Engagement Of Event Management Agency For Organizing Opening Ceremony Of 31St Kiff At Netaji Indoor Stadium- 1 Decoration of Stage 2 Hire and Labour charges for erecting of main dais comprising wooden platform with 19 mm thick. Fire retardant Ply board. Structure will be with iron post, bracing, ties, etc.side of the dais and at the back side of the dais Wooden platform to carry load in the tune of 500kg per sq.mt. with a suitable steel support as approved, adjustable props or stable system and shall be certified by structural engineer. Size: Height 3 ft and area as per approved design 3 Thematic Installation for CM Entry 4 Hire & Labour charges for erection of dais for electronic media/press media.Fire retardant Ply board made with iron post, bracing, ties, etc. and connected with staircases & ramp on both sides railing attached to staircase & side of the dais. Size: 3 tier total 650 sq.ft 5 Hire & Labour charges for laying woollen/synthetic carpet on dais, rest rooms and all over the pandal 6 Hire & Labour charges for laying carpet at NIS floor and outside, rest rooms and all over the pandal 7 Banquet chair with cover 8 Dias Chair 9 Decorative podium with display specially designed for KIFF 10 Fibre chair with white cover 11 Centre Table with cover 12 Highback chairs for Main Dias 13 Table (5 X 3) with cover & Satin frill 14 Wooden chowki with white cover 15 Floral decoration for stage 16 Flowers for Banners, railings, Flower bouquet, Tablebouquet (As per required) considering KIFF inauguration at NIS, Kolkata 17 Hiring of P3/ P4 - Pixel Pitch Outdoor LED Wall 48ft width x 27ft height each led wall in size with IP67 based, water resistance cabinet and smps (power supply), Horizontal & Vertical viewing angle: 140 degree with proper brightness including stand, fitting, fixxing & transportation for Mail Dias 18 Hiring of P3/ P4 - Pixel Pitch Outdoor LED Wall 24ft width x 16ft height each led wall in size with IP67 based, water resistance cabinet and smps (power supply), Horizontal & Vertical viewing angle: 140 degree with proper brightness including stand, fitting, fixxing & transportation for Side dias 19 Hiring of P3/ P4 - Pixel Pitch Outdoor LED Wall 50ft width x 4ft height each led wall in size with IP67 based, water resistance cabinet and smps (power supply), Horizontal & Vertical viewing angle: 140 degree with proper brightness including stand, fitting, fixxing & transportation for stage skirting 20 Hiring of P3/ P4 - Pixel Pitch Outdoor LED Wall 10ft width x 8ft height each led wall in size with IP67 based, water resistance cabinet and smps (power supply), Horizontal & Vertical viewing angle: 140 degree with proper brightness including stand, fitting, fixxing & transportation for preview 21 Hiring of P3/ P4 - Pixel Pitch Outdoor LED Wall 32ft width x 18ft height each led wall in size with IP67 based, water resistance cabinet and smps (power supply), Horizontal & Vertical viewing angle: 140 degree with proper brightness including stand, fitting, fixxing & transportation for side delay 22 Supplying & fitting raiser for LED 48x4x4 with masking 23 Supplying & fitting raiser for LED 24x4x4 with masking 24 Supplying & fitting raiser for LED 10x4x4 with masking 25 Truss & Chainpully for Preview LED in front of Dias 26 Thematic Set, (Central dias) if required, with wooden structure with ply base, mounted with star flex,as per approved design and theme 27 Thematic installation (Side dias), if required, with wooden structure with ply base, mounted with star flex, as per approved design and theme 28 Supplying & fitting Q Manager 29 Hire & Labour charges for erection of 100 mm. dais Octonum railing with eucalyptus post of 2.40 m. height above G.L. (any drilling would not be allowed within the premises of N.I.S.) 30 Hire & Labour charges for erection of M.S. Iron barricading for V.I.P. enclosures 31 Green room decoration and arrangement of high back sofa, coffee tables with floral decoration 32 Green Room should be highly decorated and arrangement of high back sofa, coffee tables with floral decoration for national & International VVIPs . 33 Vehicles with escort for the guests & artistes 34 A.C. Vehicle with Escort for each Green line VVIP & Eminent guestsfor inaugural day (actual log book should be submitted with proper signature and name in capital letters). 35 Make up artiste 36 Makeup Artists for Emcee & Eminet person 37 Manpower 38 Lady Hostess to escort guests with proper dress and make up 39 Thaali Girls with proper dress and make up 40 Girls as Promoters for stage management with proper dress and make up 41 Boys: as Promoters for stage management with proper dress 42 Event Supervisor 43 Walky Talky 44 Sound proof DG Set: - 45 Temporary Providing and testing Silent (Soundproof) DG set of following sizes and getting approval from Electrical inspector and pollution control board also including of loading, unloading and transportation up to site. Mode of measurement: Based on actual work executed on site. (a) 125 KVA. The scope includes earthing of DG sets for each panel/distribution board. All the panels/distribution boards should