Tender For Rate Contract (Rc) For Empanelment Of Multiple Eligible Service Providers For Hiring Of Commercial Vehicles On Monthly Basis For Official Use By Officers Of Ecr Hq Hajipur, Construction Organization At Mhx/Patna And Cssh/Patna.Rate Contract (Rc) For Empanelment Of Multiple Eligible Service Providers For Hiring Of Commercial Vehicles On Monthly Basis For Official Use By Officers Of Ecr Hq Hajipur, Construction Organization At Mhx/Patna And Cssh/Patna.,Hiring Of Premium Suv (Ac) For 3000 Km Per Month And 24 Hours Per Day (640 Hrs. Per Month) For 24 Months. Details Of Vehicles - As Per Annexure-I Of Instruction To Bidders And Special Con Ditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For One Month. Q Uoted Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And Other Charges I.E. Maintenanc E Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur Bihar 600.00 Vehicle-Month 2 50Ns0002 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Premium Sedan (Ac) For 3000 Km Per Month And 24 Hours Per Day (640 Hrs. P Er Month) For 24 Months. Details Of Vehicles - As Per Annexure-I Of Instruction To Bidders And Special C Onditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For One Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And Other Charges I.E. Maintenan Ce Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur Bihar 360.00 Vehicle-Month 3 50Ns0003 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Ac)/Premium Sedan (Ac) For 3000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months. Details Of Vehicles - As Per Annexure-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For O Ne Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur Bihar 1080.00 Vehicle-Month 4 50Ns0004 Service Non Stock --- Yes Consignee Inr (Y) Page 1 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 Hiring Of Suv (Ac)/Premium Sedan (Ac) For 2000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months. Details Of Vehicles - As Per Annexure-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For O Ne Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur/Sonepur Bihar 240.00 Vehicle-Month 5 50Ns0005 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 3000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months. Details Of Vehicles - As Per Annexure-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For O Ne Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur Bihar 1680.00 Vehicle-Month 6 50Ns0006 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 2000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months. Details Of Vehicles - As Per Annexure-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For O Ne Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur/Sonepur Bihar 360.00 Vehicle-Month 7 50Ns0007 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 3000 Km Per Month And 12 Hours Per Day Fo R 24 Months (320 Hrs. Per Month) For Sr. Scale/Junior Scale Officers. Details Of Vehicles - As Per Annexu Re-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For One Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Dr Iver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur Bihar 1320.00 Vehicle-Month 8 50Ns0008 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 2000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months For Sr. Scale/Junior Scale Officers. Details Of Vehicles - As Per Annexu Re-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For One Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Dr Iver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur/Sonepur Bihar 360.00 Vehicle-Month 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 1 Days Of Issue Of Contract, As Per Work Order Completion : Within 24 Months Issued By Nodal Officer. Payment Terms S.No Description Payment Terms 1 100% Payment Against R-Note Statutory Variation Clause Page 2 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract, Within The Original Validity Period Of The Contract, Or Last Unconditionally Extended Validity Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier/Contractor. Option Clause S.No Description 1 The Purchaser Reserves The Right To Increase The Contract Quantity, Including Special Option Clause Quantity (If Operated), Of The Respective Category Of Vehicles Up To 25% Of The Contract Quantity (Quantity In Decimal From 0.5 And Above To Be Rounded Off To Next Higher Number) Anytime Within The Validity Of The Contract (Including The Extended Validity Period) At The Same Terms And Conditions And Subject To Satisfactory Performance. The Tenderer Shall Be Bound To Accept The Enhanced Option Clause Quantity. Decision In Regards To Satisfactory Performance Of The Contract Will Be Of User/Purchaser Which Will Be Final And Binding To The Contractor. Railway Standard Fall Clause S.No Description 1 Railway Standard Fall Clause Shall Be Applicable. Standard Governing Conditions S.No Description 1 The Contract Shall Be Governed By Latest Version (Along With All Correction Slips) Of General Conditions Of Contract Of Services,2018 And All Other Terms And Conditions Incorporated In The Tender Document As Well As Instruction To Bidders And Special Conditions Of Tender (Copy Attached). 4. Eligibility Conditions Important All Documents Uploaded And Remarks / Confirmation Entered By The Bidders Against Any Eligibility Condition Shall Be Opened As Part Of Technical Bid Only : Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Turnover : Minimum Average Normal Applicable To Yes Yes Allowed Annual Turnover Of The Bidder Of The All Bidders (Optional) Last Three Financial Years I.E. 2022- 23, 2023-24 And 2024-25, Should Be As Rs. 1.65 Crs. 1.1 Document Uploading For Normal Applicable To Yes Yes Allowed Turnover : Documentary Evidence All Bidders (Mandatory) In The Form Of Certiï¬Ed Audited Balance Sheets Of The Last Three Financial Years I.E. 2022-23, 2023-24 And 2024-25 Or A Certificate From The Chartered Accountant/Cost Accountant Indicating The Turnover Details The Last Three Financial Years I.E. 2022-23, 2023-24 And 2024-25 Shall Be Uploaded With The OffEr. In Case The Date Of Constitution/Incorporation Of The Bidder Is Less Than Three Years, The Average Turnover In Respect Of The Completed Financial Years After The Date Of Constitution Shall Be Taken Into Account For This Criteria. Bidders Are Required To Upload Document Here. Page 3 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 2 Previous Work Experience For Normal Applicable To Yes Yes Allowed Similar Services : During The Period All Bidders (Optional) Of Last Three Financial Years I.E. 2022- 23, 2023-24 & 2024-25 To Current Financial Year Till The Tender Closing Date, The Bidder Must Have Successfully Executed/Completed One Similar Service Contract For A Minimum Value Of Rs. 1.15 Crs. Or Received Payment For A Minimum Value Of Rs. 1.15 Crs. In One Similar Service Contract. 2.1 Similar Service Contract : Any Normal Applicable To Yes Yes Allowed Independent Work Involving Cab/Taxi All Bidders (Optional) (Hatchback, Sedan, Premium Sedan, Suv, Muv, Premium Suv/Muv, Luxury Sedan, Luxury Suv/Muv Etc.) Hiring On Regular/ Occasional/Monthly/Daily/ Per Km/Per Hr. Basis By Railways, Other Central/State Govt. Organizations, Psus, Government Banks, Public Listed Company. Similar Service Contracts Of Public Listed Company Shall Be Considered Subject To Submission Of Documentary Evidence As Mentioned Below. 2.2 Documentary Evidence For Normal Applicable To Yes Yes Allowed Previous Work Experience For All Bidders (Mandatory) Similar Services : Bidders Are Required To Submit Documentary Evidence For Previous Work Experience For Similar Services In The Form Of A Performance Certiï¬Cate Issued Either By Chartered Accountant Or From Client, Failing Which The OffEr Will Be Summarily Rejected. Certiï¬Cate For Work Experience Should Contain Relevant Information Such As The Nature Of Work Done, Value Of Work, Date Of Start Of Work, Date Of Completion As Per Agreement/Status Of Ongoing Work, Actual Date Of Completion, Satisfactory Performance Of Work Etc. In Case Of A Composite Contract, The Value Of Similar Contract Will Be Restricted To Vehicle Hiring. Certiï¬Cate From Public Listed Company Having Annual Turnover Of Rs 500 Crore And Above Subject To The Same Being Issued From Their Head Oï¬Ƒce By A Person Of The Company Duly Enclosing His Authorization By The Management For Issuing Such Credentials Will Be Considered. Bidders Are Required To Upload Documents Here. Page 4 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 3 Minimum No. Of Vehicles For Normal Applicable To Yes Yes Allowed Which OffEr To Be Submitted : The All Bidders (Optional) Tender Is For Concluding Rate Contract (Rc) For Empanelment Of Eligible Multiple Service Providers For Hiring Of Vehicles Of Different Categories And For Varying Use (In Terms Of Km And Hour) By Railways As Indicated In The Tender Schedule And Attached At Annexure-I Of Instruction To Bidders And Special Conditions Of Tender. Bidders Are Required To Submit OffEr For Minimum 10% Of Total Tendered Quantity I.E. For Minimum 600 Vehicle-Months. OffErs For Less Than Total 600 Vehicle- Months In Total Will Be Considered Unresponsive And Will Be Summarily Rejected. 4 Minimum Qualifying Score : Score Normal Applicable To Yes Yes Allowed Of Bidders Based On Past All Bidders (Optional) Performance Parameters And Financial Parameters Will Be Calculated As Per Scoring Methodology Attached With Tender As Annexure-Ii Of Instruction To Bidders And Special Conditions Of Tender. Minimum Qualifying Score Is 60. Financial Bids Of Only Those ϬRms Will Be Opened Whose Score Will Be Equal To Or More Than Minimum Qualifying Score 60. 5. Compliance Conditions Important All Documents Uploaded And Remarks / Confirmation Entered By The Bidders Against Any Compliance Condition Shall Be Opened As Part Of Technical Bid Only. : Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Earnest Money Deposit (Emd) : Normal Applicable To Yes Yes Allowed Tenderers Are Required To Pay Emd All Bidders (Optional) Online Except Mses (Micro And Small Enterprises) Who Are Exempted From Paying Emd. Mses Claiming Exemption From Payment Of Emd Are Required To Submit Udyam Registration Certiï¬Cate Along With OffEr. OffErs Of Bidders Who Claim Exemption From Emd On The Ground Of Being An Mse But Do Not Attach Urc With OffEr, Will Be Considered Without Emd. OffErs Without Emd Of Those Bidders Who Do Not Qualify For Exemption Will Be Summarily Rejected. Amount Of Earnest Money Deposit (Emd): As Per Tender Schedule. Page 5 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 2 Security Deposit : Security Deposit Normal Applicable To Yes Yes Allowed Will Be @ 5% Of The Value Of Work All Bidders (Optional) Order. Earnest Money Deposited By The Bidder Will Be Retained Towards Sd And Balance Amount Of Sd Will Be Deducted From The Contractors Running Bill. No Interest Shall Be Payable On The Security Deposit. There Shall Be No Exemption From Submission Of Security Deposit/Performance Guarantee Deposit To Any Successful Bidder. 3 Submission Of Requisite Normal Applicable To Yes Yes Allowed Documents : Responsibility For All Bidders (Optional) Submission Of Requisite Documents As Mentioned In The Tender Rests With The Bidder. In Case Of Non-Submission Of Requisite Documents Along With OffEr, No Back Reference Will Be Made With The Bidder For Submission Of These Documents At Post Tender Opening Stage. 3.1 Attachment Of Documents/Certiï¬Cates Normal Applicable To Yes Yes Allowed With OffEr Is Allowed In Ireps Only All Bidders (Optional) After They Are Digitally Signed By The Bidder. Submission Of Digitally Signed Documents/Certiï¬Cates With OffEr Will Be Considered As An Undertaking/Aï¬Ƒdavit By The Bidder That These Documents Are True And Correct. Digital Signing Of The Documents Will Be Considered As Self Attestation Of The Same By The Bidder/His Authorized Representative. 4 Payment Terms : Payment Will Be Normal Applicable To Yes Yes Allowed Made On Monthly Basis For The All Bidders (Optional) Vehicle Hired For Which The Contractor Will Submit On Account Bill. Bill Will Be Passed By The Nodal Oï¬Ƒcer Of The Department/Oï¬Ƒcial Authorized By The Nodal Oï¬Ƒcer (Not Below The Gazette Rank). Payment Will Be Made To The Contractor By The Oï¬Ƒce Of The Pfa, Ecr, Hajipur. 4.1 If The Vehicle Is Not Used For The Normal Applicable To Yes Yes Allowed Whole Month Then Payment Shall Be All Bidders (Optional) Made On Pro-Rata Basis For The Number Of Days In The Month For Which The Vehicle Will Be Used. 5 Purchase Preference To Mse Normal Applicable To Yes Yes Allowed Bidders : Mse Bidders Whose Bids All Bidders (Optional) Are Technically Suitable And Quote A Price Within Price Band Of L1 + 15% Shall Be Considered For Award Of Contract At The Price Of L1 Bidder, In A Situation Where L1 Price Is From Other Than A Mse. Such Mses Can Be Together Ordered Up To 25% Of The Tendered Quantity. Out Of The 25% Quantity, Ordering On Mses Owned By Scheduled Caste/ Scheduled Tribe (Sc/St) Entrepreneurs For 4% And On Mse Owned By Women For 3% Will Be Considered. Page 6 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 6 Declaration For Normal Applicable To Yes Yes Allowed Bankruptcy/Debarment : Bidders All Bidders (Mandatory) Are Requested To Attach Followings Self Declaration Certiï¬Cates At The Time Of Submission Of Bid With Mentioning Date That I) I/We Am/Are Not Under Liquidation, Court Receivership Or Similar Proceedings And Also Not Declared Bankrupt By Any Agency (Ii) The Bidder Should Not Have Been Blacklisted Or Debarred By Any Central/State Government/Agency Or Central/State Government Public Sector/Under Taking. 7 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Rate Contract (Rc) : The Tender Is Normal Applicable To No No Not Allowed For Concluding Rate Contracts (Rc) For All Bidders Empanelment Of Eligible Multiple Service Providers For Hiring Of Commercial Vehicles On Monthly Basis For Official Use By Officers Of Ecr Hq Hajipur, Construction Organization At Mhx/Patna And Cssh/Patna. It Is Intended To Empanel Approximately ϬVe To Ten Numbers Of Service Providers. Detailed Requirement Of DiffErent Types Of Vehicles With Monthly Km And Hrs. Of Use Are Mentioned In The Tender Document (Notice Inviting Tender). Detailed Requirement Of Vehicles Is Also Attached In Annexure- I Of Instruction To Bidders And Special Conditions Of Tender. 