| 4 | Comprehensive Annual Maintenance Contract (CAMC) of Eddy Current Array Testing Equipment For LHB Wheel Sets for the period of 5 years after the period of warranty as per attached at Annexure1(Technical Specification and other conditions [ Warranty Period: 2 years, AMC Period: 5 years, Rate ofDiscounting: 10 % ] ]At (Location) CMS/LABORATORY/UBL, SWR Karnataka 1.00 Numbers4 657929670023C Essential Non Stock --- Yes CONSIGNEE INR Spares(Y)Cost of any other accessory which in the opinion of supplier is essentially required for making the machine fully functional. [ Warranty Period: 24 Months after the date of delivery ] ]Consignee CMS/LABORATORY/UBL, SWR Karnataka 1.00 Numbers5 657929670023D Essential Non Stock --- Yes CONSIGNEE INR Services(Y)Cost of turnkey charges viz. foundation, installation & commissioning etc. ]At (Location) CMS/LABORATORY/UBL, SWR Karnataka 1.00 NumbersPage 1 of 8 Run Date/Time: 21/08/2025 11:59:28STORES/SOUTH WESTERN RLYTENDER DOCUMENTTender No 65245006A Closing Date/Time 23/09/2025 10:306 657929670023E Essential Non Stock --- Yes CONSIGNEE INR Services(Y)Cost of the preventive maintenance during warranty period. ]At (Location) CMS/LABORATORY/UBL, SWR Karnataka 1.00 Numbers3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Completion : Within 90 Days Tentative DeliverySchedule : completedwithin 90 days.Installation andcommissioning to becompleted within 60days from the date ofend DP of supplyPayment TermsS.No DescriptionPayment Terms1 80% payment to be made against supply and submission of Inspection certiï¬cate (IC) and receipted challanduly certiï¬ed by the Gazetted officer at consignees end towards receipt of correct quantity and quality ofmaterial. Balance 20% will be made after installation, commissioning, training and issue of Proving TestCertiï¬cate (PTC) by consignee and furnishing (by the ï¬rm) a Performance Bank Guarantee (PBG) of 5% oftotal value of PO towards warranty obligations valid over a period of 06 months beyond the warranty period.The proving test certiï¬cate shall be issued after monitoring the performance (satisfactory working) of themachine for a period of 30 days from the date of commissioningStatutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), within theoriginal delivery period stipulated in the contract, or last unconditionally extended delivery period shall be toRailways account. Only such variation shall be admissible which takes place after the submission of bid. Noclaim on account of statutory variation in respect of existing tax/duty will be accepted unless the tendererhas clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account ofstatutory variation shall be admissible on account of misclassification by the supplier/ contractor.Standard Governing ConditionsS.No Description1 The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract,tender schedule and all other terms and conditions incorporated in the tender documents attached herewith4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 OEM or OEM authorised dealers are only Normal Applicable to No Yes Allowedrequired to participate in the all bidders (Optional)tender.Authorized dealer(s) must submittender specific authorization letter from OEMalong with the bid.Page 2 of 8 Run Date/Time: 21/08/2025 11:59:28STORES/SOUTH WESTERN RLYTENDER DOCUMENTTender No 65245006A Closing Date/Time 23/09/2025 10:302 Tenderer should have successfully supplied Normal Applicable to No Yes Allowedthe tendered or similar equipment/machine all bidders (Optional)to Indian Railways or any governmentorganisations against the orders in the lastï¬ve completed ï¬nancial year and thecurrent ï¬nancial year up to the date oftender closing.Firm must submitdocumentary proof such as ordercopy,Receipt Note,InspectionCertiï¬cate,Completion report etc. along withthe bid to substantiate theirclaim.Statement of past supplies along with,(i) purchasers name and (ii) address, (iii)email address (iv) phone/fax number ofpurchaser, (v) purchase order (PO) or supplyorder number (vi) PO date (vii) along withthe copies of purchase order (PO), (viii)quantity supplied (with proof of supply), (ix)date of supply (x) their commissioning dateshall be submitted with the offer.similarmachine means:a. Eddy Current Array Equipment fordetection of surface cracks/flaws, ORb. Electromagnetic flaw/crack Detector OR c. Ultrasonic flaw/crack detector3 Performance Certificate(s): Normal Applicable to No Yes AllowedThe tenderer shall, in their offer, submit all bidders (Mandatory)performance certiï¬cate of at least 01 no ofsuch machine supplied in the last 05 yearsand the machine covered by thesecertiï¬cates must have worked satisfactorilyfor at least one year from the date ofcommissioning as on the original date ofclosing of tender. The Certiï¬cate shall notbe older than one year from the originaldate of closing of tender. The performancecertiï¬cate issued after original date ofclosing of tender (in cases