| 3 | COST OF AMC FOR 5 YEARS AFTER WARRANTY PERIOD ]At (Location) SSE(C&W)HATIA, SER Jharkhand 1.00 NumbersGroup G02-HATIA1 659904130020 Basic Non Stock --- Yes TPI Agency INR (G02) Machine(Y)Supply, Installation, Commissioning and Testing of Dry-Cleaning Machine (PERC), Capacity 30 kg for Mechanized Laundry at Hatia along with CAMC for 05 years. Technical Specification and Scope of work as per Annexure-1 attached. Make: UNION/FIBRIMATIC/RENZAKI/STEFAB or similar. [ Warranty Period:60 Months after the date of delivery ] ]Consignee SSE(C&W)HATIA, SER Jharkhand 1.00 NumbersInspection Details Stage Inspection Not Required2 6525NS04 Optional Non Stock --- No CONSIGNEE INR (G02) Services(Y)COST OF AMC FOR 5 YEARS AFTER WARRANTY PERIOD ]At (Location) SSE(C&W)HATIA, SER Jharkhand 1.00 NumbersPage 1 of 7 Run Date/Time: 08/09/2025 16:12:38STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 65255010A Closing Date/Time 30/09/2025 14:003. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Completion : Within 90 Days WITHIN 90 DAYSPayment TermsS.No DescriptionPayment Terms1 a) 80% payment will be made on receipt of the material duly pre inspected and receipted at site by theconsignee in good condition. b) Balance 20% payment will be made on submission of Proving TestCertiï¬cate after successful completion of proving test in which the machine performance would have beendemonstrated by the supplier or his agent after its commissioning at the consignees premises subject tofurnishing a Bank Guarantee for an amount equal to 10% of the contract value, as per Annexure-11 fullyindemnifying the Purchaser against all losses incurred by the Purchaser during the Warranty periodstipulated in the Warranty Clause.Statutory Variation ClauseS.No Description1 Statutory Variation Clause is applicable during the original Currency of Contract subject to production ofdocumentary evidenceas per para 8.1 of GCC attached.Standard Governing ConditionsS.No Description1 1) IRS Conditions of Contract: The contract shall be governed by latest version (along with all correctionslips) of IRS conditions of contract, and all other terms and conditions incorporated in the tenderdocuments. 2) General Conditions of Contract: The contract shall be governed by latest version (alongwith all correction slips) of General Conditions of Contract, and all other terms and conditions incorporatedin the tender documents.4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bulk order will be placed on the Normal Applicable to Yes Yes Allowedmanufacturer or its authorized agent all bidders (Mandatory)having proven performance. Themanufacturer ï¬rm must havesatisfactorily supplied at least one numberof tendered/similar item upto date oftender opening against one singlepurchase order of Zonal Railways/PUs/CORE, supplied during threepreceding completed ï¬nancial year andcurrent year upto date of tender opening. Similar item means dry cleaning machineof different capacity.Performance report (not more than 3months old of TOD) against suchsuccessful supply shall be submitted bythe bidder failing which offer will besummarily rejected5. COMPLIANCE CONDITIONSCheck ListPage 2 of 7 Run Date/Time: 08/09/2025 16:12:38STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 65255010A Closing Date/Time 30/09/2025 14:00S.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Have you attached the past performance Normal Applicable to No No Not Allowedcredentials with your offer? all bidders2 Have you mentioned the complete Normal Applicable to No No Not Allowedaddress of the work premises of the OEM all bidderswhere Third Party Inspection (TPI)inspection willbe carried out before dispatch of thematerial?Commercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Sharing of Land Border with India Clause: Normal Applicable to Yes Yes AllowedBidders are requested to go through all bidders (Optional)Clause No. 32.0 (32.1 to 32.6) of SERInstruction to Tenderers and GeneralConditions. Bidders should conï¬rmfollowing certiï¬cate for Compliance. (a) Ihave read the clause Sr. No. 32 ofInstructions to tenderers and generalconditions of tenders for supply contractattached with the tender regardingrestrictions on procurement from a bidderof a country which shares a land borderwith India or bidder who has a speciï¬edTransfer of Technology (T.O.T)arrangement with an entity from acountry which shares a land border withIndia and on sub-contracting tocontractors from such countries. (b) Icertify that this bidder is neither fromsuch a country nor have a speciï¬edTransfer of Technology (T.O.T)arrangement with such an entity from acountry which shares a land border withIndia and will not sub-contract any work toa contractor from such countries unlesssuch contractor is registered with theCompetent Authority. I also certify thatthis bidder will not offer anyproducts/services of entity from suchcountries unless such entity is registeredwith