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| Sl. No. | Item Description |
| 1 | Under Floor Wheel Lathe |
| 2 | Design, manufacture, supply, installation, testing and commissioning of (NGUF) CNC UNDER FLOOR PIT WHEEL LATHE (BG) ON TURNKEY BASIS as per Specification No. IR/CNC-UFWL (BG)/ELS/ED/2024 and drawings enclosed. Note: Only Firms who have supplied and successfully Commissioned atleast 2 Nos. of the same item (CNC-UNDER FLOOR WHEEL LATHE) to any of the Indian Railways is eligible to participate.(The proof of successful commissioning and its performance report from competent authority should be attached along with tender, other wise offer will not be considered). [ Warranty Period: 24 Months after the date of delivery ] ] |
| 3 | Cost of the concomitant accessories according to tender specifications. ] |
| 4 | POST WARRANTY COMPREHENSIVE ANNUAL MAINTENANCE CHARGES ( AFTER 2 YEARS FREE WARRANTY PERIOD ) FIRM TO QUOTE SEPARATELY ie YEAR 1 TAB ( FOR 3 rd YEAR). YEAR 2 TAB ( FOR 4 TH YEAR) , YEAR 3 TAB ( FOR 5 TH YEAR) ,YEAR 4 TAB ( FOR 6 TH YEAR) AND YEAR 5 TAB ( FOR 7 TH YEAR) [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) SR.DEE/RS/ELS/ED, SR Tamil Nadu 1.00 Numbers4 6579SER1 Essential Non Stock --- Yes CONSIGNEE INR (G1) Services(Y)Page 1 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLY |
| 5 | Cost of Turnkey Charges viz. foundation, installation & commissioning etc ]At (Location) SR.DEE/RS/ELS/ED, SR Tamil Nadu 1.00 Numbers5 6579SER2 Essential Non Stock --- Yes CONSIGNEE INR (G1) Services(Y)Cost of concomitant works according to tender specifications ]At (Location) SR.DEE/RS/ELS/ED, SR Tamil Nadu 1.00 Numbers6 6579SER3 Essential Non Stock --- Yes CONSIGNEE INR (G1) Services(Y)Cost of Preventive Maintenance during 1st & 2nd year of Warranty Period. ]At (Location) SR.DEE/RS/ELS/ED, SR Tamil Nadu 1.00 Numbers7 6590NS04 Optional Non Stock --- No TPI Agency INR (G1) Spares(Y)Optional Accessories with breakup of individual items as specified in clause 4.3 of section IV.]Consignee SR.DEE/RS/ELS/ED, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required8 6590NS05 Optional Non Stock --- No CONSIGNEE INR (G1) Spares(Y)Consumables as per clause 6 of Section-V with break up of individual items as applicable. ]Consignee SR.DEE/RS/ELS/ED, SR Tamil Nadu 1.00 Set3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 4 Months of issue of Contract, However, deliveryCompletion : Within 6 Months thereafter period shall notexceed no. of days asmentioned in DeliverySchedule Chart ofPara 7 of Section IV ofBid Document Part II.However, the deliveryperiod indicatedbeing tentative, mayvary at the the timeof placement of order.Payment TermsS.No DescriptionPayment Terms1 1) 60% Payment: Upon receipt of the M&P, duly pre-inspected by a Third -Party Inspection (TPI) agency,receipted at the site by the consignee in good condition and submission of a Joint Receipt Note. 2) 20%Intermediate Payment: After successful installation and commissioning and submission of a JointCommissioning Note. 3) Final 20% Payment: After commissioning of the M&P at the consignees end for aminimum period of 30 days, upon submission of a 10% Warranty Bank Guarantee and a Proving TestCertificateStatutory Variation ClauseS.No DescriptionPage 2 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:301 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), withinthe original delivery period stipulated in the contract, or last unconditionally extended delivery periodshall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quotedrate. No claim on account of statutory variation shall be admissible on account of misclassiï¬cation by thesupplier/ contractor.Standard Governing ConditionsS.No Description1 The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the latestversion of IRS Conditions of Contract (attached as \" IRS CONDITIONS OF CONTRACT \" to this tenderdocument for ready reference) and Southern Railway Tender conditions (attached as \"SR TENDERCONDITIONS\" to this tender document for ready reference).4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Supply to be strictly as per speciï¬cations Normal Applicable to Yes Yes Not Alloweddocument uploaded with this tender. all bidders2 Only Firms who have supplied and Normal Applicable to Yes Yes Allowedsuccessfully Commissioned atleast 2 Nos. all bidders (Mandatory)of the same item (CNC-UNDER FLOORWHEEL LATHE) to any of the IndianRailways is eligible to participate. (Theproof of successful commissioning and itsperformance report from competentauthority should be attached along withtender, other wise offer will not beconsidered).3 Preferably manufacturers should Normal Applicable to Yes Yes Allowedparticipate. Participating traders/agents all bidders (Optional)must attach authorization letter issued bythe OEM or OEM authorized stockiestalong with their offer. Authorization lettershould preferably be tender speciï¬c. Incase of general authorization letter, itmust clearly indicate the validityperiod/expiry date. Offers with generalauthorization letter silent on validityperiod/expiry date will not be consideredfor placement of order and that offer isliable to be ignored. (please refer Para 3.4of part B of \"SR TENDER CONDITIONS\").5. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Have you quoted cost of Basic machine, Normal Applicable to No No Not Allowedconcomitant accessories/equipment, all biddersessential spares, optionalaccessories,essential services, AMCservice, training etc. It is mandatory tosubmit offers against all these items,otherwise offer will not be considered forinter-se ranking.2 Have you attached documents to prove Normal Applicable to No No Not Allowedyour eligibility and past performance as all biddersper tender requirement?3 Have you attached certiï¬cation of Local Normal Applicable to No No Not Allowedcontent from statutory auditor/ Cost all biddersAccountant?Page 3 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:304 Have you quoted warranty oblications as Normal Applicable to No No Not Allowedper tender requirement? all bidders5 Have you quoted delivery period correctly Normal Applicable to No No Not Allowedand precisely? all bidders6 Have you uploaded Annexure A as in Normal Applicable to No No Not AllowedSection VI, complete in all respect? all bidders7 Have you submitted all supporting Normal Applicable to No No Not Alloweddocuments required? all bidders8 Have you read the Security Deposit (SD) Normal Applicable to No No Not Allowedcondition at Para 10 of Part A of \"SR all biddersTENDER CONDITIONS\" attached with thistender document and uploaded relevantdocument for seeking exemption fromsubmission of SD? If not, are you ready topay Security Deposit?9 Are you coming under MSE status given Normal Applicable to No No Not Allowedas per guidelines issued by Railway Board all biddersfor purchase preference vide letter No.2010-RS [G] -363-1 Dt. 05.07.2012 orlatest. If yes,have you attached validdocuments (UDYAM RegistrationCertificate) towards being MSE?10 Have you furnished the statement of Normal Applicable to No No Not Alloweddeviations?[preferably nil] all bidders11 Have you quoted the discount if any in the Normal Applicable to No No Not Allowedspecified column only in IREPS? all bidders12 Have you furnished Bank account details Normal Applicable to No No Not Allowedsuch as Name of the Bank and address, all biddersaccount no., MICR, IFSC code and type ofaccount to facilitate EFT payment?13 Please check our website before Normal Applicable to No No Not Allowedsubmitting offer, whether any all bidderscorrigendum to the tender has beenissued or not.14 Firm to indicate make-model-brand Normal Applicable to No No Not Allowedoffered, if any. all bidders15 Have you kept your offer valid for 120 Normal Applicable to No No Not Alloweddays? all biddersCommercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 In case of road delivery, the date of Normal Applicable to Yes Yes Not Alloweddelivery at destination [consignees end] all biddersshall only be treated as delivery dateirrespective of F.O.R. / F.O.T. conditionmentioned elsewhere in the contract /tender.2 Tenderers may note that their Offered Normal Applicable to Yes Yes Not Alloweddelivery schedule should clearly indicate all biddersthe starting time, quarterly rate of supplyand ï¬nishing time. For offers with vaguedelivery schedule like -02 to 12 months-or like -06 to 10 months-, Delivery Periodshall be given as per the requirement bestsuited to this office within the quotedrange.3 The bidder conï¬rms that rates and other Normal Applicable to Yes Yes Not Allowedï¬nancial terms quoted in relevant all bidderscolumns of ï¬nancial bid will only be rulingterms for acceptance, and such termsquoted anywhere else should be ignored.Page 4 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:304 Whenever tender is floated with purchase Normal Applicable to Yes Yes Not Allowedrestriction from sources approved by all biddersnominated authorities and there exists asuspected cartel situation by approvedsources or the rates available fromapproved source/sources are adjudgedunreasonably high, despite fair efforts aspermissible, the purchaser reserves theright to place orders on ï¬rm(s) outside theapproved vendor list, without anyrestrictions.