Limited Tender Enquiry For Selection Of The Agency For Exhibition Exclusive Handicraft Expo (Craft Katha) 8-12 Dec 2025 => Limited; 1 Construction of one office 3m x 5m = 15 sq. Mtr on Octanorm system & door with locking system with exclusive 4 chairs, one official table, one office steel almirah, 3 LED 60wtt. 2 Construction of one VVIP Lounge 5m x6 m=30 sq mtr Octa norm system & door with locking system with furniture, 3 - Centre table, two-seater Fancy sofa -3, exclusive 4 chairs, one official table, 6 LED 60 watt. One office steel almirah and fans with adequate cooling and floor Covering with New Carpet 3 Construction of the Food stall in German quality Pagoda system size 3 mtr x 3mtr. X8 ft height with provision of 10 Tent Tables, LED Light -40 watt-8 No, Power Socket- 2 No, Chair-2 No and seating arrangement with 2 Tent tables covering with Neat &clean Cloths and 10 No. Mooda 4 Carpet Flooring (Unitex)- New Carpet- The all-exhibition ground area with entrance and lobbies should be covered with proper pasting. 5 Looking Mirror (2’ X 6’ feet) With Stand & Support 6 Main Gate/Side Gate (As Per Octanorm System with Multicolour Stretch Signage (Flax) 450 Sq. Ft.With Flower Decoration (With Multi Colour Fresh Flowers), flower decoration of Railing, entry gate etc 7 Stretch Signage / Flex / Banners / Standees with creatives 8 Strech Drop Down 6’x50’ on the wall 9 6’ X 3’Nos. With Framing 10 20 X 10’ Nos with Framing 11 16 X 8Nos with Framing 12 Table on (Octanorm system) 13 Extra Chairs for stalls and others 14 Electrical bulbs Jhalar with small colored bulbs having length of 100 feet each 15 Decoration of the corridor, lobbies and entrences with planters 16 Decoration of Corridor and Outside area with Multi Colour Fabrics (Buntings-50 No) , Danglers, other decorative organic items etc as per requirements of venue Handloom Haat, Janpath. All venue should be decorated as per the theme and should cover all area 17 INFRA WORK FOR THEME PAVILLION- 1 UNIT-EXCLUSIVE 18 a) Hardcore wooden Plat form for the Theme area 16’x32’area approx 19 b) 150- Watt LED Flood Light 20 c) Queue Manager 21 d) LED 9 Watts Indoor Ceiling Spot Light/Focus Light/Track Light (Warm White) 22 e) LED TV with stand 55 inch- with Riser stand 23 f) Writeup Stand 24 TOTAL- A 25 CONCEPT, DESIGN OF THEME PAVILLION, DESIGNER ENGAGEMENT 26 a) Agency will execute the Exhibition on the theme basis as per the need and requirement of NHDC. Theme Pavillion shall be design by renowneddesigner/agency with relevant experience in consultation with NHDC 27 b) 01 Designer with team is required for planning ,design,Execution,Process andManaging the Exhibition etc.. 28 TOTAL-B 29 INAUGURAL AND WORKSHOPS ARRANGEMENT 30 Inaugural Expences 31 a) Classic Stage Size- 10 ft x 20 ft with 1-2 ft Elevation on hardcore platform. Backdrop panel with decorative cloth or Theme based creatives flexb) High Quality sound system-Complete Setup with 03 wireless mic & 03 collar mic.c) c) Chairs/Mooda- 50d) One Cultural events for duration 1 hrsOn inaugural Day 32 e) Inaugural panel (1 mtr. X 2.4 mtr. On Octanorm system) matter will be given for flex printing (size may be changed according to the requirement) 33 f) Inauguration lamp (brass – 5’ ft. height approx.) along with refined oil, Campher, Cotton, Match box etc on inaugural day. 34 g) Bouquet ( with Fresh rose Flowers ) 35 h)Arrangement of the Refreshment for dignitaries/officials on inaugural day- (2 sweets, cookies, 2 Snacks, dry fruits, Tea/coffee) 36 i) Arrangement of the Refreshment/pack for Participants weavers- 2 pack/stall & other extra (2 Snacks, 2 sweet, Tea/coffee) 37 One Workshop- for Participants Artisans 38 a) Backdrop for workshop creatives content- (6’x8’ Size) (01 No for each workshop) 39 b) Stationary for Guest and Participants (Note Pad+Pen set)---(50 No for each workshop) 40 a) Gift Planters for guest-(05 No for each workshop) 41 d) (Cookies+ Tea/coffee )- one set for Guest and participants –( 70 no for each work shop 42 e) Lunch Pack for guests /Officials—for 2 prog 43 TOTAL-C 44 D} BACKUP SERVICES, MAINTENANCE & ADMINISTRATIVE WORKS: 45 a) Ground/SiteMaintenance,04 person for Housekeepingatsiteandsurroundingpreservation tillCompletionofEventwith 12NosPlasticDustbin(Big Size) 36” and small size dustbins at office and lounge area 46 b) Fire Equipment Service with 25 Nos Fire Extinguisher (Medium Size)for textiles good with One Trained Fire Man (10:30 AM to 09:00 PM Daily) including Fire Permission Charges. 