the Competent Authority. (c) I herebycertify that this bidder fulï¬ls allrequirements in this regard and is eligibleto be considered. (d) I herebyacknowledge that in the event ofacceptance of my bid on above certiï¬cateand if the certiï¬cate is found to be false atany stage, the false certiï¬cate would be aground for immediate termination ofcontract and further legal action inaccordance with the Law. (Biddersconï¬rming this certiï¬cate for Complianceshall select Yes in the Complied column.However, in case you do not conï¬rmabove certiï¬cate for Compliance, selectNO in complied column. In such cases youare required to submit the certiï¬cate forCompliance as per Annexure-8Instructions to tenderers and generalconditions of tenders for supply contractalong-with their Bid/Offer.)2 FOR: Free at Destination. Normal Applicable to No No Not Allowedall biddersPage 3 of 7 Run Date/Time: 08/09/2025 16:12:38STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 65255010A Closing Date/Time 30/09/2025 14:003 Bidder are reminded to carefully go Normal Applicable to No No Not Allowedthrough IRS conditions of contract all bidders(included and uploaded along with the biddocument) particularly those pertaining toCode of Integrity,Misdemeanor and penalmeasures\". If two or more bidders arefound to be sister concerns or affiliates(having commonpartner/director/promoter/owner/holdingcompany decision control, etc.) the offersof all such sister concerns are liable to berejected as per relevant provisions of IRSterms and condition.4 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Inspection by TPI (Third Party Inspection) Normal Applicable to No No Not Allowedagencies at OEM premises before dispatch all biddersof materials. Firms are requested toinvariably mention the complete addressof the place of inspection.2 Earnest Money and Security Deposit are Normal Applicable to Yes Yes Allowedapplicable as per para 5 and 6 all bidders (Optional)respectively of GCC attached with thisTender. Tendererto read these Paras carefully3 MSEs who are interested in availing Normal Applicable to Yes Yes Allowedthemselves of the MSE beneï¬ts (notiï¬ed all bidders (Optional)by the govt. of India and as stipulated inGCC ofSupply Contracts Para 3.0 or any otherparagraphs) will enclose with their offerthe copy of UDYAM RegistrationCertiï¬cateONLY. The MSE beneï¬ts shallnot be granted based on any otherdocument/certiï¬cation as mentioned inthe GCC enclosed.4 Firm should submit PERFORMANCE Normal Applicable to Yes Yes AllowedSTATEMENT preferably as per PROFORMA all bidders (Optional)in Annexure- 2 of GCC attached5 Firm should mention detailed address of Normal Applicable to No Yes Allowedthe place of inspection all bidders (Optional)6 Firm must indicate the HSN code and GST Normal Applicable to Yes Yes Allowednumber of their ï¬rm. Purchaser will not be all bidders (Optional)responsible for any misclassification ofHSN number or incorrect GST rate quotedby ï¬rm .The offer shall be evaluatedbased on the GST rate as quoted by ï¬rmandsame will be used to determining theinterse ranking. The vendor shall beresponsible for quoting correct HSN codeand GSTrat7 WARRANTY - WARRANTY PERIOD 60 Normal Applicable to No No Not AllowedMONTHS FROM THE DATE OF all biddersCOMMISIONING.Special ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed UploadingPage 4 of 7 Run Date/Time: 08/09/2025 16:12:38STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 65255010A Closing Date/Time 30/09/2025 14:001 As time is the essence of contract, the Normal Applicable to No No Not Allowedtenderer are to note the delivery schedule all biddersgiven in the tender schedule and quoteaccordingly. Vague delivery period or avery high delivery period compared toRailways speciï¬c delivery period in thetender schedule may be consideredcommercially unresponsive and is liable tobe ignored.2 Delivery by Road is preferable. Normal Applicable to No No Not Allowedall bidders3 GST will be applicable as as per para 8.0 Normal Applicable to No No Not Allowedof GCC attached with the tender all bidders4 Bidders may please note that Entities of Normal Applicable to No No Not Allowedcountries which have been identiï¬ed by all biddersthe Nodal Ministry/Department as notallowing Indian companies to participatein their Government procurement for anyitem related to that Ministry/Departmentshall not be allowed to participate inGovernment procurement in India for allitems related to that nodalMinistry/Department,except for the list of items published bythe Ministry/Department permitting theirparticipation. The term entity of a countryshall have the same meaning as in the FDIpolicy of DPIIT as amended from time totime.5 The procurement of the item is restricted Normal Applicable to No No Not Allowedto Class I local suppliers only and the all biddersvendors who do not qualify to be Class Ilocal suppliers should not quote in thetender as their offers shall