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| 1 | PRE-EVENT PROMO - 20 days before the event dayTech based innovations to increase event tractions and participations,Teasers as required Smart posters across facilities soft & prints as required Decorations at the Refinery as required - 7 days before the event day Decorations at the Corp officeas required - 7 days before the event day Decoration at Corp office - External - 7 days before the event day |
| 2 | REGISTRATIONInnovative ideas for registration management Necessary Branding as required at the registration desk Hard Ticket Copy for participants on the evnt day -IDs (Employee & Family Ticket)Necessary counter set up with Tables/ chairs with ushers as required |
| 3 | ENTRANCEWelcome plan for the audience with rich entrance experience with necessary lighting Brandings at entrance Valet Drivers 10 nos + 2 supervisiors |
| 4 | EVENT DAY PRE-PROGRAMS AT LOBBYPre-event Emcee-1 No. Innovative engagements for the pre function area for about 120 mins -(Agency to propose and suggest ideas with innovation at core),Idea to sync with the brand persona of CPCLPA system at pre function areaNecessary giveaway items for the prefunction area participants Event Setup,Mini stage, Sound & Light setup ifrequired |
| 5 | EVENT STAGE &MAIN HALL SEATING Main Stage - 60ft x 44ft x 3ft Ht With Gray Carpet Black Masking - Required AreasEvent Branding at Event Area (Venue)Back Stage - Green room for External Artists and internal performersSeparate Seating in the front for VIP’s - Sofa Seating for - 50nos , Teapoy-12 Nos with name boardsSpecial VIP chairs & Teapoy for the Dais - 10 Nos Banquet Chairs armless (Black cover)- 2500Nos-Numbers mentioned are only indicative , will be confirmed -72 hours Before Event Special Podium |
| 6 | AUDIO SYSTEMMain PA system - Stage monitors , Delay speakers ,Mikingfor event, DJ , Sound engineer, any additionals as per vendor design Tech Rider for the band as suggected by EMC |
| 7 | LIGHTING SYSTEMLighting commensurate to the venue and entertainments with a good blend of Face lights ,Ambient lighting ,LED & Wash RGBW,Special effects lights ,Sharpies and down lighters,Zoom lights LED wash ,Room lighting management system,Special strobes with controllers,Avo lighting board, Light engineers Box Truss and other accessories |
| 8 | LED WALLMain Stage -SetLED Wall - as per vendor designNecessary processors & Video Jockey LED Screens / TV at the main hall for event screening -4 Nos |
| 9 | POWER REQUIREMENTS DG Set & Fuel as required for the event with necessary manpower |
| 10 | PHOTO & VIDEOGRAPHYPhotographer- 2 TraditionalPhotographers - 1 Candid Photograoher Videography as necessary for the event 1 drone with pilot Live editing and feed , Rushers of the event , social media content |
| 11 | STAGE PERFORMANCE EMCEE -1 Nos.OpeningPerformance (Preferebly Traditional)Choreo Performance - Dance act Popular Singer duo with liveband Special Show - 1 Portraying 60 years legacy (out of the box idea) Special Show - 2 Visually engaging Show (out of the box idea)Arrangements for CPCL mandated events -Details will be provided by CPCL - Minimum 2 Nos of events , Testimonial video screening,No of eventsmay vary and will be finalised -72 hours before the event time .Arrange and compile 15 short bytes from ex-CPCians, vendors, and customers into a 2-minute video.30 Sec BGM Testimonial Videis - AV Format - 2 Nos - 60 Seceach |
| 12 | LICENSES & STATUTORY FEESAll licenses and Statutory Fees for music and event such as PPL,local statutory permissions |
| 13 | MAIN DINING AREA- 2500 Pax Banquet Chair armless with cover for dining area( for sit down dinner) Numbers mentioned are only indicative , Final will be confirmed -72 hours from the time of the eventDining table long tables with white/color frils and white top cloth(for sit down dinner) Numbers mentioned are only indicative , Final will be confirmed -72 hours from the time if the event Long table for the food counters(to keep the cooked food in the dining area) Numbers mentioned are only indicative , will be confirmed -72 hours from the time if the eventNecessary LED wall with riser & AV arragements for event live telecast |
| 14 | VIP LOUNGE MODIFICATIONFurnishing of existinglounge for seating and catering arrangements , Black maskingas required Necessary arrangements AV arragements for event live telecast Gifts for VIP - 50 Nos |
| 15 | VIP DINING AREA - 50 Pax 5 round table-6 ft.dia- fabric on top-40 Banquet Chair armless with cover Backlit food counters Necessary arrangements AV arragements for event live telecast |
| 16 | SHEDS FOR COOKINGArabian Tent for cooking with required lighting, plug points 15amps - 12nos, Tent size 20ft x20ft x 10nos, side wall screen and carpet / raised temporary platform flooring to prevent rain water ingress if required |
| 17 | OTHER REQUIREMENTS MISCELLANEOUSUshers and Volunteers Security & Bouncers Police & Fire permissions and crew as required Lamp lighting with accessories if required(10 wicks)Any other items not covered in the above list |
| 18 | EMC ChargesMargin for Event Management Company |