(Please Refer para 4.0 of partB of \"SR TENDER CONDITIONS\" documentattached to this tender document forfurther details.)5 HSN CODE 8458 Normal Applicable to Yes Yes Not Allowed[a] All the bidders/tenderers should ensure all biddersthat they are GST compliant and theirquoted tax structure/rates are as per theGST Law. Firms must indicate its GSTregistration number along with their offer.[b] In case the successful tenderer is notliable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shalldeduct the applicable GST from his/theirbills under Reverse Charge Mechanism(RCM) and deposit the same to theconcerned tax authority.[c] The ï¬rm should indicate the tariff code(HSN Code) for claiming GST for thetendered item.[d] The offer shall be evaluated based onthe GST rate as quoted by each bidderand same will be used for determining theinter-se ranking. While submitting offer, itshall be the responsibility of the bidder toensure that they quote correct GST rateand HSN number.[e] It shall be the responsibility of thebidders to quote correct HSN number andcorresponding GST rate. The Purchasershall not be responsible for anymisclassiï¬cation of HSN number orincorrect GST rate, if quoted by thebidder.[f] Wherever, the successful bidderinvoices the goods at GST rate or HSNnumber which is different from thatincorporated in the Purchase order,payment shall be made as per GST ratewhich is lower of the GST rateincorporated in the Purchase order orbilled.[g] Vendor is informed that she/he wouldbe required to adjust her/his basic price tothe extent required by higher tax bill asper invoice to match the All inclusive Priceas mentioned in the Purchase order.[h] Any amendment to GST rate or HSNnumber in the contract shall be as per thecontractual conditions and statutoryamendments in the quoted GST rate andHSN number, under SVC.6 Please refer para 15.0 of part - B of \"SR Normal Applicable to Yes Yes Not AllowedTENDER CONDITIONS\" attached with this all bidderstender document for details regarding\"BENEFITS OF MSE AS PER PUBLICPROCUREMENT POLICY\".7 For \"Public Procurement (Preference to Normal Applicable to Yes Yes Not AllowedMake in India)\" policy, please refer Para all bidders16.0 of Part- B of \"SR TENDERCONDITIONS\" attached to this tenderdocument.Page 5 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:308 Bidder shall accept the following Normal Applicable to Yes Yes Alloweddeclaration [Land Border condition] by all bidders (Mandatory)quoting \"YES\" against Conf. allowed\" or\"Complied\" column for compliance ofOffice Memorandum of Department ofExpenditure, Ministry of Finance OM No.F.No.6/18/2019-PPD dated 23.07.2020. Ifsuch certiï¬cate given by a bidder whosebid is accepted is found to be false, thiswould be a ground for immediatetermination and further legal action inaccordance with law.\"I/WE HAVE READ THE CLAUSEREGARDING RESTRICTIONS ONPROCUREMENT FROM A BIDDER OF ACOUNTRY WHICH SHARES A LANDBORDER WITH INDIA. I/WE CERTIFY THATTHIS BIDDER IS NOT FROM SUCH ACOUNTRY OR , IF FROM SUCH ACOUNTRY, HAS BEEN REGISTERED WITHTHE COMPETENT AUTHORITY. I/WEHEREBY CERTIFY THAT THIS BIDDER,FULFILLS ALL REQUIREMENTS IN THISREGARD, AND IS ELIGIBLE TO BECONSIDERED. (WHERE APPLICABLE,EVIDENCE OF VALID REGISTRATION BYTHE COMPETENT AUTHORITY SHALL BEATTACHED.)9 1) Bidders are instructed not to indulge in Normal Applicable to Yes Yes Not Allowedany anti-competitive practices. As per the all biddersprovisions of Competition Act,2002,Railways can make a reference to theCompetition Commission of India formaking an enquiry in case of suspectedanti-competitive behavior by the bidders.2) Collusive bidding, Bid Rotation, BidSuppression, Complementary bidding,Market Allocation and Sub-contractingarrangements fall under the purview of\"Bid rigging\" which would causeappreciable adverse effect oncompetition.3) Competition Commission of India canimpose heavy penalties such as: Penaltyupto 10% of the average turnover for thelast three preceding ï¬nancial years uponeach of such enterprises which are partiesto bid-rigging and can even order theparties to cease and desist.10 a) FOR : DESTINATION. BY ROAD. Normal Applicable to Yes Yes Not AllowedAccordingly, the ï¬rms are advised to all biddersquote on \"FOR DESTINATION BASIS BYROAD\" AND OFFERS WITH DEVIATIONSARE LIABLE TO BE IGNORED.b) Door delivery shall be made to theconsignees along with Delivery ChallanPostal Address of the Consignees is:Senior Section Engineer (Stores Section),Electrical Loco Shed, NearKollampalayam, Erode - 