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| Sl. No. | Item Description |
| 1 | Supply, Installation, Commissioning And Proving Test Of Diesel Generating Set With Amf Panel Capacity 500 Kva As Per Enclosed Cofmow Specification Etc. |
| 2 | The cost of the basic machine [ Warranty Period: 24 Months after the date of delivery ]] |
| 3 | Cost of the concomitant accessories according to tender specifications ]At (Location) SSE(C&W)HATIA, SER Jharkhand 1.00 NumbersInspection Product Inspection:Stage 1: Raw Material Inspection (100% of PO Qty ), Stage 2: InDetails Process Inspection (100% of PO Qty )3 4725NS03 Goods (Y) Non Stock --- Yes TPI Agency INR Cost of any other accessory which in the opinion of supplier is essentially required for making the machine fully functional [ Warranty Period: 24 Months after the date of delivery ] ]Consignee SSE(C&W)HATIA, SER Jharkhand 1.00 NumbersInspection Product Inspection:Stage 1: Raw Material Inspection (100% of PO Qty ), Stage 2: InDetails Process Inspection (100% of PO Qty )4 4725NS04 Service Non Stock --- Yes CONSIGNEE INR (Y)Cost of Turnkey Charges viz. foundation, installation & commissioning etc. ]At (Location) SSE(C&W)HATIA, SER Jharkhand 1.00 Numbers5 4725NS05 Service Non Stock --- Yes CONSIGNEE INR (Y)Cost of Preventive Maintenance during 1st & 2nd year of Warranty Period ]Page 1 of 8 Run Date/Time: 23/10/2025 14:19:07STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 47255008A Closing Date/Time 18/11/2025 14:00At (Location) SSE(C&W)HATIA, SER Jharkhand 1.00 Numbers6 4725NS06 Service Non Stock --- No CONSIGNEE INR (Y)Cost of Comprehensive AMC for five years after the warranty as per clause 16 of section I]At (Location) SSE(C&W)HATIA, SER Jharkhand 1.00 Numbers3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Completion : Within 72 Days AS PER DELIVERYSCHEDULE CHART(SRL NO 4 OFSECTION II OFANNEXURE 1Payment TermsS.No DescriptionPayment Terms1 a) 80% payment will be made on receipt of the material duly pre inspected and receipted at site by theconsignee in good condition. b) Balance 20% payment will be made on submission of Proving TestCertiï¬cate after successful completion of proving test in which the machine performance would havebeen demonstrated by the supplier or his agent after its commissioning at the consignees premisessubject to furnishing a Bank Guarantee for an amount equal to 10% of the contract value, as perAnnexure-11 fully indemnifying the Purchaser against all losses incurred by the Purchaser during theWarranty period stipulated in the Warranty Clause.Statutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof),within the original delivery period stipulated in the contract, or last unconditionally extended deliveryperiod shall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in hisquoted rate. No claim on account of statutory variation shall be admissible on account ofmisclassification by the supplier/ contractorStandard Governing ConditionsS.No Description1 IRS Conditions of Contract: The contract shall be governed by latest version (along with all correctionslips) of IRS conditions of contract, and all other terms and conditions incorporated in the tenderdocuments.2 General Conditions of Contract: The contract shall be governed by latest version (along with allcorrection slips) of General Conditions of Contract, and all other terms and conditions incorporated inthe tender documents.4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 As per Annexure- 2 enclosed Normal Applicable to Yes Yes Allowedall bidders (Mandatory)5. COMPLIANCE CONDITIONSPage 2 of 8 Run Date/Time: 23/10/2025 14:19:07STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 47255008A Closing Date/Time 18/11/2025 14:00Check ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 [i] Have you attached the past Normal Applicable to No No Not Allowedperformance credentials with your all biddersoffer?[ii] Have you mentioned the completeaddress of the work premises of theOEM where Inspection will be carriedout before despatch of the material?[iii] Have you attached UdyamCertiï¬cate ( if any) for available MSEbenefits.Commercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 FOR:Destination. Normal Applicable to No No Not Allowed(i) Tenderers are hereby instructed to all bidderssupply the tendered quantity to therespectiveconsignee(s) as indicated in tenderdocument.