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| Sl. No. | Item Description |
| 1 | Passenger Lifts - 13 Persons Capacity |
| 2 | Design, manufacture, supply at site, installation, testing and commissioning of heavy duty 13 passenger (884Kgs) Lifts having machine room less, gear less type, with a speed of 1.0 m/sec, Power operated center opening, horizontal sliding doors with two stops (Entry and Exit opening on Same side) serving Ground floor to Foot over Bridge at Railway Stations and detailed specifications enclosed as per Annexure- A, conforms to CPWD General Specification for Electrical Works (Part -III Lift & Escalators) 2003 - Amendment No.I dated 19.01.2024 or latest . Warranty: 2 years from date of Commissioning. [ Warranty Period: 24 Months after the date of delivery ] ] |
| 3 | POST WARRANTY COMPREHENSIVE ANNUAL MAINTENANCE CHARGES (AFTER 2 YEAR FREE WARRANTY PERIOD) - FIRM TO QUOTE SEPARATELY FOR EACH CAMC YEAR ie: YEAR 1 TAB (FOR 3rd YEAR), YEAR 2 TAB (FOR 4th YEAR), YEAR 3 TAB (FOR 5th YEAR),YEAR 4th TAB (FOR 6th YEAR), YEAR 5th TAB(FOR 7th YEAR). FIRM SHOULD QUOTE THE ACTUAL RATE OF THE CAMC IN THE BID, Discounted rate as per NPV will be generated by the IREPS System for Ranking purpose. [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) SSE/E/W/PGT, SR Kerala 15.00 NumbersGroup TITLE 2-9 NUMBERS LIFTS - Design, manufacture, supply at site, installation, testing and commissioning of heavy duty 13 passenger (884Kgs) Lifts.1 000100030361 Basic Non Stock --- Yes TPI Agency INR (TITLE 2) Machine(Y)Design, manufacture, supply at site, installation, testing and commissioning of heavy duty 13 passenger (884Kgs) Lifts having machine room less, gear less type, with a speed of 1.0 m/sec, Power operated center opening, horizontal sliding doors with two stops (Entry and Exit opening on Same side) serving Ground floor to Foot over Bridge at Railway Stations and detailed specifications enclosed as per Annexure- A, conforms to CPWD General Specification for Electrical Works (Part -III Lift & Escalators) 2003 - Amendment No.I dated 19.01.2024 or latest . Warranty: 2 years from date of Commissioning. [ Warranty Period: 24 Months after the date of delivery ] ]Consignee SSE/E/W/PGT, SR Kerala 9.00 NumbersPage 1 of 17 Run Date/Time: 18/07/2025 15:56:37PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91255468A Closing Date/Time 14/08/2025 14:30Inspection Details Stage Inspection Not Required2 000100030362 AMC (Y) Non Stock --- Yes CONSIGNEE INR (TITLE 2)POST WARRANTY COMPREHENSIVE ANNUAL MAINTENANCE CHARGES (AFTER 2 YEAR FREE WARRANTY PERIOD) - FIRM TO QUOTE SEPARATELY FOR EACH CAMC YEAR. ie: YEAR 1 TAB (FOR 3rd YEAR), YEAR 2 TAB (FOR 4th YEAR), YEAR 3 TAB (FOR 5th YEAR),YEAR 4th TAB (FOR 6th YEAR), YEAR 5th TAB(FOR 7th YEAR). FIRM SHOULD QUOTE THE ACTUAL RATE OF THE CAMC IN THE BID, Discounted rate as per NPV will be generated by the IREPS System for Ranking purpose. [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) SSE/E/W/PGT, SR Kerala 9.00 Numbers3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Completion : Within 90 Days 1) Firm should providefinal GAD, Bill ofMaterial and etc. asper specification forthe approval ofSrDEE/G/PGT within 15days from the date ofrelease of PurchaseOrder. 2) Supplyshould be completedwithin 30 days fromthe date of approval offinal GAD, BOM andetc.. 3) Installation andCommissioning to becompleted within 45days from the date ofapproval of final GADand BOM.Payment TermsS.No DescriptionPayment Terms1 The payment shall be made by Sr.DFM/PGT. 70% payment will be allowed after receipt of the lift in good andacceptable condition at consignees end against the inspection certiï¬cate, Insurance certiï¬cate and thesuppliers challan certiï¬ed by the consignee Gazetted Officer. The balance 30% payment will be made onsuccessful installation, commissioning and testing of the lift and submission of lift license issued by the Liftinspectorate of the State Government and also furnishing of a Bank Guarantee towards warranty obligations ofthe contractor for 5 % of the value of the machinery or plant alone, valid for 6 months further beyond thewarranty period of 2 years from the date of commissioning of the lift. The above mentioned Bank Guaranteeshall be released after the expiry of the warranty period. Bank Guarantee should be handed over directly toConsignee Gazetted Officer and to be kept in the custody of Associate Finance i.e Sr.DFM/PGT. Payment termsmentioned any where in the tender/specification document should be read as above.Statutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments inrespect of the items stipulated in the contract (and not the raw materials thereof), within the original deliveryperiod stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account.Only such variation shall be admissible which takes place after the submission of bid. No claim on account ofstatutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated inhis offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall beadmissible on account of misclassification by the supplier/ contractor.Option ClauseS.No DescriptionPage 2 of 17 Run Date/Time: 18/07/2025 15:56:37PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91255468A Closing Date/Time 14/08/2025 14:301 As per Railway Board letter No. 2021/RS(G)/779/5 Dt 04.03.2022, The purchaser is entitled to vary the totalorder quantity up to + 30% anytime within the delivery period (including extended delivery period and even atthe time of ordering) by giving suitable notice on the same price and terms and conditions, even if the supply oforiginal ordered quantity is completed before the last date of scheduled delivery. The + 30% option clause canbe operated in one or more than