where tenderclosing date has been extended) are alsoacceptable however the machine must havecompleted one year of satisfactory workingafter date of commissioning as on originaldate of closing of tender. The performancecertiï¬cate submitted by the tenderer shallhave been issued by the actual end userorganization of the machine, with their clearsignature and address therein, in whosepremises the machine is installed andcommissioned. Performance certiï¬catesshould be as per of the attached Annexure-1(Technical Speciï¬cation and otherconditions)4 Para wise compliance of the attached Normal Applicable to Yes Yes Allowedspeciï¬cation should be furnished by the all bidders (Mandatory)tenderer clearly indicating whether themachine offered by the includes the relevantfeatures or otherwise the deviation of anyshould be explained clearly in the offer dulyindicating the reason and advantages ofsuch deviation. In absence of aboveinformation the offer is liable for rejection.5. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Have you read and accepted tender Normal Applicable to No No Not Allowedconditions? all bidders2 Have you furnished the statement of Normal Applicable to No No Not Alloweddeviations [preferably nil]? all biddersPage 3 of 8 Run Date/Time: 21/08/2025 11:59:28STORES/SOUTH WESTERN RLYTENDER DOCUMENTTender No 65245006A Closing Date/Time 23/09/2025 10:303 Have you attached any performance Normal Applicable to No No Not Allowedstatements separately? all bidders4 MSEs, who are interested in availing benefits Normal Applicable to No No Not Allowedunder MSME Act, will enclose with their offer all biddersa copy of Udyam Registration Certiï¬cateonly. MSE beneï¬ts will not be admissiblebased on any other document. However,traders/authorized dealers will not beeligible for such benefits.5 If yes, have you attached valid documents Normal Applicable to No No Not Allowedtowards being MSE? all bidders6 Have you quoted delivery period correctly Normal Applicable to No No Not Allowedand precisely? all bidders7 Have you quoted Mode of despatch on FOR Normal Applicable to No No Not Alloweddestination basis. all bidders8 Have you quoted the discount if any in the Normal Applicable to No No Not Allowedspecified column only in IREPS? all bidders9 Have you furnished Bank account details Normal Applicable to No No Not Allowedsuch as Name of the Bank and address, all biddersaccount no., MICR, IFSC code and type ofaccount to facilitate EFT payment?10 The bidder conï¬rms that Rates and other Normal Applicable to No No Not Allowedï¬nancial terms quoted in relevant columns all biddersof ï¬nancial bid will only be ruling terms foracceptance, and such terms quotedanywhere else should be ignored. [Denial ofthis condition not recommended]11 Firm to indicate make-model-brand offered Normal Applicable to No No Not Allowedif any. all bidders12 GST condition applicable as per attached Normal Applicable to No No Not Allowedtender document. all biddersCommercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 a) Earnest Money Deposit and Security Normal Applicable to No Yes AllowedDeposit: EMD will be applicable as per para 6 all bidders (Optional)of section - I. and SD will be applicable as perpara 16 of section - II of tender documentenclosed. Refer revised tender documentsVersion_19 dated 18.05.2023 is attached.(b) No Exemption for EMD and SD will begiven to ï¬rms except to those ï¬rms asmentioned in theTender_Booklet_SWR_18.05.2023_version_19.If the ï¬rms other than those exempted, fail tosubmit EMD along with the offer, their offerwill be summarily rejected.(c)Authorized Dealer participating on behalfof OEM must submit the EMD amount alongwith their offer failing which the offer is liableto be rejected.2 Bidders are advised to bring any deviation(s) Normal Applicable to No Yes Allowedclearly in the technical deviation statement. all bidders (Optional)In case, these deviations are not indicated inthe technical deviation statement, it will bepresumed that offer is as per the tenderedspeciï¬cation in all respect. Any ambiguityshall be to the disadvantage of the bidder3 Please enter the percentage of local content Normal Applicable to Yes Yes Allowedin the material being offered. Please enter 0 all bidders (Optional)for fully imported items, and 100 for fullyindigenous items. The deï¬nition andcalculation of local content shall be inaccordance with the Make in India policy asincorporated in the tender conditionsPage 4 of 8 Run Date/Time: 21/08/2025 11:59:28STORES/SOUTH WESTERN RLYTENDER DOCUMENTTender No 65245006A Closing Date/Time 23/09/2025 10:304 Bidder(s) should submit the declaration from Normal Applicable to Yes Yes AllowedOEM for conï¬rmation of availability and all bidders (Optional)uninterrupted supply of the parts,spares andconsumables for the machine/equipment theyoffered for minimum 7 years from the date ofcommissioning.5 Please enter the percentage of local content Normal Applicable to No Yes Allowedin the material being offered. Please enter 0 all bidders (Optional)for fully imported items, and 100 for fullyindigenous items. The deï¬nition andcalculation of local content shall be inaccordance with the Make in India policy asincorporated in the tender conditions.