2 This Is A Two Packet System Tender. Normal Applicable To No No Not Allowed All Bidders 3 Types Of Vehicles Required With Km Normal Applicable To No No Not Allowed And Hours Of Run Have Been All Bidders Mentioned In The Nit/Tender Document As Well As In Annexure-I Of Instruction To Bidders And Special Condition Of Tender Attached With The Tender. 4 Gst : Bidders To Indicate The Hsn Normal Applicable To No No Not Allowed Code/Sac (Services Accounting Code) All Bidders Of The Tendered Service Along With Their Gst Registration Number In Their Offer. Page 7 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 5 Submission Of Udyam Normal Applicable To No No Not Allowed Registration Certificate By Mses : All Bidders Bidders Desirous To Avail Purchase Preference As Mse Will Be Required To Enclose Udyam Registration Certificate With Their Offer. 6 Type Of Vehicles To Be Hired : Normal Applicable To No No Not Allowed Hiring Of Vehicle Will Be For The Period All Bidders And Place Deï¬Ned In The Tender. Ac And/Or Non-Ac Vehicles Will Be Hired As Per Tender. Location For Providing Vehicles/Type And Category Of Vehicle/Ac Or Non-Ac Vehicle Will Be Advised In The Work Order. 7 Financial Bid : Financial Bids Of Only Normal Applicable To No No Not Allowed Those ϬRms Will Be Opened Whose All Bidders Technical Bids Will Be Evaluated As Acceptable And Who Secure Minimum Qualifying Score Of 60 Or More As Per Scoring Methodology (Annexure-Ii To Instruction To Bidders And Special Conditions Of Tender May Be Reffered). 8 Grievance Redressal : Any Normal Applicable To No No Not Allowed Grievance Related To The Operation Of All Bidders The Contract Shall Be Brought To The Notice Of The Nodal Oï¬Ƒcer Of The Department. The Grievance Will Be Addressed By A Committee Consisting Of Two Oï¬Ƒcers I.E. The Nodal Oï¬Ƒcer Of The Department And One Other Oï¬Ƒcer Nominated By Phod Of The Department. 9 For Any Query Pertaining To The Normal Applicable To No No Not Allowed Tender Case, Bidders May Contact On All Bidders Mobile Number 9771425772 Or 9771425753. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Scoring Methodology : Score Of Normal Applicable To No No Not Allowed Bidders Based On Past Performance All Bidders Parameters And Financial Parameters Will Be Calculated As Per Scoring Methodology Attached With Tender As Annexure-Ii Of Instruction To Bidders And Special Conditions Of Tender. Minimum Qualifying Score Is 60. Financial Bids Of Only Those ϬRms Will Be Opened Whose Score Will Be Equal To Or More Than Minimum Qualifying Score 60. 1.1 For No. Of Clients Served (Sr. No. 3 Of Normal Applicable To No No Not Allowed Scoring Methodology), Performance All Bidders Certiï¬Cate May Preferably Be Given In Annexure-Vi Of Instruction To Bidders And Special Condition Of Tender. 2 The Rate Quoted Should Be For Hiring Normal Applicable To No No Not Allowed Of One Vehicle For One Month. Quoted All Bidders Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And All Charges I.E. Maintenance Cost Of Vehicle, Etc. Page 8 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 3 Payment For Monthly Extra Km Run Normal Applicable To No No Not Allowed And/Or Extra Hours Of Duty Shall Be All Bidders Made As Mentioned In Relevant Para And Annexure-Iii To Instruction To Bidders And Special Conditions Of Tender . 4 Validity Of The Contract : Contract Normal Applicable To No No Not Allowed Will Be Valid For Two Years From The All Bidders Date Of Issue Of Loa/Rc Which May Be Extended At The Same Terms And Conditions Of The Contract Up To One Year Subject To Satisfactory Performance. Decision Of The Purchaser/User For Judging The Performance Of A Service Provider As Satisfactory For Extension Of The Contract Duration Will Be ϬNal And Binding To The Service Provider. 5 Special Option Clause : Ordered Normal Applicable To No No Not Allowed Quantity Can Be Increased Up To Full All Bidders Tendered Quantity At The Same Terms And Conditions Of The Contract. Total Order Quantity On All ϬRms Including The Special Option Clause Quantity Will Not Be More Than The Tendered Quantity. 6 Railway Reserves The Right To Normal Applicable To No No Not Allowed Empanel One Or More Than One All Bidders Service Provider/Agency For Hiring Of Vehicles. It Is Intended To Empanel Approximately ϬVe To Ten Numbers Of Service Providers. There Is No Commitment For Empaneling Any Minimum Number Of Service Providers/Agency Or For Hiring Any Minimum Number Of Vehicles From Any Particular Agency. The Service Shall Be Utilized As Per Requirement Of The Railways. 7 Age Of Vehicles : Age Of The Vehicle Normal Applicable To No No Not Allowed On The Date Of Issue Of Work Order All Bidders Should Not Be More Than Three Years And During The Use The Age Of The Vehicle Should Not Be More Than ϬVe Years. 8 Commercial Vehicles : Vehicles Normal Applicable To No No Not Allowed With Commercial Registration Only Are All Bidders Required To Be Provided. 9 Local Oï¬Ƒce In The State Of Bihar : Normal Applicable To No No Not Allowed Firms Who Are Situated Outside The All Bidders State Of Bihar, Will Have To Open Within 21 Days From The Date Of Issue Of Letter Of Acceptance (Loa), An Oï¬Ƒce In The State Of Bihar With Requisite Infrastructural Facilities For Operation Of The Contract. Documentary Evidence In This Regard Such As Rent Agreement/Electricity Bill Etc. Will Have To Be Submitted Within 21 Days From The Date Of Issue Of Loa. Page 9 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 10 Conditions For Sub-Contract : The Normal Applicable To No No Not Allowed Service Provider/Agency Shall Not All Bidders Assign The Contract In Whole Or In Part To Any Third Party Without Prior Written Consent Of The Purchaser. The ϬRm Shall Not Sub-Contract The Contract In Whole Or In Part To Any Entity Without Prior Written Consent Of The Purchaser. The Contract Shall, Notwithstanding The Consent And Assignment/Sub-Contract, Remain Jointly And Severally Liable And Responsible To The Purchaser Together With The Assignee/Sub-Contractor, For And In Respect Of The Due Performance Of The Contract And The Contractors Obligation There Under. 11 Price Variation Clause : As Per Normal Applicable To No No Not Allowed Annexure-Iv Of Instruction To All Bidders Bidders And Special Condition Of Tender. 12 Splitting Of Ordered Quantity : Normal Applicable To No No Not Allowed The Tender Is For Concluding Rate All Bidders Contract For Empanelment Of Eligible Service Providers For Hiring Of Vehicles. Railway Reserves The Right To Split The Ordered Quantity Among One Or More Than One Empaneled Service Provider/Agency. An Example For Splitting Of Order Quantity Is Given In Annexure-V To Instruction To Bidders And Special Conditions Of Tender. 13 Deductions For Non-Performance Normal Applicable To No No Not Allowed : As Per Annexure-Vii To All Bidders Instruction To Bidders And Special Condition Of Tender. 14 The Service Provider Shall Be The Normal Applicable To No No Not Allowed Employer Of The Driver Of The Vehicle All Bidders Provided To Railways And In No Case There Shall Be A Relationship Of Employer And Employee Between The Railway And The Said Driver. Compliance Of The Applicable Labor Laws And Acts, Transport Motor Workers Act And Other Relevant Laws Will Be The Sole Responsibility Of The Service Provider. 15 All Vehicles Provided Shall Have All Normal Applicable To No No Not Allowed The Necessary All Bidders Permits/Licenses/Clearances Such As, But Not Limited To ϬTness Certiï¬Cate, Puc, Full Comprehensive Insurance, Road Permit, Registration Certiï¬Cate, As Per The Motor Vehicles Act, Rto And Other Applicable Laws And Statutory Bodies, For Providing Commercial Vehicles For This Service. It Is To Ensured That The Relevant Documents Are Valid During The Entire Period Of The Contract/Agreement. The Documents Relevant To The Contract Including Ownership Certiï¬Cate Of The Vehicle Shall Be Provided By The Service Provider To The Railway At The Time Of Issue Of Work Order As Well As On Demand. Undertakings Page 10 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 (I) The Service Provider Undertakes Normal Applicable To No No Not Allowed That He/She/It Shall Not Indulge In Any All Bidders Unethical Practices And Acknowledges That Non-Compliance Of Any Provision Of The Contract Will Be Treated As A Material Breach Of The Contract, In Which Case The Railway Shall Have The Right To Take Appropriate Actions As Per Terms And Conditions Of The Contract Including Termination Of The Contract And Other Legal Actions. ( I I ) For Determining Unethical Practice, The Decision Of The Concerned User Officer, Will Be Final. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration 3 To The Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The 5 Offer And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are 6 Fully Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department 7 Of Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided 8 In The Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time 9 After The Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With 10 The Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 Instructiontobiddersandspecialconditionsoftender_1.Pdf Special Condition Of Tender 7. Responsiveness S.No. Description 1 Validity Of Offer: No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. Price Variation Clause: No Deviation From The Price Variation Clause Stipulated In The Tender Is 2 Permitted. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid Page 11 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm-Ii ( Jitesh Kumar Mandal ) Page 12 Of 12 Run Date/Time: 26/07/2025 10:43:09 , Hiring Of Premium Sedan (Ac) For 3000 Km Per Month And 24 Hours Per Day (640 Hrs. P Er Month) For 24 Months. Details Of Vehicles - As Per Annexure-I Of Instruction To Bidders And Special C Onditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For One Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And Other Charges I.E. Maintenan Ce Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur Bihar 360.00 Vehicle-Month 3 50Ns0003 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Ac)/Premium Sedan (Ac) For 3000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months. Details Of Vehicles - As Per Annexure-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For O Ne Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur Bihar 1080.00 Vehicle-Month 4 50Ns0004 Service Non Stock --- Yes Consignee Inr (Y) Page 1 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 Hiring Of Suv (Ac)/Premium Sedan (Ac) For 2000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months. Details Of Vehicles - As Per Annexure-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For O Ne Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur/Sonepur Bihar 240.00 Vehicle-Month 5 50Ns0005 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 3000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months. Details Of Vehicles - As Per Annexure-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For O Ne Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur Bihar 1680.00 Vehicle-Month 6 50Ns0006 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 2000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months. Details Of Vehicles - As Per Annexure-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For O Ne Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur/Sonepur Bihar 360.00 Vehicle-Month 7 50Ns0007 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 3000 Km Per Month And 12 Hours Per Day Fo R 24 Months (320 Hrs. Per Month) For Sr. Scale/Junior Scale Officers. Details Of Vehicles - As Per Annexu Re-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For One Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Dr Iver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur Bihar 1320.00 Vehicle-Month 8 50Ns0008 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 2000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months For Sr. Scale/Junior Scale Officers. Details Of Vehicles - As Per Annexu Re-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For One Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Dr Iver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur/Sonepur Bihar 360.00 Vehicle-Month 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 1 Days Of Issue Of Contract, As Per Work Order Completion : Within 24 Months Issued By Nodal Officer. Payment Terms S.No Description Payment Terms 1 100% Payment Against R-Note Statutory Variation Clause Page 2 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract, Within The Original Validity Period Of The Contract, Or Last Unconditionally Extended Validity Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier/Contractor. Option Clause S.No Description 1 The Purchaser Reserves The Right To Increase The Contract Quantity, Including Special Option Clause Quantity (If Operated), Of The Respective Category Of Vehicles Up To 25% Of The Contract Quantity (Quantity In Decimal From 0.5 And Above To Be Rounded Off To Next Higher Number) Anytime Within The Validity Of The Contract (Including The Extended Validity Period) At The Same Terms And Conditions And Subject To Satisfactory Performance. The Tenderer Shall Be Bound To Accept The Enhanced Option Clause Quantity. Decision In Regards To Satisfactory Performance Of The Contract Will Be Of User/Purchaser Which Will Be Final And Binding To The Contractor. Railway Standard Fall Clause S.No Description 1 Railway Standard Fall Clause Shall Be Applicable. Standard Governing Conditions S.No Description 1 The Contract Shall Be Governed By Latest Version (Along With All Correction Slips) Of General Conditions Of Contract Of Services,2018 And All Other Terms And Conditions Incorporated In The Tender Document As Well As Instruction To Bidders And Special Conditions Of Tender (Copy Attached). 