one instalment as long as the total variation in quantity does not exceed thelimit of 30% of ordered quantity. For operation of (+) 30% option clause, the increase in quantity with respect tothe order quantity can be done by giving suitable delivery schedule for the enhanced quantity and the tenderershall be bound to accept the quantity so ordered on the basis of his original offer.In case letter of acceptancewere issued for multiple consignees with the same all inclusive rate, then option clause will be operated up to30% of the letter of acceptance quantity for any of the consignee. In case letter of acceptance were issued formultiple consignee with different all inclusive rates, then option clause will be operated up to 30% of the Letterof Acceptance quantity for that consignee.Standard Governing ConditionsS.No Description1 Governing Conditions of Contract: The contract shall be governed by 1) IRS conditions of contract, uploaded onIREPS website Linkhttps://www.ireps.gov.in/ireps/upload/repository/railway/582/161/private/RevisedIRSconditions2022.pdf. 2) Allother terms and conditions incorporated in the tender documents uploaded on IREPS website Link(https://www.ireps.gov.in/ireps/upload/repository/railway/582/161/public/SR_Tender_Conditions_01032024_SR.pdf).4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Supply to be as per the tender speciï¬cation. Normal Applicable to Yes Yes Allowed(Enclosed). The bidders are advised to go all bidders (Optional)through all the clauses of CPWD speciï¬cation aswell as additions/alterations to the speciï¬cationand give their compliance.2 1) The Tenderer, must have successfully Normal Applicable to Yes Yes Allowedcompleted having the scope of Supply, erection, all bidders (Mandatory)testing and commissioning of passenger lift withCPWD speciï¬cation for capacity of 13 persons(884 Kgs) or more, for any of the followingduring last 07 (seven) years, ending of monthprevious to the one in which tender is invited:-Three similar works each costing not less thanthe amount equal to 30% of value of the tender,or, Two similar works each costing not less thanthe amount equal to 40% of value of the tender,or, One similar work each costing not less thanthe amount equal to 60% of value of the tender.The similar work here shall be deï¬ned asDesign, Manufacture, supply, installation andcommissioning of passenger elevators ofpassenger lift with CPWD speciï¬cation forcapacity of 13 persons (884 Kgs) or more atRailway stations or Metro stations or mono railor High Speed Rail or Mass Rapid TransportSystem, Airports or any other Central/StateGovt. Controlled / owned Public Transport,Railway service buildings or in any officebuildings/Hospitals of Central Govt./StateGovt./PSUs of Central or State Govt. Firms withlesser performance than mentioned above maybe considered for developmental order providedthey had submitted their past performance etc.along with the tender document. The Advertisedvalue of this current tender is Rs. 3,88,80,028/-.2) Tenderer has to upload attested supportingdocuments/certiï¬cates from the organizationwith whom they have satisfactorily completedthe works, along with their offers.Page 3 of 17 Run Date/Time: 18/07/2025 15:56:37PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91255468A Closing Date/Time 14/08/2025 14:303 1) Preferably manufacturers should participate. Normal Applicable to Yes Yes AllowedIn case of ï¬rms other than OEMs participating in all bidders (Optional)the tender, they must submit tender speciï¬cAuthorization from OEM.2) OEMs can authorize and give Tender Speciï¬cAuthorization to its Agent / Dealers to quote ontheir behalf provided the vendor takes fullresponsibility for the quality of the materialincluding warranty obligation and the inspectionof product against Railways order is carried outat the manufacturers premises.Please referpara 3.4 of Part-B of Southern Railway TenderConditions attached with this tender.5. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Have you attached any performance statements Normal Applicable to No No Not Allowedwith your offer? For proof of supply to other all biddersrailways / production units copy of Inspectioncertiï¬cate and receipt note / certiï¬cate must beuploaded. Non-submission of such vitaldocuments may be taken as their not havingany such past performance.2 Have you furnished the statement of Normal Applicable to No No Not Alloweddeviations? [preferably nil] all bidders3 Please check our website before submitting Normal Applicable to No No Not Allowedoffer, whether any corrigendum to the tender all biddershas been issued or not.4 Have you kept your offer valid for 120 days? Normal Applicable to No No Not Allowed[validity of 120 days is required for items of all biddersMachinery and Plants ].5 Have you submitted authenticated copy of the Normal Applicable to No No Not Alloweddocument authorizing the signatory to submit all biddersoffer and commit on behalf of tenderers.Commercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed UploadingPage 4 of 17 Run Date/Time: 18/07/2025 15:56:37PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91255468A Closing Date/Time 14/08/2025 14:301 EARNEST MONEY DEPOSIT (EMD) shall be Normal Applicable to Yes Yes Alloweddeposited by all vendors for tenders with all bidders (Optional)estimated value above Rs.25 Lakhs subject tothe applicable exemptions. The Para 2.1 of the Part A of \"SR TENDERCONDITIONS\" with regard to EMD exemption isSuperseded as below and the conditionsmentioned here below will prevail over that of inPara 2.1 of the Part A of \"SR TENDERCONDITIONS\" attached to this tender document:EMD amount shall be mentioned in all tendersirrespective of the nature of tender as per theEMD amount