Supply, Installation, Commissioning And Proving Out Of Electrically Driven, Rotary Screw, Air-Coole D, Microprocessor Based Stationary Air Compressor 300 Cfm At 10Kg/Sq Cm As Per The Detailed Specifications En Closed In The Attachment. Firm To Give Break Up Cost As An Annexure For All The Quoted Items. Firm To Quote Inclu Ding Applicable Duties And Taxes For The Same. [ Warranty Period: 24 Months After The Date Of Delivery ] ] , I) Cost Of The Concomitant Accessories According To Tender Specifications. Ii) Cost Of Any Other Accessory Which In The Opinion Of Supplier Is Essentially Required For Making The Machine Fully Functional. Firm To Give Break Up Cost As An Annexure For All The Quoted Items. Firm To Quote Including Applicable Duties And Taxes F Or The Same. [ Warranty Period: 24 Months After The Date Of Delivery ] ] , Post Warranty Comprehensive Annual Maintenance Charges (After 2 Year Free Warr Anty Period) - Firm To Quote Separately For Each Camc Year Ie: Year 1 Tab (For 3Rd Year), Year 2 Tab (For 4Th Year), Year 3 Tab (For 5Th Year),. Firm Should Quote The Actual Rate Of The Camc In The Bid , Discounted Rate As Per Npv Will Be Generated By The Ireps System For Ranking Purpose. [ Warranty Period: 2 Years, Amc Period: 3 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/Cnw/Knkd, Sr Kerala 1.00 Numbers 4 650508870017 Essential Non Stock --- Yes Consignee Inr Services (Y) I) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning, Training Etc. Ii) Applicabl E Insurance, Freight, Installation & Commissioning Charges, Training Etc. Firm To Give Break Up Cost As An Annexu Re For All The Quoted Items. Firm To Quote Including Applicable Duties And Taxes For The Same. ] At (Location) Sse/Cnw/Knkd, Sr Kerala 1.00 Numbers 5 650508870018 Optional Non Stock --- No Consignee Inr Spares (Y) Page 1 Of 13 Run Date/Time: 05/11/2025 12:38:52Pgt Div/Southern Rly Tender Document Tender No 91256084A Closing Date/Time 04/12/2025 14:30 Cost Of One Set, Set Of Maintenance Parts Spare/Consumables (Including Filters, Separators Etc And Recommended Compressor Oil 100 Litres) Excluding Of The Spare, Consumables During Warranty Period Mentione D In Concomitant Accessories. Firm To Give Break Up Cost As An Annexure For All The Quoted Items. Firm To Quote I Ncluding Applicable Duties And Taxes For The Same. [ Warranty Period: 24 Months After The Date Of Delivery ] ] Consignee Sse/Cnw/Knkd, Sr Kerala 1.00 Numbers 6 650508870019 Essential Non Stock --- Yes Consignee Inr Services (Y) Cost Of Preventive Maintenance During 1St & 2Nd Year Of Warranty Period. Firm To Give Break Up C Ost As An Annexure For All The Quoted Items. Firm To Quote Including Applicable Taxes And Etc. For The Same. ] At (Location) Sse/Cnw/Knkd, Sr Kerala 1.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Completion : Within 180 Days As Per Delivery Schedule Mentioned In Para 6.0 Of Section - Ii, Including Other Conditions As Per Enclosed Specification. Payment Terms S.No Description Payment Terms 1 1) 80% Payment Will Be Allowed After Receipt Of The Complete Bill Of Material/Stores In Good And Acceptable Condition At Consignee Oï¬Ƒcer Nominated Location Against The Third Party Pre-Dispatch Inspection Certiï¬Cate, The Suppliers Challan Certiï¬Ed By The Consignee Gazetted Oï¬Ƒcer And Joint Receipt Note To Be Prepared By Consignee Oï¬Ƒcer And The Supplier And Subject To Furnishing Of A Warranty Performance Guarantee Like Bank Guarantee Towards Warranty Obligations Of The Contractor For 10% Of The Value Of The Machinery Or Plant Alone, Valid For 6 Months Further Beyond The Warranty Period Of 24 Months. This Bank Guarantee Shall Be Released After The Expiry Of The Warranty Period. Bank Guarantee Should Be Handed Over Directly To Consignee Gazetted Oï¬Ƒcer And To Be Kept In The Custody Of Associate ϬNance. 2) The Balance 20% Payment Will Be Made On Successful Installation, Commissioning And Proving Test Certiï¬Cate Issued By The Consignee Gazetted Oï¬Ƒcer After Observing The Machine Performance For 30 Days After Commissioning At Site And Found The Performance Of The Machine To Be Satisfactory During This Review Period Of 30 Days. 3) Above Payment Terms Will Supersede Payment Terms Mentioned Anywhere In The Speciï¬Cation Or Conditions Document And They Should Be Read As Above. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier/ Contractor. Standard Governing Conditions S.No Description 1 The Contract Shall Be Governed By 1. Irs Conditions Of Contract - Latest Version (Along With All Correction Slips) Uploaded On The Ireps Website And 2. All Other Terms And Conditions Incorporated In The Sr Tender Conditions - Latest Version Uploaded On Ireps Website. 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 2 Of 13 Run Date/Time: 05/11/2025 12:38:52Pgt Div/Southern Rly Tender Document Tender No 91256084A Closing Date/Time 04/12/2025 14:30 1 Supply To Be As Per Tender Speciï¬Cation. Normal Applicable To Yes Yes Allowed (Specifications Enclosed) All Bidders (Mandatory) 2 1) Tenderer Should Have Successfully Supplied Normal Applicable To Yes Yes Allowed Tendered Item (I.E. Microprocessor Based Rotary All Bidders (Mandatory) Screw, Air Compressor Of 300 Cfm Or Higher In Capacity) With Installation And Commissioning. The ϬRm Must Have Supplied At Least 5 Number Of Tendered Items I.E Air Compressors Of Same Or Higher Capacity With In Last ϬVe Years Prior To And Excluding Tender Opening Date, To This Railway Or Any Other Zonal Railways/Production Units Or Other Government Departments. Documentary Evidence (Such As R/Notes, Rites Inspection Certiï¬Cate, Crn Etc.,) Must Be Furnished Along With The OffEr Evidencing The Execution Of Such Purchase Orders Or Else The Offer Will Be Rejected. 2) Among The ϬVe Machines Supplied, Performance Certiï¬Cate Of Three Machines After At Least One Year Of Working Has To Be Submitted By The Bidder. 3) In Case Tenderer Participates As An Authorized Agent, Then The Performance As Required Above Shall Be That Of The Principal Of Authorizing The Agent. 4) In Case The Tenderer Do Not Submit The Requisite Documents As Detailed Above Along With Their OffEr, The Tender Will Be Decided On The Basis Of Their Past Supply Performance Records As Available With Sr [ If Any] And No Back Reference Shall Be Made In This Regard. 3 1) Preferably Manufacturers Should Participate. Normal Applicable To Yes Yes Allowed In Case Of ϬRms Other Than Oems Participating In All Bidders (Optional) The Tender, They Must Submit Tender Speciï¬C Authorization From Oem. 2) Oems Can Authorize And Give Tender Speciï¬C Authorization To Its Agent / Dealers To Quote On Their Behalf Provided The Vendor Takes Full Responsibility For The Quality Of The Material Including Warranty Obligation And The Inspection Of Product Against Railways Order Is Carried Out At The Manufacturers Premises.Please Refer Para 3.4 Of Part-B Of Southern Railway Tender Conditions Attached With This Tender. 4 In Case None Of The ϬRms Who Have Participated Normal Applicable To Yes Yes Not Allowed In The Tender, Fulï¬Ll The Criteria Speciï¬Ed For All Bidders Regular Order For Bulk Quantity, In Para Above, Then The Purchaser Reserves The Right To Procure Bulk Quantity From The Tenderers Who Have Participated Based On Other Credentials Submitted By Them In Support Of Their Offer. 5. Compliance Conditions Check List S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Furnished The Statement Of Deviations. Normal Applicable To No No Not Allowed [Preferably Nil] All Bidders 2 Have You Quoted Delivery Period Correctly And Normal Applicable To No No Not Allowed Precisely. - All Bidders 3 Have You Submitted Authenticated Copy Of The Normal Applicable To No No Not Allowed Document Authorizing The Signatory To Submit All Bidders And Commit On Behalf Of Tenderer? . 4 Tenderers To Acknowledge Having Read And Also Normal Applicable To No No Not Allowed Accept The Tender Conditions For All Bidders Electronic Tenders As Available At Southern Railway Stores Tender Conditions Available Under Mentioned Link. Page 3 Of 13 Run Date/Time: 05/11/2025 12:38:52Pgt Div/Southern Rly Tender Document Tender No 91256084A Closing Date/Time 04/12/2025 14:30 5 Have You Attached Any Performance Statements Normal Applicable To No No Not Allowed With Your OffEr? For Proof Of Supply To Other All Bidders Railways / Production Units Copy Of Purchase Order, Inspection Certiï¬Cate And Receipt Note / Certiï¬Cate Must Be Uploaded. Non-Submission Of Such Vital Documents May Be Taken As Their Not Having Any Such Past Performance. 