Tender For Supply, Installation, Commissioning And Proving Test Of Diesel Generating Set With Amf Panel Capacity 500 Kva As Per Enclosed Cofmow Specification Etc.Supply, Installation, Commissioning And Proving Test Of Diesel Generating Set With Amf Panel Capacity 500 Kva As Per Enclosed Cofmow Specification Etc.,The Cost Of The Basic Machine [ Warranty Period: 24 Months After The Date Of Delivery ] ] , Cost Of The Concomitant Accessories According To Tender Specifications ] At (Location) Sse(C&W)Hatia, Ser Jharkhand 1.00 Numbers Inspection Product Inspection:Stage 1: Raw Material Inspection (100% Of Po Qty ), Stage 2: In Details Process Inspection (100% Of Po Qty ) 3 4725Ns03 Goods (Y) Non Stock --- Yes Tpi Agency Inr Cost Of Any Other Accessory Which In The Opinion Of Supplier Is Essentially Required For Ma King The Machine Fully Functional [ Warranty Period: 24 Months After The Date Of Delivery ] ] Consignee Sse(C&W)Hatia, Ser Jharkhand 1.00 Numbers Inspection Product Inspection:Stage 1: Raw Material Inspection (100% Of Po Qty ), Stage 2: In Details Process Inspection (100% Of Po Qty ) 4 4725Ns04 Service Non Stock --- Yes Consignee Inr (Y) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc. ] At (Location) Sse(C&W)Hatia, Ser Jharkhand 1.00 Numbers 5 4725Ns05 Service Non Stock --- Yes Consignee Inr (Y) Cost Of Preventive Maintenance During 1St & 2Nd Year Of Warranty Period ] Page 1 Of 8 Run Date/Time: 28/08/2025 13:25:45Stores-Pcmm/South Eastern Rly Tender Document Tender No 47255008 Closing Date/Time 25/09/2025 14:00 At (Location) Sse(C&W)Hatia, Ser Jharkhand 1.00 Numbers 6 4725Ns06 Service Non Stock --- No Consignee Inr (Y) Cost Of Comprehensive Amc For Five Years After The Warranty As Per Clause 16 Of Section I ] At (Location) Sse(C&W)Hatia, Ser Jharkhand 1.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Completion : Within 72 Days As Per Delivery Schedule Chart (Srl No 4 Of Section Ii Of Annexure 1 Payment Terms S.No Description Payment Terms 1 A) 80% Payment Will Be Made On Receipt Of The Material Duly Pre Inspected And Receipted At Site By The Consignee In Good Condition. B) Balance 20% Payment Will Be Made On Submission Of Proving Test Certiï¬Cate After Successful Completion Of Proving Test In Which The Machine Performance Would Have Been Demonstrated By The Supplier Or His Agent After Its Commissioning At The Consignees Premises Subject To Furnishing A Bank Guarantee For An Amount Equal To 10% Of The Contract Value, As Per Annexure-11 Fully Indemnifying The Purchaser Against All Losses Incurred By The Purchaser During The Warranty Period Stipulated In The Warranty Clause. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier/ Contractor Standard Governing Conditions S.No Description 1 Irs Conditions Of Contract: The Contract Shall Be Governed By Latest Version (Along With All Correction Slips) Of Irs Conditions Of Contract, And All Other Terms And Conditions Incorporated In The Tender Documents. 2 General Conditions Of Contract: The Contract Shall Be Governed By Latest Version (Along With All Correction Slips) Of General Conditions Of Contract, And All Other Terms And Conditions Incorporated In The Tender Documents. 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 As Per Annexure- 2 Enclosed Normal Applicable To Yes Yes Allowed All Bidders (Mandatory) 5. Compliance Conditions Page 2 Of 8 Run Date/Time: 28/08/2025 13:25:45Stores-Pcmm/South Eastern Rly Tender Document Tender No 47255008 Closing Date/Time 25/09/2025 14:00 Check List S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 [I] Have You Attached The Past Normal Applicable To No No Not Allowed Performance Credentials With Your All Bidders Offer? [Ii] Have You Mentioned The Complete Address Of The Work Premises Of The Oem Where Inspection Will Be Carried Out Before Despatch Of The Material? [Iii] Have You Attached Udyam Certiï¬Cate ( If Any) For Available Mse Benefits. Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 For:Destination. Normal Applicable To No No Not Allowed (I) Tenderers Are Hereby Instructed To All Bidders Supply The Tendered Quantity To The Respective Consignee(S) As Indicated In Tender Document. (Ii) If A Tenderers Mentions Anywhere In Its OffEr Contrary To As Above And/Or Mentions Not To Supply To Some Of The Consignees, Such OffEr Will Not Be Considered For Ordering For Such Consignees Where The Tenderer Has Not Agreed To Directly Deliver The Stores And Shall Be Rejected For Such Consignees. 2 Bidder Are Reminded To Carefully Go Normal Applicable To Yes Yes Not Allowed Through Irs Conditions Of Contract All Bidders (Included And Uploaded Along With The Bid Document) Particularly Those Pertaining To Code Of Integrity, Misdemeanor And Penal Measures. If Two Or More Bidders Are Found To Be Sister Concerns Or Aï¬Ƒliates(Having Common Partner/Director/Promoter/Owner/Holding Company Decision Control, Etc.) The OffErs Of All Such Sister Concerns Are Liable To Be Rejected As Per Relevant Provisions Of Irs Terms And Condition. 3 The Evaluation Of Total Unit Rate (Tur) Normal Applicable To Yes Yes Not Allowed For The Purpose Of Inter-Se Position Will All Bidders Be On Total Unit Rate For Deliveries Up To Destination. 4 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 3 Of 8 Run Date/Time: 28/08/2025 13:25:45Stores-Pcmm/South Eastern Rly Tender Document Tender No 47255008 Closing Date/Time 25/09/2025 14:00 1 In Case Of Any Mismatch In Conditions Normal Applicable To No No Not Allowed Mentioned In Speciï¬Cation Attached As All Bidders Annexure 1 And In General Conditions Of Contract Attached With Tender, Conditions Mentioned In Annexure 1 Will Supercede The Conditions Mentioned In General Conditions Of Contract 2 Tender Document Consists Of Normal Applicable To No No Not Allowed Annexure 1,Annexure 2 ,Gcc ,Nit And All Bidders Conditions Mentioned In This Document. Tenderers To Ensure Compliance Of Conditions Mentioned In These Documents. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 1. Inspection By Tpi(Third Party Normal Applicable To No No Not Allowed Inspection). All Bidders 2. There Will Be 02 Stages Of Inspection (Excluding Final Lot Inspection) As Per Speciï¬Cation And Approved Qap As Follows: First Stage - Raw Material Inspection. Second Stage - In Process Inspection. Final Product Inspection At Firms Premises. Remarks : (I) The Inspection Should Be As Per Quality Assurance Plan For The Components And Operations Listed In The Said Qap, And (Ii) The Inspection Should Be Only Final Product Inspection At Firms Premises For All Those Items Not Listed In The Said Qap. 2 Delivery Terms - Free At Destination. Normal Applicable To No No Not Allowed Loading/Unloading Of Consignment Free All Bidders Of Cost. 3 F.O.R.-Destination. Normal Applicable To No No Not Allowed All Bidders 4 The Evaluation Criteria Will Be Total Normal Applicable To Yes Yes Not Allowed Value Wise. All Bidders 5 Earnest Money And Security Deposit Normal Applicable To Yes Yes Allowed Are Applicable As Per Para 5 And 6 Of All Bidders (Optional) Ser Instruction To Tenderers & General Conditions Of Tender Attached With This Tender. Tenderer To Read These Clauses Carefully. 6 Mses Who Are Interested In Availing Normal Applicable To Yes Yes Allowed Themselves Of The Mse Beneï¬Ts Will All Bidders (Optional) Enclose With Their OffEr The Copy Of Udyam Registration Certiï¬Cate Only As Per Para 3.0 Of The Gcc Attached. 7 For Proof Of Supply To Other Railways / Normal Applicable To Yes Yes Allowed Production Units Copy Of Purchase All Bidders (Optional) Order, Inspection Certiï¬Cate And Receipt Note / Certiï¬Cate Must Be Uploaded. 