4. Eligibility Conditions Important All Documents Uploaded And Remarks / Confirmation Entered By The Bidders Against Any Eligibility Condition Shall Be Opened As Part Of Technical Bid Only : Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Turnover : Minimum Average Normal Applicable To Yes Yes Allowed Annual Turnover Of The Bidder Of The All Bidders (Optional) Last Three Financial Years I.E. 2022- 23, 2023-24 And 2024-25, Should Be As Rs. 1.65 Crs. 1.1 Document Uploading For Normal Applicable To Yes Yes Allowed Turnover : Documentary Evidence All Bidders (Mandatory) In The Form Of Certiï¬Ed Audited Balance Sheets Of The Last Three Financial Years I.E. 2022-23, 2023-24 And 2024-25 Or A Certificate From The Chartered Accountant/Cost Accountant Indicating The Turnover Details The Last Three Financial Years I.E. 2022-23, 2023-24 And 2024-25 Shall Be Uploaded With The OffEr. In Case The Date Of Constitution/Incorporation Of The Bidder Is Less Than Three Years, The Average Turnover In Respect Of The Completed Financial Years After The Date Of Constitution Shall Be Taken Into Account For This Criteria. Bidders Are Required To Upload Document Here. Page 3 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 2 Previous Work Experience For Normal Applicable To Yes Yes Allowed Similar Services : During The Period All Bidders (Optional) Of Last Three Financial Years I.E. 2022- 23, 2023-24 & 2024-25 To Current Financial Year Till The Tender Closing Date, The Bidder Must Have Successfully Executed/Completed One Similar Service Contract For A Minimum Value Of Rs. 1.15 Crs. Or Received Payment For A Minimum Value Of Rs. 1.15 Crs. In One Similar Service Contract. 2.1 Similar Service Contract : Any Normal Applicable To Yes Yes Allowed Independent Work Involving Cab/Taxi All Bidders (Optional) (Hatchback, Sedan, Premium Sedan, Suv, Muv, Premium Suv/Muv, Luxury Sedan, Luxury Suv/Muv Etc.) Hiring On Regular/ Occasional/Monthly/Daily/ Per Km/Per Hr. Basis By Railways, Other Central/State Govt. Organizations, Psus, Government Banks, Public Listed Company. Similar Service Contracts Of Public Listed Company Shall Be Considered Subject To Submission Of Documentary Evidence As Mentioned Below. 2.2 Documentary Evidence For Normal Applicable To Yes Yes Allowed Previous Work Experience For All Bidders (Mandatory) Similar Services : Bidders Are Required To Submit Documentary Evidence For Previous Work Experience For Similar Services In The Form Of A Performance Certiï¬Cate Issued Either By Chartered Accountant Or From Client, Failing Which The OffEr Will Be Summarily Rejected. Certiï¬Cate For Work Experience Should Contain Relevant Information Such As The Nature Of Work Done, Value Of Work, Date Of Start Of Work, Date Of Completion As Per Agreement/Status Of Ongoing Work, Actual Date Of Completion, Satisfactory Performance Of Work Etc. In Case Of A Composite Contract, The Value Of Similar Contract Will Be Restricted To Vehicle Hiring. Certiï¬Cate From Public Listed Company Having Annual Turnover Of Rs 500 Crore And Above Subject To The Same Being Issued From Their Head Oï¬Ƒce By A Person Of The Company Duly Enclosing His Authorization By The Management For Issuing Such Credentials Will Be Considered. Bidders Are Required To Upload Documents Here. Page 4 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 3 Minimum No. Of Vehicles For Normal Applicable To Yes Yes Allowed Which OffEr To Be Submitted : The All Bidders (Optional) Tender Is For Concluding Rate Contract (Rc) For Empanelment Of Eligible Multiple Service Providers For Hiring Of Vehicles Of Different Categories And For Varying Use (In Terms Of Km And Hour) By Railways As Indicated In The Tender Schedule And Attached At Annexure-I Of Instruction To Bidders And Special Conditions Of Tender. Bidders Are Required To Submit OffEr For Minimum 10% Of Total Tendered Quantity I.E. For Minimum 600 Vehicle-Months. OffErs For Less Than Total 600 Vehicle- Months In Total Will Be Considered Unresponsive And Will Be Summarily Rejected. 4 Minimum Qualifying Score : Score Normal Applicable To Yes Yes Allowed Of Bidders Based On Past All Bidders (Optional) Performance Parameters And Financial Parameters Will Be Calculated As Per Scoring Methodology Attached With Tender As Annexure-Ii Of Instruction To Bidders And Special Conditions Of Tender. Minimum Qualifying Score Is 60. Financial Bids Of Only Those ϬRms Will Be Opened Whose Score Will Be Equal To Or More Than Minimum Qualifying Score 60. 5. Compliance Conditions Important All Documents Uploaded And Remarks / Confirmation Entered By The Bidders Against Any Compliance Condition Shall Be Opened As Part Of Technical Bid Only. : Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Earnest Money Deposit (Emd) : Normal Applicable To Yes Yes Allowed Tenderers Are Required To Pay Emd All Bidders (Optional) Online Except Mses (Micro And Small Enterprises) Who Are Exempted From Paying Emd. Mses Claiming Exemption From Payment Of Emd Are Required To Submit Udyam Registration Certiï¬Cate Along With OffEr. OffErs Of Bidders Who Claim Exemption From Emd On The Ground Of Being An Mse But Do Not Attach Urc With OffEr, Will Be Considered Without Emd. OffErs Without Emd Of Those Bidders Who Do Not Qualify For Exemption Will Be Summarily Rejected. Amount Of Earnest Money Deposit (Emd): As Per Tender Schedule. Page 5 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 2 Security Deposit : Security Deposit Normal Applicable To Yes Yes Allowed Will Be @ 5% Of The Value Of Work All Bidders (Optional) Order. Earnest Money Deposited By The Bidder Will Be Retained Towards Sd And Balance Amount Of Sd Will Be Deducted From The Contractors Running Bill. No Interest Shall Be Payable On The Security Deposit. There Shall Be No Exemption From Submission Of Security Deposit/Performance Guarantee Deposit To Any Successful Bidder. 3 Submission Of Requisite Normal Applicable To Yes Yes Allowed Documents : Responsibility For All Bidders (Optional) Submission Of Requisite Documents As Mentioned In The Tender Rests With The Bidder. In Case Of Non-Submission Of Requisite Documents Along With OffEr, No Back Reference Will Be Made With The Bidder For Submission Of These Documents At Post Tender Opening Stage. 3.1 Attachment Of Documents/Certiï¬Cates Normal Applicable To Yes Yes Allowed With OffEr Is Allowed In Ireps Only All Bidders (Optional) After They Are Digitally Signed By The Bidder. Submission Of Digitally Signed Documents/Certiï¬Cates With OffEr Will Be Considered As An Undertaking/Aï¬Ƒdavit By The Bidder That These Documents Are True And Correct. Digital Signing Of The Documents Will Be Considered As Self Attestation Of The Same By The Bidder/His Authorized Representative. 4 Payment Terms : Payment Will Be Normal Applicable To Yes Yes Allowed Made On Monthly Basis For The All Bidders (Optional) Vehicle Hired For Which The Contractor Will Submit On Account Bill. Bill Will Be Passed By The Nodal Oï¬Ƒcer Of The Department/Oï¬Ƒcial Authorized By The Nodal Oï¬Ƒcer (Not Below The Gazette Rank). Payment Will Be Made To The Contractor By The Oï¬Ƒce Of The Pfa, Ecr, Hajipur. 4.1 If The Vehicle Is Not Used For The Normal Applicable To Yes Yes Allowed Whole Month Then Payment Shall Be All Bidders (Optional) Made On Pro-Rata Basis For The Number Of Days In The Month For Which The Vehicle Will Be Used. 5 Purchase Preference To Mse Normal Applicable To Yes Yes Allowed Bidders : Mse Bidders Whose Bids All Bidders (Optional) Are Technically Suitable And Quote A Price Within Price Band Of L1 + 15% Shall Be Considered For Award Of Contract At The Price Of L1 Bidder, In A Situation Where L1 Price Is From Other Than A Mse. Such Mses Can Be Together Ordered Up To 25% Of The Tendered Quantity. Out Of The 25% Quantity, Ordering On Mses Owned By Scheduled Caste/ Scheduled Tribe (Sc/St) Entrepreneurs For 4% And On Mse Owned By Women For 3% Will Be Considered. Page 6 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 6 Declaration For Normal Applicable To Yes Yes Allowed Bankruptcy/Debarment : Bidders All Bidders (Mandatory) Are Requested To Attach Followings Self Declaration Certiï¬Cates At The Time Of Submission Of Bid With Mentioning Date That I) I/We Am/Are Not Under Liquidation, Court Receivership Or Similar Proceedings And Also Not Declared Bankrupt By Any Agency (Ii) The Bidder Should Not Have Been Blacklisted Or Debarred By Any Central/State Government/Agency Or Central/State Government Public Sector/Under Taking. 7 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Rate Contract (Rc) : The Tender Is Normal Applicable To No No Not Allowed For Concluding Rate Contracts (Rc) For All Bidders Empanelment Of Eligible Multiple Service Providers For Hiring Of Commercial Vehicles On Monthly Basis For Official Use By Officers Of Ecr Hq Hajipur, Construction Organization At Mhx/Patna And Cssh/Patna. It Is Intended To Empanel Approximately ϬVe To Ten Numbers Of Service Providers. Detailed Requirement Of DiffErent Types Of Vehicles With Monthly Km And Hrs. Of Use Are Mentioned In The Tender Document (Notice Inviting Tender). Detailed Requirement Of Vehicles Is Also Attached In Annexure- I Of Instruction To Bidders And Special Conditions Of Tender. 2 This Is A Two Packet System Tender. Normal Applicable To No No Not Allowed All Bidders 3 Types Of Vehicles Required With Km Normal Applicable To No No Not Allowed And Hours Of Run Have Been All Bidders Mentioned In The Nit/Tender Document As Well As In Annexure-I Of Instruction To Bidders And Special Condition Of Tender Attached With The Tender. 4 Gst : Bidders To Indicate The Hsn Normal Applicable To No No Not Allowed Code/Sac (Services Accounting Code) All Bidders Of The Tendered Service Along With Their Gst Registration Number In Their Offer. Page 7 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 5 Submission Of Udyam Normal Applicable To No No Not Allowed Registration Certificate By Mses : All Bidders Bidders Desirous To Avail Purchase Preference As Mse Will Be Required To Enclose Udyam Registration Certificate With Their Offer. 6 Type Of Vehicles To Be Hired : Normal Applicable To No No Not Allowed Hiring Of Vehicle Will Be For The Period All Bidders And Place Deï¬Ned In The Tender. Ac And/Or Non-Ac Vehicles Will Be Hired As Per Tender. Location For Providing Vehicles/Type And Category Of Vehicle/Ac Or Non-Ac Vehicle Will Be Advised In The Work Order. 7 Financial Bid : Financial Bids Of Only Normal Applicable To No No Not Allowed Those ϬRms Will Be Opened Whose All Bidders Technical Bids Will Be Evaluated As Acceptable And Who Secure Minimum Qualifying Score Of 60 Or More As Per Scoring Methodology (Annexure-Ii To Instruction To Bidders And Special Conditions Of Tender May Be Reffered). 8 Grievance Redressal : Any Normal Applicable To No No Not Allowed Grievance Related To The Operation Of All Bidders The Contract Shall Be Brought To The Notice Of The Nodal Oï¬Ƒcer Of The Department. The Grievance Will Be Addressed By A Committee Consisting Of Two Oï¬Ƒcers I.E. The Nodal Oï¬Ƒcer Of The Department And One Other Oï¬Ƒcer Nominated By Phod Of The Department. 9 For Any Query Pertaining To The Normal Applicable To No No Not Allowed Tender Case, Bidders May Contact On All Bidders Mobile Number 9771425772 Or 9771425753. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Scoring Methodology : Score Of Normal Applicable To No No Not Allowed Bidders Based On Past Performance All Bidders Parameters And Financial Parameters Will Be Calculated As Per Scoring Methodology Attached With Tender As Annexure-Ii Of Instruction To Bidders And Special Conditions Of Tender. Minimum Qualifying Score Is 60. Financial Bids Of Only Those ϬRms Will Be Opened Whose Score Will Be Equal To Or More Than Minimum Qualifying Score 60. 1.1 For No. Of Clients Served (Sr. No. 3 Of Normal Applicable To No No Not Allowed Scoring Methodology), Performance All Bidders Certiï¬Cate May Preferably Be Given In Annexure-Vi Of Instruction To Bidders And Special Condition Of Tender. 2 The Rate Quoted Should Be For Hiring Normal Applicable To No No Not Allowed Of One Vehicle For One Month. Quoted All Bidders Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And All Charges I.E. Maintenance Cost Of Vehicle, Etc. Page 8 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 3 Payment For Monthly Extra Km Run Normal Applicable To No No Not Allowed And/Or Extra Hours Of Duty Shall Be All Bidders Made As Mentioned In Relevant Para And Annexure-Iii To Instruction To Bidders And Special Conditions Of Tender . 4 Validity Of The Contract : Contract Normal Applicable To No No Not Allowed Will Be Valid For Two Years From The All Bidders Date Of Issue Of Loa/Rc Which May Be Extended At The Same Terms And Conditions Of The Contract Up To One Year Subject To Satisfactory Performance. Decision Of The Purchaser/User For Judging The Performance Of A Service Provider As Satisfactory For Extension Of The Contract Duration Will Be ϬNal And Binding To The Service Provider. 5 Special Option Clause : Ordered Normal Applicable To No No Not Allowed Quantity Can Be Increased Up To Full All Bidders Tendered Quantity At The Same Terms And Conditions Of The Contract. Total Order Quantity On All ϬRms Including The Special Option Clause Quantity Will Not Be More Than The Tendered Quantity. 6 Railway Reserves The Right To Normal Applicable To No No Not Allowed Empanel One Or More Than One All Bidders Service Provider/Agency For Hiring Of Vehicles. It Is Intended To Empanel Approximately ϬVe To Ten Numbers Of Service Providers. There Is No Commitment For Empaneling Any Minimum Number Of Service Providers/Agency Or For Hiring Any Minimum Number Of Vehicles From Any Particular Agency. The Service Shall Be Utilized As Per Requirement Of The Railways. 7 Age Of Vehicles : Age Of The Vehicle Normal Applicable To No No Not Allowed On The Date Of Issue Of Work Order All Bidders Should Not Be More Than Three Years And During The Use The Age Of The Vehicle Should Not Be More Than ϬVe Years. 8 Commercial Vehicles : Vehicles Normal Applicable To No No Not Allowed With Commercial Registration Only Are All Bidders Required To Be Provided. 9 Local Oï¬Ƒce In The State Of Bihar : Normal Applicable To No No Not Allowed Firms Who Are Situated Outside The All Bidders State Of Bihar, Will Have To Open Within 21 Days From The Date Of Issue Of Letter Of Acceptance (Loa), An Oï¬Ƒce In The State Of Bihar With Requisite Infrastructural Facilities For Operation Of The Contract. Documentary Evidence In This Regard Such As Rent Agreement/Electricity Bill Etc. Will Have To Be Submitted Within 21 Days From The Date Of Issue Of Loa. Page 9 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 10 Conditions For Sub-Contract : The Normal Applicable To No No Not Allowed Service Provider/Agency Shall Not All Bidders Assign The Contract In Whole Or In Part To Any Third Party Without Prior Written Consent Of The Purchaser. The ϬRm Shall Not Sub-Contract The Contract In Whole Or In Part To Any Entity Without Prior Written Consent Of The Purchaser. The Contract Shall, Notwithstanding The Consent And Assignment/Sub-Contract, Remain Jointly And Severally Liable And Responsible To The Purchaser Together With The Assignee/Sub-Contractor, For And In Respect Of The Due Performance Of The Contract And The Contractors Obligation There Under. 