Tender For Setting Up Of Stalls, Stage And Pavilion Of Bcdc Expo 2025. - Selection Of Event Management Agency For The Conduct Of Bcdcexpo 2025. - Craft Stalls Setup 2 Octonorm stall structure with standard partitions (10 fts x 10 fts ) 3 Around 6-inch waterproof raised platform with carpet finish on wooden batten frame | Material Spec: Waterproof Platform on Wooden Batten(10 fts x 10 fts ) 4 Standard octonorm table with customised front branding print Material Spec: Standard Size 5 Iron catering table with wooden finished top, frill, and top cover. Material Spec: Iron Stand with Wooden Finished Top 6 Octonorm Iron/Ply shelves(3 fts x 2.5 fts ) 7 Fascia Material Spec: Black BackFlexonIron/wooden Frame 8 Octonorm mounted spotlights (3 per stall) Material Spec: Octonorm Lights 9 Electrical plug point (5 Amp, 2 per stall) 10 Small dustbin (standard plastic/steel as per site requirement) 11 Story Board Designing and Printing|Material Spec: 3MM Sunboard Eco Flex Vinyl 12 German Hanger with Sufficient Air Condition Tonnage | Material Spec: As per Requirement and Layout to cover 100 stall with raised wooden platform min six inch (as per requirement) 13 Pedastal fan 14 2 chairs per stall 15 Food Stall (10ft x 15 ft) 16 Side Wall | Material Spec: Ply Back wall with flex mounted (10ft x 8 ft) 17 Back Wall | Material Spec: Ply Back wall with flex mounted(12ft x 8 ft) 18 Around 6-inch waterproof raised platform with carpet finish on wooden batten frame | Material Spec: Waterproof Platform on Wooden Batten 19 Iron catering table with wooden finished top, frill, and top cover | Material Spec: Iron Stand with Wooden Finished Top 20 Front Fascia | Material Spec: Black Back Flex on Iron/wooden Frame(15 ft x 1.5 ft) 21 Bottom Branding of Stall | Material Spec: Black Back Flex on Iron/ wooden Frame (15 ft x 3 ft) 22 LED Light 100 Watt 23 5 Amp Plug Point (4 Each Stall) 24 15 AMP Plug Point (2 Each Stall) 25 Small dustbin (standard plastic/steel as per site requirement) 26 German Hanger with Top and Side wall Drapping with raised wooden platform around 6 inch (15 ft x 15 ft) 27 Kitchen Area covered from Top, Back and Side(15 ft x 15 ft) 28 Pedestal fan 29 2 chairs per stall 30 Refreshment Zone 31 Thematic Refreshment Zone with top Cover (40 ft x 10 ft x 40 ft) 32 Iron catering table with wooden finished top, frill, and top cover 33 Chairs/Thematic Chairs 34 Thematic Décor 35 Standing Bar Table with Glass Top 36 Jumbo Cooler 37 Stage Area 38 Stage with Platform and Carpet(50 ft x 3 ft x 30 ft) 39 Stage cover with German Hanger 40 Stage VIP Chairs 41 Stage Podium with Front Branding 42 LED TV with Comfort Screen stand 43 LED Backdrop (32 ft x 15 ft) 44 Jumbo Cooler 45 Pedestal fan 46 Chairs for Audience 47 3 Seater Sofa 48 2 Seater Sofa 49 Que Manager 50 Centre Table 51 2 Green Rooms near Stage Area (10 fts x 10 fts ) - separate for male and female 52 KSBCDC OFFICE 53 German Hanger with Sufficient Air Condition tonnage| Material Spec: Approx 1000 Sq.ft (All side Cover from Draping inside and Outside should be cover with thematic branding) with around 6 Platform and Carpet 54 MODULAR TABLE 55 Highback Chairs 56 Plug Points 57 CORE i5/i7 Laptop with color laserjet printer- 1 58 Key Board and Mouse 59 Wifi Connection (100 MBPS) 60 Refrigerator (not less than 300 ltr) 61 Steel Almirah 62 CCD Coffee Machine with all Consumables without any limit 63 Water Bottle (250 ML)/day 64 Multi Tasking staff 65 Glass door 66 Glass cutted window 67 Food Packets for Lunch (Per Day) of Standard Quality 68 Evening Snacks(Per Day) of Standard Quality 69 Mobile Charging Station 70 2 Seater Sofa 71 Centre Table 72 LED Metal light 100 Watt 73 Pedestal fan 74 KSBCDC Pavilion 75 German Hanger with Sufficient Air Condition tonnage and Tower AC Unit | Material Spec: Approx 3500 Sq.ft (All side Cover from Thematic Cover inside and Outside should be cover with thematic branding) with minimum 