mentioned in clause 2.3 of Part Aof \"SR TENDER CONDITIONS\" or as decided bythe purchaser under the policy. There shall beno exemption from submission of EMD for anytender or by any tenderer subject to provisionsunder clause 10.4.3 of Part A of \"SR TENDERCONDITIONS\" exceptfollowing :(i) EMD shall normally not be called againsttenders with estimated value up to Rs.25 lakhs(including single tenders, global limited tenders)except cases where competent authorityincorporates the condition to call for EMD.ii) Public Sector Undertakings (PSUs)a. PSUs owned by Ministry of Railways andb. PSUs for the group of items that aremanufactured by them.iii) MSEs REGISTERED UNDER UDYAMREGISTRATION SHALL BE ELIGIBLE FOREXEMPTION FROM PAYMENT OF EMDirrespective of relevance of product Categoryfor which they are registered with UDYAM.However, traders/distributors/sole agent/workscontract are not exempted from payment ofEMD as they are excluded from the purview ofthe policy.iv) Other Railways, Indian Ordinance factoriesand Govt. departments.v) In exceptional cases, where EMD exemptionis specifically incorporated in tender conditions.vi) Vendors registered with Railways for thetrade Group/trade groups of the tendered item .vii) Regular and development vendorsappearing on the approved vendor lists ofRDSO/PUs/CORE etc., for those speciï¬c item forwhich they are on the approved list, subject toapproval status being valid on the date oftender closing.viii) Vendors registered with Railways for supplyof medicine, medical equipments andconsumables shall be exempted fromsubmission of EMD for these items.ix) In tenders issued against PAC, OEM in whosefavour PAC has been issued shall be exemptedfrom submitting EMD. KVIC and ACASH shall beexempted from EMD for items supplied bythem. In case of submission of Earnest MoneyDeposit in the form of Bank Guarantee, pleaserefer to \"SR TENDER CONDITIONS.2 SECURITY DEPOSIT (SD) shall be 5 % of total Normal Applicable to Yes Yes Not Allowedvalue of contract and shall be taken from all all biddersvendors for contract value above Rs. 25 Lakhsubject to the applicable exemptions. Fordetails please refer 10.0 Part A of SouthernRailway Tender Conditions. In case ofsubmission of security Deposit in the form ofBank Guarantee, please refer Annexure 5 ofSouthern Railway Tender conditions for theProforma for BG.Page 5 of 17 Run Date/Time: 18/07/2025 15:56:37PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91255468A Closing Date/Time 14/08/2025 14:303 As per Para 0501 of IRS Conditions of Contract - Normal Applicable to Yes Yes Not AllowedSecurity Deposit should remain valid for a all biddersminimum period of 60 days beyond the date ofcompletion of all the contractual obligations ofthe supplier, including warranty obligations i.e.2 years from the date of installation,commissioning and testing of the stores.4 1. Goods & Service Tax: Please refer Part A Para Normal Applicable to Yes No Not Allowed14.0 Southern Railway Tender Conditions. all bidders2. Regarding MSE Purchase Preference pleaserefer clause 15.0 Part B of Southern RailwayTender Conditions.3. Preference to made in India Please refer PartB Para 16.0 of Southern Railway TenderConditions.5 [a] All the bidders/tenderers should ensure that Normal Applicable to No No Not Allowedthey are GST compliant and their quoted tax all biddersstructure/rates are as per the GST Law. Firmsmust indicate its GST registration number alongwith their offer.[b] In case the successful tenderer is not liableto be registered under CGST/IGST/UTGST/SGSTAct, The Railway shall deduct the applicableGST from his/their bills under Reverse ChargeMechanism (RCM) and deposit the same to theconcerned tax authority. [c] The ï¬rm should indicate the tariff code (HSNCode) for claiming GST for the tendered item.[d] The offer shall be evaluated based on theGST rate as quoted by each bidder and samewill be used for determining the inter-seranking. While submitting offer, it shall be theresponsibility of the bidder to ensure that theyquote correct GST rate and HSN number.[e] It shall be the responsibility of the bidders toquote correct HSN number and correspondingGST rate. The Purchaser shall not beresponsible for any misclassiï¬cation of HSNnumber or incorrect GST rate, if quoted by thebidder. In case ï¬rm mis-classiï¬es HSNCode/GST rate, higher GST, if any, due to thismisclassiï¬cation shall be paid and borne by thefirm itself.[f] Wherever, the successful bidder invoices thegoods at GST rate or HSN number which isdifferent from that incorporated in the Purchaseorder, payment shall be made as per GST ratewhich is lower of the GST rate incorporated inthe Purchase order or billed. [g] Vendor is informed that she/he would berequired to adjust her/his basic price to theextent required by higher tax bill as per invoiceto match the All inclusive Price as mentioned inthe Purchase order. [h] Any amendment to GST rate or HSN numberin the contract shall be as per the contractualconditions and statutory amendments in thequoted GST rate and HSN number, under SVC.[i] Tenderers should upload GST rate along withdocumentary evidence, HSN code and full bankdetails of the ï¬rm.ie Bank name, bank address,Account Number, IFSC code & MICR code alongwith the bid.