47 C) 20 Nos (10+10 setup) CCTV cameras with DVR recording and 01 attendant 48 d) Provide Trained Security Guards. During the exhibition, there shall be in need of trained Security Guards for 06 days. 06 No guards in day shift ( 3 Men + 3 Women) . 03 No Guards in Night shift ( 3 Men) 49 e) Public Announcement System (with high quality music system) with 12 Speaker Boxes and 2 cordless mics to be placed at various places inside and outside the Venue. 50 f) Standby Generator 65 KVA to be operated when required with appropriate connection to the building electricity Supply including fuel & operator 51 g) One peon / attendant for 06 Days (Two peon / attendant will be available for 14 days at event place / camp office) 52 h) One Electrician for 06 Days (will be available for 06 Days at event place / camp office) 53 i) PhotographyandVideography(SoftcopyandHardCopy-5x7Inches). Soft copy of photos and videos of the event will be required in Portable Hard Disk after the completion of the event. a)(02 Photographer for Inauguration day and rest day is 01 photographer required till completion of the Event with 150 Nos Hard Copy)b) Videographer for Inauguration Day and 05 Any Day 54 **Photographs must be taken of entrance gate, inauguration, stall with person, theme pavilion, live loom, food stalls, cultural program,customers etc. 55 TOTAL-D 56 PUBLICITY- PRINTING, MEDIA, SOCIAL MEDIA & SOCIAL HANDLE 57 Work Description/Evaluation Parameters 58 Creative Design: 1. Print Media Size 10x12 (120 sq. cm)2. Social Media-- Infographic Creative for social media3. Digital Ad - Creative of Digital Ad 59 Social Medial Handle & Post:A. Handling Social Media Handle of NHDC / SilkFabB. Creative Making & Design for Social Media HandleDaily organic post along with the 1-2 videos, Gif’s, Infographics content post on FB / Insta / Twitter / Koo / LinkedIn etc.Posting of 8-10 Weaver’s bite and visitor bite on social media sites. Reply of messages and comments of the event 60 Social media strategy Paid Promotion & Campaign:Paid Campaign through Google AdFacebook Post Paid PromotionInstagram Post Paid PromotionFacebook Event Post Paid PromotionInfographic post on FB/Insta with Awareness Paid PromotionInfographic paid post on TwitterPromote Tweet on TwitterPaid Campaign on TwitterPaid Campaign on LinkedInPage Like Campaign on FB/Insta/Twitter 61 Print & Radio Advertisement:*Strategy for Print Advertisement (Print Ad Size is 10 x 12 sq. cm) Strategy for Radio Advertisement, Jingle required for Radio Ad (Jingle is not more than 20 Second)Frequency Morning, Afternoon and Evening 62 Print & Digital E circulation in media (PR):Name of Leading Newspapers & platforms10 Times Media Coverage in print media Making of Press Release inDigital E circulation in Leading MediaMaking of Press Release in English & Regional Language Digital E circulation in Leading Media 63 Influencers list and Bloggers list05 names suggested should be from same Industry (Handlooms/Textiles) along with the Reach/Readership /Followers etc.01-02 Reels post by Influencer02-03 organic post by InfluencerInfluencerswillpostontheiraccounttaggingwithourOfficialSocial Media handle 64 workshop/Training for Social Media Content Creation by Weavers (self-promotion)- Training session for one day for participants weavers need to be conducted by professional trainer.
