Tender For Inviting E-Tender For The Work Of Temporary Arrangement Of Mandap, Stalls, Lighting Electrification Etc. For Agrotech-2025 Through Appointing Event Manager-2 Seminar Dome 1 : Providing and erecting temporary type waterproof arch type portal frame steel structure with false ceiling & walls of white cloth neat and clean & having minimum clear width of 85 feet & centre height 32 feet & length 105 feet and having seating capacity of1500 person on fiber chairs, 200 VIPs on two seater sofa sets, including chairs, sofa sets, security D arrangement with baricating as per approved plan, including providing and laying synthetic carpet, electrical arrangement of 70 ceiling fans, 70 tube lights, computerized flex name board of appropriate size at the entrance of hall including separate arrangement of entrance, exit, connected mandap of decorative cloth between stage & seminar hall & fire extinguisher 10 Nos. etc complete. For Facilitation of seating arrangement, preparation of sufficient number of coloured flexes board for fixing inside wall of the dome. (As directed by Director of Extension Education)Size :- 85 ft. x 105 ft.(To be providedon graits to University) 3 Dais/Stage: Providing decoration to existing pavilion dais, stage 85 ft. x 25 ft. & height of 15 ft.with decorated cloth for walls, ceiling, jute carpet neat & clean with arrangement of 25 seating capacity with best quality VIP chairs, sofa, teapoy-10 Nos. air cooler symphony - 4 Nos., podium-2 Nos. sound system with cordless mike, recording arrangement VIP toilet near stage, back drop of velvet cloth of approved shade, banner or flex board, samai with stand etc. complete. (As directed by Director of Extension Education)Stage size – 85 ft.x 25 ft. ( on graits to University) 4 Seminar Dome 1 : Providing and erecting temporary type waterproof arch type portal frame steel structure with false ceiling & walls of white cloth neat and clean & having minimum clear width of 85 feet & centre height 32 feet & length 105 feet and having seating capacity of1500 person on fiber chairs, 200 VIPs on two seater sofa sets, including chairs, sofa sets, security D arrangement with baricating as per approved plan, including providing and laying synthetic carpet, electrical arrangement of 70 ceiling fans, 70 tube lights, computerized flex name board of appropriate size at the entrance of hall including separate arrangement of entrance, exit, connected mandap of decorative cloth between stage & seminar hall & fire extinguisher 10 Nos. etc complete. For Facilitation of seating arrangement, preparation of sufficient number of coloured flexes board for fixing inside wall of the dome. (As directed by Director of Extension Education)Size :- 85 ft. x 105 ft.(To be providedon graits to University) 5 Dais/Stage: Providing decoration to existing pavilion dais, stage 85 ft. x 25 ft. & height of 15 ft.with decorated cloth for walls, ceiling, jute carpet neat & clean with arrangement of 25 seating capacity with best quality VIP chairs, sofa, teapoy-10 Nos. air cooler symphony - 4 Nos., podium-2 Nos. sound system with cordless mike, recording arrangement VIP toilet near stage, back drop of velvet cloth of approved shade, banner or flex board, samai with stand etc. complete. (As directed by Director of Extension Education)Stage size – 85 ft.x 25 ft. ( on graits to University) 6 Seminar Dome 1 : Providing and erecting temporary type waterproof arch type portal frame steel structure with false ceiling & walls of white cloth neat and clean & having minimum clear width of 85 feet & centre height 32 feet & length 105 feet and having seating capacity of1500 person on fiber chairs, 200 VIPs on two seater sofa sets, including chairs, sofa sets, security D arrangement with baricating as per approved plan, including providing and laying synthetic carpet, electrical arrangement of 70 ceiling fans, 70 tube lights, computerized flex name board of appropriate size at the entrance of hall including separate arrangement of entrance, exit, connected mandap of decorative cloth between stage & seminar hall & fire extinguisher 10 Nos. etc complete. For Facilitation of seating arrangement, preparation of sufficient number of coloured flexes board for fixing inside wall of the dome. (As directed by Director of Extension Education)Size :- 85 ft. x 105 ft.