[j] Firm should also give a declaration that anyadditional Input Tax Credit beneï¬t, if becomeavailable to supplier, the same shall be passedon to purchaser without any undue delay.Page 6 of 17 Run Date/Time: 18/07/2025 15:56:37PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91255468A Closing Date/Time 14/08/2025 14:306 (i) In case of MSE ï¬rm willing to claim the Normal Applicable to Yes Yes Not Allowedbeneï¬ts under Public Procurement Policy all bidders(Preference to MSE) order 2012, the ï¬rm shouldupload with their offer, the proof of their beingMSE registered with the agency mentioned inPart B Para 15.0 of Southern Railway tenderconditions, failing which such offers will not beliable for consideration of beneï¬ts (ii) As perGazette notiï¬cation no. S.O.4926(E) dated18.10.2022 amending notiï¬cation no.S.O.2119(E) dated 26.06.2020 circulated videRailway Board letter no. 2020/RS(G)/363/1dated 03.11.2022 regarding reclassiï¬cation ofenterprises and Udyam registration, In case ofan upward change in terms of plant andmachinery or equipment or turnover or both,and consequent reclassiï¬cation, an enterpriseshall continue to avail of all non-tax beneï¬ts ofthe category it was in before thereclassiï¬cation, for a period of three years fromthe date of such upward change. In such cases,the tenderer claiming beneï¬ts under MSEcategory shall submit documentary evidence o fthe date of upgradation to Medium categoryalong with offer. Such claims will not beconsidered with out documentary evidence (iii)Tenderers shall upload Udyam Registrationdetail showing that the enterprise is owned byScheduled Castes (SC)/ Scheduled Tribes (ST)/women entrepreneurs to claim the beneï¬tunder this sub classification.7 In terms of Railway Boards letter No. Normal Applicable to Yes Yes Not Allowed2015/RS(G)/779/5(Vol.III) Dated: 22.06.2020 all biddersand in keeping with the Public Procurement(Preference to Make in India) Order, 2017 asamended, it has been found that there issufficient local capacity and competition insupply of the tendered item of required qualityand therefore public procurement of thistendered item is restricted to Class I localsuppliers only (Class-I local supplier means asupplier or service provider, whose goods,services or works offered for procurement, haslocal content equal to or more than 50%). TheClass I local supplier at the time of bidding shallindicate percentage of local content. Thevendors who do not qualify to be Class I localsuppliers should not quote in the tender as theiroffers shall not be considered for any ordering.In case any vendor who does not qualify to be aClass I local supplier for the tendered itemparticipates in the tender it does so at its ownrisk and cost and Railways shall not be liable forany loss or damage caused to the vendor.8 General damages at the rate of 5% of the Normal Applicable to Yes Yes Not Alloweddefaulted contract order value will be levied in all bidderscase of failure to supply the material afterplacement of purchase order, within thedelivery period. In case of failure to comply withthe contractual obligations, Railways shallrecord poor performance of the vendors fortaking suitable penal action as per extantinstructions. Wherever SD has been exemptedor not applicable for any reason or is less thanthe general damages as indicated above, andthe supplier fails to supply goods as perconditions of contract, as amended from time totime, Purchaser have the right to levy damagesfrom the supplier for failing to comply withcontractual conditions. These damages shall betreated as recoveries outstanding against thevendor and dealt with accordingly.Page 7 of 17 Run Date/Time: 18/07/2025 15:56:37PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91255468A Closing Date/Time 14/08/2025 14:309 Liquidated Damage (L.D): Extension of delivery Normal Applicable to Yes Yes Not Allowedperiod may be considered in deserving cases all bidderswhere genuine reasons exist. Such extensionsof delivery period may be considered withliquidated damages as per IRS Conditions ofContract and Denial Clause. Railway shallrecover from the contractor as agreedLiquidated Damages and not by way of penalty,a sum equivalent to 1/2% (half percent) of theprice of any stores (including elements of taxes,duties, freight, etc) which the contractor hasfailed to deliver within the period ï¬xed fordelivery in the contract or as extended for eachweek or part of a week during which thedelivery of such stores may be in arrears wheredelivery thereof is accepted after expiry of theaforesaid period, subject to a maximum of 10%(ten percent) of the value of the contractirrespective of delays, unless otherwiseprovided specifically in the contract.10 Failure consequences: In case the ï¬rm fails to Normal Applicable to Yes Yes Not Allowedexecute the contract within the original delivery all biddersperiod, the purchaser will be entitled to imposeliquidated damages for extension of deliveryperiod. For any reason, if the supplier fails tosupply goods as per the conditions of contract,as amended from time to time, Purchaser shallhave the right to levy damages from thesupplier for failing to comply with thecontractual conditions, not by the way ofpenalty, an amount equal to 10% of thedefaulted order amount. These damages shallbe treated as recoveries outstanding againstthe vendor and dealt with accordingly.11 All taxes, freight, packing, forwarding & other Normal Applicable to No No Not Allowedcharges should be quoted in numeric only @ all biddersfinancial tabulation.12 Please enter the percentage of local content in Normal Applicable to No Yes Allowedthe material being offered. Please enter 0 for all bidders (Optional)fully imported items, and 100 for fullyindigenous items. The deï¬nition and calculationof local content shall be in accordance with theMake in India policy as incorporated in thetender conditions.General InstructionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 The Advertised value of the current tender is Normal Applicable to No No Not AllowedRs.3,88,80,028/- all bidders2 For any queries against the Tender please Normal Applicable to No No Not Allowedcontact Sr.DMM/PGT/SR at 97467 63770. all bidders3 Any technical clariï¬cation regarding Normal Applicable to No No Not AllowedDrawing/speciï¬cation Can be obtained from the all biddersoffice of the DEE/G/PGT. Drawing (s) /Speciï¬cation (s) can also be obtained from theabove office after payment requisite cost.Divisional Electrical Engineer (DEE/G) contactnumber is 9746763301Page 8 of 17 Run Date/Time: 18/07/2025 15:56:37PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91255468A Closing Date/Time 14/08/2025 14:304 1) Bidders are instructed not to indulge in any Normal Applicable to No No Not Allowedanti-competitive practices. As per the provisions all biddersof Competition Act,2002, Railways can make areference to the Competition Commission ofIndia for making an enquiry in case of suspectedanti-competitive behaviour by the bidders. 