not beconsidered for any ordering. In case anyvendor who does not qualify to be a ClassI local supplier for the tendered item andparticipates in the tender it does so attheir own risk and cost and Railways shallnot be liable for any loss or damagecaused to the vendor. Requirement of avendor to be a Class-I local supplier forthe this item, shall be a mandatorycondition in addition to other qualifyingeligibility criteria/conditions.Technical-CompliancesS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bidders must submit their technical bids Normal Applicable to Yes Yes Allowedas per Annexure 1 all bidders (Mandatory)Tenderers are required to submitcomplete details including values, write-up, Drawings, sketch, brochure etc. as perrequirement speciï¬ed in respectiveclauses mentioned therein. In case ofincomplete / sketchy information, thetechnical offer being incomplete is liableto be rejected. Tenderers should clearlyindicate compliance.UndertakingsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 I/ We agree to supply tendered stores in Normal Applicable to No No Not Allowedaccordance with the IRS conditions of all bidderscontract with all other conditions speciï¬edinthe tenderPage 5 of 7 Run Date/Time: 08/09/2025 16:12:38STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 65255010A Closing Date/Time 30/09/2025 14:002 I/We also conï¬rm that Rates and other Normal Applicable to No No Not Allowedï¬nancial terms quoted in relevant column all biddersof financial bid will only be ruling terms foracceptance. Such terms quoted anywhereelse should be ignored. [Denial of thiscondition not recommended].3 Tenderer Must Quote For The Tender Normal Applicable to No No Not AllowedQuantity . Offer Received For Part all biddersQuantity Will Be Summarily Ignored.4 I/We certify that my/our offer is eligible for Normal Applicable to No No Not Allowedexemption from submission of bid all bidderssecurity/ Earnest money deposit, in termsof thetender conditions. In case my/ourclaim to exemption from submission of bidsecurity/ Earnest money Deposit is notfoundvalid as per terms of the tender,I/We understand and accept that Railwayshas unquestionable right to summarilyreject mybid and my offer shall not beconsidered for ordering. Further, I/Wehereby understand and accept that if I/wewithdraw ormodify my/our bids during the period ofvalidity, or if I/we are awarded thecontract and on being called upon tosubmit theperformance security/SecurityDeposit, fail to submit the performancesecurity/security Deposit before thedeadline deï¬ned inthe request for biddocuments/Notice Inviting Tender, I/Weshall be debarred from exemption ofsubmitting Bid security/Earnest Money Deposit and performancesecurity/ security deposit for as period of6 (six) months, from the date I/wearedeclared disqualiï¬ed from exemptionfrom submission of EMD/SD , for alltenders for procurement of goods issuedby any unitof Indian Railways published during thisperiod.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the3content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution ofcontract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the8contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understandthat my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also leadto any other action provided in the contract including banning of business for a period of upto two year.Page 6 of 7 Run Date/Time: 08/09/2025 16:12:38STORES-PCMM/SOUTH EASTERN RLYTENDER DOCUMENTTender No 65255010A Closing Date/Time 30/09/2025 14:00I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5520013.pdf DrycleaningmachineSpecs(annexure1)-RANCHI2 5520016.pdf DrycleaningmachineSpecs(annexure1) HATIA3 5409078.pdf GCC wef 16.05.20254 5409076.pdf IRS conditions7. RESPONSIVENESSS.No. DescriptionCode of Integrity Declaration: I/We have carefully gone through the IRS conditions of contract(included anduploaded alongwith the bid document) particularly Para 2500 pertaining to \"Code of Integrity,Misdemeanor and Penalties\". I/We hereby certify that no other concerns or affiliates (such as havingcommon partner/director/promoter/owner/holding company/ management control etc.)have participated inthis tender which give rise to a conflict of interest or fall under anti-competitivepractices. We understand1 that the offers of all such related concerns including ours are liable to be rejected as per relevantprovisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general,with speciï¬c reference to conflict of interest[Para 2502 (e)], anti competitive practices [ Para 2502(c)] andobligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the abovedeclaration and it shall not be the Railways responsibility to verify the same. I/We are aware that we shallbe liable for all consequences of violation of Code of Integrity, if detected at any stage.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By SMM/P/G ( VAISHISHK KUMAR ) |
