Supply Of Universal Axle Journal Turning And Burnishing Lathe(Ajtb)Universal Axle Journal Turning And Burnishing Lathe(Ajtb),Universal Axle Journal Turning And Burnishing Lathe(Ajtb) With Technical Specification As Per Bid Document Part 2 Attached. [ Warranty Period: 24 Months After The Date Of Delivery ] ] , Cost Of Comprehensive Amc After Warranty Period As Per As Per Clause 17 Of Section - V [ Warr Anty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/Wheel/N/Tyre/Pwp, Sr Tamil Nadu 1.00 Numbers 3 6590Ns02 Concomitant Non Stock --- Yes Tpi Agency Inr Accessories (Y) Cost Of Concomitant Accessories As Per Tender Document(Refer Para 4.2 Of Part Ii) ] Consignee Sse/Wheel/N/Tyre/Pwp, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 4 6590Ns06 Optional Non Stock --- No Tpi Agency Inr Spares (Y) Cost Of Optional Accessories With Price Break-Up Of Individual Items As Specified In Clause 4.3 Of Section Iv. ] Consignee Sse/Wheel/N/Tyre/Pwp, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 5 6590Ns07 Optional Non Stock --- No Tpi Agency Inr Spares (Y) Cost Of Spares For 2 Years Normal Operation And Maintenance With Price Break-Up Of Individual It Ems ] Consignee Sse/Wheel/N/Tyre/Pwp, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 6 6590Ns08 Optional Non Stock --- No Tpi Agency Inr Spares (Y) Page 1 Of 12 Run Date/Time: 24/11/2025 14:14:04Stores/Southern Rly Tender Document Tender No 16255018 Closing Date/Time 24/12/2025 14:30 Cost Of Consumables As Per Clause 6 Of Section V With Price Break-Up Of Individual Items As Appl Icable ] Consignee Sse/Wheel/N/Tyre/Pwp, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 7 6590Ser03 Essential Non Stock --- Yes Consignee Inr Services (Y) Cost Of Turnkey Charges, Viz. Foundation, Installation & Commissioning, Etc. ] At (Location) Sse/Wheel/N/Tyre/Pwp, Sr Tamil Nadu 1.00 Numbers 8 6590Ser04 Essential Non Stock --- Yes Consignee Inr Services (Y) Cost Of Preventive Maintenance During 1St And 2Nd Years Of Warranty Period. ] At (Location) Sse/Wheel/N/Tyre/Pwp, Sr Tamil Nadu 1.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 4 Months Of Issue Of Contract, However, Delivery Completion : Within 6 Months Thereafter Period Shall Not Exceed No. Of Days As Mentioned In Delivery Schedule Chart Of Para 7 Of Section Iv Of Bid Document Part Ii. However, The Delivery Period Indicated Being Tentative, May Vary At The The Time Of Placement Of Order. Payment Terms S.No Description Payment Terms 1 1) 60% Payment: Upon Receipt Of The M&P, Duly Pre-Inspected By A Third -Party Inspection (Tpi) Agency, Receipted At The Site By The Consignee In Good Condition And Submission Of A Joint Receipt Note. 2) 20% Intermediate Payment: After Successful Installation And Commissioning And Submission Of A Joint Commissioning Note. 3) Final 20% Payment: After Commissioning Of The M&P At The Consignees End For A Minimum Period Of 30 Days, Upon Submission Of A 10% Warranty Bank Guarantee And A Proving Test Certificate Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier/ Contractor. Standard Governing Conditions S.No Description 1 The Bidder Agrees To Supply The Tendered Stores At The Rates Quoted By Him In Accordance With The Latest Version Of Irs Conditions Of Contract (Attached As Irs Conditions Of Contract To This Tender Document For Ready Reference) And Southern Railway Tender Conditions (Attached As Sr Tender Conditions To This Tender Document For Ready Reference). 