6 Platform and Carpet 76 Pole Flag 77 CM,Minister Photo Frame with Photo/Collage 78 VVIP Wooden Cushion Chairs 79 Wooden Sofa with similarity of wooden Chair (2 Seater) 80 Centre Table 81 Enclosure for Minister with Desk Table and Chairs | Material Spec: Capacity of at least 6 PAX 82 Pantry | Material Spec: Pantry with all facility of Refrigerator, Serving, Microwave like a mini kitchen with Borosil crockery for atleast 50 PAX at a time 83 Round Table Glass 84 White Pod Cushioned Chairs 85 LED wall for outside (12 fts x 8 fts ) 86 L-shape Reception with Reception Table 87 German Clipon panels for KSBCDC schemes 88 Receptionist in traditional attire 89 Serving Staff well dressed from reputed institute or company 90 Care Taker (For Tea, Coffee) 91 Thematic Decor inside the KSBCDC Pavilion 92 Thematic Lighting job 93 False Ceiling | Material Spec: It should be thematic 94 PA System 95 2 Way Conference System 96 Wifi Connection (100 MBPS) 97 Security Staff – Bouncer 98 Technical 99 PA System for complete venue | Material Spec: to cover complete venue for announcement and background music alongwith mic and other equipments 100 3 Way Sound system for cultural performance with complete tech rider | Material Spec: Sound should be JBL/ RCF as per artist techrider with MIC, Top, Bass, Subs, Delay, Flying 101 Delay LED Screen | Material Spec: Across the venue to broadcast BCDC Video and other material, LED wall should be P4 Outdoor with maximum brightness and zero dot with 8ft riser and complete flex branding 102 Delay Plasma | Material Spec: Delay Plasma for Stage (Compfort Screen) 103 Lighting for Stage | Material Spec: Appropriate Lightings with support of Box Truss which Included (LED Warm light:40 Nos., Moving Head: 20 Nos., Blinder:10Nos., Profile:4 Nos., LED RGB Par: 100 Nos.) 104 LED RGB Par light for Venue 105 Still Cameraman | Material Spec: 3 Camera on the day of Inauguration and 2 Camera on others day 106 Videographer | Material Spec: 3 Camera on the day of Inauguration and 2 Camera on others day 107 Film of 8 Minutes of Walkthrough, Highlights of event which shooted on 8K Quality included professional voice over and Cinematic effects Film of 15 Minutes of Walkthrough, Highlights of event, Feedback of visitor, IInterview of beneficiaries which shooted on 8K Quality included professional voice over and Cinematic effects 108 A branded 4 TB External SSD Hard disk need to be handed over with all events design, photos, videos and Raw Data to KSBCDC 109 QR Code-based Digital Directory – QR codes linked to stall directories and event schedules to be placed across the venue to provide digital access to information 110 Visitor Footfall Monitoring – A manual or electronic register should be maintained to track daily visitor numbers, useful for reporting and analysis. 111 Silent Eco friendly Generators (of required number & capacity) to meet emergent power requirement with operators and regular diesel supply for uninterrupted power, as per power requirement assessment. Further taking temporary electric connection of required load is the responsibility of the EMA. The security deposit for temporary electric connection is to be paid by the EMA.Payment of actual electric consumption on temporary connection shall be reimbursed by KSBCDC on production of proper bill from electricity supplier. 