8 Firm To Mention Hsn Code & Gstin No. Normal Applicable To Yes Yes Allowed Of The Tendered Item. All Bidders (Optional) 9 Firm Should Mention Details Address Of Normal Applicable To Yes Yes Allowed The Place Of Inspection. All Bidders (Optional) Page 4 Of 8 Run Date/Time: 28/08/2025 13:25:45Stores-Pcmm/South Eastern Rly Tender Document Tender No 47255008 Closing Date/Time 25/09/2025 14:00 10 Sharing Of Land Border With India Normal Applicable To Yes Yes Allowed Clause: Bidders Are Requested To Go All Bidders (Optional) Through Clause No. 32.0 (32.1 To 32.6) Of Ser Instruction To Tenderers And General Conditions. Bidders Should Conï¬Rm Following Certiï¬Cate For Compliance. (A) I Have Read The Clause Sr. No. 32 Of Instructions To Tenderers And General Conditions Of Tenders For Supply Contract Attached With The Tender Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India Or Bidder Who Has A Speciï¬Ed Transfer Of Technology (T.O.T) Arrangement With An Entity From A Country Which Shares A Land Border With India And On Sub- Contracting To Contractors From Such Countries. (B) I Certify That This Bidder Is Neither From Such A Country Nor Have A Speciï¬Ed Transfer Of Technology (T.O.T) Arrangement With Such An Entity From A Country Which Shares A Land Border With India And Will Not Sub- Contract Any Work To A Contractor From Such Countries Unless Such Contractor Is Registered With The Competent Authority. I Also Certify That This Bidder Will Not OffEr Any Products/Services Of Entity From Such Countries Unless Such Entity Is Registered With The Competent Authority. (C) I Hereby Certify That This Bidder Fulï¬Ls All Requirements In This Regard And Is Eligible To Be Considered. (D) I Hereby Acknowledge That In The Event Of Acceptance Of My Bid On Above Certiï¬Cate And If The Certiï¬Cate Is Found To Be False At Any Stage, The False Certiï¬Cate Would Be A Ground For Immediate Termination Of Contract And Further Legal Action In Accordance With The Law. (Bidders Conï¬Rming This Certiï¬Cate For Compliance Shall Select Yes In The Complied Column. However, In Case You Do Not Conï¬Rm Above Certiï¬Cate For Compliance, Select No In Complied Column. In Such Cases You Are Required To Submit The Certiï¬Cate For Compliance As Per Annexure-8 Instructions To Tenderers And General Conditions Of Tenders For Supply Contract Along-With Their Bid/Offer.) 11 Item No : 6 (Cost Of Camc) Of Sor Normal Applicable To Yes Yes Allowed Will Need To Be Quoted Mandatorily All Bidders (Optional) Though Will Not Be Part Of Commercial Evaluation.Failure To Quote For Above Optional Sor, Their OffEr Will Be Summarily Rejected Without Any Back Reference. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 5 Of 8 Run Date/Time: 28/08/2025 13:25:45Stores-Pcmm/South Eastern Rly Tender Document Tender No 47255008 Closing Date/Time 25/09/2025 14:00 1 As Time Is The Essence Of Contract, The Normal Applicable To No No Not Allowed Tenderer Are To Note The Delivery All Bidders Schedule Given In The Tender Schedule And Quote Accordingly. Vague Delivery Period Or A Very High Delivery Period Compared To Railways Speciï¬C Delivery Period In The Tender Schedule May Be Considered Commercially Unresponsive And Is Liable To Be Ignored 2 (I)The OffErs Shall Be Evaluated Based Normal Applicable To No No Not Allowed On The Gst Rate As Quoted By Each All Bidders Bidder And Same Will Be Used For Determining The Inter Se Ranking . While Submitting OffEr, It Shall Be The Responsibilityof The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. Ii) Purchaser Shall Not Be Responsible For Any Misclassiï¬Cation Of Hsn Number Or Incorrect Gst Rate If Quoted By The Bidder. (Iii) Wherever The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is DiffErent From The Incorporated In The Purchase Order ; Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. (Iv). Vender Is Informed That She/He Would Be Required To Adjust Her/His Basic Price To The Extent Required By Higher Tax Billed As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. (V) Any Amendment To Gst Rate Or Hsn Number In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc 3 Time Is The Essence Of Contract. The Normal Applicable To No No Not Allowed Contract Will Be Placed On Severable All Bidders Contract Basis.The Tenderer Should Note That As Contract Shall Be Entered Into On Severable Contract Basis Only And Therefore The P.O. Will Also Be Issued On Severable Contract Basis With Delivery Of Speciï¬C Units Of Material Being Completed Within Each Month Or Within Speciï¬C Period Duly Taking Into Account Our Delivery Requirement 4 Delivery By Road Is Preferable Normal Applicable To No No Not Allowed All Bidders 5 Following Has To Be Submitted By Normal Applicable To No No Not Allowed Supplier Along With Supply Of Material: All Bidders (I) Type Test Report Of Transformer Having Same Rating, Make (& Model If Any) And Design From Nabl Accredited Lab As Per Is: 1180 (Part 1) Latest. (Ii) Routine Test Certiï¬Cates As Per Is: 1180 (Part 1) Latest. (Iii) Special Test Certiï¬Cates As Per Clause 21.4 Sl. No. (A), (C), D) & (E) Of Is:1180 (Part 1) Latest. Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 6 Of 8 Run Date/Time: 28/08/2025 13:25:45Stores-Pcmm/South Eastern Rly Tender Document Tender No 47255008 Closing Date/Time 25/09/2025 14:00 1 Bidders Must Submit Their Technical Normal Applicable To Yes Yes Allowed Bids As Per Annexure 1 Tenderers Are All Bidders (Mandatory) Required To Submit Complete Details Including Values, Write-Up, Drawings, Sketch, Brochure Etc. As Per Requirement Speciï¬Ed In Respective Clauses Mentioned Therein. In Case Of Incomplete / Sketchy Information, The Technical OffEr Being Incomplete Is Liable To Be Rejected. Tenderers Should Clearly Indicate Compliance. Undertakings S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 I/ We Agree To Supply Tendered Stores Normal Applicable To No No Not Allowed In Accordance With The Irs Conditions All Bidders Of Contract With All Other Conditions Specified In The Tender 2 I/We Also Conï¬Rm That Rates And Other Normal Applicable To No No Not Allowed ϬNancial Terms Quoted In Relevant All Bidders Column Of ϬNancial Bid Will Only Be Ruling Terms For Acceptance. Such Terms Quoted Anywhere Else Should Be Ignored. [Denial Of This Condition Not Recommended]. 3 Undertaking For Gst:-We Hereby Normal Applicable To No No Not Allowed Declare That In Quoting The Basic Price, All Bidders We Have Taken Into Account The Full EffEct Of Input Tax Credit Available Under Gst. We, Further Agree To Pass On Any ϬNancial Gain/Beneï¬T As May Become Available In Future In Respect Of All The Input Tax Credit On The Date Of Supply By Way Of Reduction In Price And Advise The Purchaser Accordingly. We Also Undertake That We Are Aware Of The Provisions Of Section 171 Of The Cgst Act And Consequences Thereof If We Fail To Comply With The Same. We Shall ϬLe Their Gstr-1 And Gstr-3B For Transaction With Railways In Due Time Preferably Every Month So That Itc Benefit Can Be Availed By Railway 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To 3 The Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The 5 Offer And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully 6 Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of 7 Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. Page 7 Of 8 Run Date/Time: 28/08/2025 13:25:45Stores-Pcmm/South Eastern Rly Tender Document Tender No 47255008 Closing Date/Time 25/09/2025 14:00 I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In 8 The Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After 9 The Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With The 10 Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 5466375.Pdf Annexure-2 For Eligibity Criteria And Special Cond 2 5465860.Pdf Irs Copnditions Of Contract 3 5465852.Pdf Gcc Wef 16-05-25 4 5465847.Pdf Technical Specification (Annexure 1) 7. Responsiveness S.No. Description Code Of Integrity Declaration: I/We Have Carefully Gone Through The Irs Conditions Of Contract (Included And Uploaded Along With The Bid Document) Particularly Para 2500 Pertaining To Code Of Integrity, Misdemeanor And Penalties. I/We Hereby Certify That No Other Concerns Or Aï¬Ƒliates (Such As Having Common Partner/Director/Promoter/Owner/Holding Company /Management Control Etc.) Have Participated In This Tender Which Give Rise To A ConflIct Of Interest Or Fall Under Anti-Competitive Practices. We Understand That The OffErs Of All Such Related Concerns Including Ours Are Liable To Be 1 Rejected As Per Relevant Provisions Of Irs Terms And Conditions. I/We,Aï¬Ƒrm That We Shall Abide By The Code Of Integrity In General, With Speciï¬C Reference To ConflIct Of Interest [Para 2502 (E)], Anti Competitive Practices [Para 2502(C)] And Obligation To Proactive Disclosures [Para2503]. I/We Understand