Tender For Venue Arrangement Work For The 5Th World Teak Conference At Hotel Grand Hyatt, Kochi., kochi-Kerala

Tender For Venue Arrangement Work For The 5Th World Teak Conference At Hotel Grand Hyatt, Kochi. -- 1 Outdoor arrangements 2 Welcome arch - Theme based venue entrance arch with theme based pillars Box Arch at entrance 24 x 4 x 2 feet top and 14 x 4 x 2 x 2 feet leg 3 Box pillar branding - With cloth on frame 4x10x4 ( For pathway area till the main entrance ) 4 Flag holders 10 feet height to be placed in front of Building along with flag (Satin) of participating countries 5 Letter/Number cut out display of event name - 8mm 3d Letter cut out with 2 feet height and UV printing (at 8mm form board) - 25-30 letters/numbers to form 3-4 words 6 Theme based Welcome Board - Multi-Colour Mini boards at Convention hall entrance 4 X 8 Sq. ft. 7 Theme based welcome standee - Multi-Colour Mini boards at Passage and Hall Entrance with Cloth and framing-3 x 6 ft 8 Direction Signage With printed Cloth on frames 3 Ft x 6 Ft 9 Sponsors board at entrance area - With printed Cloth on frames 12x10 Sq. ft. 10 Theme Based venue arch in front of Convention centre 24 x 4 x 2 feet top and 14 x 4 x 2 x 2 feet leg 11 Registration Counter 12 Registration Counter - Registration counter backdrop with printed Cloth and framing 18 x 10 with Chairs -6 Nos, Desk – 3 Nos, Laptop – 2 Nos and sufficient plug points and Wifi connection 13 Delegate tag with printed 20 mm multicolour printed lanyards with A6 size glossy paper card, registration number and barcode generation and printing 14 Bar Code Scanners for Registration Counters and Food Counter with the required software support 15 Photo booth ( Galleria area) – Selfie point 16 Box letter 3D shape cut (1x2 ft) – 25-30 letters (pathway entrance) 17 Platform With Carpet – suitable colour Carpet 12x8 18 Any Kerala style arrangements – back drop/structures – Kathakali-Snake boat/coconut tree 19 Programme hall A – LIWA – Venue requirements (Existing main stage in Liwa Hall) 20 Nilavilakku - with oil, Thiri, lighting lamp, flower arrangements and all accessories 21 Sofa – Double Seater for Stage for Sessions 22 Tea Poi For each sofa in stage 23 Natural Flower arrangement in front of stage - 60 Feet 24 Sofa – White -3 seater For front row seating 25 Sofa – White -2 seater for front row seating 26 Tea Poi For sofas 27 Table top flowers (Natural) for tables and tea pois 28 Flag holders 4-5 feet height to be placed in front of Stage along with flag (satin) of participating countries 29 Programme hall A – LIWA – Audio visual requirements 30 LED wall (P3.9 indoor) with slide changer and LED raiser with skirting along with Laptops, Media Server and Operators - 60 Ft x 12 Ft 31 LED Preview Monitors 42 inch ( one with provision for display of timer) 32 Digital programe Standee - For outside the hall entrance 33 Laptop for presentation - in Podium, Control desk and Collecting presentations and one stand by with sufficient compactable connectors iMac and Windows compatible 34 Podium with glass or transparent material 35 LED TV (55’) in exhibition /dining area 36 Providing sound system with settings Midas M32 / equivalent digital mixing Unit (15000 W) with all necessary items including. 8 cordless mics, 4 Lapel/ Head worn mics, Digital podium mics, adequate wired mics, feedback monitors along with operator for smooth functioning of programme 37 Stage lighting for Inauguration, closing ceremony & cultural program with 1024 channel DMX mixer, LED par lights (RGB),Moving Sharpie, Warm Light for stage, Smoke Machine with all necessary items with operator for smooth functioning of the event 38 Camera Platforms with Skirting 39 Videography - Video recording, 2 Camera Recording, 3 days of the entire functions & Providing Edited 45 minutes Video in pen drive & entire Video recorded in hard disk without editing. Preparation of video shorts with highlights in each day 40 Photography -Photography of the entire functions, 3 days & setting a Quality Album with 200 Snaps & providing a Hard disk with all Digital photos (all photographs- appx. 1500 snaps) 41 Nattika hall 42 Audio system with basic PA system with 3 cordless mic (1000-2000 Watts) 43 Exhibition 44 Modular Stalls of 3M x 4M, 3M X 3M & 3M X 2M size each with octonorm powder coated sections and non-reflective white vinyl panels with 2 spot light on panels, Table - 1 Nos, Chair – 2 Nos, Power socket-1 No and waste basket – 1. Signage for each stall - Colour fascia with computerized vinyl theme based design. White vinyl panels should be clean and neat and free of any markings and stickers. 45 Secretariat- - Faculty launch & preview room 46 Laptops 47 Laser Printer with filled cartridges 48 Two Seater Sofa – White colour 49 Glass Tea poi 50 Working Tables 4 x 2 ft. 51 Other requirements 52 Power Supply Generators Separate for Light and Sound with Stand by generators with all required accessories and necessary approvals and licenses from Electrical Inspectorate if necessary – 82 KVA 53 Generator for Exhibition area - with all required accessories and necessary approvals and licenses from Electrical Inspectorate if necessary – 62 KVA 54 Running cost of generators (Diesel and manpower For 3 days) 82 KVA 55 Running cost of generator (Diesel and manpower For 3 days) 62 KVA 56 Internet Connection with routers 57 MANPOWER 58 Female Anchor with experience in conducting International event and should be able to summarize each session - Should have experience in conducting protocol events (Prior demonstration to be given to Organisers) 59 IT Specialist for handling all it related functioning and maintenance activities 60 VJ (Basic) For handling Visuals

INR 2950 /-

INR 50000.0 /-

INR 22 Lakhs /-

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