4. Eligibility Conditions Special Eligibility Criteria Page 2 Of 12 Run Date/Time: 24/11/2025 14:14:04Stores/Southern Rly Tender Document Tender No 16255018 Closing Date/Time 24/12/2025 14:30 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Supply To Be Strictly As Per Speciï¬Cations Normal Applicable To Yes Yes Not Allowed Documents. All Bidders 2 As Per Clause 0501 To 0504 Of Section-I Of Normal Applicable To Yes Yes Allowed Bid Document Part I All Bidders (Mandatory) 5. Compliance Conditions Check List S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Quoted Cost Of Basic Machine, Normal Applicable To No No Not Allowed Concomitant Accessories/Equipment, All Bidders Essential Spares, Optional Accessories,Essential Services, Amc Service, Training Etc. It Is Mandatory To Submit OffErs Against All These Items, Otherwise OffEr Will Not Be Considered For Inter-Se Ranking. 2 Have You Attached Documents To Prove Your Normal Applicable To No No Not Allowed Eligibility And Past Performance As Per All Bidders Tender Requirement? 3 Have You Attached Certiï¬Cation Of Local Normal Applicable To No No Not Allowed Content From Statutory Auditor/ Cost All Bidders Accountant? 4 Have You Quoted Warranty Oblications As Per Normal Applicable To No No Not Allowed Tender Requirement? All Bidders 5 Have You Quoted Delivery Period Correctly Normal Applicable To No No Not Allowed And Precisely? All Bidders 6 Have You Uploaded Annexure A As In Section Normal Applicable To No No Not Allowed Vi, Complete In All Respect? All Bidders 7 Have You Submitted All Supporting Normal Applicable To No No Not Allowed Documents Required? All Bidders 8 Have You Read The Security Deposit (Sd) Normal Applicable To No No Not Allowed Condition At Para 10 Of Part A Of Sr Tender All Bidders Conditions Attached With This Tender Document And Uploaded Relevant Document For Seeking Exemption From Submission Of Sd? If Not, Are You Ready To Pay Security Deposit? 9 Are You Coming Under Mse Status Given As Normal Applicable To No No Not Allowed Per Guidelines Issued By Railway Board For All Bidders Purchase Preference Vide Letter No. 2010-Rs [G] -363-1 Dt. 05.07.2012 Or Latest. If Yes,Have You Attached Valid Documents (Udyam Registration Certiï¬Cate) Towards Being Mse? 10 Have You Furnished The Statement Of Normal Applicable To No No Not Allowed Deviations?[Preferably Nil] All Bidders 11 Have You Quoted The Discount If Any In The Normal Applicable To No No Not Allowed Specified Column Only In Ireps? All Bidders 12 Have You Furnished Bank Account Details Normal Applicable To No No Not Allowed Such As Name Of The Bank And Address, All Bidders Account No., Micr, Ifsc Code And Type Of Account To Facilitate Eft Payment? 13 Please Check Our Website Before Submitting Normal Applicable To No No Not Allowed OffEr, Whether Any Corrigendum To The All Bidders Tender Has Been Issued Or Not. 14 Firm To Indicate Make-Model-Brand OffEred, Normal Applicable To No No Not Allowed If Any. All Bidders 15 Have You Kept Your Offer Valid For 120 Days? Normal Applicable To No No Not Allowed All Bidders Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 3 Of 12 Run Date/Time: 24/11/2025 14:14:04Stores/Southern Rly Tender Document Tender No 16255018 Closing Date/Time 24/12/2025 14:30 1 In Case Of Road Delivery, The Date Of Delivery Normal Applicable To Yes Yes Not Allowed At Destination [Consignees End] Shall Only All Bidders Be Treated As Delivery Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender. 2 Tenderers May Note That Their OffEred Normal Applicable To Yes Yes Not Allowed Delivery Schedule Should Clearly Indicate The All Bidders Starting Time, Quarterly Rate Of Supply And ϬNishing Time. For OffErs With Vague Delivery Schedule Like -02 To 12 Months- Or Like -06 To 10 Months-, Delivery Period Shall Be Given As Per The Requirement Best Suited To This Office Within The Quoted Range. 