That We Are Fully Responsible For The Above Declaration And It Shall Not Be The Railways Responsibility To Verify The Same. I/We Are Aware That We Shall Be Liable For All Consequences Of Violation Of Code Of Integrity, If Detected At Any Stage The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm/Et ( Shahid Malik ) , Cost Of Any Other Accessory Which In The Opinion Of Supplier Is Essentially Required For Ma King The Machine Fully Functional [ Warranty Period: 24 Months After The Date Of Delivery ] ] , Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc. ] At (Location) Sse(C&W)Hatia, Ser Jharkhand 1.00 Numbers 5 4725Ns05 Service Non Stock --- Yes Consignee Inr (Y) Cost Of Preventive Maintenance During 1St & 2Nd Year Of Warranty Period ] Page 1 Of 8 Run Date/Time: 28/08/2025 13:25:45Stores-Pcmm/South Eastern Rly Tender Document Tender No 47255008 Closing Date/Time 25/09/2025 14:00 At (Location) Sse(C&W)Hatia, Ser Jharkhand 1.00 Numbers 6 4725Ns06 Service Non Stock --- No Consignee Inr (Y) Cost Of Comprehensive Amc For Five Years After The Warranty As Per Clause 16 Of Section I ] At (Location) Sse(C&W)Hatia, Ser Jharkhand 1.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Completion : Within 72 Days As Per Delivery Schedule Chart (Srl No 4 Of Section Ii Of Annexure 1 Payment Terms S.No Description Payment Terms 1 A) 80% Payment Will Be Made On Receipt Of The Material Duly Pre Inspected And Receipted At Site By The Consignee In Good Condition. B) Balance 20% Payment Will Be Made On Submission Of Proving Test Certiï¬Cate After Successful Completion Of Proving Test In Which The Machine Performance Would Have Been Demonstrated By The Supplier Or His Agent After Its Commissioning At The Consignees Premises Subject To Furnishing A Bank Guarantee For An Amount Equal To 10% Of The Contract Value, As Per Annexure-11 Fully Indemnifying The Purchaser Against All Losses Incurred By The Purchaser During The Warranty Period Stipulated In The Warranty Clause. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier/ Contractor Standard Governing Conditions S.No Description 1 Irs Conditions Of Contract: The Contract Shall Be Governed By Latest Version (Along With All Correction Slips) Of Irs Conditions Of Contract, And All Other Terms And Conditions Incorporated In The Tender Documents. 2 General Conditions Of Contract: The Contract Shall Be Governed By Latest Version (Along With All Correction Slips) Of General Conditions Of Contract, And All Other Terms And Conditions Incorporated In The Tender Documents. 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 As Per Annexure- 2 Enclosed Normal Applicable To Yes Yes Allowed All Bidders (Mandatory) 5. Compliance Conditions Page 2 Of 8 Run Date/Time: 28/08/2025 13:25:45Stores-Pcmm/South Eastern Rly Tender Document Tender No 47255008 Closing Date/Time 25/09/2025 14:00 Check List S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 [I] Have You Attached The Past Normal Applicable To No No Not Allowed Performance Credentials With Your All Bidders Offer? [Ii] Have You Mentioned The Complete Address Of The Work Premises Of The Oem Where Inspection Will Be Carried Out Before Despatch Of The Material? [Iii] Have You Attached Udyam Certiï¬Cate ( If Any) For Available Mse Benefits. Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 For:Destination. Normal Applicable To No No Not Allowed (I) Tenderers Are Hereby Instructed To All Bidders Supply The Tendered Quantity To The Respective Consignee(S) As Indicated In Tender Document. (Ii) If A Tenderers Mentions Anywhere In Its OffEr Contrary To As Above And/Or Mentions Not To Supply To Some Of The Consignees, Such OffEr Will Not Be Considered For Ordering For Such Consignees Where The Tenderer Has Not Agreed To Directly Deliver The Stores And Shall Be Rejected For Such Consignees. 2 Bidder Are Reminded To Carefully Go Normal Applicable To Yes Yes Not Allowed Through Irs Conditions Of Contract All Bidders (Included And Uploaded Along With The Bid Document) Particularly Those Pertaining To Code Of Integrity, Misdemeanor And Penal Measures. If Two Or More Bidders Are Found To Be Sister Concerns Or Aï¬Ƒliates(Having Common Partner/Director/Promoter/Owner/Holding Company Decision Control, Etc.) The OffErs Of All Such Sister Concerns Are Liable To Be Rejected As Per Relevant Provisions Of Irs Terms And Condition. 