be enclosed by enclosure box and barricading with proper Technician. (This is total no of requirement and rate should be quoted for total programme of 3 days) (Fuel cost will be provided separately on the basis of actual comsumption) 46 Scaffolding 47 For Main Stage and performance stage 48 Installation of Stage Light 49 Hiring, fitting, fixing & transportation of Par-64 50 Hiring, fitting, fixing & transportation of LED Wash 51 Hiring, fitting, fixing & transportation of Surphy 52 Hiring, fitting, fixing & transportation of Moving Head 53 Hiring, fitting, fixing & transportation of Blinder 54 MI Bar (3 ft & 1 ft) 55 Profile 56 Follow 57 Aluminum made Trussing for Lighting arrangement for entire area 58 Installation of Sound System (should be high tech sound system) 59 Hiring, fitting, fixing & transportation ofArray System on liner for entire Stadium (should be high tech sound system) 60 Hiring, fitting, fixing & transportation of Stage Monitor 61 Hiring, fitting, fixing & transportation of Mixer Console(126 Channel) 62 Hiring, fitting, fixing & transportation of Amplifier 63 Hiring & transportation of Cordless Mic 64 Talk Back 65 Hiring & transportation of Podium Mic 66 Hiring, fitting, fixing & transportation of Twin CD Player 67 Hiring, fitting, fixing & transportation of Blu-Ray Player 68 Hiring, fitting, fixing & transportation of Voltage Stabilizer(10KW) 69 Hiring, fitting, fixing & transportation ofDI Box 70 Hiring & transportation of Power Board 71 Notation Stand 72 Sound Engineer 73 Artist Tech Rider 74 Documentation, Online Feed & Editing 75 Plasma TV 42. this is included with Hiring, fitting, fixing & transportation. This plasma TV will be installed on stage, backstage, console, VIP Green room, etc. 76 Laptop with Connectivity 77 Switcher 78 DVD Player 79 XVGA Player 80 Cabling & Technicians 81 On Line Editing setup 82 On Line Feed for Direct Telecast (50 channels) media output 83 Zimi Zib with HD Camera (36 ft) 84 Still Camera 85 Video Graphics 86 Camera Set up at different place 87 DOP-2Days 88 Executive Director-2Days 89 Professional Online Editor-2Days 90 Hiring of minimum 20 input HD version mixer with sufficient AUX and support all the camera sources using in the event for 2 days 91 Hiring of minimum 20 input HD version mixer with AUX and support all FD camera and other video input sources for backup of important camera input for 2 days 92 Video Camera HD with 40X Zoom Lens for 2 days 93 Video Camera HD with F11 Zoom Les for 2 days 94 Video Camera HD with 33X Zoom Lens for 2 days 95 Video Camera HD with RF Transmitter Reciver Camera and Manpower for 2 days 96 Watchover Server for Main LED and Backup LED switchover for 2 days 97 Hiring of Hard Disk Recorder with Hard Disk - HD Recording for ISO 98 Camera Taker 99 Cables & Technician: 100 LIGHT:- Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling. Necessary support for entertainment Prog. and artistes management system should be obtain in advance as per their requirement and necessary manpower for the operation & management with proper electric Technician. 101 SOUND:- Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling. Necessary support for entertainment Prog. and artistes management system should be obtain in advance as per their requirement and necessary manpower for the operation & management with proper Sound Technician. 102 ONLINE FEEDING & Editing:- Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling. Necessary support for entertainment Prog. and artistes management system should be obtain in advance as per their requirement and necessary manpower for the operation & management with proper Skilful Technician. 103 Installation of Venue Light 104 Hiring, fitting, fixing & transportation ofLED Metal 105 Hiring, fitting, fixing & transportation ofRice Chain For Decoration (Coloring Chain) 106 Hiring, fitting, fixing & transportation ofLED Par (For out decoration lighting) 107 Hiring, fitting, fixing & transportation ofSurphy (for Pathways) 108 Hiring, fitting, fixing & transportation ofStand Fan 109 Hiring, fitting, fixing & transportation ofCFL 110 Hiring, fitting, fixing & transportation ofWorking Light 111 Plug Points (15amp/30amp) 112 Sufficient lighting arrangement for parking area in four different area around NISalong with power support (125 KVA DG set) (Fuel cost will be provided separately on the basis of actual comsumption) 113 Necessary Cabling & Technicians (95 cables): Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling. Necessary support for entire Prog. and artistes management system should be obtain in advance as per their requirement and necessary manpower for the operation & management 114 Outside Stadium Display Setup. 115 Outside indoor stadium delay LED (8 X 8) including Hiring, fitting, fixing transportation. This is alsoLive Setup at 3diffrent locations.LED display should be clearly visible in day light. (Venue will be decided as per Kolkata Police requirement) 116 Sufficient light should be provided at the venue of the LED display outside the stadium for smooth movement of general people. 