(ii) If a Tenderers mentions anywhere inits offer contrary to as above and/ormentions not to supply to some of theconsignees, such offer will not beconsidered for ordering for suchconsignees where the Tenderer has notagreed to directly deliver the stores andshall be rejected for such consignees.2 Bidder are reminded to carefully go Normal Applicable to Yes Yes Not Allowedthrough IRS conditions of contract all bidders(included and uploaded along with thebid document) particularly thosepertaining to Code of Integrity,Misdemeanor and penal measures\". Iftwo or more bidders are found to besister concerns or affiliates(havingcommonpartner/director/promoter/owner/holdingcompany decision control, etc.) theoffers of all such sister concerns areliable to be rejected as per relevantprovisions of IRS terms and condition.3 The evaluation of total unit rate (TUR) Normal Applicable to Yes Yes Not Allowedfor the purpose of inter-se position will all biddersbe on Total Unit Rate for deliveries up todestination.4 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of localcontent shall be in accordance with theMake in India policy as incorporated inthe tender conditions.General InstructionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed UploadingPage 3 of 8 Run Date/Time: 23/10/2025 14:19:07STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 47255008A Closing Date/Time 18/11/2025 14:001 In case of any mismatch in conditions Normal Applicable to No No Not Allowedmentioned in speciï¬cation attached as all biddersAnnexure 1 and in General Conditionsof Contract attached with Tender,conditions mentioned in Annexure 1will supercede the conditionsmentioned in General Conditions ofContract2 TENDER DOCUMENT CONSISTS OF Normal Applicable to No No Not AllowedAnnexure 1,Annexure 2 ,GCC ,NIT AND all biddersCONDITIONS MENTIONED IN THISDOCUMENT. TENDERERS TO ENSURECOMPLIANCE OF CONDITIONSMENTIONED IN THESE DOCUMENTS.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 1. Inspection by TPI(Third Party Normal Applicable to No No Not AllowedInspection). all bidders2. There will be 02 stages of Inspection(excluding final lot inspection) as perSpeciï¬cation and approved QAP asfollows:First Stage - Raw Material Inspection.Second Stage - In process Inspection.Final product inspection at FirmsPremises.Remarks :(i) The Inspection should be as per\"QUALITY ASSURANCE PLAN\" for thecomponents and operations listed inthe said QAP, and(ii) The inspection should be \" OnlyFinal product inspection at Firmspremises\"for all those items not listed in the saidQAP.2 Delivery Terms - Free at destination. Normal Applicable to No No Not AllowedLoading/Unloading of consignment free all biddersof cost.3 F.O.R.-Destination. Normal Applicable to No No Not Allowedall bidders4 The evaluation criteria will be total Normal Applicable to Yes Yes Not Allowedvalue wise. all bidders5 Earnest Money and Security Deposit Normal Applicable to Yes Yes Allowedare applicable as per para 5 and 6 of all bidders (Optional)SER Instruction to Tenderers & Generalconditions of Tender attached with thisTender. Tenderer to read these clausescarefully.6 MSEs who are interested in availing Normal Applicable to Yes Yes Allowedthemselves of the MSE beneï¬ts will all bidders (Optional)enclose with their offer the copy ofUDYAM Registration Certiï¬cate ONLYas per para 3.0 of the GCC attached.7 For proof of supply to other railways / Normal Applicable to Yes Yes Allowedproduction units copy of Purchase all bidders (Optional)Order, Inspection certiï¬cate andreceipt note / certiï¬cate must beuploaded.8 Firm to mention HSN Code & GSTIN No. Normal Applicable to Yes Yes Allowedof the tendered item. all bidders (Optional)9 Firm should mention details address of Normal Applicable to Yes Yes Allowedthe place of inspection. all bidders (Optional)Page 4 of 8 Run Date/Time: 23/10/2025 14:19:07STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 47255008A Closing Date/Time 18/11/2025 14:0010 Sharing of Land Border with India Normal Applicable to Yes Yes AllowedClause: Bidders are requested to go all bidders (Optional)through Clause No. 32.0 (32.1 to 32.6)of SER Instruction to Tenderers andGeneral Conditions. Bidders shouldconï¬rm following certiï¬cate forCompliance.