(To be providedon graits to University) 7 Mega stall Size: 30 ft. x 10 ft. (To be provided on gratis to university) 8 Exhibition Dome No. 2 : Providing and erecting temporary type waterproof arch type portal frame steel structure with false ceiling & walls of white cloth neat and clean having minimum size 80 ft x 150 ft & centre height 32 fts, as per approved drawing & width of passage between two rows of stalls is 20 ft. Flooring of synthetic carpet. Front side of Dome with 15 ft. should be covered by white decorated cloth/zalar.with flowring of green mating . Dome includes inside arrangement of exhibition stall size 10 ft x 10 ft 50 nos., the stall should be in extruded aluminum type with laminated panels fasci in vinyl letters, each stall have to be provided three tables with white cloths, three chairs, three spot lights, two plug points, one waste paper basket & 30 steel hooks for hanging exhibits. (stalls to be booked and marketed by the contractor.) Electrical Arrangement in dome, 60 ceiling fans 60 No. tube lights etc. & 10 fire extinguishers, however if needed extra chairs & tables will have to be provided, as per requirement etc. complete. (As directed by Director of Extension Education)Dome size : 80 ft. x 150 ft. 9 Stalls size : 10 ftx 10 ft. 10 Exhibition Dome No. 3 : Providing and erecting temporary type waterproof arch type portal frame steel structure with false ceiling & walls of white cloth neat and clean having minimum size 80 ft x 150 ft & centre height 32 ft,as per approved drawing & width of passage between two rows of stalls is 20 ft. Flooring of synthetic carpet. Front side of Dome with 15 ft. should be covered by white decorated cloth/zalar with flowring of green mating . Dome includes inside arrangement of exhibition stall size 10 ft x 10 ft 50 nos., the stall should be in extruded aluminum type with laminated panels fasci in vinyl letters, each stall have to be provided three tables with white cloths, three chairs, three spot lights, two plug points, one waste paper basket & 30 steel hooks for hanging exhibits. (Stalls to be booked and marketed by the contractor.) Electrical Arrangement in dome, 60 ceiling fans 70 No. tube lights etc. & 10 fire extinguishers, however if needed extra chairs & tables will have to be provided, as per requirement etc. complete. (As directed by Director of Extension Education)Dome size : 80 ft. x 150 ft. 11 Stalls size : 10 ft.x 10 ft. 12 Exhibition Dome No. 4: Providing and erecting temporary type waterproof arch type portal frame steel structure with false ceiling & walls of white cloth neat and clean having minimum size 80 ft x 200 ft & centre height 32 fts,as per approved drawing & width of passage between two rows of stalls is 20 ft Flooring of synthetic carpet. Front side of Dome with 15 ft. should be covered by white decorated cloth/zalarwith flowring of green mating . Dome includes inside arrangement of exhibition stall size 10 ft x 10 ft 80 nos., the stall should be in extruded aluminum type with laminated panels fasci in vinyl letters, each stall have to be provided three tables with white cloths, three chairs, three spot lights, two plug points, one waste paper basket & 30 steel hooks for hanging exhibits. Electrical Arrangement in dome, 70 ceiling fans 70 No. tube lights etc. & 10 fire extinguishers, however if needed extra chairs & tables will have to be provided, as per requirement etc. complete. (As directed by Director of Extension Education) Dome Size (80 ft X200 ft) 13 Stalls size : 10 ft.x 10 ft.