Tender For Selection Of Event Management Agency From Empanelled Agencies Of India Expo Mart Limited Gr Noida Up For Conceptualizing Designing Fabrication Installation And Management Of Invest Up Pavilion During Up International Trade Show.
Tender Value
Ref. Documents
Estimated cost
Bid Submission
16 Sep 2025
0 days left
EMD
2 Lakhs
Bank guarantee accepted
Document Fee
5900
Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
lucknow → Uttar Pradesh
EMD Exemption
Not Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Selection of Event Management Agency from Empanelled Agencies of India Expo Mart Limited Gr Noida UP for Conceptualizing Designing Fabrication Installation and Management of Invest UP Pavilion during UP International Trade Show.
BOQ
| Sl. No. | Item Description |
| 1 | Invest UP Pavilion in Hall No.1 |
| 2 | Design, Fabrication and Erection of Customised INVEST UP Pavilion will be carried out in an approximately 200 sqm covered area, including front and side fascia, as per the approved design and specifications. |
| 3 | Flooring: The entire floor area shall be elevated by 4 inches using a wooden platform structure. Wooden flooring is to be installed over the raised platform, ensuring a neat, level, and secure finish throughout the space. Pergo Flooring is to be fabricated on the top of wooden flooring. |
| 4 | A office of (12 x 12)sqft for INVEST UP is to be constructed as per the approved layout. The office should be equipped with LED TV, premium quality furniture, and designed with the proposed interior theme. |
| 5 | The Meeting Lounge area (12 x18)sqft for INVEST UP will be developed as per the approved layout. It will include LED panels, high-quality furniture, and proposed interior finishes. A suitable partition will define the lounge space, with all elements to be presented during the final presentation. |
| 6 | The storage area, including the pantry, shall be equipped with provisions for tea, coffee, juice, drinking water, microwave oven, and refrigerator. Adequate supply of beverages and snacks must be ensured forapproximately 50-60 visitors daily and provision of high quality snacks/lunch for approx 15-20 pax daily throughout the event. |
| 7 | Selfie Zone: Fabrication of Selfie Point according to the theme of INVEST UP. |
| 8 | Exhibit Area: Fabrication of Exhibit area as per the concept proposed in the design. Implementation shall be done after taking prior approval of the officer-in-charge |
| 9 | Branding: All branding, including exterior branding of the pavilion, shall be executed using flex printing as per the approved design. |
| 10 | Interactive Screens: Interactive screenswill be installed on the outer walls of the pavilion. Content to be displayedwill be provided by UP INVEST. |
| 11 | Hiring and Fixing of LED TVs/Touch Screens of size 55\" with Stand to be installed as per the design approved by the officer incharge with all necessary electrical fixtures and data transmission fixtures etc. |
| 12 | Hiring anf fixing of LED Screen (16 x 10)ft to be installed as per the design approved by the officer inchargewith all necessary electrical fixtures and data transmission fixtures etc. |
| 13 | Hiring and Fixing of Centre Cube LED to be installed as per the design approved by the officer incharge with all necessary electrical fixtures and data trasmission fixtures etc. |
| 14 | Hiring and Fixing of Anamorphic Screen to be installed as per the design approved by the officer incharge with all necessary electrical fixtures and data trasmission fixtures etc. |
| 15 | Hiring and Fixing of Interactive Pillar to be installed as per the design approved by the officer incharge with all necessary electrical fixtures and data trasmission fixtures etc. |
| 16 | Hiring and Fixing of Interactive Press Podto be installed as per the design approved by the officer incharge with all necessary electrical fixtures and data trasmission fixtures etc. |
| 17 | Hiring and Fixing of AR-VRto be installed as per the design approved by the officer incharge with all necessary electrical fixtures and data trasmission fixtures etc. |