2)Collusive bidding, Bid Rotation, Bid Suppression,Complementary bidding, Market Allocation andSub-contracting arrangements fall under thepurview of \"Bid rigging\" which would causeappreciable adverse effect on competition. 3)Competition Commission of India can imposeheavy penalties such as: Penalty upto 10% ofthe average turnover for the last threepreceding ï¬nancial years upon each of suchenterprises which are parties to bid-rigging andcan even order the parties to cease and desist.5 (1) As per Section 171 of GST Act 2017, as a Normal Applicable to No No Not Allowedremedy against anti-proï¬teering, INPUT TAX all bidderscredit beneï¬t if any accrued should be passedon to the Purchaser as reduction in Basic Price,or else the following certiï¬cate shouldaccompany the bill: It is certiï¬ed that no INPUTTAX credit beneï¬t has accrued on materialsinvoiced/billed for, that can be passed on toPurchaser. B) Firm should submit the Invoice/Billclearly indicating the appropriate HSN andapplicable GST rate thereon duly supported withdocumentary evidence. C) Firm should also givea declaration that any additional Input TaxCredit beneï¬t, if become available to supplier,the same shall be passed on to the purchaserwithout any undue delay(2) All the Bidders/ Tenderers should ensure thatthey are GST compliant and their quoted taxStructure / Rates are as per GST Law. In casethe successful tenderer is not liable to beregistered under CGST/GST/UTGST/ SGST Act,Railway shall deduct the applicable GST fromhis / their bills under Reverse ChargeMachanisam (RCM) and deposit the same to theconcerned tax authority.(3) - 1.RAILWAY IS NOT BOUND TO ACCEPT /CANCEL THE LOWEST OR ANY TENDER OR TOASSIGN ANY REASON FOR DOING SO ANDRAILWAY RESERVES THE RIGHT TO ACCEPT /CANCEL ANY TENDER IN RESPECT OF THEWHOLE OR ANY PORTION OF THE ITEMSSPECIFIED IN THE SCHEDULE ANNEXED (ORTENDER SCHEDULE) AND THE CONTRACTORSHALL BE REQUIRED TO SUPPLY THE SAME ATTHE RATE QUOTED.2.VENDORS MAY PLEASE NOTE THAT GIVINGINTIMATION REGARDING THE TENDER IN OPENTENDER CASES OR GIVING LIMITED TENDERENQUIRY DOES NOT GUARANTEE THESUITABILITY OF OFFER FOR PLACEMENT OFPURCHASE ORDER. RAILWAY RESERVE THERIGHT TO PLACE PURCHASE ORDER SUBJECT TOFULFILLMENT OF TECHNICAL / COMMERCIALELIGIBILITY CONDITIONS/ TENDER CONDITIONS.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed UploadingPage 9 of 17 Run Date/Time: 18/07/2025 15:56:37PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91255468A Closing Date/Time 14/08/2025 14:301 (1) Inspection is by appointed TPI agency. Normal Applicable to No No Not Allowedall bidders(2) In case of any deviation to inspection, shouldbe clearly indicated in the offer.(3) Firm should provide complete work addresswhere inspection is to be carried out.(4) Inspection agency mentioned any where inthe tender/speciï¬cation document should beread as above.2 THE FIRM SHALL SUBMIT INVOICE/BILL CLEARLY Normal Applicable to Yes Yes Not AllowedINDICATING THE APPROPRIATE HSN CODE AND all biddersAPPLICABLE GST RATE THEREON DULYSUPPORTED WITH DOCUMENTARY EVIDENCE. S.RLY. KERALA GSTN NO. 32AAAGM0289C1ZSS.RLY TAMILNADU GSTN NO.33AAAGM0289C1ZQS.RLY KARNATAKA GSTN No.29AAAGM0289C1ZF3 Tenderers shall conï¬rm the following Normal Applicable to Yes Yes Alloweddeclaration failing which the offer will be all bidders (Optional)ignored. \" I have read the clause regardingrestrictions on procurement from a bidder of acountry which shares a land border with India. Icertify that this bidder is not from such acountry or, if from such a country, has beenregistered with the Competent Authority. Ihereby certify that this bidder fulï¬lls allrequirements in this regard and is eligible to beconsidered. Where applicable, evidence of validregistration by the Competent Authority shall beattached.\"4 All other Terms and conditions are as per Normal Applicable to Yes Yes Not Allowedattached documents. all biddersSpecial ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Pre-decided Quantity Splitting clause is Normal Applicable to No No Not Allowedapplicable as per the para 5.0 of Part B of \"SR all biddersTENDER CONDITIONS\" attached to this tenderdocument, in order to ensure timely availabilityof material through placement of orders onmultiple sources.2 One of the essential principles of purchasing Normal Applicable to No No Not Allowedfunction is selection of right source for supply. all biddersThis aspect has been emphasized by RailwayBoard through various circulars in the past RB LrNo. 2022/RS(G)777/1(E 3382862) New Delhidated 07.07.2022 with Sub: Acceptance oftender, Consideration of performance ofvendors. Railway Board letter dated 11.02.2016interalia stipulates due consideration of dis-satisfactory past performance of vendors whiledeciding tender to ensure timely supply ofmaterial in required quantity to meet the needsof operation, maintenance, safety, etc. of theRailways. With complete digitization of supplychain, sufficient data is available on IREPS/IMMSreflecting various