(on graits to University) 14 Exhibition Dome No. 5: (Floriculture) Providing and erecting temporary type waterproof arch type portal frame steel structure with false ceiling & walls of white cloth neat and clean having minimum size 70 ft x 150 ft & centre height 32 fts,as per approved drawing & width of passage between two rows of stalls is 20 ft Flooring of synthetic carpet. Front side of Dome with 15 ft. should be covered by white decorated cloth/zalar with flowring of green matingDome includes inside arrangement of exhibition stall size 10 ft x 10 ft as per requirement, the stall should be in extruded aluminum type with laminated panels fasci in vinyl letters, each stall have to be provided three tables with white cloths, three chairs, three spot lights, two plug points, one waste paper basket & 30 steel hooks for hanging exhibits. Electrical Arrangement in dome, 60 ceiling fans 60 No. tube lights etc. & 10 fire extinguishers, however if needed extra chairs & tables will have to be provided, as per requirement etc. complete. (As directed by Director of Extension Education)Dome Size (70 ft X150 ft) 15 Stalls size : 10 ft.x 10 ft.(on graits to University) 16 Providing & erecting decorated cloths mandap size 35 ft x 70 ft for seminar. The stalls frame should be made from 40 mm dia m.s. pipe or wooden ballies & ceiling & walls covered by decorated or white cloth, green carpet for flooring, Dias 20X15 ft, 200 Chairs, 03 teapoy, VIP chair/soafa for 10 persons air cooler, fan 10, tubelight 15 aongwith decorative entrance gate, backdrop 10 x 10 with cordless mike, podium, sound system etc.computerised name board of flex at entrance, (ON GRATIS TO UNIVERSITY 17 Providing & erecting decorated cloths mandap for self-help group stalls & for innovative farmers stalls. The stalls frame should be made from 40 mm dia m.s. pipe or wooden ballies & ceiling & walls covered by decorated or white cloth, synthetic carpet for flooring, two tables with white cloths, four chairs in each stall. Ceiling height of stall is 12 feet, computerised name board of flex at entrance of stalls, sufficient lighting arrangement including three tube light & two plug points, one dustbin in each stall. (ON GRATIS TO UNIVERSITY)For innovative farmers/Self Help group stall size: 10 ft. x 10 ft.(30 Nos 18 Front side passage 5 ft. for each stall. Covered with white cloth & fixed in bamboo ballies with green matting floor between two rows of stall (15x150 feet) 19 Providing & erecting decorated cloths mandap for self-help group food & snacks stalls. The stalls frame should be made from 40 mm dia m.s. pipe or wooden ballies & ceiling & walls covered by decorated or white cloth, synthetic carpet for flooring, four tables with white cloths and six chairs in each stall. Ceiling height of stall is 12 feet, computerised name board of flex at the entrance of stalls, sufficient lighting arrangement including three tube light & two plug points, one dustbin in each stall. (ON GRATIS TO THE UNIVERSITY) Self Help group Food & Snacks stalls size: 20 ft. x 20 ft.(50 Nos) 20 Front side passage 15 ft. for each stall. Covered with white cloth & fixed in bamboo ballies with green matting floor between two rows of stall. (15x20 feet) x 30 stalls 21 Providing & erecting decorated cloth mandap for tractors stalls. The stalls frame should be made from 40 mm dia m.s. pipe or wooden ballies & ceiling & walls covered by decorated or white cloth, synthetic carpet for flooring, two tables with white cloths ,andfive chairs, in each stall, ceiling height of stall is 12feet, computerized name board of flex at the entrance of stalls, sufficient lighting arrangement including six tube lights & two plug points, one dustbin in each stall. (ON GRATIS TO UNIVERSITY) Tractor stalls size: 15 ft. x 15 ft. (15 Nos) (to be marketed by contractor) 22 Agril. Engg. Demo stalls size : 15 ft. x 15 ft. (15 Nos) (ON GRATIS TO THE UNIVERSITY) 23 Providing & erecting decorated cloth mandap for Cattle stalls. The stalls frame should be made from 40 mm dia m.s. pipe or wooden ballies & ceiling & walls covered by decorated or white cloth, with covering of frontside of each stall in night. Front side passage 5 ft. for