(a) I have read the clause Sr. No. 32 ofInstructions to tenderers and generalconditions of tenders for supplycontract attached with the tenderregarding restrictions on procurementfrom a bidder of a country whichshares a land border with India orbidder who has a speciï¬ed Transfer ofTechnology (T.O.T) arrangement withan entity from a country which sharesa land border with India and on sub-contracting to contractors from suchcountries.(b) I certify that this bidder is neitherfrom such a country nor have aspeciï¬ed Transfer of Technology(T.O.T) arrangement with such anentity from a country which shares aland border with India and will not sub-contract any work to a contractor fromsuch countries unless such contractoris registered with the CompetentAuthority. I also certify that this bidderwill not offer any products/services ofentity from such countries unless suchentity is registered with the CompetentAuthority.(c) I hereby certify that this bidderfulï¬ls all requirements in this regardand is eligible to be considered.(d) I hereby acknowledge that in theevent of acceptance of my bid onabove certiï¬cate and if the certiï¬cateis found to be false at any stage, thefalse certiï¬cate would be a ground forimmediate termination of contract andfurther legal action in accordance withthe Law. (Bidders conï¬rming thiscertiï¬cate for Compliance shall selectYes in the Complied column. However,in case you do not conï¬rm abovecertiï¬cate for Compliance, select NO incomplied column. In such cases youare required to submit the certiï¬catefor Compliance as per Annexure-8Instructions to tenderers and generalconditions of tenders for supplycontract along-with their Bid/Offer.)11 Item No : 6 (COST OF CAMC) of SOR Normal Applicable to Yes Yes Allowedwill need to be quoted mandatorily all bidders (Optional)though will not be part of commercialevaluation.Failure to quote for aboveoptional SOR, their offer will besummarily rejected without any backreference.Special ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed UploadingPage 5 of 8 Run Date/Time: 23/10/2025 14:19:07STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 47255008A Closing Date/Time 18/11/2025 14:001 As time is the essence of contract, the Normal Applicable to No No Not Allowedtenderer are to note the delivery all biddersschedule given in the tender scheduleand quote accordingly. Vague deliveryperiod or a very high delivery periodcompared to Railways speciï¬c deliveryperiod in the tender schedule may beconsidered commercially unresponsiveand is liable to be ignored2 (i)The offers shall be evaluated based Normal Applicable to No No Not Allowedon the GST rate as quoted by each all biddersbidder and same will be used fordetermining the inter se ranking .While submitting offer, it shall be theresponsibilityof the bidder to ensurethat they quote correct GST rate andHSN number.ii) Purchaser shall not be responsiblefor any misclassiï¬cation of HSNnumber or incorrect GST rate if quotedby the bidder.(iii) Wherever the successful bidderinvoices the goods at GST rate or HSNnumber which is different from theincorporated in the purchase order ;payment shall be made as per GSTrate which is lower of the GST rateincorporated in the purchase order orbilled.(iv). Vender is informed that she/hewould be required to adjust her/hisbasic price to the extent required byhigher tax billed as per invoice tomatch the all inclusive price asmentioned in the purchase order.(v) Any amendment to GST rate or HSNnumber in the contract shall be as perthe contractual conditions andstatutory amendments in the quotedGST rate and HSN number, under SVC3 Time is the essence of contract. The Normal Applicable to No No Not Allowedcontract will be placed on severable all bidderscontract basis.The tenderer shouldnote that as Contract shall be enteredinto on severable Contract basis onlyand therefore the P.O. will also beissued on severable contract basis withdelivery of speciï¬c units of materialbeing completed within each month orwithin speciï¬c period duly taking intoaccount our delivery requirement4 Delivery by Road is preferable Normal Applicable to No No Not Allowedall bidders5 Following has to be submitted by Normal Applicable to No No Not Allowedsupplier along with supply of material: all bidders(i) Type Test report of Transformerhaving same rating, make (& model ifany) and design from NABL accreditedlab as per IS: 1180 (Part 1) latest. (ii)Routine Test Certiï¬cates as per IS:1180 (Part 1) latest. (iii) Special TestCertiï¬cates as per Clause 21.4 sl. no.