Kindly see the tender document/Terms of Reference and additional requirements prior to quoting of rates. |
| 13 | Providing high end high back premium quality top level executive type revolving chairs (appropriate dimensions of height,seat height,seat width etc) for use of VIP/VVIPs, premium quality high back executive chairs with ergonomic adjustments inarm,seat,back etc . labour for arranging the chairs as specified by engineer in chargein the public seating area on Hire Charges including removing the same after completion of the event, as directed by the Engineer-in- charge etc. complete, including GST, other taxes, all transportation, carriage, lead, lift, etc. complete (Hire Charges for one complete event).NOTE- Kindly see the tender document/Terms of Reference and additional requirements prior to quoting of rates.all these seats shall be uniform in shape,size,texture,finish and appearance. |
| 14 | Providing Chair for dignitaries- chair proposed for dignitary seating shall be of premium quality, constructed on a high-strength powder-coated MS steel frame with a minimum thickness of 1.2 mm, finished with corrosion-resistant and scratch-resistant powder coating. The seat and back shall be provided with high-density PU foam cushions (32–40D for seat and minimum 28D for back) fixed over a sturdy plywood or metal base, ensuring long-duration comfort. The upholstery shall be of superior-grade fabric, velvet, or leatherette of aesthetic appearance, stain-resistant and fade-resistant, with neatly finished stitching. The chair shall have an elegant and formal design suitable for high-end official functions, equipped with anti-skid leg caps, and shall be capable of safely supporting a minimum load of 150 kg. Indicative dimensions include a seat height of 450–480 mm and overall height of 850–950 mm, or as approved by the Engineer-in-Charge to match event décor and table arrangement . labour for arranging the chairs as specified by engineer in chargein the public seating area on Hire Charges including removing the same after completion of the event, as directed by the Engineer-in- charge etc. complete, including GST, other taxes, all transportation, carriage, lead, lift, etc. complete (Hire Charges for one complete event).NOTE- Kindly see the tender document/Terms of Reference and additional requirements prior to quoting of rates. all these seats shall be uniform in shape,size,texture,finish and appearance. |
| 15 | Providing rectangular round/oval dining tables for 4 persons for delegates &labour for arranging the tables as specified by engineer in chargein the designated area in the conference hall including decoration and covering of the table with fabrics of pleasing appearance and premium finish on Hire Charges including removing the same after completion of the event, as directed by the Engineer-in- charge etc. complete, including GST, other taxes, all transportation, carriage, lead, lift, etc. complete (Hire Charges for one complete event)NOTE- Kindly see the tender document/Terms of Reference and additional requirements prior to quoting of rates. |
| 16 | Providing Material &labour for DG Sets of 125 KVA with necessary Panels, Fixture, Stand of height as required, including all necessary electrical connections, cable, change over switches, safety switches, Fuels/lubricants, attendant etc on Hire Charges including dismantling the same after completion of the event, as directed by the Engineer-in- charge etc. complete, including GST, other taxes, all transportation, carriage, lead, lift, etc. complete (Hire Charges for one complete event) Note: Although the electricity and water supply for the event is provided by the PWD/UTLA , it is the contractors responsibility to arrange for the back up DG set.NOTE- Kindly see the tender document/Terms of Reference and additional requirements prior to quoting of rates |
| 17 | Providing professional sound system - 10000 Watts line array speaker system with all accessories (BRANDS-MONTARBO/RCF/JBL/BOSE) Minimum requirement as listed underi. Line array top 08 Nosii. Dual Sub 02 Nosv. Digital Sound Console 01 Nosvi. Gooseneck podium mic 01 NosAll other equipment and accessories for supporting above system for event like Amplifiers, Audio Recorder, Cordless & Cord microphones, Cables and connecters, stands, ect. with experienced sound engineer and helpers shall be arranged by the contractor including necessary fixture, stand of height as required, including all necessary electrical connections, cable, switches, safety switches, Modules/Mixtures, controllers etc on Hire Charges including dismantling the same after completion of the event, as directed by the Engineer-in-charge etc. complete, including GST, other taxes, all transportation, carriage, lead, lift, etc. complete (Hire Charges for one complete event).NOTE- Kindly see the tender document/Terms of Reference and additional requirements prior to quoting of rates. |
| 18 | Providing conference microphones on the VIP/VVIP table and all dignitary tables (5 for VIP/VVIP and 20 for dignitaries). Each microphone shall be a high-quality gooseneck or delegate-type conference unit with a unidirectional/cardioid polar pattern, frequency response of 50 Hz–15 kHz or better, and a minimum 350 mm flexible gooseneck for optimal voice pickup. The unit shall include an LED ring or indicator for ON/OFF status, push-to-talk/push-to-mute controls, and XLR or compatible conference-system connectivity, operating on 12–48V phantom power or system-supplied power. The microphone shall have a high signal-to-noise ratio (≥ 65 dB), integrated pop filter/windscreen, and low handling noise, with a rugged base and anti-slip bottom to ensure stability during prolonged use. All microphones shall be seamlessly integrated with the venue’s audio system and tested for clear, distortion-free speech reproduction |