each stall Covered with white cloth & fixed in bamboo ballies with green matting floor between two rows of stall (5x50 ft x 25=750), synthetic carpet for flooring, two tables with white cloth, three chairs in each stall, ceiling height of stall is 12 feet, computerised name board of flex at the entrance of stalls & gate, sufficient lighting arrangement including three tube lights & two plug points, one dustbin in each stall. Decorative entrance gate 20x15 ft., Water Tub for cattle drinking, electrical point, one big halogen light, Complete barricading for 25 stalls, Still hook for tiding of animals in the stall, One 20 to 25 sq. ft. Barricaded Umbrella type round stall for calves or heifers of sahiwal. (ON GRATIS TO THE UNIVERSITY)Cattle Stall size : 10ft. x10 ft. (25 nos) 24 Providing & erecting decorated cloth mandap for Registration counter. The stalls frame should be made from 40 mm dia m.s. pipe or wooden ballies & ceiling & walls covered by decorated or white cloth, synthetic carpet for flooring, 15 tables with white cloths, and40 chairs, in each stall, ceiling height of stall is 12feet, computerized name board of flex at the entrance of stalls, sufficient lighting arrangement including six tube lights & two plug points, one dustbin in each stall. Registration counter size: 30 ft. x 20 ft. (2 Nos) 25 Providing & erecting decorated cloth mandap for control room. The stalls frame should be made from 40 mm dia m.s. pipe or wooden ballies, ceiling & walls covered by decorated or white cloth, synthetic carpet for flooring, five tables with white cloths, and five chairs, in each stall, ceiling height of stall is 12 feet, computerized name board of flex at the entrance of stalls, sufficient lighting arrangement including six tube lights & two plug points, one dustbin in each stall. One Big TV panel in control room with operator 26 Control Room size : 20 ft. x 20 ft.(1 Nos) 27 Waiting Room : 20 ft. x 20 ft.(2 Nos) Waiting Room: 20 ft. x 20 ft. (2 Nos) (On gratis to university) 10 no. two seater VIP sofa, 03 teapoy, 03 air cooler, complete redcarpet 28 Providing partition wall of Decorative Kanat in front of Exhibition dome for passage. Kanat made from new a decorative cloth of Height 12 feet fitted on wooden balli / bambu etc.a) Kanat 29 Providing & erecting decorative entrance gate at the entrance of exhibition & separation of entrance gate for men & women, including flag posts with coloured flags and red colour carpet on pathway of main stage 10 no of halogen Lights on road side. Along with series lighting at appropriate places. 30 Providing signage boarddisplaying general signage will have to be fixed at various places for information etc (As directed by Director of Extension Education) Size : 1 ft. x 2 ft. 31 Providing hydrogen gas balloon of 25 ft. diameter endorsing logo & name of Dr. Panjabrao Deshmukh Krishi Vidyapeeth, Akola at the site of Exhibition. All necessary arrangements viz. balloon, hydrogen gas cylinder for filling of the balloon and erection of the balloon in air will have to be arranged by the Mandap contractor. The balloon should be kept in air for four days i.e. 26/12/2025 to 29/12/2025. 32 Providing RO Drinking water arrangement on exhibition ground400 water cans/spots/day (Total 5 spots) and frequently filled with RO drinking water & glasses, alongwith a two persons for distribution of water at each spots to visitors on exhibition ground, including drainage arrangement. Also give two water cans/day to each stalls separately. 33 Providing parking arrangement for two and four wheelers with markings, Barricades of wooden ballies height 1 mtr. and CCTV camera and security guards. Sufficient number of parking separation boards be kept ready (As per the direction of officer in-charge.) 