(a), (c), d) & (e) of IS:1180 (Part 1)latest.Technical-CompliancesS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed UploadingPage 6 of 8 Run Date/Time: 23/10/2025 14:19:07STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 47255008A Closing Date/Time 18/11/2025 14:001 Bidders must submit their technical Normal Applicable to Yes Yes Allowedbids as per Annexure 1 Tenderers are all bidders (Mandatory)required to submit complete detailsincluding values, write-up, Drawings,sketch, brochure etc. as perrequirement speciï¬ed in respectiveclauses mentioned therein. Incase of incomplete / sketchyinformation, the technical offer beingincomplete is liable to be rejected.Tenderers should clearly indicatecompliance.UndertakingsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 I/ We agree to supply tendered stores Normal Applicable to No No Not Allowedin accordance with the IRS conditions all biddersof contract with all other conditionsspecified in the tender2 I/We also conï¬rm that Rates and other Normal Applicable to No No Not Allowedï¬nancial terms quoted in relevant all bidderscolumn of ï¬nancial bid will only beruling terms for acceptance. Suchterms quoted anywhere else should beignored. [Denial of this condition notrecommended].3 Undertaking for GST:-We hereby Normal Applicable to No No Not Alloweddeclare that in quoting the basic price, all bidderswe have taken into account the fulleffect of Input Tax Credit availableunder GST. We, further agree to passon any ï¬nancial gain/beneï¬t as maybecome available in future in respect ofall the input tax credit on the date ofsupply by way of reduction in price andadvise the purchaser accordingly. Wealso undertake that we are aware ofthe provisions of section 171 of theCGST Act and consequences thereof ifwe fail to comply with the same. Weshall ï¬le their GSTR-1 and GSTR-3B fortransaction with Railways in due timepreferably every month so that ITCbenefit can be availed by Railway6. Bidders shall confirm and certify on the behalf of the tenderer including its constituentsas under:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in .I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to3the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, executionof contract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the5offer and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.Page 7 of 8 Run Date/Time: 23/10/2025 14:19:07STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 47255008A Closing Date/Time 18/11/2025 14:00I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in8the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituentsunderstand that my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after9 the award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and mayalso lead to any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land borderwith India and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5466375.pdf Annexure-2 for Eligibity Criteria and Special cond2 5465860.pdf IRS Copnditions of contract3 5465852.pdf GCC wef 16-05-254 5465847.pdf Technical Specification (ANNEXURE 1)7. RESPONSIVENESSS.No. DescriptionCode of Integrity Declaration: I/We have carefully gone through the IRS conditions of contract (includedand uploaded along with the bid document) particularly Para 2500 pertaining to \"Code of Integrity,Misdemeanor and Penalties\". I/We hereby certify that no other concerns or affiliates (such as havingcommon partner/director/promoter/owner/holding company /management control etc.) haveparticipated in this tender which give rise to a conflict of interest or fall under anti-competitivepractices. We understand that the offers of all such related concerns including ours are liable to be1rejected as per relevant provisions of IRS terms and conditions. I/We,affirm that we shall abide by theCode of Integrity in general, with speciï¬c reference to conflict of interest [Para 2502 (e)], anticompetitive practices [Para 2502(c)] and obligation to proactive disclosures [Para2503]. I/Weunderstand that we are fully responsible for the above declaration and it shall not be the Railwaysresponsibility to verify the same. I/We are aware that we shall be liable for all consequences of violationof Code of Integrity, if detected at any stageThe tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By Dy.CMM/ET ( SHAHID MALIK ) |
