Tender For Organize Nmba Event; Engagement of Programme Implementing Agency (PIA) for Venue Branding, gates, signages. other artistic installation etc., Registration and Help Desks, Requirements in Plenary Hall (decoration/other arrangements etc.), Requirements in Multiple Hall requirements (customized stalls, wooden platforms, branding, chairs, tables etc.), Catering Setup requirements, Medical and Fire Services, Genset requirement in both halls/pre function area for uninterrupted power supply, Transport services, Other related miscellaneous/contingencies services etc. for “Nasha Mukt Bharat Abhiyaan(NMBA)” event under Ministry of Social Justice & Empowerment, Government of India.; 1 Helpdesk 1.01 Helpdesk outside Bharat Mandapam Gate no. 1 and 7 2 No. 2 1.02 Setup of help desk at all Delhi airports and main railway stations with backdrop and other arrangements for receiving the guest including Space Booking and Rental Charges as per actuals or borne by the Department 1 Job 3 2 Venue Branding, gates, signages, Artistic installations etc. 2.01 Main Gate: Designing, fabrication & installation of Welcome gate in Gate no. 1 & 7 as per requirement. 2D/3D art work, Letters for branding and with other constructions as per requirement. 2 No. - 2.02 Gate at Bharat Mandapam: Designing, fabrication & installation of VVIP gate with flower decoration to welcome PM 2 No. - 2.03 Design, Printing & Installationa of venue branding including Backdrop, Standee, banner, partitional panels, directional signages etc. 50000 Sq-feet - 2.04 Designing, printing and installation of Vinyl Branding (with 3M pasting) on sun 3 mm board for podiums, Table facia, and another area as required. 500 Sq-feet - 2.05 Design and fabrication of theme based / artistic installations at multiple locations, using of unique material and modern art ideas. 4 Nos - 3 Registration Desk and Manpower 3.01 Setup for Registration desk counter and backdrop branding, category name, Q- manager, furniture, power points etc at multiple locations. 1 Job - 3.02 Printing of lanyards & Badges with multi color event logo and multiple category with QR code reading, no use of plastic in the badge unit, the badges to be printed at site and well laminated with 300 GSM of paper & properly laminated (badges with QR code to be distributed in hotels / guest houses) 2500 Badges - 3.03 Providing of experienced manpower for registration along with stationery as required 1 Job 2 3.04 RFID scanning points: with manpower and scanner 8 Pax 2 3.05 Volunteers at Gate 8 Pax 2 3.06 Female ushers to deploy at multiple locations / Halls 10 Pax 2 3.07 Professional event management staff to deploy at multiple locations / Halls 10 Pax 2 3.08 Delegate Kit Containing the items: Eco Friendly Bag with conclave branding, Scribbling Pad, Basic Stationary - Pen, Pencil, Eraser, L - folder 1500 Kits - 3.09 Delegate Kit Containing the items: Durable branded / premium quality bag (Minimum 20 L) with conclave branding, with all conference details, Writing Pad / Diary, Basic Stationary - Pen, Pencil, Eraser, 500 Kits - 3.1 Media Kits containing the items: Jute bags, Pen, Notepad with event branding 100 Kits - 3.11 Digital Kiosk for signage and programme schedule 6 Nos 2 NBCFDC 1.03 FINANCIAL BID Setup of helpdesk at hotels / guest houses with proper backdrop of receiving of guests and smooth check in and other movement process (2 persons at each hotels / guest houses) 1 Job 3 4 Requirements for Plenary Hall 4.01 Flower decoration of entire venus through using fresh flowers 1 No. 1 4.02 Development of hall associated with foyer area for Inaugural, Cultural and Valedictory function, setup of large stage with customised and thematic backdrop (Provision of LED wall of P 2 quality 60x20 ht with riser, watch out server, switcher, cables and accessories), dais seating arrangement, speaker, Inaugural lamp, name plates, podium, delay screens, seating arrangement for 3000 delegate & VIP, camera set up, flower decoration, power back up, UPS, Green room, media gallery, branding in the hall including associated area, red carpet at the entrance etc. - other necessary arrangement as per requirement of PM / SPG protocol for Inaugural Day. 1 Job - 4.03 Making of 2.5 min AV film for the main event 1 job 4.04 Technology and software development for registration process through QR Code. 1 job 4.05 High quality Sound Systems suitable for cultural activity also: (DNB J Series /Alaquastics KARA 2 Series or equivalent) : line array speakers, top, base, Side fill, delay speakers, monitors, 64 Channel digital Audio mixer (Dijico), lapel / cordless / Podium / tables / stand Microphones as per requirement, Audio / Video Distribution Box, 32 channel media box, cable and Jacks etc. Back-up sound system and other necessary arrangement as per requirement of PM / SPG protocol on Inaugural Day 1 Set - 4.06 Stage lighting with aluminium truss including LED par, Sharpy and other technical lighting as per requirements 4.07 Provision of internal view cutter partition panels with self support structure up to 10- 12 feet height to segregate the