117 Plastic chairs (to be provided in four different places at the venue of the LED Display) 118 Supplying & fitting raiser for LED 8x4x4 with masking 119 Arrangement of sound system for kiosk around NIS 120 Providing and setting up Public announcement system in parking and external areas. General PA system with amplifiers, DVD player, speakers, microphones, along with wiring including required wires/cables for the system and all the accessories with all controls at reception counter/parking so that the general announcement shall be made at various entry and exit points, all parking area, path ways, etc. (All wiring should be in FRLS (ISI mark) & in rigid PVC conduit protected with ELCB & voltage stabilizer & dedicated earthing. Including tower erecting and fixing. 121 Security 122 Supervisors 123 Temporary Bio Toilets 124 P & Installing Mobile bio toilets of size 2.4mx1.2mx1.1m with water tank capacity of 200 litres with wash basins and facility of liquid soaps for Invitees for entire event. Ensure proper functioning of the toilets during entire event (for 2 days) @ Rs 2,500/- perday 125 Gate & Venue Branding 126 3D Overhead Customized Thematic Gate with branding of size (12 x 4 x 4 and overhead gate 16). Decoration of the gates will be made by flex painting/painted Ply cut out/ Flex/ Starflex/ backlits(design CD will be supplied by I&CA Deptt andwith proper illumination, if required (640 Sq.ft. each @Rs.45/-). 127 3-D customized Gate of size (12 x 4 x 4 and overhead gate 16) with decoration & lettering:Decoration of the gates will be made by flex painting/painted Ply cut out/ Flex/ Starflex/ backlits(design CD will be supplied by I&CA Deptt andwith proper illumination, if required (One at NIS Main entrance and another at Khudiram AK Entry point) (640 Sq.ft. each @Rs.45/-. 128 2-D customized Gate with decoration & lettering:Decoration of the gates will be made by flex painting/painted Ply cut out/ Flex/ Starflex/ backlits(design CD will be supplied by I&CA Deptt andwith proper illumination, if required (gate no. C, gate No. D and at Khudiram entrance inside) (160 Sq.ft. each @Rs.45/-.) 129 Pillar of size (12 x 4 x 4) with wooden structure and flex printing and transportation at different point and entrance gate for 15th December, 2022 InauguralCeremony (192 Sq.ft. each @Rs.35/-.) 130 L-Pillarof size (12 x 4) with wooden structure and flex printing and transportation at different point for 15th December, 2022 InauguralCeremony (256 Sq.ft. each @Rs.35/-. 131 Banner for 5th December, 2023 InauguralCeremony 132 Wooden Structure standee for 5th December, 2023 InauguralCeremony 133 Wooden structure hoarding for 5th December, 2023 InauguralCeremony 134 Flex with wooden structure for 5th December, 2023 InauguralCeremony 135 Flex without wooden structure for 5th December, 2023 InauguralCeremony 136 Signage with wooden framefor police support system as per requirement (6ftX 4ft ) 137 Hospitality 138 Standard Tiffin packet for the VVIPnot exceeding Rs.450/- each packetTo served in cutlery set with sufficient numbers of service boy with proper uniform 139 Standard Tiffin packet for the artiste/official etcnot exceeding Rs.150/- each packet 140 Tea and Biscuits for the artiste/ musicians/ officials etc within the limit of Rs. 12/- each. 141 Tea or coffee and cookies for the VVIP within the limit of Rs. 50/- each. To served in cutlery set with sufficient numbers of service boy with proper uniform 142 Supply of Flower Bouquet and sweet packets 143 Flower Bouquet foreminent Guest 144 Sweets Packets within the limit Rs.1000/- for eminent Guest 145 Misc 146 Digital Lamp Lighting equipments 147 Jute Musking 148 Decoration of Stage at Khudiram Anushilan Kendra 149 Tarpaulin Shed based with bamboo-structure with plain celling for Registration & Food distribution area at Khudiram Anushilan Kendra 150 Hiring & Labour Charges for laying carpet at Eden Garden waiting area 151 Fiber Chair with cover 152 For audience, LED Raiser 12X4 including fitting, fixing, hiring, transportation & dismantling. ( Eden Garden and Radha Studio ) 153 Installation of Sound System( Eden Garden Waiting Area ) 154 Hiring, fitting, fixing & transportation ofSound System (should be high tech sound system) 155 Hiring, fitting, fixing & transportation of Outbox Speaker 156 Hiring, fitting, fixing & transportation of Mixer Console 157 Hiring, fitting, fixing & transportation of Amplifier 158 Hiring, fitting, fixing & transportation of Voltage Stabilizer(10KW) 159 Hiring, fitting, fixing & transportation ofDI Box 160 Hiring & transportation of Power Board 161 Documentation, Zoom Setup 162 LED for waiting area ( 12ft x 10ft ) 163 Zoom Setup ( Radha Studio, Nandan Area ) 164 Laptop with Connectivity 165 Switcher 166 Video Mixer with Monitor 167 Cabling & Technicians 168 Documentation, Zoom Setup 169 LED for waiting area ( 8ft x 8ft ) 170 Internet 171 Zoom Setup 172 Fibre Cable 173 Video Mixer with Monitor 174 Cabling & Technicians 175 Installation of Sound System 176 Hiring, fitting, fixing & transportation ofSound System (should be high tech sound system) 177 Govt. Taxes 178 Including all Govt. taxes