| 4 | Cost of any other accessory which in the opinion of supplier is essentially required for making the machine fully functional [ Warranty Period: 24 Months after the date of delivery ] ] |
| 5 | Cost of Turnkey Charges viz. foundation, installation & commissioning etc. ]At (Location) SSE(C&W)HATIA, SER Jharkhand 1.00 Numbers5 4725NS05 Service Non Stock --- Yes CONSIGNEE INR (Y)Cost of Preventive Maintenance during 1st & 2nd year of Warranty Period ]Page 1 of 8 Run Date/Time: 23/10/2025 14:19:07STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 47255008A Closing Date/Time 18/11/2025 14:00At (Location) SSE(C&W)HATIA, SER Jharkhand 1.00 Numbers6 4725NS06 Service Non Stock --- No CONSIGNEE INR (Y)Cost of Comprehensive AMC for five years after the warranty as per clause 16 of section I]At (Location) SSE(C&W)HATIA, SER Jharkhand 1.00 Numbers3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Completion : Within 72 Days AS PER DELIVERYSCHEDULE CHART(SRL NO 4 OFSECTION II OFANNEXURE 1Payment TermsS.No DescriptionPayment Terms1 a) 80% payment will be made on receipt of the material duly pre inspected and receipted at site by theconsignee in good condition. b) Balance 20% payment will be made on submission of Proving TestCertiï¬cate after successful completion of proving test in which the machine performance would havebeen demonstrated by the supplier or his agent after its commissioning at the consignees premisessubject to furnishing a Bank Guarantee for an amount equal to 10% of the contract value, as perAnnexure-11 fully indemnifying the Purchaser against all losses incurred by the Purchaser during theWarranty period stipulated in the Warranty Clause.Statutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof),within the original delivery period stipulated in the contract, or last unconditionally extended deliveryperiod shall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in hisquoted rate. No claim on account of statutory variation shall be admissible on account ofmisclassification by the supplier/ contractorStandard Governing ConditionsS.No Description1 IRS Conditions of Contract: The contract shall be governed by latest version (along with all correctionslips) of IRS conditions of contract, and all other terms and conditions incorporated in the tenderdocuments.2 General Conditions of Contract: The contract shall be governed by latest version (along with allcorrection slips) of General Conditions of Contract, and all other terms and conditions incorporated inthe tender documents.4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 As per Annexure- 2 enclosed Normal Applicable to Yes Yes Allowedall bidders (Mandatory)5. COMPLIANCE CONDITIONSPage 2 of 8 Run Date/Time: 23/10/2025 14:19:07STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 47255008A Closing Date/Time 18/11/2025 14:00Check ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 [i] Have you attached the past Normal Applicable to No No Not Allowedperformance credentials with your all biddersoffer?[ii] Have you mentioned the completeaddress of the work premises of theOEM where Inspection will be carriedout before despatch of the material?[iii] Have you attached UdyamCertiï¬cate ( if any) for available MSEbenefits.Commercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 FOR:Destination. Normal Applicable to No No Not Allowed(i) Tenderers are hereby instructed to all bidderssupply the tendered quantity to therespectiveconsignee(s) as indicated in tenderdocument.