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Single stage pre-dispatch inspection By TPI Normal Applicable to No No Not Allowedas given in indent, the inspection of material all biddersshould be as per the technical speciï¬cationand proving out of the equipment.2 Bidders should conï¬rm following certiï¬cate Normal Applicable to Yes Yes Allowedfor Compliance. (a) I have read the clause all bidders (Optional)13.8.3 of Instructions to tenderers andgeneral conditions of tenders for supplycontract attached with the tender regardingrestrictions on procurement from a bidder ofa country which shares a land border withIndia and on sub-contracting to contractorsfrom such countries. (b) I certify that thisbidder is not from such a country and willnot subcontract any work to a contractorfrom such countries unless such contractoris registered with the Competent Authority. Ialso certify that this bidder will not offer anyproducts/services of entity from suchcountries unless such entity is registeredwith the Competent Authority. (c) I herebycertify that this bidder fulï¬lls allrequirements in this regard and is eligible tobe considered. (d) I hereby acknowledgethat in the event of acceptance of my bid onabove certiï¬cate and if the certiï¬cate isfound to be false at any stage, the falsecertiï¬cate would be a ground for immediatetermination of contract and further legalaction in accordance with the Law. (Biddersconï¬rming this certiï¬cate for Complianceshall select Yes in the Complied column.However, in case you do not conï¬rm abovecertiï¬cate for Compliance, select NO in thecomplied column. In such cases you arerequired to submit the certiï¬cate forCompliance as per the Instructions totenderers and general conditions of tendersfor supply contract along-with theirBid/Offer).3 Warranty period 24 months from the date of Normal Applicable to Yes Yes Allowedcommissioning. Warranty obligation clause all bidders (Optional)as per Para 13.0 of attached Annexure-1(Technical Speciï¬cation and otherconditions)4 All other terms and conditions are as per Normal Applicable to No Yes Not AllowedTender Document & IRS conditions of all bidderscontract. The same are attached.5 Firm shall mention HSN Code of the item. Normal Applicable to Yes Yes Allowedall bidders (Optional)6 Special conditions for inspection by Third Normal Applicable to No Yes Not AllowedParty Inspecting Agency is attached TPI all biddersconditionsPage 5 of 8 Run Date/Time: 21/08/2025 11:59:28STORES/SOUTH WESTERN RLYTENDER DOCUMENTTender No 65245006A Closing Date/Time 23/09/2025 10:307 Firm to mention the place of inspection in Normal Applicable to No Yes Allowedtheir offer while quoting in the tender. all bidders (Mandatory)8 I/We hereby undertake not to withdraw or Normal Applicable to Yes Yes Allowedmodify or impair or derogate from the bid in all bidders (Optional)any respect within the period of validity ofthis bid/tender. I/we undertake that theinformation/documents furnished in this bidare not false, misleading or forged. On laterdate any documents/Information furnishedby me/us is found misleading or forged orfalse, we shall bear the responsibility for thesame and we are liable to be prosecutedand penalized as per law of the land9 Material to be door delivered to Carriage Normal Applicable to No No Not AllowedRepair Workshop, Chief Workshop Managers all biddersOffice, Hubballi10 CAMC and penalty clause as per as per Para Normal Applicable to Yes Yes Not Allowed14.0 of attached Annexure-1(Technical all biddersSpecification and other conditions)11 10.0 All bidders must comply the Code of Normal Applicable to Yes Yes AllowedIntegrity Declaration : I/We (The bidders) all bidders (Optional)have carefully gone through the IRSconditions of contract (included anduploaded along with the bid document)particularly Para 2500 pertaining to \"Code ofIntegrity, Misdemeanor and Penalties\". I/Wehereby certify that no other concerns oraffiliates (such as having commonpartner/director/ promoter/ owner/ holdingcompany / management control etc.) haveparticipated in this tender which give rise toa conflict of interest or fall under anti-competitive practices . We understand thatthe offers of all such related concernsincluding ours are liable to be rejected asper relevant provisions of IRS terms andconditions. I/We, affirm that we shall abideby the Code of Integrity in general, withspeciï¬c reference to conflict of interest[Para 2502 (e)], anticompetitive practices[Para 2502(c)] and obligation to proactive disclosures[Para 2503]. I/We understand that we arefully responsible for the above declarationand it shall not be the Railwaysresponsibility to verify the same. I/We