3 The Bidder Conï¬Rms That Rates And Other Normal Applicable To Yes Yes Not Allowed Financial Terms Quoted In Relevant Columns Of All Bidders ϬNancial Bid Will Only Be Ruling Terms For Acceptance, And Such Terms Quoted Anywhere Else Should Be Ignored. 4 Whenever Tender Is Ϭ‚Oated With Purchase Normal Applicable To Yes Yes Not Allowed Restriction From Sources Approved By All Bidders Nominated Authorities And There Exists A Suspected Cartel Situation By Approved Sources Or The Rates Available From Approved Source/Sources Are Adjudged Unreasonably High, Despite Fair EffOrts As Permissible, The Purchaser Reserves The Right To Place Orders On ϬRm(S) Outside The Approved Vendor List, Without Any Restrictions.(Please Refer Para 4.0 Of Part B Of Sr Tender Conditions Document Attached To This Tender Document For Further Details.) Page 4 Of 12 Run Date/Time: 24/11/2025 14:14:04Stores/Southern Rly Tender Document Tender No 16255018 Closing Date/Time 24/12/2025 14:30 5 Hsn Code 8458 Normal Applicable To Yes Yes Not Allowed [A] All The Bidders/Tenderers Should Ensure All Bidders That They Are Gst Compliant And Their Quoted Tax Structure/Rates Are As Per The Gst Law. Firms Must Indicate Its Gst Registration Number Along With Their Offer. [B] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst/Igst /Utgst/Sgst Act, The Railway Shall Deduct The Applicable Gst From His/Their Bills Under Reverse Charge Mechanism (Rcm) And Deposit The Same To The Concerned Tax Authority. [C] The ϬRm Should Indicate The Tariff Code (Hsn Code) For Claiming Gst For The Tendered Item. [D] The OffEr Shall Be Evaluated Based On The Gst Rate As Quoted By Each Bidder And Same Will Be Used For Determining The Inter-Se Ranking. While Submitting OffEr, It Shall Be The Responsibility Of The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. [E] It Shall Be The Responsibility Of The Bidders To Quote Correct Hsn Number And Corresponding Gst Rate. The Purchaser Shall Not Be Responsible For Any Misclassiï¬Cation Of Hsn Number Or Incorrect Gst Rate, If Quoted By The Bidder. [F] Wherever, The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is DiffErent From That Incorporated In The Purchase Order, Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. [G] Vendor Is Informed That She/He Would Be Required To Adjust Her/His Basic Price To The Extent Required By Higher Tax Bill As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. [H] Any Amendment To Gst Rate Or Hsn Number In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc. 6 Please Refer Para 15.0 Of Part - B Of Sr Normal Applicable To Yes Yes Not Allowed Tender Conditions Attached With This All Bidders Tender Document For Details Regarding Benefits Of Mse As Per Public Procurement Policy. 7 For Public Procurement (Preference To Make Normal Applicable To Yes Yes Not Allowed In India) Policy, Please Refer Para 16.0 Of All Bidders Part- B Of Sr Tender Conditions Attached To This Tender Document. Page 5 Of 12 Run Date/Time: 24/11/2025 14:14:04Stores/Southern Rly Tender Document Tender No 16255018 Closing Date/Time 24/12/2025 14:30 8 Bidder Shall Accept The Following Declaration Normal Applicable To Yes Yes Allowed [Land Border Condition] By Quoting Yes All Bidders (Mandatory) Against Conf. Allowed Or Complied Column For Compliance Of Oï¬Ƒce Memorandum Of Department Of Expenditure, Ministry Of Finance Om No. F.No.6/18/2019-Ppd Dated 23.07.2020. If Such Certiï¬Cate Given By A Bidder Whose Bid Is Accepted Is Found To Be False, This Would Be A Ground For Immediate Termination And Further Legal Action In Accordance With Law. I/We Have Read The Clause Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India. I/We Certify That This Bidder Is Not From Such A Country Or , If From Such A Country, Has Been Registered With The Competent Authority. I/We Hereby Certify That This Bidder, Fulfills All Requirements In This Regard, And Is Eligible To Be Considered. (Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached.) 