aspects of performance ofsuppliers for individual contract, supplier anditem. Warranty failures and response of vendorsto such failures is one of the importantparameters of performance of a vendor.Suitable means may be adopted to capturewarranty performance of the vendors. It is againemphasized that Performance of vendors,including warranty failures and response, wouldinvariably be considered while deciding thetenders.Page 10 of 17 Run Date/Time: 18/07/2025 15:56:37PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91255468A Closing Date/Time 14/08/2025 14:303 Tenderers are advised to check our website Normal Applicable to No No Not Allowedbefore/after submitting their offer whether any all bidderscorrigendum to the tender has been issued ornot.4 Past performance by way of complied POs or Normal Applicable to No No Not AllowedR/Notes or Inspection Certiï¬cates from Railways all bidders/ Production units or other Govt. Departments ifany to be uploaded with e-Bid.5 The supplier must be responsible to replace the Normal Applicable to No No Not Alloweditem if it gets damaged during the time of all biddersdelivery.6 (1) Delivery by Road on door delivery basis. Normal Applicable to No No Not Allowedall bidders(2) Delivery charges including unloadingcharges at destination are in the scope of thesupplier.(3) Supply and Installation is to be done at (a) Item No 000100030348 : POY (1 No.), SRR (4Nos), NIL (2 Nos), BDJ (2 Nos), TLY (2 Nos), KGQ(2 Nos) and CAN (2 Nos) Railway stations.(b) Item No 000100030361 : POY (1 No.), PGT (3Nos), AAM (1 No.), KZE (2 Nos) and MAJN (2Nos) Railway stations.(4) All the firms to quote their \"SINGLE UNIFORMRATE, WHICH IS APPLICABLE FOR ALLCONSIGNEES/LOCATIONS (WITHIN EACHGROUP) DULY KEEPING IN VIEW THE LOCATIONOF THE ACTUAL CONSIGNEES AND QUANTITIESTO BE DELIVERED AGAINST EACH CONSIGNEE(WITHIN EACH GROUP)\". \"NO DEVIATIONAGAINST THIS CONDITION IS PERMISSIBLE\" AND\"THE OFFER OF THE FIRM QUOTING DIFFERENTRATES FOR DIFFERENT CONSIGNEE SHALL BESUMMARILY REJECTED WITHOUT ANY BACKREFERENCE TO THEM\".7 Contact Details: Normal Applicable to No No Not AllowedAny technical clariï¬cation regarding all biddersDrawing/specification Can be obtained(1) OFFICE OF THE SENIOR SECTION ENGINEER -ELECTRICAL (WORKS)- SOUTHERN RAILWAY-PALAKKAD-KERALA-678002 CONTRACT NUMBER: 7012463289(2) Divisional Electrical Engineer (DEE/G)97467633018 1) Installation, Testing and Commissioning of Normal Applicable to No No Not AllowedLifts at site. all bidders2) All other Terms and conditions are as perattached documents.3) Firm to submit OEM certiï¬cate along withsupply.4) Firm has to quote separately forcomprehensive AMC for 5 years as per thetender condition.Page 11 of 17 Run Date/Time: 18/07/2025 15:56:37PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91255468A Closing Date/Time 14/08/2025 14:309 1) CAMC : Bidders to note that this is a Normal Applicable to No No Not Allowedcomposite tender for procurement and post all bidderswarranty Comprehensive Annual MaintenanceContract i.e. CAMC for 05 years beyond 2 yearscomprehensive warranty Period. Bidders arerequired to quote charges for CAMC for postcomprehensive warranty period of CAMC for 05years.2) EVALUATION AND RANKING OF THE OFFERSSHALL BE ARRIVED BASED ON COST OFEQUIPMENT PLUS CAMC CHARGES FOR 5 YEARS[ADJUSTED TO NET PRESENT VALUE] AFTERCOMPREHENSIVE WARRANTY PERIOD OF 2YEARS AS PER SPECIFICATION FOR EACHGROUP.3) Firm should quote actual rate of CAMC intheir offer while quoting the bid. The NPV will beworked out at a discounting rate of 10%. Thesystem will calculate Net Present Value of CAMCof offer automatically based on which rankingwill be done. Calculation of NPV is only for thepurpose of ï¬nancial evaluation of offer anddetermining the inter-se ranking. Payment ofCAMC charges will, however, be as per actualannual CAMC charges accepted in the tender.No advance payment for CAMC charges shall bemade.a) FIRM TO QUOTE SEPARATELY FOR EACHCAMC YEAR ie: YEAR 1 TAB (FOR 3rd YEAR),YEAR 2 TAB (FOR 4th YEAR), YEAR 3 TAB (FOR5th YEAR),YEAR 4th TAB (FOR 6th YEAR), YEAR5th TAB (FOR 7th YEAR). b) Bidder should quote rate for both items orelse offer will be rejected.4) Railway reserves the right through consigneeofficer whether to enter into CAMC contract ornot as per the accepted rate schedules. Firm iscontractually bound to provide CAMC services ifconsignee enters into CAMC contract for 5years.5) Consignee reserves the right to cancel theCAMC contract by forfeiting the CAMC BG or byrecovering applicable penalty charges in case ofnon-performance/default in fulï¬lling CAMCobligations as per terms & conditions of CAMC,by serving a 01 month notice.Page 12 of 17 Run Date/Time: 18/07/2025 15:56:37PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91255468A Closing Date/Time 14/08/2025 14:3010 PENALTY FOR DELAY IN COMMISSIONING: The Normal Applicable to No No Not AllowedContractor or his agents shall commission the all biddersmachine within the stipulated time as shown inthe contract. This time frame will be applicablefrom the consignee in respect of readiness andinstallation of the machine in cases where themachine is to be installed by the consignee. Thetime schedule includes the time for installationin cases where installation is also to beundertaken by the supplier. The time allowedfor commissioning of machine by the contractoror his agent shall be deemed to be the essenceof the contract. In case of delay incommissioning of the machine on the part ofContractor, the Purchaser shall be entitled torecover and the Contractor shall be liable to paypre estimated liquidated damage at the rate of2% of the total contract value of machine notcommissioned for each and every month or partthereof for which commissioning is