698002, TamilNadu, India.Southern Railway GST No.33AAAGM0289C1ZQ.Page 6 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:3011 Failure consequences: In case the ï¬rm Normal Applicable to Yes Yes Not Allowedfails to execute the contract within the all biddersoriginal delivery period, the purchaser willbe entitled to impose liquidated damagesfor extension of delivery period. For anyreason, if the supplier fails to supplygoods and/or Service as per the conditionsof contract, as amended from time totime, Purchaser shall have the right tolevy damages from the supplier for failingto comply with the contractual conditions,not by the way of penalty, an amountequal to Security Deposit of the defaultedorder amount. These damages shall betreated as recoveries outstanding againstthe vendor and dealt with accordingly.12 Tenderers to acknowledge having read Normal Applicable to Yes Yes Not Allowedand also accept the \"IRS CONDITIONS OF all biddersCONTRACT\", \"SR TENDER CONDITIONS\",\"SPECIAL and OTHER CONDITIONS\"speciï¬ed in this tenderdocument/attached to this tenderdocument.Page 7 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:3013 SECURITY DEPOSIT shall be taken from all Normal Applicable to Yes Yes Not Allowedvendors for contract value above Rs.25 all biddersLakhs. SECURITY DEPOSIT is 5% of totalvalue of contract subject to MAX Rs. 50Lakhs for contract value above 25 lakhsand up to Rs.50 Crore. Subject to theapplicable exemptions. SECURITYDEPOSIT from successful tenderers shouldbe received in Purchase Office within 21days from the date of communication ofacceptance with respect to the purchaser.There shall be no exemption fromsubmission of Security Deposit for anytender or by any tenderer exceptfollowing:a) The Store contract cases of value uptoRs.25 (twenty five) lakh, b) Other Railways and Governmentdepartments in terms of Railway Boardsletter No. 2004/RS(G)/779/11 dated24.07.2007 c) Indian Ordinance Factories in terms ofRailway Boards letter No.92/RSS(G)/363/1dated 08.04.1993 d) PSUs owned by Ministry of Railways andPSUs for the group of items that aremanufactured by them in terms of RailwayBoards letter No.2003/RS(G)/779/5 dated10.09.2004 e) In tenders issued against PAC, OEM inwhose favour PAC has been issued shallbe exempted from submitting SD. KVICand ACASH shall be exempted from SD foritems supplied by them. f) Vendors registered with Railways for thetrade group of the item tendered shall beexempted from SD for orders valued up totheir monetary limit of registration. g) Vendors appearing on the approvedvendor lists of RDSO/PUs/CORE subject toapproval status being valid on the date oftender closingh) Vendors registered with Railway forsupply of medicine, medical equipmentsand consumables shall be exempted fromsubmission of SD for these items. (Pleaserefer Para 10.0 of Part A of \"SR TENDERCONDITIONS\" enclosed to this tenderdocument for further details on thisclause).Page 8 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:3014 (a) Free Delivery to consignee. Supply of Normal Applicable to Yes Yes Not Allowedmachine shall be made as per the all biddersMilestone chart given in Sl .no.7 (Deliveryschedule chart) of Technical speciï¬cationenclosed. (b) Bill Payment: Aftersuccessful completion of purchase order,ï¬rm has to submit the BILL ON-LINEthrough IREPS Portal only for payment. Inthis regard, the following documents haveto be uploaded based on the CRN (R-Note)issued by Railway (a) Invoice, GSTdeclaration( i.e. SELF DECLARATIONregarding Aggregate Annual turnover in aï¬nancial year: Less (or) More than 50Crores / Less(or) More than 100Crores/Less (or) More than 500 Crores. Ifmore than 500 Crores, e-invoice isrequired to be uploaded.), RNote, NEFTMANDATORY. (b) Warranty/GuaranteeCertiï¬cate, RITES certiï¬cate, Test report,Dealership certiï¬cate (or) proof ofpurchase from authorized dealer,calibration certiï¬cate, CommissioningReport whichever is applicable.15 Packing Instructions: Use Re-usable Steel Normal Applicable to Yes Yes Not AllowedCage (or) Wooden box (or) Gunny Bags all bidders(Jute Bags) (or) Carton Box (or) PolytheneBags>50 micron only and Use RailwayParcel Transportation. Please refer Para1400 of Section I of Bid Document Part I.16 Procurement of the item is restricted to Normal Applicable to Yes Yes Not AllowedLocal suppliers with minimum local all bidderscontent of 20% (Class-I or Class-II Localsupplier as deï¬ned in Railway Board letterNo.2020/RS(G)/779/2/Pt.1 dated25.09.2020 with latest amendments, ifany) only and the vendors who do notqualify to be \"Local suppliers\" (i.e.), \"Non-Local suppliers\" with local content