Tender For Pune Book Festival 2025.; 1 Customized Gate:Customized gate is to made in line with the theme of the festival as per the Image shown at Annexure- X 2 Dais: Size 48’ x 30’ x 4’in height made of wooden platform with new brand laminated synthetic carpet (*) with needle punch of saffron colour/red colour; • 1 table 15’ x 3’ with table cloth and frill in front• 1 lightening lamp• 15 executive wooden cushioned arm chairs• 15 Standing AC Tower (each of 2.5 ton)• 10 ceiling fan • 10 LED Parco Light (multi-colored on truss structure) for cultural Events / programs• 08 Sharpy Light/Beam Light location to be informed later on• Decoration of stage, entry gate & dais with fresh/artificial flowers should only be made after consulting the Festival/Officer In-charge• The arrangement of stairs with ramp (both sides) • 50 Mineral Water Bottles (200 ML) for Dais on per day basis • 10 Name plates of the guests at the Dias as per the direction of the Festival/Officer In-Charge. • 50 Iron Barricades of 4ft. (Height) x 6 ft. (Width)• 2 Podiums with NBT Logo on iron framing/sun board on three sides as per design provided by NBT2 Green Room in the form of Pagoda • Size 5mtr.x5mtr. with three side covered with orange paneling • 12 Spot Lights (9 watt each)• 2 LED Halogen lights (100 watt each)• 2 full length mirror with proper standTruss structure from main gate to main stage with decoration of multi-colour paper streamer/cloth on passage area with 3D images of both side printed & laminated book covers as per the design shown at Annexure-XI (Approx 1500 Sqmtr.) 3 Dais: Size 32’ x 20’ x 4’ in height made of wooden platform with new brand laminated synthetic carpet (*) with needle punch of saffron color/red colour or as per actual requirement at festival site. The arrangement of stairs with ramp (both sides). 05 executive wooden cushioned arm chairs with 2 central table. 4 Complete PA system and Stage set-up for organizing Cultural / Rock Band Programmes with Operator for inaugural function and other programsalong with provision of fusion and rock musical band playing for the 9 days during the Book Festival with two helper along with the provision of additional sound & lights as per Tech Rider of Artists (As per the terms & conditions given at Annexure-IX) 5 a) Box Truss - Length 50’, height 24’, depth and as per stage size (on all four sides) Truss and Scaffolding/Speaker Tower as required 6 b) Stage Lighting – LED Par Light / Warm White / Moving Head Sharpy Lights / LED Wash Light, Profile Light, Blinder etc. and Controller (Approx. 100 Lights or as perStage requirement 7 c) FOH Console – Digital Audio Mixer Console 64 channels (Yamaha / A&H / Avid S6L) with laptops and DI Boxes required connecting cables for equipment. 8 d) Speakers 300–1200 Watt RMS Top speakers/Line Array/Side Fills/subs, Bass (19) Monitor (06) (L-Acoustics, JBL, D&B or equivalent) with Amplifier and other connecting equipmentsCenter-fills (with subs, if required) – as per venue and stage width. 9 e) Mikes- (10 fixed with stand and 8 cordless microphones, 5 Lapel/ head mic, 2 Podium mic) (Make Sennheiser / Shure/ AKG or equivalent). 10 f) Bass Guitar and Lead Guitar ( for each) 11 g) Drum Riser (size 8 ft.x8x ft.x 1ft. (L x W x H)) 12 h) LED Screen Wall of Size 40’x10’ or as per requirement with masking & Riser (With operator) P5 – Back support connectivity with multi cam setup, USB connectivity and laptop for insertion for AV’s and TV’s and cables with wires and two power points for relay of Live Program.LED screen should be of the same length as per the stage size in actual 13 General PA System with Two Operators (For Authors’ programmes) 14 a) Console – Digital Audio Mixer Console 32 channels (Yamaha / A&H / Avid S6L) with laptops and DI Boxes required connecting cables for equipment. 15 b) Speakers 100–500 Watt RMS Top speakers, Bass (6) Monitor (4) (L-Acoustics, JBL, D&B or equivalent) with Amplifier and other connecting equipmentsCenter-fills (with subs, if required) – as per venue and stage width. 16 c) Mikes- (2 fixed with stand and 4 cordless microphones, 3 Lapel/ head mic, 1 Podium mic) (Make Sennheiser / Shure/ AKG or equivalent). 