| 4 | CAMC (Comprehensive Annual Maintenance Contract) for 5 years after completion of warranty period. The tenderer shall quote year wise CAMC cost for as period of 05 years as per Spec. The General Conditions of CAMC are appended with this tender. [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) CMT, RCF Punjab 1.00 Numbers4 6590N298 Essential Non Stock --- Yes CONSIGNEE INR Services(Y)Cost of Turnkey Charges viz.foundation, Installation & Commissioning etc. ]At (Location) CMT, RCF Punjab 1.00 Set5 6590N299 Optional Non Stock --- No CONSIGNEE INR Spares(Y)Page 1 of 9 Run Date/Time: 19/06/2025 11:18:16STORES/HSQ/RCFTENDER DOCUMENTTender No 13245381A Closing Date/Time 27/06/2025 14:30Optional Accessories will be quoted by the tenderer with breakup of individual items as Specified as per clause no. 7.0 of Spec. Tenderer are required to attach the price break up of these Accessories in PDF file along with submitted Bid. ]Consignee CMT, RCF Punjab 1.00 Set6 6590N300 Optional Non Stock --- No CONSIGNEE INR Spares(Y)Optional Spares: Spares for normal operation and maintenance as per clause 6.0 (6.1 to 6.6) of of Spec. Tenderer are required to attach the price break up of these accessories in PDF file along with submitted bid. ]Consignee CMT, RCF Punjab 1.00 Set7 6590N301 Optional Non Stock --- No CONSIGNEE INR Spares(Y)Optional Consumables: Defined at clause no. 6 (6.5) of Spec. The list of consumable spares shall be furnished and quoted along with their unit rates. Tenderer are required to attached the price break up of these consumable in PDF file along with submitted bid. ]Consignee CMT, RCF Punjab 1.00 Set3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 1 Days of issue of Contract, Completion FULL QUANTITY: Within 150 Days thereafterPayment TermsS.No DescriptionPayment Terms1 (a) 90% Payment of the Contract Value will be released after receipt, installation and successfulcommissioning of the machine. (b) Balance 10 % of the contract value will be released subject tosubmission of bank guarantee for an amount 10% of contract value, as warranty security & clearance of allpending issues noted in Joint Commissioning Note.Statutory Variation ClauseS.No Description1 (i)Actual GST will be as applicable at the time of dispatch subject to documentary evidence. SVC Clauseapplicable. (ii) On reduction of rate of tax on supply of goods and services, the beneï¬t of input Tax Credit(ITC) shall be passed on the recipient by way of reduction in prices. (iii) If ï¬rm is not liable to be registeredunder CGST.IGST/UTGST Act, the railways shall deduct the applicable GST from his/their bills underreverse charge mechanism (RCM) and deposit the same to the concerned tax authority.Option ClauseS.No Description1 Not ApplicableRailway Standard Fall ClauseS.No Description1 Not ApplicableStandard Governing ConditionsS.No DescriptionPage 2 of 9 Run Date/Time: 19/06/2025 11:18:16STORES/HSQ/RCFTENDER DOCUMENTTender No 13245381A Closing Date/Time 27/06/2025 14:301 GREEN TRANSPORT POLICY:- I) SUPPLIERS SHALL NOT ENGAGE TRUCKS/ VEHICLES OF MORE THAN 15YEARS OLD FOR TRANSPORT OF GOODS TO RCF. II) ALL VEHICLES ENTERING INTO FACTORY PREMISESSHOULD CARRY VALID PUC (POLLUTION UNDER CONTROL) CERTIFICATE AND VALID INSURANCE POLICY.III) VEHICLES MAY UNDERGO SURPRISE CHECK BY RCF FOR GENERAL CONDITIONS SUCH AS TYRESPRESSURE, TANKS etc. AND REPORT SUBMITTED TO CONCERNED CMMs. IV) SUPPLIERS SHOULD ENSURESPEED CONTROLLERS ARE INSTALLED IN ALL NEW HEAVY VEHICLES. V) RTA NORMS SHOULD BE STRICTLYMAINTAINED FOR DRIVERS COMPETENCE.4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Technical Eligibility Criteria: Normal Applicable to Yes Yes Allowedall bidders (Mandatory)1.The bidder may be OEM or AuthorizedDealer / Authorized distributer.Case-IIf the bidder is a Authorized Dealer /Authorized distributer, the OEMs tender-speciï¬c Authorization certiï¬cates arerequired to be submitted with the bidalong with the credentials of the OEM,(same as asked in Case-II below), in orderfor the offer to qualify the eligibilitycriteria.Case_IIIn case the bidder is the OEM, the biddershall provide satisfactory evidence,acceptable to the purchaser to show thathe