11 Price Variation Clause : As Per Normal Applicable To No No Not Allowed Annexure-Iv Of Instruction To All Bidders Bidders And Special Condition Of Tender. 12 Splitting Of Ordered Quantity : Normal Applicable To No No Not Allowed The Tender Is For Concluding Rate All Bidders Contract For Empanelment Of Eligible Service Providers For Hiring Of Vehicles. Railway Reserves The Right To Split The Ordered Quantity Among One Or More Than One Empaneled Service Provider/Agency. An Example For Splitting Of Order Quantity Is Given In Annexure-V To Instruction To Bidders And Special Conditions Of Tender. 13 Deductions For Non-Performance Normal Applicable To No No Not Allowed : As Per Annexure-Vii To All Bidders Instruction To Bidders And Special Condition Of Tender. 14 The Service Provider Shall Be The Normal Applicable To No No Not Allowed Employer Of The Driver Of The Vehicle All Bidders Provided To Railways And In No Case There Shall Be A Relationship Of Employer And Employee Between The Railway And The Said Driver. Compliance Of The Applicable Labor Laws And Acts, Transport Motor Workers Act And Other Relevant Laws Will Be The Sole Responsibility Of The Service Provider. 15 All Vehicles Provided Shall Have All Normal Applicable To No No Not Allowed The Necessary All Bidders Permits/Licenses/Clearances Such As, But Not Limited To ϬTness Certiï¬Cate, Puc, Full Comprehensive Insurance, Road Permit, Registration Certiï¬Cate, As Per The Motor Vehicles Act, Rto And Other Applicable Laws And Statutory Bodies, For Providing Commercial Vehicles For This Service. It Is To Ensured That The Relevant Documents Are Valid During The Entire Period Of The Contract/Agreement. The Documents Relevant To The Contract Including Ownership Certiï¬Cate Of The Vehicle Shall Be Provided By The Service Provider To The Railway At The Time Of Issue Of Work Order As Well As On Demand. Undertakings Page 10 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 (I) The Service Provider Undertakes Normal Applicable To No No Not Allowed That He/She/It Shall Not Indulge In Any All Bidders Unethical Practices And Acknowledges That Non-Compliance Of Any Provision Of The Contract Will Be Treated As A Material Breach Of The Contract, In Which Case The Railway Shall Have The Right To Take Appropriate Actions As Per Terms And Conditions Of The Contract Including Termination Of The Contract And Other Legal Actions. ( I I ) For Determining Unethical Practice, The Decision Of The Concerned User Officer, Will Be Final. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration 3 To The Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The 5 Offer And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are 6 Fully Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department 7 Of Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided 8 In The Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time 9 After The Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With 10 The Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 Instructiontobiddersandspecialconditionsoftender_1.Pdf Special Condition Of Tender 7. Responsiveness S.No. Description 1 Validity Of Offer: No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. Price Variation Clause: No Deviation From The Price Variation Clause Stipulated In The Tender Is 2 Permitted. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid Page 11 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm-Ii ( Jitesh Kumar Mandal ) Page 12 Of 12 Run Date/Time: 26/07/2025 10:43:09 , Hiring Of Suv (Ac)/Premium Sedan (Ac) For 3000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months. Details Of Vehicles - As Per Annexure-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For O Ne Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur Bihar 1080.00 Vehicle-Month 4 50Ns0004 Service Non Stock --- Yes Consignee Inr (Y) Page 1 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document , Hiring Of Suv (Ac)/Premium Sedan (Ac) For 2000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months. Details Of Vehicles - As Per Annexure-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For O Ne Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur/Sonepur Bihar 240.00 Vehicle-Month 5 50Ns0005 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 3000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months. Details Of Vehicles - As Per Annexure-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For O Ne Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur Bihar 1680.00 Vehicle-Month 6 50Ns0006 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 2000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months. Details Of Vehicles - As Per Annexure-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For O Ne Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur/Sonepur Bihar 360.00 Vehicle-Month 7 50Ns0007 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 3000 Km Per Month And 12 Hours Per Day Fo R 24 Months (320 Hrs. Per Month) For Sr. Scale/Junior Scale Officers. Details Of Vehicles - As Per Annexu Re-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For One Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Dr Iver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur Bihar 1320.00 Vehicle-Month 8 50Ns0008 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 2000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months For Sr. Scale/Junior Scale Officers. Details Of Vehicles - As Per Annexu Re-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For One Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Dr Iver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur/Sonepur Bihar 360.00 Vehicle-Month 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 1 Days Of Issue Of Contract, As Per Work Order Completion : Within 24 Months Issued By Nodal Officer. Payment Terms S.No Description Payment Terms 1 100% Payment Against R-Note Statutory Variation Clause Page 2 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract, Within The Original Validity Period Of The Contract, Or Last Unconditionally Extended Validity Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier/Contractor. Option Clause S.No Description 1 The Purchaser Reserves The Right To Increase The Contract Quantity, Including Special Option Clause Quantity (If Operated), Of The Respective Category Of Vehicles Up To 25% Of The Contract Quantity (Quantity In Decimal From 0.5 And Above To Be Rounded Off To Next Higher Number) Anytime Within The Validity Of The Contract (Including The Extended Validity Period) At The Same Terms And Conditions And Subject To Satisfactory Performance. The Tenderer Shall Be Bound To Accept The Enhanced Option Clause Quantity. Decision In Regards To Satisfactory Performance Of The Contract Will Be Of User/Purchaser Which Will Be Final And Binding To The Contractor. Railway Standard Fall Clause S.No Description 1 Railway Standard Fall Clause Shall Be Applicable. Standard Governing Conditions S.No Description 1 The Contract Shall Be Governed By Latest Version (Along With All Correction Slips) Of General Conditions Of Contract Of Services,2018 And All Other Terms And Conditions Incorporated In The Tender Document As Well As Instruction To Bidders And Special Conditions Of Tender (Copy Attached). 4. Eligibility Conditions Important All Documents Uploaded And Remarks / Confirmation Entered By The Bidders Against Any Eligibility Condition Shall Be Opened As Part Of Technical Bid Only : Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Turnover : Minimum Average Normal Applicable To Yes Yes Allowed Annual Turnover Of The Bidder Of The All Bidders (Optional) Last Three Financial Years I.E. 2022- 23, 2023-24 And 2024-25, Should Be As Rs. 1.65 Crs. 1.1 Document Uploading For Normal Applicable To Yes Yes Allowed Turnover : Documentary Evidence All Bidders (Mandatory) In The Form Of Certiï¬Ed Audited Balance Sheets Of The Last Three Financial Years I.E. 2022-23, 2023-24 And 2024-25 Or A Certificate From The Chartered Accountant/Cost Accountant Indicating The Turnover Details The Last Three Financial Years I.E. 2022-23, 2023-24 And 2024-25 Shall Be Uploaded With The OffEr. In Case The Date Of Constitution/Incorporation Of The Bidder Is Less Than Three Years, The Average Turnover In Respect Of The Completed Financial Years After The Date Of Constitution Shall Be Taken Into Account For This Criteria. Bidders Are Required To Upload Document Here. Page 3 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 2 Previous Work Experience For Normal Applicable To Yes Yes Allowed Similar Services : During The Period All Bidders (Optional) Of Last Three Financial Years I.E. 2022- 23, 2023-24 & 2024-25 To Current Financial Year Till The Tender Closing Date, The Bidder Must Have Successfully Executed/Completed One Similar Service Contract For A Minimum Value Of Rs. 1.15 Crs. Or Received Payment For A Minimum Value Of Rs. 1.15 Crs. In One Similar Service Contract. 2.1 Similar Service Contract : Any Normal Applicable To Yes Yes Allowed Independent Work Involving Cab/Taxi All Bidders (Optional) (Hatchback, Sedan, Premium Sedan, Suv, Muv, Premium Suv/Muv, Luxury Sedan, Luxury Suv/Muv Etc.) Hiring On Regular/ Occasional/Monthly/Daily/ Per Km/Per Hr. Basis By Railways, Other Central/State Govt. Organizations, Psus, Government Banks, Public Listed Company. Similar Service Contracts Of Public Listed Company Shall Be Considered Subject To Submission Of Documentary Evidence As Mentioned Below. 2.2 Documentary Evidence For Normal Applicable To Yes Yes Allowed Previous Work Experience For All Bidders (Mandatory) Similar Services : Bidders Are Required To Submit Documentary Evidence For Previous Work Experience For Similar Services In The Form Of A Performance Certiï¬Cate Issued Either By Chartered Accountant Or From Client, Failing Which The OffEr Will Be Summarily Rejected. Certiï¬Cate For Work Experience Should Contain Relevant Information Such As The Nature Of Work Done, Value Of Work, Date Of Start Of Work, Date Of Completion As Per Agreement/Status Of Ongoing Work, Actual Date Of Completion, Satisfactory Performance Of Work Etc. In Case Of A Composite Contract, The Value Of Similar Contract Will Be Restricted To Vehicle Hiring. Certiï¬Cate From Public Listed Company Having Annual Turnover Of Rs 500 Crore And Above Subject To The Same Being Issued From Their Head Oï¬Ƒce By A Person Of The Company Duly Enclosing His Authorization By The Management For Issuing Such Credentials Will Be Considered. Bidders Are Required To Upload Documents Here. Page 4 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 3 Minimum No. Of Vehicles For Normal Applicable To Yes Yes Allowed Which OffEr To Be Submitted : The All Bidders (Optional) Tender Is For Concluding Rate Contract (Rc) For Empanelment Of Eligible Multiple Service Providers For Hiring Of Vehicles Of Different Categories And For Varying Use (In Terms Of Km And Hour) By Railways As Indicated In The Tender Schedule And Attached At Annexure-I Of Instruction To Bidders And Special Conditions Of Tender. Bidders Are Required To Submit OffEr For Minimum 10% Of Total Tendered Quantity I.E. For Minimum 600 Vehicle-Months. OffErs For Less Than Total 600 Vehicle- Months In Total Will Be Considered Unresponsive And Will Be Summarily Rejected. 4 Minimum Qualifying Score : Score Normal Applicable To Yes Yes Allowed Of Bidders Based On Past All Bidders (Optional) Performance Parameters And Financial Parameters Will Be Calculated As Per Scoring Methodology Attached With Tender As Annexure-Ii Of Instruction To Bidders And Special Conditions Of Tender. Minimum Qualifying Score Is 60. Financial Bids Of Only Those ϬRms Will Be Opened Whose Score Will Be Equal To Or More Than Minimum Qualifying Score 60. 5. Compliance Conditions Important All Documents Uploaded And Remarks / Confirmation Entered By The Bidders Against Any Compliance Condition Shall Be Opened As Part Of Technical Bid Only. : Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Earnest Money Deposit (Emd) : Normal Applicable To Yes Yes Allowed Tenderers Are Required To Pay Emd All Bidders (Optional) Online Except Mses (Micro And Small Enterprises) Who Are Exempted From Paying Emd. Mses Claiming Exemption From Payment Of Emd Are Required To Submit Udyam Registration Certiï¬Cate Along With OffEr. OffErs Of Bidders Who Claim Exemption From Emd On The Ground Of Being An Mse But Do Not Attach Urc With OffEr, Will Be Considered Without Emd. OffErs Without Emd Of Those Bidders Who Do Not Qualify For Exemption Will Be Summarily Rejected. Amount Of Earnest Money Deposit (Emd): As Per Tender Schedule. Page 5 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 2 Security Deposit : Security Deposit Normal Applicable To Yes Yes Allowed Will Be @ 5% Of The Value Of Work All Bidders (Optional) Order. Earnest Money Deposited By The Bidder Will Be Retained Towards Sd And Balance Amount Of Sd Will Be Deducted From The Contractors Running Bill. No Interest Shall Be Payable On The Security Deposit. There Shall Be No Exemption From Submission Of Security Deposit/Performance Guarantee Deposit To Any Successful Bidder. 3 Submission Of Requisite Normal Applicable To Yes Yes Allowed Documents : Responsibility For All Bidders (Optional) Submission Of Requisite Documents As Mentioned In The Tender Rests With The Bidder. In Case Of Non-Submission Of Requisite Documents Along With OffEr, No Back Reference Will Be Made With The Bidder For Submission Of These Documents At Post Tender Opening Stage. 3.1 Attachment Of Documents/Certiï¬Cates Normal Applicable To Yes Yes Allowed With OffEr Is Allowed In Ireps Only All Bidders (Optional) After They Are Digitally Signed By The Bidder. Submission Of Digitally Signed Documents/Certiï¬Cates With OffEr Will Be Considered As An Undertaking/Aï¬Ƒdavit By The Bidder That These Documents Are True And Correct. Digital Signing Of The Documents Will Be Considered As Self Attestation Of The Same By The Bidder/His Authorized Representative. 