9 1) Bidders Are Instructed Not To Indulge In Normal Applicable To Yes Yes Not Allowed Any Anti-Competitive Practices. As Per The All Bidders Provisions Of Competition Act,2002, Railways Can Make A Reference To The Competition Commission Of India For Making An Enquiry In Case Of Suspected Anti-Competitive Behavior By The Bidders. 2) Collusive Bidding, Bid Rotation, Bid Suppression, Complementary Bidding, Market Allocation And Sub-Contracting Arrangements Fall Under The Purview Of Bid Rigging Which Would Cause Appreciable Adverse Effect On Competition. 3) Competition Commission Of India Can Impose Heavy Penalties Such As: Penalty Upto 10% Of The Average Turnover For The Last Three Preceding ϬNancial Years Upon Each Of Such Enterprises Which Are Parties To Bid- Rigging And Can Even Order The Parties To Cease And Desist. 10 A) For : Destination. By Road. Normal Applicable To Yes Yes Not Allowed Accordingly, The ϬRms Are Advised To Quote All Bidders On For Destination Basis By Road And Offers With Deviations Are Liable To Be Ignored. B) Door Delivery Shall Be Made To The Consignees Along With Delivery Challan Postal Address Of The Consignees Is: Senior Section Engineer, Wheel/N/Tyre/Pwp, Loco Works, Perambur. Southern Railway Gst No. 33Aaagm0289c1zq. Page 6 Of 12 Run Date/Time: 24/11/2025 14:14:04Stores/Southern Rly Tender Document Tender No 16255018 Closing Date/Time 24/12/2025 14:30 11 Failure Consequences: In Case The ϬRm Fails Normal Applicable To Yes Yes Not Allowed To Execute The Contract Within The Original All Bidders Delivery Period, The Purchaser Will Be Entitled To Impose Liquidated Damages For Extension Of Delivery Period. For Any Reason, If The Supplier Fails To Supply Goods And/Or Service As Per The Conditions Of Contract, As Amended From Time To Time, Purchaser Shall Have The Right To Levy Damages From The Supplier For Failing To Comply With The Contractual Conditions, Not By The Way Of Penalty, An Amount Equal To Security Deposit Of The Defaulted Order Amount. These Damages Shall Be Treated As Recoveries Outstanding Against The Vendor And Dealt With Accordingly. 12 Tenderers To Acknowledge Having Read And Normal Applicable To Yes Yes Not Allowed Also Accept The Irs Conditions Of All Bidders Contract, Sr Tender Conditions, Special And Other Conditions Speciï¬Ed In This Tender Document/Attached To This Tender Document. 13 (I) Security Deposit Shall Be 5 % Of Total Normal Applicable To Yes Yes Not Allowed Value Of Contract And Shall Be Taken From All All Bidders Vendors For Contract Value Above Rs. 25 Lakh Subject To The Applicable Exemptions. For Details Please Refer 10.0 Part A Of Sr Tender Conditions Enclosed To This Tender Document. In Case Of Submission Of Security Deposit In The Form Of Bank Guarantee, Please Refer Annexure 5 Of Part-B Of Southern Railway Tender Conditions. (Ii) Security Deposit Will Be Released After Completion Of Warranty Period Of 24 Months And Proof Of Submission Of 10% Bg For Camc To Consignee. 