delayed.Provided always that the entire amount ofliquidated damages to be paid under theprovision of this clause shall not exceed 10% ofthe total contract value. After expiry of 3months period from the date of default i.e. fromthe date of commissioning provided in thecontract, purchaser will be at liberty to invokethe PG Bond submitted or recover from thesupplier. Continuance of commissioning workafter expiry of stipulated time will also notabsolve the contractor from the liquidateddamages as stated above. The decision of theRailways, whether the delay in commissioninghas taken place on account of reasonsattributed to the contractor shall be final.11 In case of delay in approval of GAD on Railway Normal Applicable to No No Not Allowedaccount, extension of DP as Reï¬x shall be dealt all bidderswith accordingly. The design, manufacture,supply, installation, testing and commissioningto be completed within the given completionperiod on award of contract. In case suppliesare required to be deferred by Railways due tosite conditions or any other reasons, theintimation shall be given to all concerned 15days before the due delivery date to re-ï¬x DPaccordingly.12 CAMC charges: The CAMC for the elevator will Normal Applicable to No No Not Allowedbe comprehensive and shall be inclusive of all all biddersspares, material and labour cost forschedules/unscheduled day-to-daymaintenance. Two months before completion ofWarranty period, a separate CAMC agreementshall be entered into with Sr.DEE/PGT of theDivision as per accepted rate in the bid.Payment of CAMC charges will be made onquarterly basis, after effecting deductiontowards penal charges, etc on certiï¬cation byuser department at the level of gazetted officer.The Performance Guarantee @ 5% of contractvalue which was submitted towards warrantyobligations is to be extended for further 5 yearsof CAMC period with validity beyond 6 monthsafter expiry of CAMC period, in case ifConsignee enters into CAMC. The same will bereleased after completion of CAMC period.13 Evaluation Criteria is Group Wise and bidders Normal Applicable to No No Not Allowedshould quote rate for both the tendered items all bidderswithin the group or else offer will be rejected.14 The purchaser reserves the right to discharge Normal Applicable to No No Not Allowedthe tender in case Cartel is suspected or the all bidderstender/contract is not found to beadvantageous/reasonable for railwaysPage 13 of 17 Run Date/Time: 18/07/2025 15:56:37PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91255468A Closing Date/Time 14/08/2025 14:3015 Tenderers may note that their Offered delivery Normal Applicable to No No Not Allowedschedule should clearly indicate the starting all bidderstime, quarterly rate of supply and finishing time.For offers with vague delivery schedule like -02to 12 months- or like -06 to 10 months-,Delivery Period shall be given as per therequirement best suited to this office within thequoted range.16 The tendered stores shall have warranty of 2 Normal Applicable to No No Not Allowedyears after successful commissioning and all biddersacceptance of the Elevators and as pertendered speciï¬cation and Tender Document.The Warranty mentioned here supercedes andprevails over the Warranty/Guarantee clausementioned elsewhere in this TenderDocument/IRS Conditions of Contract/SR TenderCondition/in any other document attached tothis tender document.17 Downtime clause applicable. For details see Normal Applicable to No No Not Allowedattached Document Downtime details of this all biddersTender Document18 Delivery to be completed within 90 days. The Normal Applicable to No No Not AllowedDelivery Schedule mentioned in the enclosed all biddersdocument is to be read as 31.12.2025 (insteadof 30.06.25/31.08.25). However deliveryschedule may vary at the time of placement oforder.19 Delivery locations indicated in tender document Normal Applicable to No No Not Allowedare ï¬nal and no deviation to be quoted by any all bidderstenderer. However, in case of any change byRailway administration in delivery location interms of indicated Platform number, Rly Stn orLocation, it should be accommodated bytenderer.20 Purchaser reserves the right to change the Normal Applicable to No No Not Allowedinspection agency or to accept the material all biddersbased on WTC at post contract stage, in case ofextreme emergencies/urgencies as tenderedstores are related to passenger amenity itemsunder station development.Technical-CompliancesS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed UploadingPage 14 of 17 Run Date/Time: 18/07/2025 15:56:37PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91255468A Closing Date/Time 14/08/2025 14:301 1) Offered model, product brochure/literature to Normal Applicable to Yes Yes Allowedbe uploaded for evaluation. all bidders (Optional)2) In case of any deviation to speciï¬cation likein terms of dimension, capacity, size and etc itshould be clearly indicated in the offer.3) Railway reserves the right either to consideror not to consider offered deviations based onend user requirement.4) Machine will be under comprehensivewarranty during the warranty period. Firmshould render warranty services immediately.5) Firm should submit General ArrangementDrawing and etc as per speciï¬cation for theapproval of Sr.DEE/G/PGT before supply andcommencement of work at site.6) The ï¬rm should have Electrical Contractorlicense & Electrical supervisor license in theirown name or in the name of theirrepresentative involved in execution of thework. Necessary documents to be uploadedalong with offer.7) The supplier should have servicecentre/service engineer at Tamil Nadu, Keralaand Karnataka for which necessary proof ofdocuments to be submitted along with