4 Payment Terms : Payment Will Be Normal Applicable To Yes Yes Allowed Made On Monthly Basis For The All Bidders (Optional) Vehicle Hired For Which The Contractor Will Submit On Account Bill. Bill Will Be Passed By The Nodal Oï¬Ƒcer Of The Department/Oï¬Ƒcial Authorized By The Nodal Oï¬Ƒcer (Not Below The Gazette Rank). Payment Will Be Made To The Contractor By The Oï¬Ƒce Of The Pfa, Ecr, Hajipur. 4.1 If The Vehicle Is Not Used For The Normal Applicable To Yes Yes Allowed Whole Month Then Payment Shall Be All Bidders (Optional) Made On Pro-Rata Basis For The Number Of Days In The Month For Which The Vehicle Will Be Used. 5 Purchase Preference To Mse Normal Applicable To Yes Yes Allowed Bidders : Mse Bidders Whose Bids All Bidders (Optional) Are Technically Suitable And Quote A Price Within Price Band Of L1 + 15% Shall Be Considered For Award Of Contract At The Price Of L1 Bidder, In A Situation Where L1 Price Is From Other Than A Mse. Such Mses Can Be Together Ordered Up To 25% Of The Tendered Quantity. Out Of The 25% Quantity, Ordering On Mses Owned By Scheduled Caste/ Scheduled Tribe (Sc/St) Entrepreneurs For 4% And On Mse Owned By Women For 3% Will Be Considered. Page 6 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 6 Declaration For Normal Applicable To Yes Yes Allowed Bankruptcy/Debarment : Bidders All Bidders (Mandatory) Are Requested To Attach Followings Self Declaration Certiï¬Cates At The Time Of Submission Of Bid With Mentioning Date That I) I/We Am/Are Not Under Liquidation, Court Receivership Or Similar Proceedings And Also Not Declared Bankrupt By Any Agency (Ii) The Bidder Should Not Have Been Blacklisted Or Debarred By Any Central/State Government/Agency Or Central/State Government Public Sector/Under Taking. 7 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Rate Contract (Rc) : The Tender Is Normal Applicable To No No Not Allowed For Concluding Rate Contracts (Rc) For All Bidders Empanelment Of Eligible Multiple Service Providers For Hiring Of Commercial Vehicles On Monthly Basis For Official Use By Officers Of Ecr Hq Hajipur, Construction Organization At Mhx/Patna And Cssh/Patna. It Is Intended To Empanel Approximately ϬVe To Ten Numbers Of Service Providers. Detailed Requirement Of DiffErent Types Of Vehicles With Monthly Km And Hrs. Of Use Are Mentioned In The Tender Document (Notice Inviting Tender). Detailed Requirement Of Vehicles Is Also Attached In Annexure- I Of Instruction To Bidders And Special Conditions Of Tender. 2 This Is A Two Packet System Tender. Normal Applicable To No No Not Allowed All Bidders 3 Types Of Vehicles Required With Km Normal Applicable To No No Not Allowed And Hours Of Run Have Been All Bidders Mentioned In The Nit/Tender Document As Well As In Annexure-I Of Instruction To Bidders And Special Condition Of Tender Attached With The Tender. 4 Gst : Bidders To Indicate The Hsn Normal Applicable To No No Not Allowed Code/Sac (Services Accounting Code) All Bidders Of The Tendered Service Along With Their Gst Registration Number In Their Offer. Page 7 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 5 Submission Of Udyam Normal Applicable To No No Not Allowed Registration Certificate By Mses : All Bidders Bidders Desirous To Avail Purchase Preference As Mse Will Be Required To Enclose Udyam Registration Certificate With Their Offer. 6 Type Of Vehicles To Be Hired : Normal Applicable To No No Not Allowed Hiring Of Vehicle Will Be For The Period All Bidders And Place Deï¬Ned In The Tender. Ac And/Or Non-Ac Vehicles Will Be Hired As Per Tender. Location For Providing Vehicles/Type And Category Of Vehicle/Ac Or Non-Ac Vehicle Will Be Advised In The Work Order. 7 Financial Bid : Financial Bids Of Only Normal Applicable To No No Not Allowed Those ϬRms Will Be Opened Whose All Bidders Technical Bids Will Be Evaluated As Acceptable And Who Secure Minimum Qualifying Score Of 60 Or More As Per Scoring Methodology (Annexure-Ii To Instruction To Bidders And Special Conditions Of Tender May Be Reffered). 8 Grievance Redressal : Any Normal Applicable To No No Not Allowed Grievance Related To The Operation Of All Bidders The Contract Shall Be Brought To The Notice Of The Nodal Oï¬Ƒcer Of The Department. The Grievance Will Be Addressed By A Committee Consisting Of Two Oï¬Ƒcers I.E. The Nodal Oï¬Ƒcer Of The Department And One Other Oï¬Ƒcer Nominated By Phod Of The Department. 9 For Any Query Pertaining To The Normal Applicable To No No Not Allowed Tender Case, Bidders May Contact On All Bidders Mobile Number 9771425772 Or 9771425753. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Scoring Methodology : Score Of Normal Applicable To No No Not Allowed Bidders Based On Past Performance All Bidders Parameters And Financial Parameters Will Be Calculated As Per Scoring Methodology Attached With Tender As Annexure-Ii Of Instruction To Bidders And Special Conditions Of Tender. Minimum Qualifying Score Is 60. Financial Bids Of Only Those ϬRms Will Be Opened Whose Score Will Be Equal To Or More Than Minimum Qualifying Score 60. 1.1 For No. Of Clients Served (Sr. No. 3 Of Normal Applicable To No No Not Allowed Scoring Methodology), Performance All Bidders Certiï¬Cate May Preferably Be Given In Annexure-Vi Of Instruction To Bidders And Special Condition Of Tender. 2 The Rate Quoted Should Be For Hiring Normal Applicable To No No Not Allowed Of One Vehicle For One Month. Quoted All Bidders Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And All Charges I.E. Maintenance Cost Of Vehicle, Etc. Page 8 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 3 Payment For Monthly Extra Km Run Normal Applicable To No No Not Allowed And/Or Extra Hours Of Duty Shall Be All Bidders Made As Mentioned In Relevant Para And Annexure-Iii To Instruction To Bidders And Special Conditions Of Tender . 4 Validity Of The Contract : Contract Normal Applicable To No No Not Allowed Will Be Valid For Two Years From The All Bidders Date Of Issue Of Loa/Rc Which May Be Extended At The Same Terms And Conditions Of The Contract Up To One Year Subject To Satisfactory Performance. Decision Of The Purchaser/User For Judging The Performance Of A Service Provider As Satisfactory For Extension Of The Contract Duration Will Be ϬNal And Binding To The Service Provider. 5 Special Option Clause : Ordered Normal Applicable To No No Not Allowed Quantity Can Be Increased Up To Full All Bidders Tendered Quantity At The Same Terms And Conditions Of The Contract. Total Order Quantity On All ϬRms Including The Special Option Clause Quantity Will Not Be More Than The Tendered Quantity. 6 Railway Reserves The Right To Normal Applicable To No No Not Allowed Empanel One Or More Than One All Bidders Service Provider/Agency For Hiring Of Vehicles. It Is Intended To Empanel Approximately ϬVe To Ten Numbers Of Service Providers. There Is No Commitment For Empaneling Any Minimum Number Of Service Providers/Agency Or For Hiring Any Minimum Number Of Vehicles From Any Particular Agency. The Service Shall Be Utilized As Per Requirement Of The Railways. 7 Age Of Vehicles : Age Of The Vehicle Normal Applicable To No No Not Allowed On The Date Of Issue Of Work Order All Bidders Should Not Be More Than Three Years And During The Use The Age Of The Vehicle Should Not Be More Than ϬVe Years. 8 Commercial Vehicles : Vehicles Normal Applicable To No No Not Allowed With Commercial Registration Only Are All Bidders Required To Be Provided. 9 Local Oï¬Ƒce In The State Of Bihar : Normal Applicable To No No Not Allowed Firms Who Are Situated Outside The All Bidders State Of Bihar, Will Have To Open Within 21 Days From The Date Of Issue Of Letter Of Acceptance (Loa), An Oï¬Ƒce In The State Of Bihar With Requisite Infrastructural Facilities For Operation Of The Contract. Documentary Evidence In This Regard Such As Rent Agreement/Electricity Bill Etc. Will Have To Be Submitted Within 21 Days From The Date Of Issue Of Loa. Page 9 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 10 Conditions For Sub-Contract : The Normal Applicable To No No Not Allowed Service Provider/Agency Shall Not All Bidders Assign The Contract In Whole Or In Part To Any Third Party Without Prior Written Consent Of The Purchaser. The ϬRm Shall Not Sub-Contract The Contract In Whole Or In Part To Any Entity Without Prior Written Consent Of The Purchaser. The Contract Shall, Notwithstanding The Consent And Assignment/Sub-Contract, Remain Jointly And Severally Liable And Responsible To The Purchaser Together With The Assignee/Sub-Contractor, For And In Respect Of The Due Performance Of The Contract And The Contractors Obligation There Under. 11 Price Variation Clause : As Per Normal Applicable To No No Not Allowed Annexure-Iv Of Instruction To All Bidders Bidders And Special Condition Of Tender. 12 Splitting Of Ordered Quantity : Normal Applicable To No No Not Allowed The Tender Is For Concluding Rate All Bidders Contract For Empanelment Of Eligible Service Providers For Hiring Of Vehicles. Railway Reserves The Right To Split The Ordered Quantity Among One Or More Than One Empaneled Service Provider/Agency. An Example For Splitting Of Order Quantity Is Given In Annexure-V To Instruction To Bidders And Special Conditions Of Tender. 13 Deductions For Non-Performance Normal Applicable To No No Not Allowed : As Per Annexure-Vii To All Bidders Instruction To Bidders And Special Condition Of Tender. 14 The Service Provider Shall Be The Normal Applicable To No No Not Allowed Employer Of The Driver Of The Vehicle All Bidders Provided To Railways And In No Case There Shall Be A Relationship Of Employer And Employee Between The Railway And The Said Driver. Compliance Of The Applicable Labor Laws And Acts, Transport Motor Workers Act And Other Relevant Laws Will Be The Sole Responsibility Of The Service Provider. 15 All Vehicles Provided Shall Have All Normal Applicable To No No Not Allowed The Necessary All Bidders Permits/Licenses/Clearances Such As, But Not Limited To ϬTness Certiï¬Cate, Puc, Full Comprehensive Insurance, Road Permit, Registration Certiï¬Cate, As Per The Motor Vehicles Act, Rto And Other Applicable Laws And Statutory Bodies, For Providing Commercial Vehicles For This Service. It Is To Ensured That The Relevant Documents Are Valid During The Entire Period Of The Contract/Agreement. The Documents Relevant To The Contract Including Ownership Certiï¬Cate Of The Vehicle Shall Be Provided By The Service Provider To The Railway At The Time Of Issue Of Work Order As Well As On Demand. Undertakings Page 10 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 (I) The Service Provider Undertakes Normal Applicable To No No Not Allowed That He/She/It Shall Not Indulge In Any All Bidders Unethical Practices And Acknowledges That Non-Compliance Of Any Provision Of The Contract Will Be Treated As A Material Breach Of The Contract, In Which Case The Railway Shall Have The Right To Take Appropriate Actions As Per Terms And Conditions Of The Contract Including Termination Of The Contract And Other Legal Actions. ( I I ) For Determining Unethical Practice, The Decision Of The Concerned User Officer, Will Be Final. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration 3 To The Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The 5 Offer And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are 6 Fully Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department 7 Of Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided 8 In The Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time 9 After The Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With 10 The Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 Instructiontobiddersandspecialconditionsoftender_1.Pdf Special Condition Of Tender 7. Responsiveness S.No. Description 1 Validity Of Offer: No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. Price Variation Clause: No Deviation From The Price Variation Clause Stipulated In The Tender Is 2 Permitted. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid Page 11 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm-Ii ( Jitesh Kumar Mandal ) Page 12 Of 12 Run Date/Time: 26/07/2025 10:43:09 , Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 3000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months. Details Of Vehicles - As Per Annexure-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For O Ne Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur Bihar 1680.00 Vehicle-Month 6 50Ns0006 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 2000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months. Details Of Vehicles - As Per Annexure-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For O Ne Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur/Sonepur Bihar 360.00 Vehicle-Month 7 50Ns0007 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 3000 Km Per Month And 12 Hours Per Day Fo R 24 Months (320 Hrs. Per Month) For Sr. Scale/Junior Scale Officers. Details Of Vehicles - As Per Annexu Re-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For One Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Dr Iver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur Bihar 1320.00 Vehicle-Month 8 50Ns0008 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 2000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months For Sr. Scale/Junior Scale Officers. Details Of Vehicles - As Per Annexu Re-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For One Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Dr Iver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur/Sonepur Bihar 360.00 Vehicle-Month 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 1 Days Of Issue Of Contract, As Per Work Order Completion : Within 24 Months Issued By Nodal Officer. Payment Terms S.No Description Payment Terms 1 100% Payment Against R-Note Statutory Variation Clause Page 2 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract, Within The Original Validity Period Of The Contract, Or Last Unconditionally Extended Validity Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier/Contractor. Option Clause S.No Description 1 The Purchaser Reserves The Right To Increase The Contract Quantity, Including Special Option Clause Quantity (If Operated), Of The Respective Category Of Vehicles Up To 25% Of The Contract Quantity (Quantity In Decimal From 0.5 And Above To Be Rounded Off To Next Higher Number) Anytime Within The Validity Of The Contract (Including The Extended Validity Period) At The Same Terms And Conditions And Subject To Satisfactory Performance. The Tenderer Shall Be Bound To Accept The Enhanced Option Clause Quantity. Decision In Regards To Satisfactory Performance Of The Contract Will Be Of User/Purchaser Which Will Be Final And Binding To The Contractor. Railway Standard Fall Clause S.No Description 1 Railway Standard Fall Clause Shall Be Applicable. Standard Governing Conditions S.No Description 1 The Contract Shall Be Governed By Latest Version (Along With All Correction Slips) Of General Conditions Of Contract Of Services,2018 And All Other Terms And Conditions Incorporated In The Tender Document As Well As Instruction To Bidders And Special Conditions Of Tender (Copy Attached). 