14 (A) Free Delivery To Consignee. Supply Of Normal Applicable To Yes Yes Not Allowed Machine Shall Be Made As Per The Milestone All Bidders Chart Given In Sl .No.7 (Delivery Schedule Chart) Of Technical Specification Enclosed. (B) Bill Payment: After Successful Completion Of Purchase Order, ϬRm Has To Submit The Bill On-Line Through Ireps Portal Only For Payment. In This Regard, The Following Documents Have To Be Uploaded Based On The Crn (R-Note) Issued By Railway (A) Invoice, Gst Declaration( I.E. Self Declaration Regarding Aggregate Annual Turnover In A ϬNancial Year: Less (Or) More Than 50 Crores / Less(Or) More Than 100 Crores/Less (Or) More Than 500 Crores. If More Than 500 Crores, E-Invoice Is Required To Be Uploaded.), Rnote, Neft Mandatory. (B) Warranty/Guarantee Certiï¬Cate, Rites Certiï¬Cate, Test Report, Dealership Certiï¬Cate (Or) Proof Of Purchase From Authorized Dealer, Calibration Certificate, Commissioning Report Whichever Is Applicable. 15 Packing Instructions: Use Re-Usable Steel Normal Applicable To Yes Yes Not Allowed Cage (Or) Wooden Box (Or) Gunny Bags (Jute All Bidders Bags) (Or) Carton Box (Or) Polythene Bags>50 Micron Only And Use Railway Parcel Transportation. Please Refer Para 1400 Of Section I Of Bid Document Part I. Page 7 Of 12 Run Date/Time: 24/11/2025 14:14:04Stores/Southern Rly Tender Document Tender No 16255018 Closing Date/Time 24/12/2025 14:30 16 Preferably Manufacturers Should Participate. Normal Applicable To Yes Yes Not Allowed Participating Traders/Agents Must Attach All Bidders Authorization Letter Issued By The Oem Or Oem Authorized Stockiest Along With Their OffEr. Authorization Letter Should Preferably Be Tender Speciï¬C. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period/Expiry Date. OffErs With General Authorization Letter Silent On Validity Period/Expiry Date Will Not Be Considered For Placement Of Order And That OffEr Is Liable To Be Ignored. (Please Refer Para 3.4 Of Part B Of Sr Tender Conditions). 17 Procurement Of The Item Is Restricted To Normal Applicable To Yes Yes Not Allowed Local Suppliers With Minimum Local Content All Bidders Of 20% (Class-I Or Class-Ii Local Supplier As Deï¬Ned In Railway Board Letter No.2020/Rs(G)/779/2/Pt.1 Dated 25.09.2020 With Latest Amendments, If Any) Only And The Vendors Who Do Not Qualify To Be Local Suppliers (I.E.), Non-Local Suppliers With Local Content Less Than 20%) Should Not Quote In The Tender As Their OffErs Shall Not Be Considered For Any Ordering. In Case Any Vendor Who Does Not Qualify To Be A Local Supplier For The Tendered Item Participates In The Tender, It Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Vendor. OffEr Of The ϬRm Shall Be Summarily Rejected In Case Of Non-Compliance Of Above Declaration. For More Details, The Tenderer Shall Refer Para 16.0 Of Part B Of Sr Tender Conditions Attached To This Tender Document. 18 Inter - Se Position Of Offers Would Be Normal Applicable To Yes Yes Not Allowed Determined Based On The Sum Of Cost All Bidders Of The Equipment, The Cost Towards Comprehensive Annual Maintenance Contract For 5 Years (With Npv Factor) Following Free Comprehensive Warranty For 2 Years, Cost Of Concomitant Accessories, Cost Of Preventive Maintenance For 2 Years, Cost Of Turnkey Charges Viz., Foundation, Installation & Commissioning Etc. (Excluding Cost Of Optional Accessories, Spares For Two Years Of Normal Maintenance And Consumables.) 19 Earnest Money Deposit (Emd) : Normal Applicable To Yes Yes Allowed 1)Emd Shall Be Deposited By All Vendors For All Bidders (Optional) Tenders With Estimated Value Above Rs.25 Lakhs Subject To The Applicable Exemptions. For The Exemptions And Other Details Please Refer Para 2.0 Part A Of Southern Railway Tender Conditions. 2)In Case Of Submission Of Earnest Money Deposit In The Form Of Bank Guarantee, Please Refer Annexure- 6 Of Part - B Of Southern Railway Tender Conditions. 