the offer.8) Note: The attention of all personnel engagedon lift maintenance services is drawn to theneed for the proper observance of all safetyrules,regulations and statutory requirements. Itis essential that all apparatus is rendered andkept safe, during servicing operations.Protective clothing and other safeguards shallbe worn or used. All defects in tools,steps,ladders and other items are to bereported immediately and the equipment not tobe used until the fault is rectiï¬ed. Thelubricants used shall be of the brands andgrades recommended by the manufacturer ortheir approved equivalents. Ensure adequatelubrication, but avoid excess. Spillage shall bewiped off. Oily rags or waste shall be removed.9) Provision for sending SMS messagesimmediately to minimum 10 pre-speciï¬edphone numbers in case of Lift failures for timelyattention and rescue and for identiï¬ed unusualoccurrences shall be available in the controller.Provision of SMS and payment of data chargesshould be borne by the supplier till Lift is underwarranty and beyond warranty the ï¬rmundertaking CAMC has to extend the facility.Firm should provide concerned Railway free ofcost monitoring facility.10) The manufacturer shall furnish anundertaking along with their offer regardingavailability of spares for the entire expected lifeof the lift i.e., 15 to 20 years.11) The complete lift installation including itscomponents, safety devices, various types ofcontrols etc., testing, inspection, operation &maintenance shall conform to relevant Codes,Standards, code of practices, guidelines, safetyrules, inspection manual (s), rules issued byBureau of Indian Standards as amended up tothe last date of receipt of tenders. Qualitystandards shall conform to latest IS/ISO-9001:2015.Page 15 of 17 Run Date/Time: 18/07/2025 15:56:37PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91255468A Closing Date/Time 14/08/2025 14:302 Tenderers should agree to the Normal Applicable to Yes Yes Not Allowedguarantee/warranty as per speciï¬cation and in all bidderscase speciï¬cation does not contain GC/WC thenGC/WC as per IRS conditions of contract willapply.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we haveverified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the3tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of contract or payment, themaster copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments4in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and5same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of7 India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of thepartnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process forevaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the contract including8banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall besummarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award9 of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also lead to any otheraction provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with Indiaand certify that I am/We are not from such a country or, if from such a country, have been registered with the competent10Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence ofvalid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5393111.pdf CPWD specification. Page1-322 5470406.pdf 000100030361 Location Details3 5393123.pdf CPWD specification Page-50-724 5393124.pdf CPWD specification. Page-73-1005 5393126.pdf CPWD specification. Page-101-1266 5393131.pdf CPWD specification. Page-127-1507 5393134.pdf Special condition8 5393138.pdf Annexure A9 5473224.pdf Ammendment letter10 5473300.pdf Warranty penality conndition11 5393149.pdf Location (AnnexureB)12 5393151.pdf CPWD specification. Page1-2213 5393153.pdf CPWD specification. Page 23-4414 5393161.pdf CPWD specification. Page45-7015 5393162.pdf CPWD specification. Page 71-10316 5472896.pdf CPWD specification. Page 104-14617 5472897.pdf Annexure 118 5470391.pdf 000100030361 Schedule of Work Annexure A19 5393115.pdf CPWD specification Page-33-49The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address &email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GSTJurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.Page 16 of 17 Run Date/Time: 18/07/2025 15:56:37PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91255468A Closing Date/Time 14/08/2025 14:30As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions ofGFR regarding procurement through GeM.Digitally Signed By CMM-ADRM-PGT ( S JAYAKRISHNAN ) |
| 4 | Design, manufacture, supply at site, installation, testing and commissioning of heavy duty 13 passenger (884Kgs) Lifts having machine room less, gear less type, with a speed of 1.0 m/sec, Power operated center opening, horizontal sliding doors with two stops (Entry and Exit opening on Same side) serving Ground floor to Foot over Bridge at Railway Stations and detailed specifications enclosed as per Annexure- A, conforms to CPWD General Specification for Electrical Works (Part -III Lift & Escalators) 2003 - Amendment No.I dated 19.01.2024 or latest . Warranty: 2 years from date of Commissioning. [ Warranty Period: 24 Months after the date of delivery ] ] |
| 5 | POST WARRANTY COMPREHENSIVE ANNUAL MAINTENANCE CHARGES (AFTER 2 YEAR FREE WARRANTY PERIOD) - FIRM TO QUOTE SEPARATELY FOR EACH CAMC YEAR. ie: YEAR 1 TAB (FOR 3rd YEAR), YEAR 2 TAB (FOR 4th YEAR), YEAR 3 TAB (FOR 5th YEAR),YEAR 4th TAB (FOR 6th YEAR), YEAR 5th TAB(FOR 7th YEAR). FIRM SHOULD QUOTE THE ACTUAL RATE OF THE CAMC IN THE BID, Discounted rate as per NPV will be generated by the IREPS System for Ranking purpose. [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) SSE/E/W/PGT, SR Kerala 9.00 Numbers |
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