6 Please Check Our Website Before Submitting Normal Applicable To No No Not Allowed OffEr, Whether Any Corrigendum To The Tender All Bidders Not- Has Been Issued Or Not. Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Earnest Money Deposit (Emd) For Stores Normal Applicable To Yes Yes Not Allowed Tenders: All Bidders 2.0 Emd Is Taken To Prove Earnestness Of The Offer On The Part Of The Tenderers. 2.1 Emd Amount Shall Be Mentioned In All Tenders Irrespective Of The Nature Of Tender As Per The Emd Amount Mentioned Or As Decided By The Purchaser Under The Policy. There Shall Be No Exemption From Submission Of Emd For Any Tender Or By Any Tenderer, Subject To Provisions Under Clause 10.4.3, Except Following: - (A) (I) Emd Shall Normally Not Be Called Against Tenders With Estimated Value Upto Rs.25 Lakhs (Including Single Tenders, Global Limited Tenders). (Ii) If Considered Necessary, Authority Competent To Issue Tender May Incorporate The Condition To Call For Emd Even In Such Tenders, On Case To Case Basis. (B) Micro & Small Enterprises (Mses) Registered With Agencies Mentioned At Part B Para 15.1 (I) (C) Other Railways And Government Departments In Terms Of Railway Board Letter No. 2004/Rs(G)/779/11 Dated 24.07.2007 (D) Indian Ordinance Factories In Terms Of Railway Board Letter No.92/Rss(G)/363/1 Dated 08.04.1993 (E) Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them In Terms Of Railway Board%U2019s Letter No.2003/Rs(G)/779/5 Dated 10.09.2004 (F) Vendors Registered With Railways For The Trade Group Of The Item Tendered (G) Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/Core Subject To Approval Status Being Valid On The Date Of Tender Closing (H) Vendors Registered With Railway For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items (I) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them. 2.2 OffErs Submitted Without Emd Shall Be Summarily Rejected. 2.5 Validity Of Emd: Emd Should Remain Valid For A Period Of 45 Days Beyond The ϬNal Bid Validity Period, Which Should Also Be Extended Whenever Bid Validity Is Extended. No Interest Will Be Allowed On Emd. Page 4 Of 13 Run Date/Time: 05/11/2025 12:38:52Pgt Div/Southern Rly Tender Document Tender No 91256084A Closing Date/Time 04/12/2025 14:30 2 Security Deposit (Sd): In Terms Of Railway Normal Applicable To Yes Yes Not Allowed Board Letter No.2020/Rs(G)/779/16 Dated All Bidders 27.11.2020.Security Deposit (Sd) Shall Be 5% Of Total Value Of Contract And Shall Be Taken From All Vendors For Contract Value Above Rs.25 Lakhs Subject To The Applicable Exemptions. Sd From Successful Tenderers Should Be Received In Purchase Oï¬Ƒce Within 21 Days From The Date Of Communication Of Acceptance With Respect To The Purchaser. There Shall Be No Exemption From Submission Of Security Deposit (Sd) For Any Tender Or By Any Tenderer Except Following: A) The Store Contract Cases Of Value Up To Rs 25 (Twenty Five) Lakh, B) Other Railways And Government Departments, C) Indian Ordnance Factories, D) Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them. E) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Sd. Kvic And Acash Shall Be Exempted From Sd For Items Supplied By Them. F) Vendors Registered With Railways For The Trade Group Of The Item Tendered Shall Be Exempted From Sd For Orders Valued Up To Their Monetary Limit Of Registration. G) Vendors Appearing On The Approved Vendor Lists Of Rdso /Pus/Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. H) Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Sd For These Items. (Please See Details In Attached Sr Tender Conditions). In Case Of Submission Of Security Deposit In The Form Of Bank Guarantee, Please Refer Annexure-5 ( P A G E 55-56) Of Southern Railway Tender Conditions Available Under The Mentioned Link, For The Proforma. 