20 All The Tenderers Shall Have To Submit Clause- Normal Applicable To Yes Yes Allowed Wise Compliance Of Speciï¬Cation Mentioned All Bidders (Mandatory) In Bid Documents Part I & Part Ii And Drawings Enclosed Along With This Tender Or Product Catalogue For The Make And Model OffEred Should Be Submitted By The Tenderer, Spelling Out Deviations, If Any, To Ascertain Technical Suitability. An OffEr, Whose Technical Suitability Cannot Be Ascertained, May Be Liable To Be Ignored. Page 8 Of 12 Run Date/Time: 24/11/2025 14:14:04Stores/Southern Rly Tender Document Tender No 16255018 Closing Date/Time 24/12/2025 14:30 21 Firms Have To Quote Cost Of Basic Machine, Normal Applicable To Yes Yes Not Allowed Concomitant Accessories/Equipment, All Bidders Essential Spares, Optional Accessories, Essential Services, Amc Service, Training Etc. It Is Mandatory To Submit OffErs Against All These Items, Otherwise OffEr Will Not Be Considered For Inter-Se Ranking. However, Please Note That Cost Of Optional Accessories Shall Not Be Included In The Basic Price Of The Machine For Inter-Se Ranking. 22 Clause No.3500 May Be Treated As Deleted Normal Applicable To No No Not Allowed All Bidders 23 Please Enter The Percentage Of Local Content Normal Applicable To No Yes Allowed In The Material Being OffEred. Please Enter 0 All Bidders (Optional) For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Railway Is Not Bound To Accept The Lowest Or Normal Applicable To No No Not Allowed Any Tender Or To Assign Any Reason For Doing All Bidders So And Railway Reserves The Right To Accept/Cancel Any Tender In Respect Of The Whole Or Any Portion Of The Items Speciï¬Ed In The Schedule Annexed (Or Tender Schedule) And The Contractor Shall Be Required To Supply The Same At The Rate Quoted. 2 1. For Any Queries Against This Tender, Normal Applicable To No No Not Allowed Please Contact Dy.Cmm/Tr/Sr Mobile No. All Bidders 9003060774 And Mail Id
[email protected] 2. Any Technical Clariï¬Cation Regarding Drawing/Speciï¬Cation Can Be Obtained From The Oï¬Ƒce Of The Pcme/Sr/Mas. Dy.Cme/Plg Mobile No. 9003060403 And Mail Id
[email protected]. Drawing (S) / Speciï¬Cation (S) Can Also Be Obtained From The Above Oï¬Ƒce After Payment Requisite Cost. 3 Vendors May Please Note That Giving Normal Applicable To No No Not Allowed Intimation Regarding The Tender In Open All Bidders Tender Cases Or Giving Limited Tender Enquiry Does Not Guarantee The Suitability Of OffEr For Placement Of Purchase Order. Railway Reserves The Right To Place Purchase Order Subject To Fulfilment Of Technical/Commercial Eligibility Conditions/Tender Conditions. 4 All Other Terms & Conditions As Per Irs Normal Applicable To No No Not Allowed Condition And Gcc All Bidders Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 9 Of 12 Run Date/Time: 24/11/2025 14:14:04Stores/Southern Rly Tender Document Tender No 16255018 Closing Date/Time 24/12/2025 14:30 1 A) Inspection By Tpi (Third Party Inspection Normal Applicable To No No Not Allowed Agency). Firm To Indicate Complete All Bidders Works Address Where Inspection Will Be Conducted. The Tenderer Shall Refer Annexure 13 Of Sr Tender Conditions For Further Details Regarding Tpi Clause. Please Note That OffErs With Inspection/Visual Inspection By Tpi Against Test Certiï¬Cate/Guarantee Certiï¬Cate /Work Test Certiï¬Cate Is Liable To Be Ignored. For Further Details Regarding Tpi Clause, The Tenderer Shall Refer Annexure 13 Of Sr Tender Conditions Attached To This Tender Document. B) Bidder Shall Indicate Place Of Inspection For Pre-Dispatch Inspection Duly Enclosing The Documentary Evidence. Note:- Any Request For Change In Place Of Inspection Shall Only Be Entertained With Documentary Evidence. 