(ii) If a Tenderers mentions anywhere inits offer contrary to as above and/ormentions not to supply to some of theconsignees, such offer will not beconsidered for ordering for suchconsignees where the Tenderer has notagreed to directly deliver the stores andshall be rejected for such consignees.2 Bidder are reminded to carefully go Normal Applicable to Yes Yes Not Allowedthrough IRS conditions of contract all bidders(included and uploaded along with thebid document) particularly thosepertaining to Code of Integrity,Misdemeanor and penal measures\". Iftwo or more bidders are found to besister concerns or affiliates(havingcommonpartner/director/promoter/owner/holdingcompany decision control, etc.) theoffers of all such sister concerns areliable to be rejected as per relevantprovisions of IRS terms and condition.3 The evaluation of total unit rate (TUR) Normal Applicable to Yes Yes Not Allowedfor the purpose of inter-se position will all biddersbe on Total Unit Rate for deliveries up todestination.4 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of localcontent shall be in accordance with theMake in India policy as incorporated inthe tender conditions.General InstructionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed UploadingPage 3 of 8 Run Date/Time: 23/10/2025 14:19:07STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 47255008A Closing Date/Time 18/11/2025 14:001 In case of any mismatch in conditions Normal Applicable to No No Not Allowedmentioned in speciï¬cation attached as all biddersAnnexure 1 and in General Conditionsof Contract attached with Tender,conditions mentioned in Annexure 1will supercede the conditionsmentioned in General Conditions ofContract2 TENDER DOCUMENT CONSISTS OF Normal Applicable to No No Not AllowedAnnexure 1,Annexure 2 ,GCC ,NIT AND all biddersCONDITIONS MENTIONED IN THISDOCUMENT. TENDERERS TO ENSURECOMPLIANCE OF CONDITIONSMENTIONED IN THESE DOCUMENTS.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 1. Inspection by TPI(Third Party Normal Applicable to No No Not AllowedInspection). all bidders2. There will be 02 stages of Inspection(excluding final lot inspection) as perSpeciï¬cation and approved QAP asfollows:First Stage - Raw Material Inspection.Second Stage - In process Inspection.Final product inspection at FirmsPremises.Remarks :(i) The Inspection should be as per\"QUALITY ASSURANCE PLAN\" for thecomponents and operations listed inthe said QAP, and(ii) The inspection should be \" OnlyFinal product inspection at Firmspremises\"for all those items not listed in the saidQAP.2 Delivery Terms - Free at destination. Normal Applicable to No No Not AllowedLoading/Unloading of consignment free all biddersof cost.3 F.O.R.-Destination. Normal Applicable to No No Not Allowedall bidders4 The evaluation criteria will be total Normal Applicable to Yes Yes Not Allowedvalue wise. all bidders5 Earnest Money and Security Deposit Normal Applicable to Yes Yes Allowedare applicable as per para 5 and 6 of all bidders (Optional)SER Instruction to Tenderers & Generalconditions of Tender attached with thisTender. Tenderer to read these clausescarefully.6 MSEs who are interested in availing Normal Applicable to Yes Yes Allowedthemselves of the MSE beneï¬ts will all bidders (Optional)enclose with their offer the copy ofUDYAM Registration Certiï¬cate ONLYas per para 3.0 of the GCC attached.7 For proof of supply to other railways / Normal Applicable to Yes Yes Allowedproduction units copy of Purchase all bidders (Optional)Order, Inspection certiï¬cate andreceipt note / certiï¬cate must beuploaded.8 Firm to mention HSN Code & GSTIN No. Normal Applicable to Yes Yes Allowedof the tendered item. all bidders (Optional)9 Firm should mention details address of Normal Applicable to Yes Yes Allowedthe place of inspection. all bidders (Optional)Page 4 of 8 Run Date/Time: 23/10/2025 14:19:07STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 47255008A Closing Date/Time 18/11/2025 14:0010 Sharing of Land Border with India Normal Applicable to Yes Yes AllowedClause: Bidders are requested to go all bidders (Optional)through Clause No. 32.0 (32.1 to 32.6)of SER Instruction to Tenderers andGeneral Conditions. Bidders shouldconï¬rm following certiï¬cate forCompliance.(a) I have read the clause Sr. No. 32 ofInstructions to tenderers and generalconditions of tenders for supplycontract attached with the tenderregarding restrictions on procurementfrom a bidder of a country whichshares a land border with India orbidder who has a speciï¬ed Transfer ofTechnology (T.O.T) arrangement withan entity from a country which sharesa land border with India and on sub-contracting to contractors from suchcountries.