3 Refund Of Security Deposit : I) Security Normal Applicable To Yes Yes Not Allowed Deposit Will Be Refunded To The All Bidders Contractor After Successful Completion Of Supply/Installation/Commissioning/Proving Of Stores Of The Purchase Order Quantity Along With No Claim Certificate Received From Consignee.And On Submission Of A Clearance Certificate By The Contractor To The Effect That The Contractor Has Received All Dues Arising Out Of This Contract And That He Has No Claim Whatsoever On The President Of India, Against The Contract. Ii) Security Deposit Of 5 Percentage Is Not Required To Be Retained Until Warranty Obligations Are Completed, As Security Deposit For Warranty Performance Guarantee Of 10 Percentage Value Of Contract Will Be Deposited By Supplier At The Time Of Claiming The First Bill Of 80 Percentage Payment. 4 1. Goods & Service Tax: Please Refer Part A Para Normal Applicable To Yes No Not Allowed 14.0 Southern Railway Tender Conditions. All Bidders 2. Regarding Mse Purchase Preference Please Refer Clause 15.0 Part B Of Southern Railway Tender Conditions. 3. Preference To Made In India Please Refer Part B Para 16.0 Of Southern Railway Tender Conditions. Page 5 Of 13 Run Date/Time: 05/11/2025 12:38:52Pgt Div/Southern Rly Tender Document Tender No 91256084A Closing Date/Time 04/12/2025 14:30 5 [A] All The Bidders/Tenderers Should Ensure That Normal Applicable To No No Not Allowed They Are Gst Compliant And Their Quoted Tax All Bidders Structure/Rates Are As Per The Gst Law. Firms Must Indicate Its Gst Registration Number Along With Their Offer. [B] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst/Igst/Utgst/Sgst Act, The Railway Shall Deduct The Applicable Gst From His/Their Bills Under Reverse Charge Mechanism (Rcm) And Deposit The Same To The Concerned Tax Authority. [C] The ϬRm Should Indicate The Tariff Code (Hsn Code) For Claiming Gst For The Tendered Item. [D] The OffEr Shall Be Evaluated Based On The Gst Rate As Quoted By Each Bidder And Same Will Be Used For Determining The Inter-Se Ranking. While Submitting OffEr, It Shall Be The Responsibility Of The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. [E] It Shall Be The Responsibility Of The Bidders To Quote Correct Hsn Number And Corresponding Gst Rate. The Purchaser Shall Not Be Responsible For Any Misclassiï¬Cation Of Hsn Number Or Incorrect Gst Rate, If Quoted By The Bidder. In Case ϬRm Mis-Classiï¬Es Hsn Code/Gst Rate, Higher Gst, If Any, Due To This Misclassiï¬Cation Shall Be Paid And Borne By The Firm Itself. [F] Wherever, The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is DiffErent From That Incorporated In The Purchase Order, Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. [G] Vendor Is Informed That She/He Would Be Required To Adjust Her/His Basic Price To The Extent Required By Higher Tax Bill As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. [H] Any Amendment To Gst Rate Or Hsn Number In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc. [I] Tenderers Should Upload Gst Rate Along With Documentary Evidence, Hsn Code And Full Bank Details Of The ϬRm.Ie Bank Name, Bank Address, Account Number, Ifsc Code & Micr Code Along With The Bid. [J] Firm Should Also Give A Declaration That Any Additional Input Tax Credit Beneï¬T, If Become Available To Supplier, The Same Shall Be Passed On To Purchaser Without Any Undue Delay. Page 6 Of 13 Run Date/Time: 05/11/2025 12:38:52Pgt Div/Southern Rly Tender Document Tender No 91256084A Closing Date/Time 04/12/2025 14:30 6 (I) In Case Of Mse ϬRm Willing To Claim The Normal Applicable To Yes Yes Not Allowed Beneï¬Ts Under Public Procurement Policy All Bidders (Preference To Mse) Order 2012, The ϬRm Should Upload With Their OffEr, The Proof Of Their Being Mse Registered With The Agency Mentioned In Part B Para 15.0 Of Southern Railway Tender Conditions, Failing Which Such OffErs Will Not Be Liable For Consideration Of Beneï¬Ts (Ii) As Per Gazette Notiï¬Cation No. S.O.4926(E) Dated 18.10.2022 Amending Notiï¬Cation No. S.O.2119(E) Dated 26.06.2020 Circulated Vide Railway Board Letter No. 2020/Rs(G)/363/1 Dated 03.11.2022 Regarding Reclassiï¬Cation Of Enterprises And Udyam