2 No. Of Stages Of Inspection: 2; Description Of Normal Applicable To No No Not Allowed Stage-1 Inspection: Raw Material Inspection All Bidders As Per Tender Schedule (As 100% Of Po Qty.), Description Of Stage-2 Inspection: Manufacturing And Fabrication Inspection As Per Tender Schedule (As 100% Of Po Qty.). This Is Excluding Final Product Inspection At Firms Premises As Per Tender Schedule (As 100% Of Po Qty.) 3 Marking : Manufacturer To Mark His Name Normal Applicable To Yes Yes Not Allowed And Month & Year Of Manufacture As Per All Bidders Drawing, Wherever Indicated, Or At A Location Where It May Not Get Obliterated In Service On The Item Being Supplied By Them Against The Purchase Order. Supplies Received Without This Are Liable To Be Rejected By Consignee. 4 I/We Agree To Supply The Tendered Stores At Normal Applicable To Yes Yes Not Allowed The Rates Quoted By Me/Us In Accordance All Bidders With The Irs Conditions Of Contract, Sr Tender Conditions, Special And Other Conditions Speciï¬Ed In This Tender Document/ Attached With This Tender Document. 5 Machine Should Have Warranty Of 24 Months Normal Applicable To Yes Yes Not Allowed From Date Of Successful Commissioning. All Bidders 6 No Developmental Order Will Be Placed For Normal Applicable To Yes Yes Not Allowed The Tendered Item. All Bidders 7 Post Warranty Camc Will Be Concluded By Normal Applicable To Yes Yes Not Allowed End-User Consignee At Their End After All Bidders Warranty Period, If Required. 8 Sd Should Be In Favour Of Dy.Fa & Normal Applicable To Yes Yes Not Allowed Cao/W/Per. Format For B.G Can Be All Bidders Downloaded In The Sr Tender Conditions (Annexure -5). Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Insurance Charges Should Be Quoted In Other Normal Applicable To No No Not Allowed Charges Column Against The Particular Items. All Bidders No Separate Line Has Been Provided For Insurance Charges. Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 10 Of 12 Run Date/Time: 24/11/2025 14:14:04Stores/Southern Rly Tender Document Tender No 16255018 Closing Date/Time 24/12/2025 14:30 1 Bidders Must Submit Their Technical Bids As Normal Applicable To Yes Yes Allowed Per Format Annexure A. Tenderers Are All Bidders (Mandatory) Required To Submit Complete Details Including Values, Write-Up, Drawings, Sketch, Brochure Etc. As Per Requirement Speciï¬Ed In Respective Clauses Mentioned Therein. In Case Of Incomplete / Sketchy Information, The Technical OffEr Being Incomplete Is Liable To Be Rejected. Tenderers Should Clearly Indicate Compliance. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To The Content 3 Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The Offer 5 And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully 6 Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of Govt. 7 Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In The Contract 8 Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After The 9 Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With The Competent 10 Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 5582578.Pdf Sr Tender Conditions Part-1 2 5582590.Pdf Sr Tender Conditions Part-2 3 5582666.Pdf Irs Conditions Part I 4 5582673.Pdf Irs Conditions Part Ii 5 5584578.Pdf Annexure For Bid Document Part 2 6 5584567.Pdf Bid Document Part 1 (Ii) 7 5584571.Pdf Bid Document Part 2 (I) 8 5584572.Pdf Bid Document Part 2 (Ii) 9 5584575.Pdf Bid Document Part 2 (Iii) 10 5584561.Pdf Bid Document Part 1 (I) 7. Responsiveness S.No. Description 1 Validity Of Offer:-120 Days, No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. I/We Have Carefully Gone Through The Irs Conditions Of Contract (Included And Uploaded Along With The Bid Document) Particularly