is a regular manufacturer of Arc- SparkOptical Emission Spectrometers ORInductively Coupled Plasma OpticalEmission Spectrometers (ICP-OES) ORInductively Coupled Plasma MassSpectrometers (ICP-MS) OR GlowDischarge Optical Emission Spectrometers(GD-OES) OR Atomic AbsorptionSpectrometers (AAS) (only bench typemodels) and has been supplying same toCentral Govt./Public Sector Units/ IndianRailways/ Private ï¬rms with Turnover ofmore than Rs. 100 Cr (CA certiï¬edTurnovercertiï¬cate to be attached along with thebid). The OEM shall have valid ISO- 9001certificates (desirable), on theoriginal date of closing of the tender and acopy of same should be submitted alongwith the bid.Page 3 of 9 Run Date/Time: 19/06/2025 11:18:16STORES/HSQ/RCFTENDER DOCUMENTTender No 13245381A Closing Date/Time 27/06/2025 14:302 (2) The OEM must have supplied at least Normal Applicable to Yes Yes Allowed01 no. of same/ similar/ higher capacity all bidders (Mandatory)machine(s) as mentioned at S.No. 3during the last 5 (five) years from the dateof closing of the tender. Statement of pastsupplies along with, (i) purchasers nameand (ii) address, (iii) email address and(iv) phone/fax number of purchaser,(v)purchase order (PO) or supply ordernumber and (vi) PO date (vii) along withthe copies of purchase order (PO), (viii)quantity supplied (with proof of supply),(ix) date of supply and (x) theircommissioning date shall be submittedwith the offer. Copies of POs &(performance certiï¬cate /successfulcommissioning report) submitted shallalso indicate the parameters/ speciï¬cationof the supplied machine to prove same orsimilarity aspect of the machine asmentioned in the clause3 below. Technicalspeciï¬cation of the machine from therelated document of the PO must beattached to supplement the PO in regardto the respective parameters of machine.Speciï¬cations attached shall havelinkages to the PO.(3) For the purpose of similarity, same/similar machine Arc- Spark OpticalEmission Spectrometers OR InductivelyCoupled Plasma Optical EmissionSpectrometers (ICP-OES) OR InductivelyCoupled Plasma Mass Spectrometers (ICP-MS) OR Glow Discharge Optical EmissionSpectrometers (GD- OES) OR AtomicAbsorption Spectrometers (AAS) (onlybench type models) will be considered assimilar machines.(4)The bidder shall, in their offer, submitperformance certiï¬cate/ successfulcommissioning report /successfulwarranty completion certiï¬cate of at least1 (one) numbers of same/similarmachines (as mentioned in clause 3above) supplied in the last 5 (five) years.(5) Relaxation to the Startup Enterprises:No.Page 4 of 9 Run Date/Time: 19/06/2025 11:18:16STORES/HSQ/RCFTENDER DOCUMENTTender No 13245381A Closing Date/Time 27/06/2025 14:303 Financial Eligibility Criteria: Normal Applicable to Yes Yes Allowedall bidders (Mandatory)( i ) The bidder must have receivedï¬nancial turnover through sales of goodsof at least Rs. 150.00 lacs in the previousthree ï¬nancial years and the currentï¬nancial year up to the date of closing oftender. The bidder shall submitcertiï¬cates to this effect, which must becertiï¬ed by a Chartered Accountant dulysupported by Audited Balance Sheets.Note:The above conditions are applicable inaddition to those contained in tenderdocument. In case, any of the conditionsmentioned here above are contrary tothose mentioned elsewhere, conditionsmentioned in this document (Specialconditions / Eligibility Criteria of Tender)shall supersede the correspondingconditions given in tender document. Ifabove criteria is not fulï¬lled, offer bid maybe rejected without any intimation to thefirm.4 Total value of the offer will be calculated Normal Applicable to Yes Yes Not Allowedbased on: - all bidders(i) The cost of the basic machine.(ii) Cost of the concomitant accessoriesaccording to tender speciï¬cations andcost of any other accessory offered asconcomitant accessory.(iii) Cost of Turnkey Charges viz.foundation, installation & commissioningetc.(iv) Cost of CAMC for period 05 yeas to bea part of commercial evaluation. However,this will not form a part of Contract Value.