Registration, In Case Of An Upward Change In Terms Of Plant And Machinery Or Equipment Or Turnover Or Both, And Consequent Reclassiï¬Cation, An Enterprise Shall Continue To Avail Of All Non-Tax Beneï¬Ts Of The Category It Was In Before The Reclassiï¬Cation, For A Period Of Three Years From The Date Of Such Upward Change. In Such Cases, The Tenderer Claiming Beneï¬Ts Under Mse Category Shall Submit Documentary Evidence O F The Date Of Upgradation To Medium Category Along With OffEr. Such Claims Will Not Be Considered With Out Documentary Evidence (Iii) Tenderers Shall Upload Udyam Registration Detail Showing That The Enterprise Is Owned By Scheduled Castes (Sc)/ Scheduled Tribes (St)/ Women Entrepreneurs To Claim The Beneï¬T Under This Sub Classification. 7 A) Procurement Of The Item Is Restricted To Local Normal Applicable To Yes Yes Not Allowed Suppliers With Minimum Local Content Of 20% All Bidders (Class-I Or Class-Ii Local Supplier As Deï¬Ned In Railway Board Letter No: 2020/Rs(G)/779/2/Pt.1 Dated 25.09.2020) Only And The Vendors Who Do Not Qualify To Be Local Suppliers (I.E., Non- Local Suppliers With Local Content Less Than 20%) Should Not Quote In The Tender As Their OffErs Shall Not Be Considered For Any Ordering. In Case Any Vendor Who Does Not Qualify To Be A Local Supplier For The Tendered Item Participates In The Tender, It Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Vendor. Note - : As Per Public Procurement (Preference To Make In India) Order, 2017, Procurements Where The Estimated Value To Be Procured Is Less Than Rs 5 Lakhs Shall Be Exempt From This Order. For Make In India Preference Policy, Please Refer Para 16.0 Part-B Of Tender Conditions. B) Please Enter The Percentage Of Local Content In The Material Being OffEred. Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Condition Page 7 Of 13 Run Date/Time: 05/11/2025 12:38:52Pgt Div/Southern Rly Tender Document Tender No 91256084A Closing Date/Time 04/12/2025 14:30 8 General Damages At The Rate Of 5% Of The Normal Applicable To Yes Yes Not Allowed Defaulted Contract Order Value Will Be Levied In All Bidders Case Of Failure To Supply The Material After Placement Of Purchase Order, Within The Delivery Period. In Case Of Failure To Comply With The Contractual Obligations, Railways Shall Record Poor Performance Of The Vendors For Taking Suitable Penal Action As Per Extant Instructions. Wherever Sd Has Been Exempted Or Not Applicable For Any Reason Or Is Less Than The General Damages As Indicated Above, And The Supplier Fails To Supply Goods As Per Conditions Of Contract, As Amended From Time To Time, Purchaser Have The Right To Levy Damages From The Supplier For Failing To Comply With Contractual Conditions. These Damages Shall Be Treated As Recoveries Outstanding Against The Vendor And Dealt With Accordingly. 9 Liquidated Damage (L.D): Extension Of Delivery Normal Applicable To Yes Yes Not Allowed Period May Be Considered In Deserving Cases All Bidders Where Genuine Reasons Exist. Such Extensions Of Delivery Period May Be Considered With Liquidated Damages As Per Irs Conditions Of Contract And Denial Clause. Railway Shall Recover From The Contractor As Agreed Liquidated Damages And Not By Way Of Penalty, A Sum Equivalent To 1/2% (Half Percent) Of The Price Of Any Stores (Including Elements Of Taxes, Duties, Freight, Etc) Which The Contractor Has Failed To Deliver Within The Period ϬXed For Delivery In The Contract Or As Extended For Each Week Or Part Of A Week During Which The Delivery Of Such Stores May Be In Arrears Where Delivery Thereof Is Accepted After Expiry Of The Aforesaid Period, Subject To A Maximum Of 10% (Ten Percent) Of The Value Of The Contract Irrespective Of Delays, Unless Otherwise Provided Speciï¬Cally In The Contract. 10 All Taxes, Freight, Packing, Forwarding & Other Normal Applicable To No No Not Allowed Charges Should Be Quoted In Numeric Only @ All Bidders Financial Tabulation. 