hall for multiple session, business meetings etc. 4.08 Seating signage stands 25 Nos 2 4.09 Female anchor and Sign Language Interpreter for event day 1 Nos 1 4.1 QR based entry related requirement 8 Pax 2 5 Requirements for Multipurpose Hall 5.01 Customized wooden fabricated stalls of 3x3M (or as per requirement) each, 100 mm raised wooden platform, table with branding, chairs, lights, company name etc - as per design 30 Stalls 2 5.02 New nonwooven carpet flooring entire hall 6000 Sq-mtr - 6 Requirements for Leaders Lounge 6.01 Dinning area for VVIPs (250 Pax): including all necessary furniture, linen, table décor, sit-down setup and seating with serving arrangements, flower decor, etc. 1 Job - 7 Requirement for Catering 7.01 Providing and setup of buffet counter, bristo table and other requirement from the caterer side. 1 Job 2 7.02 QR based entry related requirement 6 Nos 2 8 Other Related Services 8.01 Internet connectivity 1 Job - 8.02 Conservancy and housekeeping - Providing & hiring of cleaning staff each day for conservancy and maintenance of the entire event areas & surrounding areas including, Staff should be in proper uniform with consumable items like garbage bags, dustbin, etc dumping out of material from the venue. 1 Lumpsum - 8.03 Fire Services - Provision in entire event area including kitchen, food court and surrounding areas with firefighting equipment like 10 Kg ABC type fire extinguishers, Sand buckets, and Fire tender during setup and event days 1 Lumpsum - 8.05 Walkie Talkie 30 Nos 3 8.06 Provision of Wheel Chairs for disabled people. 4 Nos - 8.07 Parking Management: Providing and hiring of parking marshall overall planing and deployment of manpower at the drop-off point, gates and at the road to avoid kiosk and trafiic jam during the event. 1 Job - 8.08 Necessary Permission for the entire event 1 Job 1 9 Photography/Videography 9.01 Photography and Videography of event with multi camera setup during the event to cover all aspects of the event including of Inaugural and other activity. Provision of live feed for delay screen. 1 Lumpsum - 9.02 Providing and setup of Live streaming of the entire event and exhibition hall with web based streaming software broadcasting along with recording of events. 1 Setup 1 9.03 Recording of the event to be shared in Hard Disk(2 copies). 1 1 10 Electrical 10.01 Providing, testing, commission of entire cable distribution including of internal and external, PD panels, MCB boxes, provision single / three phase power supply for participants, main stage and other areas. 1000 KW - 10.02 5/15 Amp power points as per requirement 50 Nos - 10.03 Genset for Plenary Hall including backup Providing, testing, commission of for sound proof genset for back up including of cable distribution etc. 1 Job 2 10.04 Genset for Plenary Hall – rest 2 days Providing, testing, commission of for sound proof genset for back up including of cable distribution etc. 1 Job 2 10.05 Providing genset for caterers requirements, exhibition hall (multipurpose hall), Doordarshan Van/FM/Community Radion including of laying of cable and fuel for 12 Hrs of shift Per Day 1 Job 2 11 Accommodation, Transport and Travel requirements 11.01 Booking of 3 star property in near by the ITPO with double occupancy & one measure meal included 1050 Rooms 2 11.02 Booking of 4 star property in near by the ITPO with single occupancy & one measure meal included 250 Rooms 2 11.03 Booking of 5 star property in near by the ITPO with single occupancy & one measure meal included 50 Rooms 2 11.04 Taxi service: SUV for guest movement from Hotel to venue (12 hours 120 km per day) 300 SUV Car 2 11.05 Bus service: 30/40 seater bus for delegate movement from Hotel to venue (12 hours 80 km per day) 60 Bus 1 11.06 Providing and hiring of professional manpower, compiling the data, coordinate with the delegate, manage smooth pick up / drop-off, deployment of manpower one weak prior to the event, at the organisers office and at the hotel 1 Job - 12 Internet lease line Provision of One Ambulance with One Doctor, One Nurse and necessary first aid/medicine 8.04 1 Unit 3 12.01 Dedicated and uninterrupted internet line(s) as per requirement (for testing during pre event as well as on the event day) As per requirement 2 13 Cultural Programme 13.01 Cultural activities performance for event day As per requirement 1 14 Digital Outreach through live broadcast/online streaming platforms As per requirement 1 15 Post-event content Post event delivery to the Client includes: - Attendance statistics - High-resolution event photos (raw + edited) - Interviews or testimonial footage - Website or landing page performance (visits, clicks, sign-ups) - Attendee feedback forms summary - Final versions of all designs used (banners, invites, screen content) 16 Concept and Planning 16.01 Developing overall Concept & Content generation, Designing Artwork on the said content. The concept designs and matter shall be utilised for developing all required creative for branding, print, digital, electronic and social media advertising, Information Booklet, etc. 1 job -