(v) Applicable duties and taxes andcharges for insurance, freight, installationand commissioning, training etc.5 All necessary information/ documents Normal Applicable to Yes Yes Not Allowedrequired for establishing reference all biddersrequirement as per eligibility criteriashould be submitted by the bidder alongwith original offer itself. Noclarification/correspondence will besought/entertained in this regard. In caseno information or incomplete informationis furnished by the bidder, their offer willliable to be rejected. Supportingdocuments as proof of credentials shall besubmitted by the bidder along with theiroffer and the onus to prove successfulsupply and commissioning in thestipulated time frame lies on the bidder.Offers submitting credential ordersunaccompanied with proof of supply,commissioning and installation areliable to be ignored.5. COMPLIANCE CONDITIONSCommercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Firm is required to give complete details Normal Applicable to Yes Yes Allowedof distributor along with the contact all bidders (Optional)person and contact no, if supply is to bemade through distributor.Page 5 of 9 Run Date/Time: 19/06/2025 11:18:16STORES/HSQ/RCFTENDER DOCUMENTTender No 13245381A Closing Date/Time 27/06/2025 14:302 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Inspection by TPI (Third Party Inspection) Normal Applicable to No No Not Allowedall bidders2 IRS Conditions of Contract: The contract Normal Applicable to No No Allowedshall be governed by latest version (along all bidders (Optional)with all correction slips) of IRS conditionsof contract, and all other terms andconditions incorporated in the tenderdocuments.3 NOTE- THIS TENDER IS GOVERNED BY Normal Applicable to No No AllowedLATEST BID DOCUMENT VERSION 14.0 OR all bidders (Optional)LATEST WITH ALL CORRIGENDUMS ANDAMENDMENTS IF ANY ISSUED BEFORECLOSING OF TENDER.4 EARNEST MONEY DEPOSIT (EMD): AS PER Normal Applicable to No No Not AllowedCLAUSE NO.1.21 OF BID DOCUMENT all biddersVERSION 14.0 SECURITY DEPOSIT (SD): ASPER CLAUSE NO.1.22 OF BID DOCUMENTVERSION 14.0.5 LIQUIDATED DAMAGES: RAILWAY WILL Normal Applicable to No No Not AllowedRECOVER FROM THE CONTRACTOR AS all biddersAGREED LIQUIDATED DAMAGES AND NOTBY WAY OF PENALTY, A SUM EQUIVALENTTO 0.5% (HALF PERCENT) OF THE PRICEOF ANY STORES (INCLUDING ELEMENTSOF TAXES, DUTIES, FREIGHT ETC.) WHICHTHE CONTRACTOR HAS FAILED TODELIVER WITHIN THE PERIOD FIXED FORDELIVERY IN THE CONTRACT OR ASEXTENDED FOR EACH WEEK OR PART OFA WEEK DURING WHICH THE DELIVERY OFSUCH STORES MAY BE IN ARREARSWHERE DELIVERY THEREOF IS ACCEPTEDAFTER EXPIRY OF THE AFORESAIDPERIOD, SUBJECT TO A MAXIMUM OF 10%(TEN PERCENT) OF VALUE OF DELAYEDSUPPLIES AND THE SAME WILL NOT BEWAIVED OFF EXCEPT IN CASES WHEREDELAY IS ON ACCOUNT OF RCF. NOTE:-(THIS IS APPLICABLE FOR TENDERSOPENED AFTER 31-MAR-2019)6 GD CLAUSE: RAILWAYS RESERVES THE Normal Applicable to No No Not AllowedRIGHTS TO CANCEL CONTRACT AFTER all biddersEXPIRY OF THE DELIVERY PERIOD BYIMPOSING GD @ 10% OF THEOUTSTANDING OF THE VALUE OFCONTRACT.7 Warranty Obligations: Warranty period Normal Applicable to No No Not Allowedwill be for 24 months after the date of all biddersissue of successful commissioning andproving test certiï¬cate of the machine atsite. Detailed warranty obligationsSpecifications attached with the tender.8 All the pages (SN/01 to 19) of spec no. Normal Applicable to Yes Yes AllowedMech/M/Umbrella Project/438/22 dated all bidders (Mandatory)29.08.2024 to be signed and stamped bybidder.Page 6 of 9 Run Date/Time: 19/06/2025 11:18:16STORES/HSQ/RCFTENDER DOCUMENTTender No 13245381A Closing Date/Time 27/06/2025 14:309 Installation & Commissioning: The Normal Applicable to No No Not Allowedcontractor shall arrange installation & all bidderscommissioning of the equipment at theconsignee premises. The tenderer shallcarry out necessary proving test todemonstrate the performance ofequipment, after its successfulcommissioning, to the entire satisfactionof the consignee.10 The Contract shall be governed by the Normal Applicable to No No Not Allowedconditions contained in Tender all biddersDocument/NIT, IRS Conditions of Contract,Annexures (Speciï¬cations & SpecialConditions etc.) and RCF Bid Document(Version-14.0) [as read with latestCorrigenda issued till