11 Please Enter The Percentage Of Local Content In Normal Applicable To No Yes Allowed The Material Being OffEred. Please Enter 0 For All Bidders (Optional) Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 8 Of 13 Run Date/Time: 05/11/2025 12:38:52Pgt Div/Southern Rly Tender Document Tender No 91256084A Closing Date/Time 04/12/2025 14:30 1 (1) As Per Section 171 Of Gst Act 2017, As A Normal Applicable To No No Not Allowed Remedy Against Anti-Proï¬Teering, Input Tax All Bidders Credit Beneï¬T If Any Accrued Should Be Passed On To The Purchaser As Reduction In Basic Price, Or Else The Following Certiï¬Cate Should Accompany The Bill: It Is Certiï¬Ed That No Input Tax Credit Beneï¬T Has Accrued On Materials Invoiced/Billed For, That Can Be Passed On To Purchaser. B) Firm Should Submit The Invoice/Bill Clearly Indicating The Appropriate Hsn And Applicable Gst Rate Thereon Duly Supported With Documentary Evidence. C) Firm Should Also Give A Declaration That Any Additional Input Tax Credit Beneï¬T, If Become Available To Supplier, The Same Shall Be Passed On To The Purchaser Without Any Undue Delay (2) All The Bidders/ Tenderers Should Ensure That They Are Gst Compliant And Their Quoted Tax Structure / Rates Are As Per Gst Law. In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst/Gst/Utgst/ Sgst Act, Railway Shall Deduct The Applicable Gst From His / Their Bills Under Reverse Charge Machanisam (Rcm) And Deposit The Same To The Concerned Tax Authority. (3) - 1.Railway Is Not Bound To Accept / Cancel The Lowest Or Any Tender Or To Assign Any Reason For Doing So And Railway Reserves The Right To Accept / Cancel Any Tender In Respect Of The Whole Or Any Portion Of The Items Specified In The Schedule Annexed (Or Tender Schedule) And The Contractor Shall Be Required To Supply The Same At The Rate Quoted. 2.Vendors May Please Note That Giving Intimation Regarding The Tender In Open Tender Cases Or Giving Limited Tender Enquiry Does Not Guarantee The Suitability Of Offer For Placement Of Purchase Order. Railway Reserve The Right To Place Purchase Order Subject To Fulfillment Of Technical / Commercial Eligibility Conditions/ Tender Conditions. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 1) Inspection Is By Appointed Tpi Agency. Normal Applicable To No No Not Allowed All Bidders 2) In Case Of Any Deviation To Inspection, Should Be Clearly Indicated In The Offer. 3) Firm Should Provide Complete Work Address Where Inspection Is To Be Carried Out. 2 The Firm Shall Submit Invoice/Bill Clearly Normal Applicable To Yes Yes Not Allowed Indicating The Appropriate Hsn Code And All Bidders Applicable Gst Rate Thereon Duly Supported With Documentary Evidence. S.Rly. Karnataka Gstn No-29Aaagm0289c1zf 3 Tenderers Shall Conï¬Rm The Following Normal Applicable To Yes Yes Allowed Declaration Failing Which The OffEr Will Be All Bidders (Optional) Ignored. I Have Read The Clause Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India. I Certify That This Bidder Is Not From Such A Country Or, If From Such A Country, Has Been Registered With The Competent Authority. I Hereby Certify That This Bidder Fulï¬Lls All Requirements In This Regard And Is Eligible To Be Considered. Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached. Page 9 Of 13 Run Date/Time: 05/11/2025 12:38:52Pgt Div/Southern Rly Tender Document Tender No 91256084A Closing Date/Time 04/12/2025 14:30 Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Camc And Evaluation And Ranking Of Normal Applicable To No No Not Allowed The Offers : 1) Camc : Bidders To Note That All Bidders This Is A Composite Tender For Procurement And Post Warranty Comprehensive Annual Maintenance Contract I.E. Camc For 03 Years Beyond 2 Years Warranty Period. Bidders Are Required To Quote Charges For Camc For Post Warranty Period Of Camc For 03 Years. 2) Evaluation And Ranking Of The Offers Shall Be Arrived As Per Para 4 Of Section Ii, That Is Total Value Wise, Means Total Cost Of I) Cost Of The Basic Machine Ii) Cost Of The Concomitant Accessories And Cost Of Any Other Accessory Which In The Opinion Of Supplier Is Essentially Required For Making The Machine Fully Functional Iii) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning, Training Etc. Iv) Cost Of One Set, Set Of Maintenance Parts Spare, Consumables (Including ϬLters, Separators Etc And Recommended Compressor Oil 100 Litres) Excluding Of The Spare, Consumables During Warranty Period Mentioned In Concomitant Accessories V) Cost Of Preventive Maintenance During 1St & 2Nd Year Of Warranty Period.Vi) Camc Charges For 3 Years [Adjusted To Net Present Value] After Warranty Period Of 2 Years As Per Specification. 