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| 1 | Domestic Road Show (Per Roadshow)Suggested Cities: Hyderabad, Surat, Kolkata(Delegates logistics including 5 Star Hotel Room, Sedan Taxi, SUV Taxi, Economy Class Air Travel, Service charges for travel agency (if any), Breakfast, Lunch, Dinner (8 GoR+ per road show)) + Arrangement of Banquet at 5 Star Hotel Venue, Dias Arrangement, LED Backdrop, LED Panels, Help Desk, Room for One to One Meeting, Lunch for 350 participants, arrangement for display of film, presentations, standees at the venue, speaker arrangement and other logistic arrangement for organizing the Roadshow. |
| 2 | International Roadshow – Dubai, Abu Dhabi |
| 3 | Pre Summit (Tourism) |
| 4 | Logistics & Event Arrangements foraday Main EventCost of Venue Booking, Infrastructure/Event Logistics Arrangements, Venue Development, Support Services, Decorative plants, Mementos, Manpower & Audio Visuals for entire venue, arrangements for the Inaugural, Valedictory, Seminars & Special Sessions, and arrangement of Halls during the summit, Arrangement of Computer system and printers as per requirement. Managing B2B and B2G meetings including the cost for IT support and application. |
| 5 | Catering Charges Arrangement of:A Dinner for approx. 4000 persons at 5 Star hotels or similar arrangement at any renowned palace/ garden/JECC etc |
| 6 | Catering Charges Arrangement of:2. A Lunch for 4000 persons (Separate Lunch for VVIPs, VIPs) also lunch for delegates and lunch/food parcels for organizers and security and helping staff at the Event venue. |
| 7 | Catering Charges Arrangement of:Running Tea/Coffee & Water during the main event Hi-Tea at venue for delegates for event day. |
| 8 | Speaker / Foreign Guest Coordination/other DignitariesArrangement of Travel, Accommodation, Food & Local Transport of speakers and government functionaries for pre and during Event etc. |
| 9 | One Cultural Event with artist of national repute |
| 10 | Printing , Stationery, Postage and Courier Charges8.1Printing of common promotional material for the event and roadshows (Brochure, Flyer, Program) 8.2Doc packs and other stationery that includes entry passes/Vehicle Pass/Parking Pass, badges, food/beverage coupons etc. for the main event.8.3 Printing and courier charges for sending of Invitations for delegates, industry members, select government officials from other states and countries etc. 8.4 Design and printing of RF brochures |
| 11 | Electricity & Other Charges Electricity Charges and UPS backup during the main event |
| 12 | Internet and WiFi Charges High-speed internet services at JECC, IT and telecom enabled services and mobile application and creation of Wifi zone for delegates and senior Government officials during the main event |
| 13 | Security & Services, Hiring of tents and other equipment For Security, Medical Staff, Registration Counters and Help Desk at various places during the main event. |
| 14 | Transportation Cost Pre and During Event Including hiring of Taxi (10% of the delegates attending the conference), coaches, for commuting delegates from airport to venue / hotel / other locations |
| 15 | Cost of Insurance for the Event (cover legal liabilities on account of destruction of or damage to property of the participants and all legal public liabilities incurred by the organizers on account of any incident including but not restricted to injury to or death of any person(s) entering the fair premises legitimately during the period.Policy towards following contingencies should be part of project/Event cost:1) Towards Public Liability (based on footfall).2) Policy towards Infrastructure damage/Fire/Roits. 3) Natural calamities etc.) |
| 16 | Delegate Kit Bags/Souvenir |
| 17 | Theme Song and AV for Pravasi Rajasthani Diwas |