17 Announcement General PA System (Digital) with 20 Loudspeakers with 25–30-watt LMP and 2 Standing Mike (JBL/Sony/Phillips) for Announcement purpose 18 Brand New Executive Sofa Sets (3-seater) with white covers along with 25 central tables 19 Chairs with white cover for seat and back (Sample to be shown to incharge) 20 Wheel Chair with Attendant with proper uniform 21 Queue Manager 22 Standing Air Conditioner (Tower) – 2.5 ton 23 Wooden Platform (4” to 9” height) with Brand new laminated carpet (*) for floor area (same specification as given for carpet in structure at s.no. 1) 24 Bamboo (8ft. / 10ft.) 25 Tin Wall(8 ft.) with White/ saffron color New Cloth as per onsite requirement 26 Fire Fighting Equipment (CO₂ Water and powder mix with refilling dates) with one trained personnel with proper uniform for operating Fire Fighting Equipment. 27 Brand New Dustbins (50 kg) Plastic with Lid (Annexure-XV) 28 Supervisor with Sweepers for cleaning of ground are required one day before start of the Book Festival and till the end of the Festival (8:00 a.m. to 8:00 p.m.) 29 a) Supervisor 30 b) Sweepers 31 Supervisor with Security personnel in proper security uniform and necessary equipments are required to be deployed at venue one day before start of the Book Festival and thereafter round the clock till the end of the Book Festival: 32 a) Supervisor [preferably Ex-serviceman (age below 50 years) or well experienced security person below the age of 45 years] - Rates may be given for one supervisor for 24 hours duty (for 10 days) 33 b) Guards (well experienced security person below the age of 40 years) - Rates may be given for one Guard for 24 hours duty (for 10 days) 34 Fresh painted Steel Almirah with lock and key (Big) 35 Fresh painted Steel Almirah with lock and key (Small) 36 Flex printing without framing & mounting 37 Printing of flex & Hoarding with mounting on iron frame in different locations (onsite/offsite) 38 Vinyl digital print (3.3 ft. x 8 ft.) 39 Sun board (5mm) – As per requirement 40 Selfie Point on Sun board (5mm with digital vinyl print and mounting/framing) – Size: 4’x6’ and as per requirement 41 Pedestal Fan 42 Ceiling Fan 43 Maroon/Orange Octonorm panels/walls (1mtr.) with frame (8 ft. height) 44 LED Spot Light (9 watt) 45 Parco Lights 46 Octonorm Table 47 Black Cushioned Chair 48 Plug point for computer with 5-15 Amp socket 49 Truss Structure (without water proof) with printed multi-coloured cloth covering ceiling/sides) as per the directions of the Officer In-Charge 50 Green Net 51 Provision of preparing Chai/ Coffee with fresh milk & sugar etc. along with trained tea maker including disposable medium size cup for the guests during the entire period of the Festival (approx. 300 cup per day basis) 52 Polythene (4mtr.) for covering books inside stalls 53 White MS Shelve of size 96”x8.5” with 2” depth duly powder coated 54 Dustbin – 10 litre with lid and handle 55 Wooden/ steel tables 2’x5’ with frill 56 Pagoda (5mtr.x5mtr.) with 2 electric points and 4 Halogen Light of 100 watt with Fascia Name 57 Mojo Iron Barricades (Height 4 ft. x Length 6ft.) – As per onsite requirement/as per directions of the Officer In-Charge 58 LED Wall Screen of Size 12’x10’ or as per requirement with masking & Ramp (With operator) P5 – Back support connectivity with multi cam setup, USB connectivity and laptop for insertion for AV’s and TV’s and cables with wires and two power points (at the location decided by the Officer-In-Charge) for relay of Live Program. 59 LED TV (52 inch) — (The bazel 10m with stand and back support connectivity with multi-cam setup, USB connectivity and laptop for insertion for AV’s & TV’s, Sound system & stage fold back speakers, Sound mixing console, cables with wires and 5 Power Points 60 Providing of Labour for routine miscellaneous work from 10:00 a.m. to 9:00 p.m. (Rate may be given on per day basis) 61 Branded Desktop Computer system with good configuration (core i5-4th processor/DDR3 16GB RAM/512GB SSD/GT 730 4th GB graphics/19 inch HD LED Monitor/keyboard/mouse/window10/wi-fi 62 3 in 1 laser printer with cartridge, Scanner & photocopier with A-4 Size Paper ream (HP/Canon) 63 Lease Line with Wi-fi internet connection having 500 mbps with proper distribution at 10 different locations 64 Halogen LED Lights of 200 Watt with adjustable beam and angle complete with sufficient lighting and necessary wiring 65 5-Watt LED Colored / decorative bulbs 66 Tungsten outdoor warm lighting for decoration on trees 67 Silent Generator set: The generator should be in operational condition one day before start of the Book Festival and till the conclusion of the Festival. 