34 Providing generator sets for 24 hour power supply with fuel & operator during the work & during the period of exhibition. Set should be proper in working condition noiseless, smokelessa) Generator set with mobile van 125 KVA 35 b) Generator set40 KVA 36 Providing 500 watt P. A. / sound system with cordless mike, speaker and amplifiers. Recording system at the stage Registration counter control room etc. 37 Providing firefighting arrangements with fire brigade van. Sufficient no. of Fire extinguishers with operator or as per the statutory norms Fire bucket filled with sand as per requirement etc. complete. 38 Providing Security Services (MESMA/Any other reputed agency) with 30 Security guards (Male & Female) in uniforms with cap, logo, batten, whistle form a reputed security firm in morning & 30 guards during night hour for 3 day etc complete 39 Providing house keeping with 20 sweepers with uniform & labours for keeping campus cleaning, carting of wastage material, sweepers for keeping the toilets neat & clean etc. including sanitary material etc. complete. Cleaning of exhibition site at regular interval will be required during the period of exhibition. Garbage has to be lifted (Approx. 2 trip/day through vehicle) from ground on daily basis. 40 Providing visitors counting machine of five counting sets at the entrance No. 1 & 2at both places & counting the visitors at the end of every day and submission data of total visitors in three days etc. 41 Providing Landscaping at selected five spots in the guidance of Horticulturist. (size of each spot 20 ft x 10 ft.) 42 Providing first aid facility as well as ambulance. 43 Providing services of following types, Interior Decorator, banner makers & any other related service.a) Hostess cum announcer (3 Nos.)b) Technology boards (6 Nos.)c) Banner makers (backdrops of main Dias all the three days for various event) 44 Providing sufficient no. of flowers bouquets for VVIP 15 Big Size VIP flowers bouquets, 20 Medium size flowers bouquets on inaugural function & concluding days etc. and other day 20 no. regular flowers bouquets. 45 Providing facility & service for telecom courier, banks,travel booking etc. (Special counter with concern booking person/ agencies) 46 Providing and supplying following various items on exhibition ground as per requirement and directions. 1 Synthetic Green carpet for passages 47 2 Jute carpet / Red non woven carpet 48 3 Table with white cloth 49 4 Chair 50 5 Tube light 51 6 Fan 52 7 Desert cooler 53 8 Tea Poy 54 9 Fire extinguisher 55 10 Plug point 56 11 Kanat 6 ft. ht. 57 12 Baricating 4 ft. ht. 58 13 Soffa set 59 14 Lighting series (LED) 60 15 Street Drama stage with 2 ft height 61 16 Duck point in the ground 62 17 Selfie point 63 18 E vehicle 64 19 Dust bins–decorative and covered with flap having capacity 15 lit 65 20 CCTV Camera with PTZ Camera System Installation of Fifteen CCTV camera set and Central Management with system 66 Providing and erecting requisite number of lavatories/urinals for gents and ladies separately, including VIP lavatory near main dias and near waiting room of dignitaries. Also ready to use W. C. toilet blocks.Lavatory block Gents 67 Lavatory block Ladies 68 Ready to use Mobile toilet block (w.c.)Gents 69 Ready to use Mobile toilet block (w.c.)Ladies 70 Providing safety covering with Tin Sheets of height 10 ft. or any other item to cover entire area of exhibition or spots ground. 71 Providing temporary highmast type lighting arrangement at the centre of exhibition ground etc complete.Height - 30 feet - No of lights - 32 Nos. 72 Publicity: Paper advertisements of event in colour in local (atleast 5 newspapers) and state level newspapers (atleast 10 newspapers) in size of 5x4 inches and as per Govt. rates. Published AGROTECH news in various newspapers should be produce/submit to this office for final payment. Big hoarding for Akola city (5 NO.), 10,000 posters (1.5 x 3 ft.), 3000 A4 size coloured letters and information brochures for distribution in Vidarbha and outside Vidarbha) have to be done by mandap contractor. The University will do its own publicity of exhibition for larger participation of farmers. Event manager should supply sufficient number of posters, letters and brochure to the University.