(b) I certify that this bidder is neitherfrom such a country nor have aspeciï¬ed Transfer of Technology(T.O.T) arrangement with such anentity from a country which shares aland border with India and will not sub-contract any work to a contractor fromsuch countries unless such contractoris registered with the CompetentAuthority. I also certify that this bidderwill not offer any products/services ofentity from such countries unless suchentity is registered with the CompetentAuthority.(c) I hereby certify that this bidderfulï¬ls all requirements in this regardand is eligible to be considered.(d) I hereby acknowledge that in theevent of acceptance of my bid onabove certiï¬cate and if the certiï¬cateis found to be false at any stage, thefalse certiï¬cate would be a ground forimmediate termination of contract andfurther legal action in accordance withthe Law. (Bidders conï¬rming thiscertiï¬cate for Compliance shall selectYes in the Complied column. However,in case you do not conï¬rm abovecertiï¬cate for Compliance, select NO incomplied column. In such cases youare required to submit the certiï¬catefor Compliance as per Annexure-8Instructions to tenderers and generalconditions of tenders for supplycontract along-with their Bid/Offer.)11 Item No : 6 (COST OF CAMC) of SOR Normal Applicable to Yes Yes Allowedwill need to be quoted mandatorily all bidders (Optional)though will not be part of commercialevaluation.Failure to quote for aboveoptional SOR, their offer will besummarily rejected without any backreference.Special ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed UploadingPage 5 of 8 Run Date/Time: 23/10/2025 14:19:07STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 47255008A Closing Date/Time 18/11/2025 14:001 As time is the essence of contract, the Normal Applicable to No No Not Allowedtenderer are to note the delivery all biddersschedule given in the tender scheduleand quote accordingly. Vague deliveryperiod or a very high delivery periodcompared to Railways speciï¬c deliveryperiod in the tender schedule may beconsidered commercially unresponsiveand is liable to be ignored2 (i)The offers shall be evaluated based Normal Applicable to No No Not Allowedon the GST rate as quoted by each all biddersbidder and same will be used fordetermining the inter se ranking .While submitting offer, it shall be theresponsibilityof the bidder to ensurethat they quote correct GST rate andHSN number.ii) Purchaser shall not be responsiblefor any misclassiï¬cation of HSNnumber or incorrect GST rate if quotedby the bidder.(iii) Wherever the successful bidderinvoices the goods at GST rate or HSNnumber which is different from theincorporated in the purchase order ;payment shall be made as per GSTrate which is lower of the GST rateincorporated in the purchase order orbilled.(iv). Vender is informed that she/hewould be required to adjust her/hisbasic price to the extent required byhigher tax billed as per invoice tomatch the all inclusive price asmentioned in the purchase order.(v) Any amendment to GST rate or HSNnumber in the contract shall be as perthe contractual conditions andstatutory amendments in the quotedGST rate and HSN number, under SVC3 Time is the essence of contract. The Normal Applicable to No No Not Allowedcontract will be placed on severable all bidderscontract basis.The tenderer shouldnote that as Contract shall be enteredinto on severable Contract basis onlyand therefore the P.O. will also beissued on severable contract basis withdelivery of speciï¬c units of materialbeing completed within each month orwithin speciï¬c period duly taking intoaccount our delivery requirement4 Delivery by Road is preferable Normal Applicable to No No Not Allowedall bidders5 Following has to be submitted by Normal Applicable to No No Not Allowedsupplier along with supply of material: all bidders(i) Type Test report of Transformerhaving same rating, make (& model ifany) and design from NABL accreditedlab as per IS: 1180 (Part 1) latest. (ii)Routine Test Certiï¬cates as per IS:1180 (Part 1) latest. (iii) Special TestCertiï¬cates as per Clause 21.4 sl. no.