Para 20 Pertaining To Code Of Integrity, Misdemeanor And Penalties. I/We Hereby Certify That No Other Concerns Or Aï¬Ƒliates (Such As Having Common Partner/Director/ Promoter/ Owner/Holding Company Decision Control Etc.) Have Participated In This Tender Which Can Give Rise To A ConflIct Of Interest Or Fall Under Anti-Competitive Practices. We Understand That The OffErs Of All Such Sister Concerns Including Ours 2 Are Liable To Be Rejected As Per Relevant Provisions Of Irs Terms And Conditions. I/We, Aï¬Ƒrm That We Shall Abide By The Code Of Integrity In General, With Speciï¬C Reference To ConflIct Of Interest, Anti Competitive Practices And Obligation To Proactive Disclosures. I/We Understand That We Are Fully Responsible For The Above Declaration And It Shall Not Be The Railways Responsibility To Verify The Same. I/We Are Aware That We Shall Be Liable For All Consequences Of Violation Of Code Of Integrity, If Detected, At Any Stage. Page 11 Of 12 Run Date/Time: 24/11/2025 14:14:04Stores/Southern Rly Tender Document Tender No 16255018 Closing Date/Time 24/12/2025 14:30 3 Clause No.3500 Mentioned In The Attached Documents With This Tender Stands Deleted. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm/Traction ( A N Veeraraghavan ) , Cost Of Concomitant Accessories As Per Tender Document(Refer Para 4.2 Of Part Ii) ] , Cost Of Optional Accessories With Price Break-Up Of Individual Items As Specified In Clause 4.3 Of Section Iv. ] , Cost Of Spares For 2 Years Normal Operation And Maintenance With Price Break-Up Of Individual It Ems ] , Cost Of Consumables As Per Clause 6 Of Section V With Price Break-Up Of Individual Items As Appl Icable ] , Cost Of Turnkey Charges, Viz. Foundation, Installation & Commissioning, Etc. ] At (Location) Sse/Wheel/N/Tyre/Pwp, Sr Tamil Nadu 1.00 Numbers 8 6590Ser04 Essential Non Stock --- Yes Consignee Inr Services (Y) Cost Of Preventive Maintenance During 1St And 2Nd Years Of Warranty Period. ] At (Location) Sse/Wheel/N/Tyre/Pwp, Sr Tamil Nadu 1.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 4 Months Of Issue Of Contract, However, Delivery Completion : Within 6 Months Thereafter Period Shall Not Exceed No. Of Days As Mentioned In Delivery Schedule Chart Of Para 7 Of Section Iv Of Bid Document Part Ii. However, The Delivery Period Indicated Being Tentative, May Vary At The The Time Of Placement Of Order. Payment Terms S.No Description Payment Terms 1 1) 60% Payment: Upon Receipt Of The M&P, Duly Pre-Inspected By A Third -Party Inspection (Tpi) Agency, Receipted At The Site By The Consignee In Good Condition And Submission Of A Joint Receipt Note. 2) 20% Intermediate Payment: After Successful Installation And Commissioning And Submission Of A Joint Commissioning Note. 3) Final 20% Payment: After Commissioning Of The M&P At The Consignees End For A Minimum Period Of 30 Days, Upon Submission Of A 10% Warranty Bank Guarantee And A Proving Test Certificate Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier/ Contractor. Standard Governing Conditions S.No Description 1 The Bidder Agrees To Supply The Tendered Stores At The Rates Quoted By Him In Accordance With The Latest Version Of Irs Conditions Of Contract (Attached As Irs Conditions Of Contract To This Tender Document For Ready Reference) And Southern Railway Tender Conditions (Attached As Sr Tender Conditions To This Tender Document For Ready Reference). 4. Eligibility Conditions Special Eligibility Criteria Page 2 Of 12 Run Date/Time: 24/11/2025 14:14:04Stores/Southern Rly , Cost Of Preventive Maintenance During 1St And 2Nd Years Of Warranty Period. ] At (Location) Sse/Wheel/N/Tyre/Pwp, Sr Tamil Nadu 1.00 Numbers