68 a) One 125 KVA Generator set (with fuel and operator) for full duration 69 b) One 62 KVA Generator set (with fuel and operator) for full duration 70 Main line connection:The approved vendor has to get the temporary electric connection for the book festival at his own cost.Thebidder shall arrange installation of the connection, tendering of security deposit etc. to the government authorities at his own cost. Only actual consumption charges will be reimbursed to thebidder by NBT on production of original bill. In case of any problem in getting electric connection, it shall be the sole responsibility of thebidder to provide adequate supply through hiring more generators at his own cost one day before start of the Book Festival and no extra payment shall be given tothe bidder for hiring and providing such extra generator, if any. 71 Total job of cabling from electric meter and generator set sources and providing a line for connection inside the stalls of participants, illuminationof Main Gate, toilet and entire area of the Exhibition ground and also to any other area inside and outside of the Exhibition venue (if required) with proper and sufficient supply.Note : 1. Providing power connection of various connected rating from switch board in various stands and with suitable size of cooper/aluminum 3½ /4 core armored cable and earth wire controlled with suitable capacity switchgear such as ICTPN, ICSPN/MCB i/c end termination laying of cable in floor, trench, carpets and tapping with power supply from permanent DB of the Ground i/c connections interconnection and maintenance during the Festival period. (The cables and other wiring need to be put under the wooden ramps/rubber covering mat etc. under the carpet on ground floor.2. Only one time payment as quoted by the tenderer will be made even in case of any increase or decrease in number of stalls. 72 Street light iron pole (20’x2-½’’) each pole with 12 LED lights and each light of 100 watt. 73 Photography for 10 days (Photographs should be provided in the hard disk and Pen Drive after the Book Festival). 500 photographs of inauguration and other important programs are required in high Resolution in Coffee table Album form in consultation with Officer In-charge. • Rate for per Unit cost for 10 days (Press Conference + Book Festival) may be quoted in the Financial Bid/BOQ. • Specifications for 01 Unit: DSLR full frame HD 4k Camera (with one gimbal setup) with minimum 6 cameras with photographer with each camera for 10 days.• Photography + Cameras would be as per onsite requirement and as per the directions of the Officer In-Charge. 74 Videography for 10 days (All Programs should be provided in HD format and high Resolution. The same should be provided in hard disk & Pen Drive after the Book Festival) along with 20 Minute short documentary of the programs along with 30 sec & 90 sec reels for each session on daily basis. • Rate for per Unit cost for 10 days (Press Conference + Book Festival) may be quoted in the Financial Bid/BOQ. • Specifications for 01 Unit: 6 Full HD Video Cameras with gimbal setup with minimum 6 videographers with each camera for 10 days.• Videography + Cameras would be as per onsite requirement and as per the directions of the Officer In-Charge 75 Two Drone Camera with two operators (each) for Minimum 2 Days videography of the event on day-to-day basis with on-site permission and security clearance (All coverages should be provided in HD format and high Resolution. The same should be provided in hard disk & Pen Drive after the Book Festival). • Rate for per Unit cost for 10 days (Press Conference + Book Festival) may be quoted in the Financial Bid/BOQ.• Specifications: HD format and high Resolution would be as per onsite requirement and as per the directions of the Officer In-Charge 76 Live streaming on social media channels with Social Media Team of 2 members (YouTube & Facebook) – To be operated from 2-3 different places as per the onsite scheduled program/as per the direction of the Officer In-charge of the fair, Hence provision of sufficient wiring is to be made 77 CCTV Cameras with live telecast on Screen (Total 08 LED 52”) with complete installation with a control room access having sufficient number of staffs to manage the operation.Note: Complete footage/recording for entire event must be provided after the event to NBT in Hard Drive & Pen Drive (Rates may be given for full duration) 78 Refreshment packets apprpox. for children/students (each packet should contain – one packet of Good Day Biscuit, one packet of Britannia Fruit Cake, one packet of Lays Chips & one packet of Fruity/Real Juice/Maaza/Slice). 