4. Eligibility Conditions Important All Documents Uploaded And Remarks / Confirmation Entered By The Bidders Against Any Eligibility Condition Shall Be Opened As Part Of Technical Bid Only : Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Turnover : Minimum Average Normal Applicable To Yes Yes Allowed Annual Turnover Of The Bidder Of The All Bidders (Optional) Last Three Financial Years I.E. 2022- 23, 2023-24 And 2024-25, Should Be As Rs. 1.65 Crs. 1.1 Document Uploading For Normal Applicable To Yes Yes Allowed Turnover : Documentary Evidence All Bidders (Mandatory) In The Form Of Certiï¬Ed Audited Balance Sheets Of The Last Three Financial Years I.E. 2022-23, 2023-24 And 2024-25 Or A Certificate From The Chartered Accountant/Cost Accountant Indicating The Turnover Details The Last Three Financial Years I.E. 2022-23, 2023-24 And 2024-25 Shall Be Uploaded With The OffEr. In Case The Date Of Constitution/Incorporation Of The Bidder Is Less Than Three Years, The Average Turnover In Respect Of The Completed Financial Years After The Date Of Constitution Shall Be Taken Into Account For This Criteria. Bidders Are Required To Upload Document Here. Page 3 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 2 Previous Work Experience For Normal Applicable To Yes Yes Allowed Similar Services : During The Period All Bidders (Optional) Of Last Three Financial Years I.E. 2022- 23, 2023-24 & 2024-25 To Current Financial Year Till The Tender Closing Date, The Bidder Must Have Successfully Executed/Completed One Similar Service Contract For A Minimum Value Of Rs. 1.15 Crs. Or Received Payment For A Minimum Value Of Rs. 1.15 Crs. In One Similar Service Contract. 2.1 Similar Service Contract : Any Normal Applicable To Yes Yes Allowed Independent Work Involving Cab/Taxi All Bidders (Optional) (Hatchback, Sedan, Premium Sedan, Suv, Muv, Premium Suv/Muv, Luxury Sedan, Luxury Suv/Muv Etc.) Hiring On Regular/ Occasional/Monthly/Daily/ Per Km/Per Hr. Basis By Railways, Other Central/State Govt. Organizations, Psus, Government Banks, Public Listed Company. Similar Service Contracts Of Public Listed Company Shall Be Considered Subject To Submission Of Documentary Evidence As Mentioned Below. 2.2 Documentary Evidence For Normal Applicable To Yes Yes Allowed Previous Work Experience For All Bidders (Mandatory) Similar Services : Bidders Are Required To Submit Documentary Evidence For Previous Work Experience For Similar Services In The Form Of A Performance Certiï¬Cate Issued Either By Chartered Accountant Or From Client, Failing Which The OffEr Will Be Summarily Rejected. Certiï¬Cate For Work Experience Should Contain Relevant Information Such As The Nature Of Work Done, Value Of Work, Date Of Start Of Work, Date Of Completion As Per Agreement/Status Of Ongoing Work, Actual Date Of Completion, Satisfactory Performance Of Work Etc. In Case Of A Composite Contract, The Value Of Similar Contract Will Be Restricted To Vehicle Hiring. Certiï¬Cate From Public Listed Company Having Annual Turnover Of Rs 500 Crore And Above Subject To The Same Being Issued From Their Head Oï¬Ƒce By A Person Of The Company Duly Enclosing His Authorization By The Management For Issuing Such Credentials Will Be Considered. Bidders Are Required To Upload Documents Here. Page 4 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 3 Minimum No. Of Vehicles For Normal Applicable To Yes Yes Allowed Which OffEr To Be Submitted : The All Bidders (Optional) Tender Is For Concluding Rate Contract (Rc) For Empanelment Of Eligible Multiple Service Providers For Hiring Of Vehicles Of Different Categories And For Varying Use (In Terms Of Km And Hour) By Railways As Indicated In The Tender Schedule And Attached At Annexure-I Of Instruction To Bidders And Special Conditions Of Tender. Bidders Are Required To Submit OffEr For Minimum 10% Of Total Tendered Quantity I.E. For Minimum 600 Vehicle-Months. OffErs For Less Than Total 600 Vehicle- Months In Total Will Be Considered Unresponsive And Will Be Summarily Rejected. 4 Minimum Qualifying Score : Score Normal Applicable To Yes Yes Allowed Of Bidders Based On Past All Bidders (Optional) Performance Parameters And Financial Parameters Will Be Calculated As Per Scoring Methodology Attached With Tender As Annexure-Ii Of Instruction To Bidders And Special Conditions Of Tender. Minimum Qualifying Score Is 60. Financial Bids Of Only Those ϬRms Will Be Opened Whose Score Will Be Equal To Or More Than Minimum Qualifying Score 60. 5. Compliance Conditions Important All Documents Uploaded And Remarks / Confirmation Entered By The Bidders Against Any Compliance Condition Shall Be Opened As Part Of Technical Bid Only. : Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Earnest Money Deposit (Emd) : Normal Applicable To Yes Yes Allowed Tenderers Are Required To Pay Emd All Bidders (Optional) Online Except Mses (Micro And Small Enterprises) Who Are Exempted From Paying Emd. Mses Claiming Exemption From Payment Of Emd Are Required To Submit Udyam Registration Certiï¬Cate Along With OffEr. OffErs Of Bidders Who Claim Exemption From Emd On The Ground Of Being An Mse But Do Not Attach Urc With OffEr, Will Be Considered Without Emd. OffErs Without Emd Of Those Bidders Who Do Not Qualify For Exemption Will Be Summarily Rejected. Amount Of Earnest Money Deposit (Emd): As Per Tender Schedule. Page 5 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 2 Security Deposit : Security Deposit Normal Applicable To Yes Yes Allowed Will Be @ 5% Of The Value Of Work All Bidders (Optional) Order. Earnest Money Deposited By The Bidder Will Be Retained Towards Sd And Balance Amount Of Sd Will Be Deducted From The Contractors Running Bill. No Interest Shall Be Payable On The Security Deposit. There Shall Be No Exemption From Submission Of Security Deposit/Performance Guarantee Deposit To Any Successful Bidder. 3 Submission Of Requisite Normal Applicable To Yes Yes Allowed Documents : Responsibility For All Bidders (Optional) Submission Of Requisite Documents As Mentioned In The Tender Rests With The Bidder. In Case Of Non-Submission Of Requisite Documents Along With OffEr, No Back Reference Will Be Made With The Bidder For Submission Of These Documents At Post Tender Opening Stage. 3.1 Attachment Of Documents/Certiï¬Cates Normal Applicable To Yes Yes Allowed With OffEr Is Allowed In Ireps Only All Bidders (Optional) After They Are Digitally Signed By The Bidder. Submission Of Digitally Signed Documents/Certiï¬Cates With OffEr Will Be Considered As An Undertaking/Aï¬Ƒdavit By The Bidder That These Documents Are True And Correct. Digital Signing Of The Documents Will Be Considered As Self Attestation Of The Same By The Bidder/His Authorized Representative. 4 Payment Terms : Payment Will Be Normal Applicable To Yes Yes Allowed Made On Monthly Basis For The All Bidders (Optional) Vehicle Hired For Which The Contractor Will Submit On Account Bill. Bill Will Be Passed By The Nodal Oï¬Ƒcer Of The Department/Oï¬Ƒcial Authorized By The Nodal Oï¬Ƒcer (Not Below The Gazette Rank). Payment Will Be Made To The Contractor By The Oï¬Ƒce Of The Pfa, Ecr, Hajipur. 4.1 If The Vehicle Is Not Used For The Normal Applicable To Yes Yes Allowed Whole Month Then Payment Shall Be All Bidders (Optional) Made On Pro-Rata Basis For The Number Of Days In The Month For Which The Vehicle Will Be Used. 5 Purchase Preference To Mse Normal Applicable To Yes Yes Allowed Bidders : Mse Bidders Whose Bids All Bidders (Optional) Are Technically Suitable And Quote A Price Within Price Band Of L1 + 15% Shall Be Considered For Award Of Contract At The Price Of L1 Bidder, In A Situation Where L1 Price Is From Other Than A Mse. Such Mses Can Be Together Ordered Up To 25% Of The Tendered Quantity. Out Of The 25% Quantity, Ordering On Mses Owned By Scheduled Caste/ Scheduled Tribe (Sc/St) Entrepreneurs For 4% And On Mse Owned By Women For 3% Will Be Considered. Page 6 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 6 Declaration For Normal Applicable To Yes Yes Allowed Bankruptcy/Debarment : Bidders All Bidders (Mandatory) Are Requested To Attach Followings Self Declaration Certiï¬Cates At The Time Of Submission Of Bid With Mentioning Date That I) I/We Am/Are Not Under Liquidation, Court Receivership Or Similar Proceedings And Also Not Declared Bankrupt By Any Agency (Ii) The Bidder Should Not Have Been Blacklisted Or Debarred By Any Central/State Government/Agency Or Central/State Government Public Sector/Under Taking. 7 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Rate Contract (Rc) : The Tender Is Normal Applicable To No No Not Allowed For Concluding Rate Contracts (Rc) For All Bidders Empanelment Of Eligible Multiple Service Providers For Hiring Of Commercial Vehicles On Monthly Basis For Official Use By Officers Of Ecr Hq Hajipur, Construction Organization At Mhx/Patna And Cssh/Patna. It Is Intended To Empanel Approximately ϬVe To Ten Numbers Of Service Providers. Detailed Requirement Of DiffErent Types Of Vehicles With Monthly Km And Hrs. Of Use Are Mentioned In The Tender Document (Notice Inviting Tender). Detailed Requirement Of Vehicles Is Also Attached In Annexure- I Of Instruction To Bidders And Special Conditions Of Tender. 2 This Is A Two Packet System Tender. Normal Applicable To No No Not Allowed All Bidders 3 Types Of Vehicles Required With Km Normal Applicable To No No Not Allowed And Hours Of Run Have Been All Bidders Mentioned In The Nit/Tender Document As Well As In Annexure-I Of Instruction To Bidders And Special Condition Of Tender Attached With The Tender. 4 Gst : Bidders To Indicate The Hsn Normal Applicable To No No Not Allowed Code/Sac (Services Accounting Code) All Bidders Of The Tendered Service Along With Their Gst Registration Number In Their Offer. Page 7 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 5 Submission Of Udyam Normal Applicable To No No Not Allowed Registration Certificate By Mses : All Bidders Bidders Desirous To Avail Purchase Preference As Mse Will Be Required To Enclose Udyam Registration Certificate With Their Offer. 6 Type Of Vehicles To Be Hired : Normal Applicable To No No Not Allowed Hiring Of Vehicle Will Be For The Period All Bidders And Place Deï¬Ned In The Tender. Ac And/Or Non-Ac Vehicles Will Be Hired As Per Tender. Location For Providing Vehicles/Type And Category Of Vehicle/Ac Or Non-Ac Vehicle Will Be Advised In The Work Order. 7 Financial Bid : Financial Bids Of Only Normal Applicable To No No Not Allowed Those ϬRms Will Be Opened Whose All Bidders Technical Bids Will Be Evaluated As Acceptable And Who Secure Minimum Qualifying Score Of 60 Or More As Per Scoring Methodology (Annexure-Ii To Instruction To Bidders And Special Conditions Of Tender May Be Reffered). 8 Grievance Redressal : Any Normal Applicable To No No Not Allowed Grievance Related To The Operation Of All Bidders The Contract Shall Be Brought To The Notice Of The Nodal Oï¬Ƒcer Of The Department. The Grievance Will Be Addressed By A Committee Consisting Of Two Oï¬Ƒcers I.E. The Nodal Oï¬Ƒcer Of The Department And One Other Oï¬Ƒcer Nominated By Phod Of The Department. 9 For Any Query Pertaining To The Normal Applicable To No No Not Allowed Tender Case, Bidders May Contact On All Bidders Mobile Number 9771425772 Or 9771425753. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Scoring Methodology : Score Of Normal Applicable To No No Not Allowed Bidders Based On Past Performance All Bidders Parameters And Financial Parameters Will Be Calculated As Per Scoring Methodology Attached With Tender As Annexure-Ii Of Instruction To Bidders And Special Conditions Of Tender. Minimum Qualifying Score Is 60. Financial Bids Of Only Those ϬRms Will Be Opened Whose Score Will Be Equal To Or More Than Minimum Qualifying Score 60. 1.1 For No. Of Clients Served (Sr. No. 3 Of Normal Applicable To No No Not Allowed Scoring Methodology), Performance All Bidders Certiï¬Cate May Preferably Be Given In Annexure-Vi Of Instruction To Bidders And Special Condition Of Tender. 2 The Rate Quoted Should Be For Hiring Normal Applicable To No No Not Allowed Of One Vehicle For One Month. Quoted All Bidders Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And All Charges I.E. Maintenance Cost Of Vehicle, Etc. Page 8 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 3 Payment For Monthly Extra Km Run Normal Applicable To No No Not Allowed And/Or Extra Hours Of Duty Shall Be All Bidders Made As Mentioned In Relevant Para And Annexure-Iii To Instruction To Bidders And Special Conditions Of Tender . 4 Validity Of The Contract : Contract Normal Applicable To No No Not Allowed Will Be Valid For Two Years From The All Bidders Date Of Issue Of Loa/Rc Which May Be Extended At The Same Terms And Conditions Of The Contract Up To One Year Subject To Satisfactory Performance. Decision Of The Purchaser/User For Judging The Performance Of A Service Provider As Satisfactory For Extension Of The Contract Duration Will Be ϬNal And Binding To The Service Provider. 5 Special Option Clause : Ordered Normal Applicable To No No Not Allowed Quantity Can Be Increased Up To Full All Bidders Tendered Quantity At The Same Terms And Conditions Of The Contract. Total Order Quantity On All ϬRms Including The Special Option Clause Quantity Will Not Be More Than The Tendered Quantity. 