3 The Evaluation Of Total Unit Rate (Tur) Normal Applicable To Yes Yes Not Allowed For The Purpose Of Inter-Se Position Will All Bidders Be On Total Unit Rate For Deliveries Up To Destination. 4 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 3 Of 8 Run Date/Time: 28/08/2025 13:25:45Stores-Pcmm/South Eastern Rly Tender Document Tender No 47255008 Closing Date/Time 25/09/2025 14:00 1 In Case Of Any Mismatch In Conditions Normal Applicable To No No Not Allowed Mentioned In Speciï¬Cation Attached As All Bidders Annexure 1 And In General Conditions Of Contract Attached With Tender, Conditions Mentioned In Annexure 1 Will Supercede The Conditions Mentioned In General Conditions Of Contract 2 Tender Document Consists Of Normal Applicable To No No Not Allowed Annexure 1,Annexure 2 ,Gcc ,Nit And All Bidders Conditions Mentioned In This Document. Tenderers To Ensure Compliance Of Conditions Mentioned In These Documents. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 1. Inspection By Tpi(Third Party Normal Applicable To No No Not Allowed Inspection). All Bidders 2. There Will Be 02 Stages Of Inspection (Excluding Final Lot Inspection) As Per Speciï¬Cation And Approved Qap As Follows: First Stage - Raw Material Inspection. Second Stage - In Process Inspection. Final Product Inspection At Firms Premises. Remarks : (I) The Inspection Should Be As Per Quality Assurance Plan For The Components And Operations Listed In The Said Qap, And (Ii) The Inspection Should Be Only Final Product Inspection At Firms Premises For All Those Items Not Listed In The Said Qap. 2 Delivery Terms - Free At Destination. Normal Applicable To No No Not Allowed Loading/Unloading Of Consignment Free All Bidders Of Cost. 3 F.O.R.-Destination. Normal Applicable To No No Not Allowed All Bidders 4 The Evaluation Criteria Will Be Total Normal Applicable To Yes Yes Not Allowed Value Wise. All Bidders 5 Earnest Money And Security Deposit Normal Applicable To Yes Yes Allowed Are Applicable As Per Para 5 And 6 Of All Bidders (Optional) Ser Instruction To Tenderers & General Conditions Of Tender Attached With This Tender. Tenderer To Read These Clauses Carefully. 6 Mses Who Are Interested In Availing Normal Applicable To Yes Yes Allowed Themselves Of The Mse Beneï¬Ts Will All Bidders (Optional) Enclose With Their OffEr The Copy Of Udyam Registration Certiï¬Cate Only As Per Para 3.0 Of The Gcc Attached. 7 For Proof Of Supply To Other Railways / Normal Applicable To Yes Yes Allowed Production Units Copy Of Purchase All Bidders (Optional) Order, Inspection Certiï¬Cate And Receipt Note / Certiï¬Cate Must Be Uploaded. 8 Firm To Mention Hsn Code & Gstin No. Normal Applicable To Yes Yes Allowed Of The Tendered Item. All Bidders (Optional) 9 Firm Should Mention Details Address Of Normal Applicable To Yes Yes Allowed The Place Of Inspection. All Bidders (Optional) Page 4 Of 8 Run Date/Time: 28/08/2025 13:25:45Stores-Pcmm/South Eastern Rly Tender Document Tender No 47255008 Closing Date/Time 25/09/2025 14:00 10 Sharing Of Land Border With India Normal Applicable To Yes Yes Allowed Clause: Bidders Are Requested To Go All Bidders (Optional) Through Clause No. 32.0 (32.1 To 32.6) Of Ser Instruction To Tenderers And General Conditions. Bidders Should Conï¬Rm Following Certiï¬Cate For Compliance. (A) I Have Read The Clause Sr. No. 32 Of Instructions To Tenderers And General Conditions Of Tenders For Supply Contract Attached With The Tender Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India Or Bidder Who Has A Speciï¬Ed Transfer Of Technology (T.O.T) Arrangement With An Entity From A Country Which Shares A Land Border With India And On Sub- Contracting To Contractors From Such Countries. (B) I Certify That This Bidder Is Neither From Such A Country Nor Have A Speciï¬Ed Transfer Of Technology (T.O.T) Arrangement With Such An Entity From A Country Which