79 Hiring of Taxi (Swift Dzire) minimum 80 km and 12 hours duty 80 Hiring of taxi (Innova) minimum 80 km and 12 hours duty 81 Android Kiosk/Screen of latest version 82 Indian Flag (Khadi cloth) with mounting on Pole with 100 watt LED halogen light to be focused from bottom to top 83 Photo Exhibition with the following specifications:• Pagoda (5m x 5m)- 03• Orange Octonorm Panel- 50 (or as per requirement)• Glass Door (for entry & exit)- 02• Wooden Platform with new laminated carpet- 80 sq. mtr. or as per actual • LED Lights (9 watt)- 50 (or as per requirement)• LED light (100 watt)- 10 84 2 VVIP Rooms each consisting of the following (specification as per images enclosed at annexure VIII) or as per onsite requirement/as per directions of the Officer In-Charge:• Size- 5 mtr. x 15 mtr.• Pantry as per requirement• Glass Doors- 02 (for exit & entry)• Sofa three seater (1) with cloth• Sofa two seater (2) with cloth• Glass Central Table (2)• Dustbin (20 ltr.)• Attached washroom 6 x 16 (western washroom fittings)• Sufficient lighting & power-points (concealed lighting)• Tower Air Conditioner 2.5 ton (2)• VIP chairs (4) 2 sides wooden/MDF wall having vinyl pasting (Design will be providing NBT) 85 Thematic Installation / Sculpture with complete set-up:Each Sculpture is to be made and placedon carpeted platform (wooden platform & carpet) at ideal height as per the size and design approved in the presentation and will consist the following items:i) 4-5 Parco lightsii) Cloth for masking the platform from all sidesiii) 5-6 Queue Manager 86 # 3D Selfie Point:# 3D Selfie point with symbol and acrylic words for the festival to be shown in Presentation with following items: i) 4-5 Parco lightsii) Cloth for masking the platform from all sidesiii) 5-6 Queue Manager 87 Vanity Van for 10 days (i.e. one day before start of the festival and till last day) 88 Roll up standee (3’ x 6’) 89 MDF wall with vinyl pasting inside the hangar structure (creatives to be provided by NBT) 90 Lunch/dinner (Veg. Thaali containing Jeera Rice, Sabji, Dal, Chapati- 04, Raita/Curd, Paneer, Salad & Sweet etc.) 91 Hi-Tea (Cocktail Samosa, Paneer Pakoda, Veg Sandwitch, Pastry, Tea & Coffee) with catering services as per requirement, rates may be quoted for per hi-tea basis. 92 Food Court: Covered area of approx 1000 sqm with tin shades and cloth:Entire boundary wall should be covered with balli/bamboo, tin wall & multi colour cloth and should have the following items therein:1.Customized Gate (as per the design & specifications shown & approved during the digital presentation)- 012.Stalls- 10 (each 3mtr.x3mtr.) customized with balli/bamboo orpagoda and each stall with the following specifications/items:i) Covered with Octonorm panels from insideii) Platform with Carpetiii) Chairs-02 iv) Wooden/Steel Table-02 v) Multi Power points-02vi) Fan-01vii) Dustbin (50 ltr)-01viii) LED (100 watt)-02ix) LED Metal Light(100 watt) - 02In addition, entire open area should be covered with green net as well as with new laminated carpet and should have wooden round tables-20, visitor chairs- 80and 20 dustbins (each 50 ltrs) with sufficient lights (LED 100 watts – 25 & LED Metal light – 20) to cover the entire open area. Note: the entire food structure design/specifications should be shown in the 3D format during the Digital Presentation 93 Customized Children Corner (As per the design shown & approved during presentation) 94 Digital Screen Gate – Providing LED Wall P2 left to right 100 sq. ft. (approx.) & top to bottom 14 ft., LED legs 14 ft. (Size would be as per actual dimension at festival site) with Entrance cutout, high resolution 4K content LED wall without dataton playback server at Entry Gate of the Festival. 95 PVC White or Coloured Sky advertising Balloon, 0.33 MM, Size 15ft.x15ft. 96 Gadda (6’x3’) with neat & clean white cotton sheets and cushions.