6 Railway Reserves The Right To Normal Applicable To No No Not Allowed Empanel One Or More Than One All Bidders Service Provider/Agency For Hiring Of Vehicles. It Is Intended To Empanel Approximately ϬVe To Ten Numbers Of Service Providers. There Is No Commitment For Empaneling Any Minimum Number Of Service Providers/Agency Or For Hiring Any Minimum Number Of Vehicles From Any Particular Agency. The Service Shall Be Utilized As Per Requirement Of The Railways. 7 Age Of Vehicles : Age Of The Vehicle Normal Applicable To No No Not Allowed On The Date Of Issue Of Work Order All Bidders Should Not Be More Than Three Years And During The Use The Age Of The Vehicle Should Not Be More Than ϬVe Years. 8 Commercial Vehicles : Vehicles Normal Applicable To No No Not Allowed With Commercial Registration Only Are All Bidders Required To Be Provided. 9 Local Oï¬Ƒce In The State Of Bihar : Normal Applicable To No No Not Allowed Firms Who Are Situated Outside The All Bidders State Of Bihar, Will Have To Open Within 21 Days From The Date Of Issue Of Letter Of Acceptance (Loa), An Oï¬Ƒce In The State Of Bihar With Requisite Infrastructural Facilities For Operation Of The Contract. Documentary Evidence In This Regard Such As Rent Agreement/Electricity Bill Etc. Will Have To Be Submitted Within 21 Days From The Date Of Issue Of Loa. Page 9 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 10 Conditions For Sub-Contract : The Normal Applicable To No No Not Allowed Service Provider/Agency Shall Not All Bidders Assign The Contract In Whole Or In Part To Any Third Party Without Prior Written Consent Of The Purchaser. The ϬRm Shall Not Sub-Contract The Contract In Whole Or In Part To Any Entity Without Prior Written Consent Of The Purchaser. The Contract Shall, Notwithstanding The Consent And Assignment/Sub-Contract, Remain Jointly And Severally Liable And Responsible To The Purchaser Together With The Assignee/Sub-Contractor, For And In Respect Of The Due Performance Of The Contract And The Contractors Obligation There Under. 11 Price Variation Clause : As Per Normal Applicable To No No Not Allowed Annexure-Iv Of Instruction To All Bidders Bidders And Special Condition Of Tender. 12 Splitting Of Ordered Quantity : Normal Applicable To No No Not Allowed The Tender Is For Concluding Rate All Bidders Contract For Empanelment Of Eligible Service Providers For Hiring Of Vehicles. Railway Reserves The Right To Split The Ordered Quantity Among One Or More Than One Empaneled Service Provider/Agency. An Example For Splitting Of Order Quantity Is Given In Annexure-V To Instruction To Bidders And Special Conditions Of Tender. 13 Deductions For Non-Performance Normal Applicable To No No Not Allowed : As Per Annexure-Vii To All Bidders Instruction To Bidders And Special Condition Of Tender. 14 The Service Provider Shall Be The Normal Applicable To No No Not Allowed Employer Of The Driver Of The Vehicle All Bidders Provided To Railways And In No Case There Shall Be A Relationship Of Employer And Employee Between The Railway And The Said Driver. Compliance Of The Applicable Labor Laws And Acts, Transport Motor Workers Act And Other Relevant Laws Will Be The Sole Responsibility Of The Service Provider. 15 All Vehicles Provided Shall Have All Normal Applicable To No No Not Allowed The Necessary All Bidders Permits/Licenses/Clearances Such As, But Not Limited To ϬTness Certiï¬Cate, Puc, Full Comprehensive Insurance, Road Permit, Registration Certiï¬Cate, As Per The Motor Vehicles Act, Rto And Other Applicable Laws And Statutory Bodies, For Providing Commercial Vehicles For This Service. It Is To Ensured That The Relevant Documents Are Valid During The Entire Period Of The Contract/Agreement. The Documents Relevant To The Contract Including Ownership Certiï¬Cate Of The Vehicle Shall Be Provided By The Service Provider To The Railway At The Time Of Issue Of Work Order As Well As On Demand. Undertakings Page 10 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 (I) The Service Provider Undertakes Normal Applicable To No No Not Allowed That He/She/It Shall Not Indulge In Any All Bidders Unethical Practices And Acknowledges That Non-Compliance Of Any Provision Of The Contract Will Be Treated As A Material Breach Of The Contract, In Which Case The Railway Shall Have The Right To Take Appropriate Actions As Per Terms And Conditions Of The Contract Including Termination Of The Contract And Other Legal Actions. ( I I ) For Determining Unethical Practice, The Decision Of The Concerned User Officer, Will Be Final. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration 3 To The Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The 5 Offer And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are 6 Fully Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department 7 Of Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided 8 In The Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time 9 After The Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With 10 The Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 Instructiontobiddersandspecialconditionsoftender_1.Pdf Special Condition Of Tender 7. Responsiveness S.No. Description 1 Validity Of Offer: No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. Price Variation Clause: No Deviation From The Price Variation Clause Stipulated In The Tender Is 2 Permitted. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid Page 11 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm-Ii ( Jitesh Kumar Mandal ) Page 12 Of 12 Run Date/Time: 26/07/2025 10:43:09 , Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 2000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months. Details Of Vehicles - As Per Annexure-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For O Ne Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur/Sonepur Bihar 360.00 Vehicle-Month 7 50Ns0007 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 3000 Km Per Month And 12 Hours Per Day Fo R 24 Months (320 Hrs. Per Month) For Sr. Scale/Junior Scale Officers. Details Of Vehicles - As Per Annexu Re-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For One Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Dr Iver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur Bihar 1320.00 Vehicle-Month 8 50Ns0008 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 2000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months For Sr. Scale/Junior Scale Officers. Details Of Vehicles - As Per Annexu Re-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For One Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Dr Iver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur/Sonepur Bihar 360.00 Vehicle-Month 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 1 Days Of Issue Of Contract, As Per Work Order Completion : Within 24 Months Issued By Nodal Officer. Payment Terms S.No Description Payment Terms 1 100% Payment Against R-Note Statutory Variation Clause Page 2 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract, Within The Original Validity Period Of The Contract, Or Last Unconditionally Extended Validity Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier/Contractor. Option Clause S.No Description 1 The Purchaser Reserves The Right To Increase The Contract Quantity, Including Special Option Clause Quantity (If Operated), Of The Respective Category Of Vehicles Up To 25% Of The Contract Quantity (Quantity In Decimal From 0.5 And Above To Be Rounded Off To Next Higher Number) Anytime Within The Validity Of The Contract (Including The Extended Validity Period) At The Same Terms And Conditions And Subject To Satisfactory Performance. The Tenderer Shall Be Bound To Accept The Enhanced Option Clause Quantity. Decision In Regards To Satisfactory Performance Of The Contract Will Be Of User/Purchaser Which Will Be Final And Binding To The Contractor. Railway Standard Fall Clause S.No Description 1 Railway Standard Fall Clause Shall Be Applicable. Standard Governing Conditions S.No Description 1 The Contract Shall Be Governed By Latest Version (Along With All Correction Slips) Of General Conditions Of Contract Of Services,2018 And All Other Terms And Conditions Incorporated In The Tender Document As Well As Instruction To Bidders And Special Conditions Of Tender (Copy Attached). 4. Eligibility Conditions Important All Documents Uploaded And Remarks / Confirmation Entered By The Bidders Against Any Eligibility Condition Shall Be Opened As Part Of Technical Bid Only : Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Turnover : Minimum Average Normal Applicable To Yes Yes Allowed Annual Turnover Of The Bidder Of The All Bidders (Optional) Last Three Financial Years I.E. 2022- 23, 2023-24 And 2024-25, Should Be As Rs. 1.65 Crs. 1.1 Document Uploading For Normal Applicable To Yes Yes Allowed Turnover : Documentary Evidence All Bidders (Mandatory) In The Form Of Certiï¬Ed Audited Balance Sheets Of The Last Three Financial Years I.E. 2022-23, 2023-24 And 2024-25 Or A Certificate From The Chartered Accountant/Cost Accountant Indicating The Turnover Details The Last Three Financial Years I.E. 2022-23, 2023-24 And 2024-25 Shall Be Uploaded With The OffEr. In Case The Date Of Constitution/Incorporation Of The Bidder Is Less Than Three Years, The Average Turnover In Respect Of The Completed Financial Years After The Date Of Constitution Shall Be Taken Into Account For This Criteria. Bidders Are Required To Upload Document Here. Page 3 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 2 Previous Work Experience For Normal Applicable To Yes Yes Allowed Similar Services : During The Period All Bidders (Optional) Of Last Three Financial Years I.E. 2022- 23, 2023-24 & 2024-25 To Current Financial Year Till The Tender Closing Date, The Bidder Must Have Successfully Executed/Completed One Similar Service Contract For A Minimum Value Of Rs. 1.15 Crs. Or Received Payment For A Minimum Value Of Rs. 1.15 Crs. In One Similar Service Contract. 2.1 Similar Service Contract : Any Normal Applicable To Yes Yes Allowed Independent Work Involving Cab/Taxi All Bidders (Optional) (Hatchback, Sedan, Premium Sedan, Suv, Muv, Premium Suv/Muv, Luxury Sedan, Luxury Suv/Muv Etc.) Hiring On Regular/ Occasional/Monthly/Daily/ Per Km/Per Hr. Basis By Railways, Other Central/State Govt. Organizations, Psus, Government Banks, Public Listed Company. Similar Service Contracts Of Public Listed Company Shall Be Considered Subject To Submission Of Documentary Evidence As Mentioned Below. 2.2 Documentary Evidence For Normal Applicable To Yes Yes Allowed Previous Work Experience For All Bidders (Mandatory) Similar Services : Bidders Are Required To Submit Documentary Evidence For Previous Work Experience For Similar Services In The Form Of A Performance Certiï¬Cate Issued Either By Chartered Accountant Or From Client, Failing Which The OffEr Will Be Summarily Rejected. Certiï¬Cate For Work Experience Should Contain Relevant Information Such As The Nature Of Work Done, Value Of Work, Date Of Start Of Work, Date Of Completion As Per Agreement/Status Of Ongoing Work, Actual Date Of Completion, Satisfactory Performance Of Work Etc. In Case Of A Composite Contract, The Value Of Similar Contract Will Be Restricted To Vehicle Hiring. Certiï¬Cate From Public Listed Company Having Annual Turnover Of Rs 500 Crore And Above Subject To The Same Being Issued From Their Head Oï¬Ƒce By A Person Of The Company Duly Enclosing His Authorization By The Management For Issuing Such Credentials Will Be Considered. Bidders Are Required To Upload Documents Here. Page 4 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 3 Minimum No. Of Vehicles For Normal Applicable To Yes Yes Allowed Which OffEr To Be Submitted : The All Bidders (Optional) Tender Is For Concluding Rate Contract (Rc) For Empanelment Of Eligible Multiple Service Providers For Hiring Of Vehicles Of Different Categories And For Varying Use (In Terms Of Km And Hour) By Railways As Indicated In The Tender Schedule And Attached At Annexure-I Of Instruction To Bidders And Special Conditions Of Tender. Bidders Are Required To Submit OffEr For Minimum 10% Of Total Tendered Quantity I.E. For Minimum 600 Vehicle-Months. OffErs For Less Than Total 600 Vehicle- Months In Total Will Be Considered Unresponsive And Will Be Summarily Rejected. 4 Minimum Qualifying Score : Score Normal Applicable To Yes Yes Allowed Of Bidders Based On Past All Bidders (Optional) Performance Parameters And Financial Parameters Will Be Calculated As Per Scoring Methodology Attached With Tender As Annexure-Ii Of Instruction To Bidders And Special Conditions Of Tender. Minimum Qualifying Score Is 60. Financial Bids Of Only Those ϬRms Will Be Opened Whose Score Will Be Equal To Or More Than Minimum Qualifying Score 60. 5. Compliance Conditions Important All Documents Uploaded And Remarks / Confirmation Entered By The Bidders Against Any Compliance Condition Shall Be Opened As Part Of Technical Bid Only. : Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Earnest Money Deposit (Emd) : Normal Applicable To Yes Yes Allowed Tenderers Are Required To Pay Emd All Bidders (Optional) Online Except Mses (Micro And Small Enterprises) Who Are Exempted From Paying Emd. Mses Claiming Exemption From Payment Of Emd Are Required To Submit Udyam Registration Certiï¬Cate Along With OffEr. OffErs Of Bidders Who Claim Exemption From Emd On The Ground Of Being An Mse But Do Not Attach Urc With OffEr, Will Be Considered Without Emd. OffErs Without Emd Of Those Bidders Who Do Not Qualify For Exemption Will Be Summarily Rejected. Amount Of Earnest Money Deposit (Emd): As Per Tender Schedule. Page 5 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 2 Security Deposit : Security Deposit Normal Applicable To Yes Yes Allowed Will Be @ 5% Of The Value Of Work All Bidders (Optional) Order. Earnest Money Deposited By The Bidder Will Be Retained Towards Sd And Balance Amount Of Sd Will Be Deducted From The Contractors Running Bill. No Interest Shall Be Payable On The Security Deposit. There Shall Be No Exemption From Submission Of Security Deposit/Performance Guarantee Deposit To Any Successful Bidder. 3 Submission Of Requisite Normal Applicable To Yes Yes Allowed Documents : Responsibility For All Bidders (Optional) Submission Of Requisite Documents As Mentioned In The Tender Rests With The Bidder. In Case Of Non-Submission Of Requisite Documents Along With OffEr, No Back Reference Will Be Made With The Bidder For Submission Of These Documents At Post Tender Opening Stage. 