(a), (c), d) & (e) of IS:1180 (Part 1)latest.Technical-CompliancesS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed UploadingPage 6 of 8 Run Date/Time: 23/10/2025 14:19:07STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 47255008A Closing Date/Time 18/11/2025 14:001 Bidders must submit their technical Normal Applicable to Yes Yes Allowedbids as per Annexure 1 Tenderers are all bidders (Mandatory)required to submit complete detailsincluding values, write-up, Drawings,sketch, brochure etc. as perrequirement speciï¬ed in respectiveclauses mentioned therein. Incase of incomplete / sketchyinformation, the technical offer beingincomplete is liable to be rejected.Tenderers should clearly indicatecompliance.UndertakingsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 I/ We agree to supply tendered stores Normal Applicable to No No Not Allowedin accordance with the IRS conditions all biddersof contract with all other conditionsspecified in the tender2 I/We also conï¬rm that Rates and other Normal Applicable to No No Not Allowedï¬nancial terms quoted in relevant all bidderscolumn of ï¬nancial bid will only beruling terms for acceptance. Suchterms quoted anywhere else should beignored. [Denial of this condition notrecommended].3 Undertaking for GST:-We hereby Normal Applicable to No No Not Alloweddeclare that in quoting the basic price, all bidderswe have taken into account the fulleffect of Input Tax Credit availableunder GST. We, further agree to passon any ï¬nancial gain/beneï¬t as maybecome available in future in respect ofall the input tax credit on the date ofsupply by way of reduction in price andadvise the purchaser accordingly. Wealso undertake that we are aware ofthe provisions of section 171 of theCGST Act and consequences thereof ifwe fail to comply with the same. Weshall ï¬le their GSTR-1 and GSTR-3B fortransaction with Railways in due timepreferably every month so that ITCbenefit can be availed by Railway6. Bidders shall confirm and certify on the behalf of the tenderer including its constituentsas under:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in .I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to3the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, executionof contract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the5offer and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.Page 7 of 8 Run Date/Time: 23/10/2025 14:19:07STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 47255008A Closing Date/Time 18/11/2025 14:00I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in8the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituentsunderstand that my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after9 the award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and mayalso lead to any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land borderwith India and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5466375.pdf Annexure-2 for Eligibity Criteria and Special cond2 5465860.pdf IRS Copnditions of contract3 5465852.pdf GCC wef 16-05-254 5465847.pdf Technical Specification (ANNEXURE 1)7. RESPONSIVENESSS.No. DescriptionCode of Integrity Declaration: I/We have carefully gone through the IRS conditions of contract (includedand uploaded along with the bid document) particularly Para 2500 pertaining to \"Code of Integrity,Misdemeanor and Penalties\". I/We hereby certify that no other concerns or affiliates (such as havingcommon partner/director/promoter/owner/holding company /management control etc.) haveparticipated in this tender which give rise to a conflict of interest or fall under anti-competitivepractices. We understand that the offers of all such related concerns including ours are liable to be1rejected as per relevant provisions of IRS terms and conditions. I/We,affirm that we shall abide by theCode of Integrity in general, with speciï¬c reference to conflict of interest [Para 2502 (e)], anticompetitive practices [Para 2502(c)] and obligation to proactive disclosures [Para2503]. I/Weunderstand that we are fully responsible for the above declaration and it shall not be the Railwaysresponsibility to verify the same. I/We are aware that we shall be liable for all consequences of violationof Code of Integrity, if detected at any stageThe tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By Dy.CMM/ET ( SHAHID MALIK ) |
| 6 | Cost of Preventive Maintenance during 1st & 2nd year of Warranty Period ]Page 1 of 8 Run Date/Time: 23/10/2025 14:19:07STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENT |
| 7 | Cost of Comprehensive AMC for five years after the warranty as per clause 16 of section I]At (Location) SSE(C&W)HATIA, SER Jharkhand 1.00 Numbers |
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