Shares A Land Border With India And Will Not Sub- Contract Any Work To A Contractor From Such Countries Unless Such Contractor Is Registered With The Competent Authority. I Also Certify That This Bidder Will Not OffEr Any Products/Services Of Entity From Such Countries Unless Such Entity Is Registered With The Competent Authority. (C) I Hereby Certify That This Bidder Fulï¬Ls All Requirements In This Regard And Is Eligible To Be Considered. (D) I Hereby Acknowledge That In The Event Of Acceptance Of My Bid On Above Certiï¬Cate And If The Certiï¬Cate Is Found To Be False At Any Stage, The False Certiï¬Cate Would Be A Ground For Immediate Termination Of Contract And Further Legal Action In Accordance With The Law. (Bidders Conï¬Rming This Certiï¬Cate For Compliance Shall Select Yes In The Complied Column. However, In Case You Do Not Conï¬Rm Above Certiï¬Cate For Compliance, Select No In Complied Column. In Such Cases You Are Required To Submit The Certiï¬Cate For Compliance As Per Annexure-8 Instructions To Tenderers And General Conditions Of Tenders For Supply Contract Along-With Their Bid/Offer.) 11 Item No : 6 (Cost Of Camc) Of Sor Normal Applicable To Yes Yes Allowed Will Need To Be Quoted Mandatorily All Bidders (Optional) Though Will Not Be Part Of Commercial Evaluation.Failure To Quote For Above Optional Sor, Their OffEr Will Be Summarily Rejected Without Any Back Reference. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 5 Of 8 Run Date/Time: 28/08/2025 13:25:45Stores-Pcmm/South Eastern Rly Tender Document Tender No 47255008 Closing Date/Time 25/09/2025 14:00 1 As Time Is The Essence Of Contract, The Normal Applicable To No No Not Allowed Tenderer Are To Note The Delivery All Bidders Schedule Given In The Tender Schedule And Quote Accordingly. Vague Delivery Period Or A Very High Delivery Period Compared To Railways Speciï¬C Delivery Period In The Tender Schedule May Be Considered Commercially Unresponsive And Is Liable To Be Ignored 2 (I)The OffErs Shall Be Evaluated Based Normal Applicable To No No Not Allowed On The Gst Rate As Quoted By Each All Bidders Bidder And Same Will Be Used For Determining The Inter Se Ranking . While Submitting OffEr, It Shall Be The Responsibilityof The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. Ii) Purchaser Shall Not Be Responsible For Any Misclassiï¬Cation Of Hsn Number Or Incorrect Gst Rate If Quoted By The Bidder. (Iii) Wherever The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is DiffErent From The Incorporated In The Purchase Order ; Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. (Iv). Vender Is Informed That She/He Would Be Required To Adjust Her/His Basic Price To The Extent Required By Higher Tax Billed As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. (V) Any Amendment To Gst Rate Or Hsn Number In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc 3 Time Is The Essence Of Contract. The Normal Applicable To No No Not Allowed Contract Will Be Placed On Severable All Bidders Contract Basis.The Tenderer Should Note That As Contract Shall Be Entered Into On Severable Contract Basis Only And Therefore The P.O. Will Also Be Issued On Severable Contract Basis With Delivery Of Speciï¬C Units Of Material Being Completed Within Each Month Or Within Speciï¬C Period Duly Taking Into Account Our Delivery Requirement 4 Delivery By Road Is Preferable Normal Applicable To No No Not Allowed All Bidders 5 Following Has To Be Submitted By Normal Applicable To No No Not Allowed Supplier Along With Supply Of Material: All Bidders (I) Type Test Report Of Transformer Having Same Rating, Make (& Model If Any) And Design From Nabl Accredited Lab As Per Is: 1180 (Part 1) Latest. (Ii) Routine Test Certiï¬Cates As Per Is: 1180 (Part 1) Latest. (Iii) Special Test Certiï¬Cates As Per Clause 21.4 Sl. No. (A), (C), D) & (E) Of Is:1180 (Part 1) Latest. Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 6 Of 8 Run Date/Time: 28/08/2025 13:25:45Stores-Pcmm/South Eastern Rly Tender Document Tender No 47255008 Closing Date/Time 25/09/2025 14:00 1 Bidders Must Submit Their Technical Normal Applicable To Yes Yes Allowed Bids As Per Annexure 1 Tenderers Are All Bidders (Mandatory) Required To Submit Complete Details Including Values, Write-Up, Drawings, Sketch, Brochure Etc. As Per Requirement Speciï¬Ed In Respective Clauses Mentioned Therein. In Case Of Incomplete / Sketchy Information, The Technical OffEr Being Incomplete Is Liable To Be Rejected. Tenderers Should Clearly Indicate Compliance. Undertakings S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 I/ We Agree To Supply Tendered Stores Normal Applicable To No No Not Allowed In Accordance With The Irs Conditions All Bidders Of Contract With All Other Conditions Specified In The Tender 2 I/We Also Conï¬Rm That Rates And Other Normal Applicable To No No Not Allowed ϬNancial Terms Quoted In Relevant All Bidders Column Of ϬNancial Bid Will Only Be Ruling Terms For Acceptance. Such Terms Quoted Anywhere Else Should Be Ignored. [Denial Of This Condition Not Recommended]. 3 Undertaking For Gst:-We Hereby Normal Applicable To No No Not Allowed Declare That In Quoting The Basic Price, All Bidders We Have Taken Into Account The Full EffEct Of Input Tax Credit Available Under Gst. We, Further Agree To Pass On Any ϬNancial Gain/Beneï¬T As May Become Available In Future In Respect Of All The Input Tax Credit On The Date Of Supply By Way Of Reduction In Price And Advise The Purchaser Accordingly. We Also Undertake That We Are Aware Of The Provisions Of Section 171 Of The Cgst Act And Consequences Thereof If We Fail To Comply With The Same. We Shall ϬLe Their Gstr-1 And Gstr-3B For Transaction With Railways In Due Time Preferably Every Month So That Itc Benefit Can Be Availed By Railway 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To 3 The Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The 5 Offer And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully 6 Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of 7 Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. Page 7 Of 8 Run Date/Time: 28/08/2025 13:25:45Stores-Pcmm/South Eastern Rly Tender Document Tender No 47255008 Closing Date/Time 25/09/2025 14:00 I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In 8 The Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After 9 The Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With The 10 Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 5466375.Pdf Annexure-2 For Eligibity Criteria And Special Cond 2 5465860.Pdf Irs Copnditions Of Contract 3 5465852.Pdf Gcc Wef 16-05-25 4 5465847.Pdf Technical Specification (Annexure 1) 7. Responsiveness S.No. Description Code Of Integrity Declaration: I/We Have Carefully Gone Through The Irs Conditions Of Contract (Included And Uploaded Along With The Bid Document) Particularly Para 2500 Pertaining To Code Of Integrity, Misdemeanor And Penalties. I/We Hereby Certify That No Other Concerns Or Aï¬Ƒliates (Such As Having Common Partner/Director/Promoter/Owner/Holding Company /Management Control Etc.) Have Participated In This Tender Which Give Rise To A ConflIct Of Interest Or Fall Under Anti-Competitive Practices. We Understand That The OffErs Of All Such Related Concerns Including Ours Are Liable To Be 1 Rejected As Per Relevant Provisions Of Irs Terms And Conditions. I/We,Aï¬Ƒrm That We Shall Abide By The Code Of Integrity In General, With Speciï¬C Reference To ConflIct Of Interest [Para 2502 (E)], Anti Competitive Practices [Para 2502(C)] And Obligation To Proactive Disclosures [Para2503]. I/We Understand That We Are Fully Responsible For The Above Declaration And It Shall Not Be The Railways Responsibility To Verify The Same. I/We Are Aware That We Shall Be Liable For All Consequences Of Violation Of Code Of Integrity, If Detected At Any Stage The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm/Et ( Shahid Malik ) , Cost Of Preventive Maintenance During 1St & 2Nd Year Of Warranty Period ] Page 1 Of 8 Run Date/Time: 28/08/2025 13:25:45Stores-Pcmm/South Eastern Rly Tender Document , Cost Of Comprehensive Amc For Five Years After The Warranty As Per Clause 16 Of Section I ] At (Location) Sse(C&W)Hatia, Ser Jharkhand 1.00 Numbers