3) Firm Should Quote Actual Rate Of Camc In Their OffEr While Quoting The Bid. The Npv Will Be Worked Out At A Discounting Rate Of 10%. The System Will Calculate Net Present Value Of Camc Of OffEr Automatically Based On Which Ranking Will Be Done. Calculation Of Npv Is Only For The Purpose Of ϬNancial Evaluation Of OffEr And Determining The Inter-Se Ranking. Payment Of Camc Charges Will, However, Be As Per Actual Annual Camc Charges Accepted In The Tender. No Advance Payment For Camc Charges Shall Be Made. A) Firms To Quote Camc Charges Separately I.E Year 1 Tab (For 3Rd Year), Year 2 Tab (For 4Th Year) , Year 3 Tab (For 5Th Year) . B) Bidder Should Quote Rate For All Items Or Else Offer Will Be Rejected. 4) Railway Reserves The Right Through Consignee Oï¬Ƒcer Whether To Enter Into Camc Contract Or Not As Per The Accepted Rate Schedules. Firm Is Contractually Bound To Provide Camc Services If Consignee Enters Into Camc Contract For 3 Years. 5) Consignee Reserves The Right To Cancel The Camc Contract By Forfeiting The Camc Bg Or By Recovering Applicable Penalty Charges In Case Of Non-Performance/Default In Fulï¬Lling Camc Obligations As Per Terms & Conditions Of Camc, By Serving A 01 Month Notice. 6) The Details Of Camc Conditions Like Amc Bg, Penalty, Payment And Etc. Are As Detailed In Conditions Of Specification Enclosure. Page 10 Of 13 Run Date/Time: 05/11/2025 12:38:52Pgt Div/Southern Rly Tender Document Tender No 91256084A Closing Date/Time 04/12/2025 14:30 2 One Of The Essential Principles Of Purchasing Normal Applicable To No No Not Allowed Function Is Selection Of Right Source For Supply. All Bidders This Aspect Has Been Emphasized By Railway Board Through Various Circulars In The Past Rb Lr No. 2022/Rs(G)777/1(E 3382862) New Delhi Dated 07.07.2022 With Sub: Acceptance Of Tender, Consideration Of Performance Of Vendors. Railway Board Letter Dated 11.02.2016 Interalia Stipulates Due Consideration Of Dis- Satisfactory Past Performance Of Vendors While Deciding Tender To Ensure Timely Supply Of Material In Required Quantity To Meet The Needs Of Operation, Maintenance, Safety, Etc. Of The Railways. With Complete Digitization Of Supply Chain, Suï¬Ƒcient Data Is Available On Ireps/Imms ReflEcting Various Aspects Of Performance Of Suppliers For Individual Contract, Supplier And Item. Warranty Failures And Response Of Vendors To Such Failures Is One Of The Important Parameters Of Performance Of A Vendor. Suitable Means May Be Adopted To Capture Warranty Performance Of The Vendors. It Is Again Emphasized That Performance Of Vendors, Including Warranty Failures And Response, Would Invariably Be Considered While Deciding The Tenders. 3 Tenderers Are Advised To Check Our Website Normal Applicable To No No Not Allowed Before/After Submitting Their OffEr Whether Any All Bidders Corrigendum To The Tender Has Been Issued Or Not. 4 Past Performance By Way Of Complied Pos Or Normal Applicable To No No Not Allowed R/Notes Or Inspection Certiï¬Cates From Railways All Bidders / Production Units Or Other Govt. Departments If Any To Be Uploaded With E-Bid. 5 The Supplier Must Be Responsible To Replace The Normal Applicable To No No Not Allowed Item If It Gets Damaged During The Time Of All Bidders Delivery. 6 (1) Delivery By Road On Door Delivery Basis. Normal Applicable To No No Not Allowed (2) Delivery Charges Including Unloading All Bidders Charges At Destination Are In The Scope Of The Supplier. 