112 MANPOWER 113 Housekeepingfor24Hrs|Material Spec: Should be from reputed firm in well dress 114 Security Staff - Male (for 12 Hrs) in Day Shift (09:00 Am to 09:00 PM) | Material Spec: Should be from reputed firm in well dress 115 Security Staff - Female (for 12 Hrs) in Day Shift (09:00 Am to 09:00 PM) | Material Spec: hould be from reputed firm in well dress 116 Security Staff - Male (for 12 Hrs) in Night Shift (09:00 Pm to 09:00 AM) | Material Spec: Should be from reputed firm in well dress 117 Male Bouncer in Day Shift | Material Spec: Should be from reputed firm in Formal 118 Sweepers for 24 Hrs 119 Promotor | Material Spec: For Multi tasking 120 Fire, Medical and Scurity Equipments 121 Baggage Scanning Machine 122 Hand Held Metal Detector 123 Door Metal Detector 124 CCTV| Material Spec: CCTV across the venue with online access on multiple device 125 FireExtinguisher | Material Spec: CO2 and ABC 126 Sand Bucket 127 Water Druns 128 Fire Brigade for 24 HRS 129 Ambulance with First Aid | Material Spec: Ambulance shoud be with facility of Oxygen support and Para Medical staff with Daily Health Chechk up and Suffiecient Medicines and First Aid Materials 130 Walkie Talkie | Material Spec: High Defination qulaity voice Walkie Talkie 131 Misc & Infrastructure work 132 Complete Tin Barricading with supprt of Bamboo on Metal Pipe | Material Spec: Approx 400 Running meter in height of 8ft - 11000 sq ft 133 Carpeting | Material Spec: New Non Woven Synthetic Carpet across the venue as per layout 95000 sq ft 134 Thematic Gate | Material Spec: Welcome Gate with Material of Plywood and Paint finish/ Vinyl Pasted as per proposed design which 135 Thematic Gate (Rplica of Main Gate) | Material Spec: Replica of Main Gate with Material of Plywood and Paint finish/ Vinyl Pasted as per proposed design which 136 BOX Gate at Parking Area | Material Spec: BOX Gate with support of truss or Scaff Holding(20 fts x 4 fts x 12 fts ) 137 Selfie Booth (Thematic) | Material Spec: Thematic selfie Booth Across the venue with 3D look 138 Typo of the event | Material Spec:BCDC EXPO-2025 in English or local language of 10X6Ft. (excluding platform height) on raised platfrom which be acrylic 3d lighted at entrance and should be finished with top quality 139 Pagoda Tent | Material Spec: for Multi Purpose (16 fts x 16 fts ) 140 Venue Light | Material Spec: Venue lighting should be placed on appropriate place to lit up venue like stadium with supprt of Scaff Holding, Poles (Scaff Holding should be covered with Event Branding.LED Metal light (100 Watt) 141 Light Decoration | Material Spec: Complete Venue should be décor with colorfull lights like Mirchi Lights and Colorfull Halogen 142 Truss pandal | Material Spec: Appropriate Tuss Pandal for Covering patway from Sunrays and Rain as per Layout with thematic color drapping 143 Props And Dcoration Material | Material Spec: Complte venue should be décor in such a mela and carnival look, Props and décor should be in synch with proposed theme and design. Props for craft stall, stage, welcome, food stall shold be specific with area 144 Flower Pots 145 Portable Washroom with Toiletries 146 Portable wash basin 147 Daily refill of water without any limit with Paper cup 148 Big size dustbin with BIN Cover 149 Printing Material/ Collateral 150 Outdoor Branding to Cover tin Barricading and Msking insode the Venue (16ft *8 ft) 151 Pole Branding ( (2ft * 4 ft) 152 Drop Down 153 Standee 154 Welcome Standee 155 Pole Flag outdoor (12ft Height) 156 Cap 157 Apron 158 ID Card with Lanyard | Material Spec: For Artisan (PVC), Lanyard Printed 159 ID Card with Lanyard | Material Spec: For Officials(PVC), Lanyard Printed 160 ID Card with Lanyard | Material Spec: For Media (PVC), Lanyard Printed 161 Pamphlet | Material Spec: A5 Size, 70 GSM 162 A5 Sized Invitation card Priniting on Premium important paper and dispatch to relevant Address 163 PUBLICITY 164 Newspaper Advewrtisement Pre Event, During the Event 165 Radio Publicity before 2 days if the event till last day of event 166 Social Media 167 Pamphlet Distribution 168 Insurance 169 Insurance Cover of 10 Crore | Material Spec: Insurance should cover 10 Crore which include all type of Damage, Cancellation of event 170 Permissions 171 Police Permission 172 Fire permission 173 Food & Drug Department permission 174 Health Department Permission 175 Collector Office Permission 176 Local Municipal Corporation Permission 177 Any Other Permission related to the Event