areaware that we shall be liable for allconsequences of violation of Code ofIntegrity, if detected at any stage.Note: Bidders should select YES the optionConf. Required column for acceptance andcompliance of the code of integritydeclaration.12 Bidder(s) should quote the rate/prices Normal Applicable to Yes Yes Allowedconsidering the components mentioned at all bidders (Optional)clause No.3 of the attached Annexure-1(Technical Speciï¬cation and otherconditions). Inter se ranking will beconsidered based on the total value wise.Technical-CompliancesS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed UploadingPage 6 of 8 Run Date/Time: 21/08/2025 11:59:28STORES/SOUTH WESTERN RLYTENDER DOCUMENTTender No 65245006A Closing Date/Time 23/09/2025 10:301 TRAINING: a) Free training by the ï¬rm shall Normal Applicable to No No Not Allowedbe imparted for min. 2 CMS/CMA for ASNT all biddersLevel-II in Eddy Current Testing through Offline and valid certiï¬cate to be issued. Aftertraining Staff shall be capable of operatingthe equipment, minor trouble shooting andday to day maintenance of the equipment.b) Subsequently, technical experts from themanufacturer will fully and adequatelyprovide training to operators andmaintenance staff nominated by theconsignee at the time of commissioning ofthe machine.c) The supplier will be responsible for cocoordinating with the consignee the travelplans of trainees to ensure that the trainingis imparted on the machine at its assemblyand testing stage. The bidder shall alsosubmit training schedule along with theoffer.Note: All training should be Imparted inEnglish/Hindi Only.2 TECHNICAL LITERATURE: One copy of the Normal Applicable to No No Not Allowedprinted illustrative catalogue showing all biddersfeatures of the machine and its elementsmust be enclosed with each copy of the bid.The technical literature shall be provided forthe complete machine, including importedand indigenously purchased components /sub- assemblies. The successful tendererwill have to furnish 4 (four) copies each ofthe following manuals directly to theconsignee along with the machine. Out ofthese 04 sets, the bidder shall be requiredto submit one set of all documents in bestavailable condition one month prior to thetraining for the machine. One set oftechnical literature should cover thefollowing details (whichever applicable):i) Operational & Maintenance manual of themachine.ii) Machine Software Listing.iii) Soft and hard copies of PLC Program inladder form with cross reference listing andPLC Project file.iv) Drawings of tooling & ï¬xtures, hardcopies in A-2 size as well as soft copy in PDFformat.v) Wiring diagram, in which length of wiresmust be mentioned, hard copies in A-3 sizeas well as soft copy in PDF format.vi) Mechanical drawings (spindle assembly,table assembly, column assembly), hardcopies in A-1 size as well as soft copy in PDFformat.vii) Spare part manual including part listsno., hard copies in A-4 size as well as in PDFFormat.viii) Lay out drawings in A-1 size, whichclearly shows the position of all type ofelectrical Components in machine. Note: Allmanual and literature should be inEnglish/Hindi.3 The manufacturer should have valid ISO Normal Applicable to No No Not Allowed9001:2015, ISO 20339:2017 (or latest) all bidderscertiï¬cates on the original date of closing ofbid and a copy of same should be submittedalong with the bid.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. DescriptionPage 7 of 8 Run Date/Time: 21/08/2025 11:59:28STORES/SOUTH WESTERN RLYTENDER DOCUMENTTender No 65245006A Closing Date/Time 23/09/2025 10:301 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the content3of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of contract orpayment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt.7 of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of thepartnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during processfor evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the contract8including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/ouroffer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also lead toany other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered(evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5218040.pdf DrawingNo.LW021032 5360162.pdf Annexure-1(Technical Specification and Other condi3 5506483.pdf Annexure 1 (STANDARD FORMAT FOR CERTIFICATE)4 4955887.pdf IRS CONDITIONS OF CONTRACT5 4955890.pdf TPI CONDITIONS6 4955884.pdf Tender_Booklet_SWR_18_05_2023_Version_197. RESPONSIVENESSS.No. Description1 Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.Standard format of certiï¬cate to be submitted by the bidder is enclosed as Annexure-I. Non-submission of1.1above certificate by the bidder shall result in summary rejection of his/their bid.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisionsof GFR regarding procurement through GeM.Digitally Signed By Dy.CMM/CN ( AMAN BHAVE ) |