7 Consignee Details: Normal Applicable To No No Not Allowed All Bidders 1 ) Office Of The Sr.Section Engineer , Carriage And Wagon, Manglore Junction , Southern Railway, Karnataka -575007 Contact Number : 9731663409 / 9495559828 Bill Paying Authority: Sr. Divisional Mechanical Engineer Contact Number : 9746763400 8 Deviations: The Tenderer Shall Certify That The Normal Applicable To No No Not Allowed OffEred Stores Fully Meets The Speciï¬Cation. All Bidders Various Design Features Incorporated To Fulï¬Ll DiffErent Technical Performance Requirements Shall Be Fully Explained In The OffEr. However, Minor Deviations From These Speciï¬Cations Which Do Not AffEct Or In Any Way Interfere With The Stipulated Performance Standards Or Would Result In Improved Safety/ Reliability Or Would Reduce Recurring Maintenance/Operating Cost Of The Machine, Can Be Considered For Acceptance Subject To Consignee Oï¬Ƒcer Suitability. The Tenderer In Such Eventuality Shall Clearly Indicate The Details Of These Deviations And Their Implications. Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 11 Of 13 Run Date/Time: 05/11/2025 12:38:52Pgt Div/Southern Rly Tender Document Tender No 91256084A Closing Date/Time 04/12/2025 14:30 1 1) OffEred Model, Product Brochure/Literature To Normal Applicable To Yes Yes Allowed Be Uploaded For Evaluation Or Else OffEr Will Be All Bidders (Mandatory) Rejected. 2) In Case Of Any Deviation To Specification Like In Terms Of Dimension, Capacity, Size And Etc It Should Be Clearly Indicated In The Offer. 3) Railway Reserves The Right Either To Consider Or Not To Consider OffEred Deviations Based On End User Requirement. 2 1) Tenderer Should Submit Para Wise Compliance Normal Applicable To Yes Yes Allowed Of Each Speciï¬Cation Parameter Along With OffEr All Bidders (Mandatory) As Per Attached Specifications And Conditions. 2) Tenderer Should Submit Bill Of Material (Bom) Along With The OffEr Duly Indicating Item Wise Quantity And Their OffEred Makes As Per Specification. 3) OffErs Submitted Without The Above Will Be Summarily Rejected Considering As Incomplete Offer. 3 Tenderers Should Agree To The Normal Applicable To Yes Yes Not Allowed Guarantee/Warranty As Per Speciï¬Cation And In All Bidders Case Speciï¬Cation Does Not Contain Gc/Wc Then Gc/Wc As Per Irs Conditions Of Contract Will Apply. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To The Content Of The 3 Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And Attachments 4 In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The Offer And 5 Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully 6 Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of Govt. Of 7 India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In The Contract Including 8 Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After The Award 9 Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With The Competent 10 Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 5548797.Pdf Specifications And Conditions The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Page 12 Of 13 Run Date/Time: 05/11/2025 12:38:52Pgt Div/Southern Rly Tender Document Tender No 91256084A Closing Date/Time 04/12/2025 14:30 Gfr Regarding Procurement Through Gem. Digitally Signed By Sr.Dmm/Pgt ( Nani Chunduri ) , I) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning, Training Etc. Ii) Applicabl E Insurance, Freight, Installation & Commissioning Charges, Training Etc. Firm To Give Break Up Cost As An Annexu Re For All The Quoted Items. Firm To Quote Including Applicable Duties And Taxes For The Same. ] At (Location) Sse/Cnw/Knkd, Sr Kerala 1.00 Numbers 5 650508870018 Optional Non Stock --- No Consignee Inr Spares (Y) Page 1 Of 13 Run Date/Time: 05/11/2025 12:38:52Pgt Div/Southern Rly , Cost Of One Set, Set Of Maintenance Parts Spare/Consumables (Including Filters, Separators Etc And Recommended Compressor Oil 100 Litres) Excluding Of The Spare, Consumables During Warranty Period Mentione D In Concomitant Accessories. Firm To Give Break Up Cost As An Annexure For All The Quoted Items. Firm To Quote I Ncluding Applicable Duties And Taxes For The Same. [ Warranty Period: 24 Months After The Date Of Delivery ] ] , Cost Of Preventive Maintenance During 1St & 2Nd Year Of Warranty Period. Firm To Give Break Up C Ost As An Annexure For All The Quoted Items. Firm To Quote Including Applicable Taxes And Etc. For The Same. ] At (Location) Sse/Cnw/Knkd, Sr Kerala 1.00 Numbers