tender openingdate] attached with this tender.In this reference, it is clarified as under:1. In case of any contradiction betweenthe conditions speciï¬ed in the TenderDocument/NIT and appended Annexures(Speciï¬cations & Special Conditions etc.),the condition of Tender Document/NIT willprevail.2. For conditions speciï¬ed in TenderDocument/NIT; the conditions speciï¬ed inTender Document/NIT will prevail overconditions speciï¬ed elsewhere i.e.appended Annexures (Speciï¬cations &Special Conditions etc.) and RCF BidDocument (Version-14.0) [as read withlatest Corrigenda issued till tenderopening date].3. In case of any contradiction betweenthe conditions speciï¬ed in the appendedAnnexures (Speciï¬cations & SpecialConditions etc.) and RCF Bid Document(Version-14.0) [as read with latestCorrigenda issued till tender openingdate]; the conditions contained inappended Annexures (Speciï¬cations &Special Conditions etc.) will prevail.4. For aspects not covered in the TenderDocument/NIT and Annexures(Speciï¬cations & Special Conditions etc.);RCF Bid Document (Version-14.0) [as readwith latest Corrigenda issued till tenderopening date] shall be referred.11 Training:- As per Speciï¬cations. No Normal Applicable to No No Not Allowedcharges for training shall be paid by all biddersRCF/Railways.12 Preventive Maintenance during Warranty Normal Applicable to No No Not AllowedPeriod: Preventive maintenance during all biddersWarranty Period is to be carried out by thesuccessful bidder/Contractor. For thispreventive maintenance, no charges shallbe paid separately by RCF/Railways.Minimum one (01) preventivemaintenance is to be carried out perQuarter. This preventive maintenance is inaddition to the routine/break-downmaintenance; which is to be carried out bythe successful bidder/Contractor, as &when required. Clause no. 16.2 & 16.4 ofSpeciï¬cations will also be applicable forpreventive maintenance.Technical-CompliancesPage 7 of 9 Run Date/Time: 19/06/2025 11:18:16STORES/HSQ/RCFTENDER DOCUMENTTender No 13245381A Closing Date/Time 27/06/2025 14:30S.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Offered Make/Brand and Product ID, Normal Applicable to Yes Yes Alloweddetailed speciï¬cation/Catalogue of the all bidders (Mandatory)offered product, MRP of the offeredproduct and detailed address ofManufacturing Unit (whereverapplicable)/Importing & Marketing ï¬rm(wherever applicable)should bementioned in the e-offer.2 FIRMS ARE REQUESTED TO SUBMIT Normal Applicable to Yes Yes AllowedCURRENT VALID TENDER SPECIFIC all bidders (Mandatory)AUTHORISATION CERTIFICATE OF OEMALONG WITH THEIR OFFER AND INABSENCE OF WHICH, THE OFFER MAY BEREJECTED.UndertakingsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 (i) It is, hereby conï¬rmed that the item Normal Applicable to No No Not Allowedunder tender/supply has not been banned all biddersand ï¬rm has not been de-listed from theregistration on the grounds of sub-standard quality of the item/product byany government authorities.(ii) It is hereby certiï¬ed that the productoffered in the tender is available in openretail market for sale by same brandname.2 Declaration by Firm : We hereby declare Normal Applicable to No No Not Allowedthat in quoting the above price, we have all bidderstaken into account the full effect of InputTax Credit available under GST. Wefurther agree to pass on any ï¬nancialgain/beneï¬t as may become available infuture in respect of all the input tax crediton the date of supply by way of reductionin price and advise the purchaseraccordingly . We also undertake that weare aware of the provisions of section 171of the CGST Act and consequencesthereof if we fail to comply with the same.7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5269224.pdf Spec No. Mech/M/Umbrella Project/438/22 29/8/242 5360667.pdf Reply of firms queries3 5269228.pdf General Conditions of CAMC7. RESPONSIVENESSS.No. Description1 Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.2 Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Page 8 of 9 Run Date/Time: 19/06/2025 11:18:16STORES/HSQ/RCFTENDER DOCUMENTTender No 13245381A Closing Date/Time 27/06/2025 14:30Digitally Signed By DMS P18 ( KULDIP KAUR ) |