3.1 Attachment Of Documents/Certiï¬Cates Normal Applicable To Yes Yes Allowed With OffEr Is Allowed In Ireps Only All Bidders (Optional) After They Are Digitally Signed By The Bidder. Submission Of Digitally Signed Documents/Certiï¬Cates With OffEr Will Be Considered As An Undertaking/Aï¬Ƒdavit By The Bidder That These Documents Are True And Correct. Digital Signing Of The Documents Will Be Considered As Self Attestation Of The Same By The Bidder/His Authorized Representative. 4 Payment Terms : Payment Will Be Normal Applicable To Yes Yes Allowed Made On Monthly Basis For The All Bidders (Optional) Vehicle Hired For Which The Contractor Will Submit On Account Bill. Bill Will Be Passed By The Nodal Oï¬Ƒcer Of The Department/Oï¬Ƒcial Authorized By The Nodal Oï¬Ƒcer (Not Below The Gazette Rank). Payment Will Be Made To The Contractor By The Oï¬Ƒce Of The Pfa, Ecr, Hajipur. 4.1 If The Vehicle Is Not Used For The Normal Applicable To Yes Yes Allowed Whole Month Then Payment Shall Be All Bidders (Optional) Made On Pro-Rata Basis For The Number Of Days In The Month For Which The Vehicle Will Be Used. 5 Purchase Preference To Mse Normal Applicable To Yes Yes Allowed Bidders : Mse Bidders Whose Bids All Bidders (Optional) Are Technically Suitable And Quote A Price Within Price Band Of L1 + 15% Shall Be Considered For Award Of Contract At The Price Of L1 Bidder, In A Situation Where L1 Price Is From Other Than A Mse. Such Mses Can Be Together Ordered Up To 25% Of The Tendered Quantity. Out Of The 25% Quantity, Ordering On Mses Owned By Scheduled Caste/ Scheduled Tribe (Sc/St) Entrepreneurs For 4% And On Mse Owned By Women For 3% Will Be Considered. Page 6 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 6 Declaration For Normal Applicable To Yes Yes Allowed Bankruptcy/Debarment : Bidders All Bidders (Mandatory) Are Requested To Attach Followings Self Declaration Certiï¬Cates At The Time Of Submission Of Bid With Mentioning Date That I) I/We Am/Are Not Under Liquidation, Court Receivership Or Similar Proceedings And Also Not Declared Bankrupt By Any Agency (Ii) The Bidder Should Not Have Been Blacklisted Or Debarred By Any Central/State Government/Agency Or Central/State Government Public Sector/Under Taking. 7 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Rate Contract (Rc) : The Tender Is Normal Applicable To No No Not Allowed For Concluding Rate Contracts (Rc) For All Bidders Empanelment Of Eligible Multiple Service Providers For Hiring Of Commercial Vehicles On Monthly Basis For Official Use By Officers Of Ecr Hq Hajipur, Construction Organization At Mhx/Patna And Cssh/Patna. It Is Intended To Empanel Approximately ϬVe To Ten Numbers Of Service Providers. Detailed Requirement Of DiffErent Types Of Vehicles With Monthly Km And Hrs. Of Use Are Mentioned In The Tender Document (Notice Inviting Tender). Detailed Requirement Of Vehicles Is Also Attached In Annexure- I Of Instruction To Bidders And Special Conditions Of Tender. 2 This Is A Two Packet System Tender. Normal Applicable To No No Not Allowed All Bidders 3 Types Of Vehicles Required With Km Normal Applicable To No No Not Allowed And Hours Of Run Have Been All Bidders Mentioned In The Nit/Tender Document As Well As In Annexure-I Of Instruction To Bidders And Special Condition Of Tender Attached With The Tender. 4 Gst : Bidders To Indicate The Hsn Normal Applicable To No No Not Allowed Code/Sac (Services Accounting Code) All Bidders Of The Tendered Service Along With Their Gst Registration Number In Their Offer. Page 7 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 5 Submission Of Udyam Normal Applicable To No No Not Allowed Registration Certificate By Mses : All Bidders Bidders Desirous To Avail Purchase Preference As Mse Will Be Required To Enclose Udyam Registration Certificate With Their Offer. 6 Type Of Vehicles To Be Hired : Normal Applicable To No No Not Allowed Hiring Of Vehicle Will Be For The Period All Bidders And Place Deï¬Ned In The Tender. Ac And/Or Non-Ac Vehicles Will Be Hired As Per Tender. Location For Providing Vehicles/Type And Category Of Vehicle/Ac Or Non-Ac Vehicle Will Be Advised In The Work Order. 7 Financial Bid : Financial Bids Of Only Normal Applicable To No No Not Allowed Those ϬRms Will Be Opened Whose All Bidders Technical Bids Will Be Evaluated As Acceptable And Who Secure Minimum Qualifying Score Of 60 Or More As Per Scoring Methodology (Annexure-Ii To Instruction To Bidders And Special Conditions Of Tender May Be Reffered). 8 Grievance Redressal : Any Normal Applicable To No No Not Allowed Grievance Related To The Operation Of All Bidders The Contract Shall Be Brought To The Notice Of The Nodal Oï¬Ƒcer Of The Department. The Grievance Will Be Addressed By A Committee Consisting Of Two Oï¬Ƒcers I.E. The Nodal Oï¬Ƒcer Of The Department And One Other Oï¬Ƒcer Nominated By Phod Of The Department. 9 For Any Query Pertaining To The Normal Applicable To No No Not Allowed Tender Case, Bidders May Contact On All Bidders Mobile Number 9771425772 Or 9771425753. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Scoring Methodology : Score Of Normal Applicable To No No Not Allowed Bidders Based On Past Performance All Bidders Parameters And Financial Parameters Will Be Calculated As Per Scoring Methodology Attached With Tender As Annexure-Ii Of Instruction To Bidders And Special Conditions Of Tender. Minimum Qualifying Score Is 60. Financial Bids Of Only Those ϬRms Will Be Opened Whose Score Will Be Equal To Or More Than Minimum Qualifying Score 60. 1.1 For No. Of Clients Served (Sr. No. 3 Of Normal Applicable To No No Not Allowed Scoring Methodology), Performance All Bidders Certiï¬Cate May Preferably Be Given In Annexure-Vi Of Instruction To Bidders And Special Condition Of Tender. 2 The Rate Quoted Should Be For Hiring Normal Applicable To No No Not Allowed Of One Vehicle For One Month. Quoted All Bidders Rate Per Vehicle-Month Should Include Cost Of The Driver, Fuel And All Charges I.E. Maintenance Cost Of Vehicle, Etc. Page 8 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 3 Payment For Monthly Extra Km Run Normal Applicable To No No Not Allowed And/Or Extra Hours Of Duty Shall Be All Bidders Made As Mentioned In Relevant Para And Annexure-Iii To Instruction To Bidders And Special Conditions Of Tender . 4 Validity Of The Contract : Contract Normal Applicable To No No Not Allowed Will Be Valid For Two Years From The All Bidders Date Of Issue Of Loa/Rc Which May Be Extended At The Same Terms And Conditions Of The Contract Up To One Year Subject To Satisfactory Performance. Decision Of The Purchaser/User For Judging The Performance Of A Service Provider As Satisfactory For Extension Of The Contract Duration Will Be ϬNal And Binding To The Service Provider. 5 Special Option Clause : Ordered Normal Applicable To No No Not Allowed Quantity Can Be Increased Up To Full All Bidders Tendered Quantity At The Same Terms And Conditions Of The Contract. Total Order Quantity On All ϬRms Including The Special Option Clause Quantity Will Not Be More Than The Tendered Quantity. 6 Railway Reserves The Right To Normal Applicable To No No Not Allowed Empanel One Or More Than One All Bidders Service Provider/Agency For Hiring Of Vehicles. It Is Intended To Empanel Approximately ϬVe To Ten Numbers Of Service Providers. There Is No Commitment For Empaneling Any Minimum Number Of Service Providers/Agency Or For Hiring Any Minimum Number Of Vehicles From Any Particular Agency. The Service Shall Be Utilized As Per Requirement Of The Railways. 7 Age Of Vehicles : Age Of The Vehicle Normal Applicable To No No Not Allowed On The Date Of Issue Of Work Order All Bidders Should Not Be More Than Three Years And During The Use The Age Of The Vehicle Should Not Be More Than ϬVe Years. 8 Commercial Vehicles : Vehicles Normal Applicable To No No Not Allowed With Commercial Registration Only Are All Bidders Required To Be Provided. 9 Local Oï¬Ƒce In The State Of Bihar : Normal Applicable To No No Not Allowed Firms Who Are Situated Outside The All Bidders State Of Bihar, Will Have To Open Within 21 Days From The Date Of Issue Of Letter Of Acceptance (Loa), An Oï¬Ƒce In The State Of Bihar With Requisite Infrastructural Facilities For Operation Of The Contract. Documentary Evidence In This Regard Such As Rent Agreement/Electricity Bill Etc. Will Have To Be Submitted Within 21 Days From The Date Of Issue Of Loa. Page 9 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 10 Conditions For Sub-Contract : The Normal Applicable To No No Not Allowed Service Provider/Agency Shall Not All Bidders Assign The Contract In Whole Or In Part To Any Third Party Without Prior Written Consent Of The Purchaser. The ϬRm Shall Not Sub-Contract The Contract In Whole Or In Part To Any Entity Without Prior Written Consent Of The Purchaser. The Contract Shall, Notwithstanding The Consent And Assignment/Sub-Contract, Remain Jointly And Severally Liable And Responsible To The Purchaser Together With The Assignee/Sub-Contractor, For And In Respect Of The Due Performance Of The Contract And The Contractors Obligation There Under. 11 Price Variation Clause : As Per Normal Applicable To No No Not Allowed Annexure-Iv Of Instruction To All Bidders Bidders And Special Condition Of Tender. 12 Splitting Of Ordered Quantity : Normal Applicable To No No Not Allowed The Tender Is For Concluding Rate All Bidders Contract For Empanelment Of Eligible Service Providers For Hiring Of Vehicles. Railway Reserves The Right To Split The Ordered Quantity Among One Or More Than One Empaneled Service Provider/Agency. An Example For Splitting Of Order Quantity Is Given In Annexure-V To Instruction To Bidders And Special Conditions Of Tender. 13 Deductions For Non-Performance Normal Applicable To No No Not Allowed : As Per Annexure-Vii To All Bidders Instruction To Bidders And Special Condition Of Tender. 14 The Service Provider Shall Be The Normal Applicable To No No Not Allowed Employer Of The Driver Of The Vehicle All Bidders Provided To Railways And In No Case There Shall Be A Relationship Of Employer And Employee Between The Railway And The Said Driver. Compliance Of The Applicable Labor Laws And Acts, Transport Motor Workers Act And Other Relevant Laws Will Be The Sole Responsibility Of The Service Provider. 15 All Vehicles Provided Shall Have All Normal Applicable To No No Not Allowed The Necessary All Bidders Permits/Licenses/Clearances Such As, But Not Limited To ϬTness Certiï¬Cate, Puc, Full Comprehensive Insurance, Road Permit, Registration Certiï¬Cate, As Per The Motor Vehicles Act, Rto And Other Applicable Laws And Statutory Bodies, For Providing Commercial Vehicles For This Service. It Is To Ensured That The Relevant Documents Are Valid During The Entire Period Of The Contract/Agreement. The Documents Relevant To The Contract Including Ownership Certiï¬Cate Of The Vehicle Shall Be Provided By The Service Provider To The Railway At The Time Of Issue Of Work Order As Well As On Demand. Undertakings Page 10 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 (I) The Service Provider Undertakes Normal Applicable To No No Not Allowed That He/She/It Shall Not Indulge In Any All Bidders Unethical Practices And Acknowledges That Non-Compliance Of Any Provision Of The Contract Will Be Treated As A Material Breach Of The Contract, In Which Case The Railway Shall Have The Right To Take Appropriate Actions As Per Terms And Conditions Of The Contract Including Termination Of The Contract And Other Legal Actions. ( I I ) For Determining Unethical Practice, The Decision Of The Concerned User Officer, Will Be Final. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration 3 To The Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The 5 Offer And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are 6 Fully Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department 7 Of Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided 8 In The Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time 9 After The Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With 10 The Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 Instructiontobiddersandspecialconditionsoftender_1.Pdf Special Condition Of Tender 7. Responsiveness S.No. Description 1 Validity Of Offer: No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. Price Variation Clause: No Deviation From The Price Variation Clause Stipulated In The Tender Is 2 Permitted. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid Page 11 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document Tender No 1725Rc02 Closing Date/Time 25/08/2025 14:00 This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm-Ii ( Jitesh Kumar Mandal ) Page 12 Of 12 Run Date/Time: 26/07/2025 10:43:09 , Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 3000 Km Per Month And 12 Hours Per Day Fo R 24 Months (320 Hrs. Per Month) For Sr. Scale/Junior Scale Officers. Details Of Vehicles - As Per Annexu Re-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For One Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Dr Iver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur Bihar 1320.00 Vehicle-Month 8 50Ns0008 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 2000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months For Sr. Scale/Junior Scale Officers. Details Of Vehicles - As Per Annexu Re-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For One Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Dr Iver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur/Sonepur Bihar 360.00 Vehicle-Month 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 1 Days Of Issue Of Contract, As Per Work Order Completion : Within 24 Months Issued By Nodal Officer. Payment Terms S.No Description Payment Terms 1 100% Payment Against R-Note Statutory Variation Clause Page 2 Of 12 Run Date/Time: 26/07/2025 10:43:09Stores/East Central Rly Tender Document , Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) For 2000 Km Per Month And 12 Hours Per Day (3 20 Hrs. Per Month) For 24 Months For Sr. Scale/Junior Scale Officers. Details Of Vehicles - As Per Annexu Re-I Of Instruction To Bidders And Special Conditions Of Tender (Copy Attached). The Rate Quoted Should Be For Hiring Of One Vehicle For One Month. Quoted Rate Per Vehicle-Month Should Include Cost Of The Dr Iver, Fuel And Other Charges I.E. Maintenance Cost Of Vehicle, Insurance Etc. ] At (Location) Patna/Hajipur/Sonepur Bihar 360.00 Vehicle-Month 3.