| 18 | Hiring and Fixing of Touch LEDto be installed as per the design approved by the officer incharge with all necessary electrical fixtures and data trasmission fixtures etc. |
| 19 | Hiring and Fixing of Touch Kisosk to be installed as per the design approved by the officer incharge with all necessary electrical fixtures and data trasmission fixtures etc. |
| 20 | Floral decoration: Floral decoration (Natural Fresh Flowers Only) of the entire pavilion on inauguration day and 1 other day stipulated by the INVEST UP. Flower hand bouquet, and table bouquet must be provided daily/ as per requirement during the fair period. Indoor decorative plants as per requirement. |
| 21 | Hiring and Fixing of furniture itemsReception Counter with Branding & 2 Bar stools for each counter |
| 22 | Executive tablewith 1 Boss chair and 3 visitor chairs |
| 23 | Glass Round Table with 3 Cushioned Chairs |
| 24 | Two Seater Sofa |
| 25 | Single Seater Sofa |
| 26 | Centre Table |
| 27 | Storage Unit/ Lockable Cabinet |
| 28 | Waste Bins |
| 29 | Brochure Stand |
| 30 | Visitor Book |
| 31 | Fire Extingushers |
| 32 | Electrical: All electrical cabling, spotlights, metal halides, cove Light, power points etc. inside and outside pavilion including the theme area. |
| 33 | Wifi / Internet Setup (4G Router) |
| 34 | Stalls Under Invest Up Pavilion in Hall No.1 |
| 35 | Design, fabrication, setup, installation and dismantling of Exhibitors stall participating under Invest UP as per the scope of work mentioned in RFP and designs as approved by the Department including Wooden Fabrication with paint finish,, etc. approx 10 stalls of different sizes will be setup in accordance with the aisle width as per the Layout attached in the RFP. |
| 36 | wooden flooring |
| 37 | Carpet |
| 38 | Hiring and Fixing of furniture itemsReception Counter with Branding & 2 Chairs for each counter |
| 39 | Waste Bins |
| 40 | Electrical: All electrical cabling, spotlights, metal halides, cove Light, power points etc. |
| 41 | Invest Up Stall in Hall No.4 |
| 42 | Design, fabrication, setup, installation and dismantling of Invest UP stall in Hall No.4as per the scope of work mentioned in RFP and designs as approved by the Department including Wooden Fabrication with paint finish, |
| 43 | wooden flooring |
| 44 | Carpet |
| 45 | Hiring and Fixing of furniture itemsReception Counter with Branding & 2 Chairs for each counter |
| 46 | Waste Bins |
| 47 | Electrical: All electrical cabling, spotlights, metal halides, cove Light, power points etc. |
| 48 | Two Seater Sofa |
| 49 | Centre Table |
| 50 | Glass Round Table with 3 Cushioned Chairs |
| 51 | Storage Unit/ Lockable Cabinet |
| 52 | Waste Bins |
| 53 | Brochure Stand |
| 54 | Visitor Book |
| 55 | Fire Extingushers |
| 56 | Electrical: All electrical cabling, spotlights, metal halides, cove Light, power points etc. inside and outside pavilion including the theme area. |
| 57 | Wifi / Internet Setup (4G Router) |
| 58 | Miscellanous |
| 59 | Insurance: The entire pavilion,exhibitor stalls in Hall No.1 and INVEST UP pavilion in Hall No.4including all display exhibits, must be insured by the bidder, with all insurance costs to be borne by them. |
| 60 | One technical maintenance team (for Equipments Installed in the pavilion) & management of stalls (for Pavilion & Stalls operataions) is to be deployed for the entire duration at the pavilion. Technical Team - Led Operators, Sound Engineer, VR Operator, IT Manager, Installation team for Touch Panels and LED screens etc. |
| 61 | Agency should deploy 6 nos. Ushers for entire period of fair. |
| 62 | Housekeeping Staff (04 Nos. in two Shift) during the Event days including the necessary cleaning material. |
| 63 | Security: Provisions must be made for Security across the pavilion. |
AI Tender Summary
Tender Timeline
Sep 10, 2025
11:30 IST
Tender Published
Tender notice published.
CompletedSep 16, 2025
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
CompletedSep 16, 2025
Bid Opening Date
Technical bids will be opened and evaluated.
CompletedTender Documents
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