lessthan 20%) should not quote in the tenderas their offers shall not be considered forany ordering. In case any vendor whodoes not qualify to be a \"Local supplier\"for the tendered item participates in thetender, it does so at its own risk and costand Railways shall not be liable for anyloss or damage caused to the vendor.Offer of the ï¬rm shall be summarilyrejected in case of non-compliance ofabove declaration. For more details, thetenderer shall refer Para 16.0 of Part B ofSR TENDER CONDITIONS attached to thistender document.Page 9 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:3017 CA certiï¬cate clause:- Tenderers shall Normal Applicable to Yes Yes Not Allowedprovide a certiï¬cate from the Statutory all biddersAuditor or Cost Auditor of the Company orfrom a practicing Cost Accountant/Chartered Account giving the percentageof local content.The bidder shall give Self-certiï¬cation forlocal content in the quoted item(goods/Works/services) at the time oftendering. However, at the time ofexecution of the project, for all contractabove INR 10 Crore, thecontractor/supplier shall be required togive local content certiï¬cation dulycertiï¬ed by cost/chartered accountant inpractice. For cases where it is not possibleto provide certiï¬cation by Cost/CharteredAccountant at the time of execution ofproject, the supplier shall be permitted toprovide the certiï¬cate for local contentfrom cost/Chartered Accountant aftercompletion of the contract, within timelimit acceptable to the procuring entity. Incase the contractor/supplier does notmeet the stipulated local contentrequirement and the category of thesupplier changes from Class-I to Class-II/Non-local or from Class-II to Non-local, apenalty upto 10% of the contract valuemay be imposed. However, contract onceawarded shall not be terminated on thisaccount.The tenderer shall refer Para.16.1 ofPart.B of SR TENDER CONDITIONSattached to this tender document.Page 10 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:3018 EARNEST MONEY DEPOSIT (EMD) shall be Normal Applicable to No No Not Alloweddeposited by all vendors for tenders with all biddersestimated value above Rs.25 Lakhssubject to the applicable exemptions. ThePara 2.1 of the Part A of \"SR TENDERCONDITIONS\" with regard to EMDexemption is superseded as below andthe conditions mentioned here below willprevail over that of in Para 2.1 of the PartA of \"SR TENDER CONDITIONS\" attachedto this tender document: EMD amountshall be mentioned in all tendersirrespective of the nature of tender as perthe EMD amount mentioned in clause 2.3of Part A of \"SR TENDER CONDITIONS\" oras decided by the purchaser under thepolicy. There shall be no exemption fromsubmission of EMD for any tender or byany tenderer subject to provisions underclause 10.4.3 of Part A of \"SR TENDERCONDITIONS\" except following : (i) EMD shall normally not be calledagainst tenders with estimated value upto Rs.25 lakhs (including single tenders,global limited tenders) except caseswhere competent authority incorporatesthe condition to call for EMD.ii) Public Sector Undertakings (PSUs)a. PSUs owned by Ministry of Railways andb. PSUs for the group of items that aremanufactured by them.iii) MSEs REGISTERED UNDER UDYAMREGISTRATION SHALL BE ELIGIBLE FOREXEMPTION FROM PAYMENT OF EMDirrespective of relevance of productCategory for which they are registeredwith UDYAM. However,traders/distributors/sole agent/workscontract are not exempted from paymentof EMD as they are excluded from thepurview of the policy.iv) Other Railways, Indian Ordinancefactories and Govt. departments.v) In exceptional cases, where EMDexemption is speciï¬cally incorporated intenderconditions.vi) Vendors registered with SouthernRailway for the trade Group/trade groupsof the tendered item .vii) Regular and development vendorsappearing on the approved vendor lists ofRDSO/PUs/ CORE etc., for those speciï¬citem for which they are on the approvedlist, subject to approval status being validon the date of tender closing.viii) Vendors registered with Railways forsupply of medicine, medicalequipments and consumables shall beexempted from submission of EMD forthese items.ix) In tenders issued against PAC, OEM inwhose favour PAC has been issued shallbe exempted from submitting EMD. KVICand ACASH shall be exempted from EMDfor items supplied by them. In case ofsubmission of Earnest Money Deposit inthe form of Bank Guarantee, please referAnnexure- 6 of \"SR TENDER CONDITIONS\"for the Proforma for BG.Page 11 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:3019 All the tenderers shall have to submit Normal Applicable to No No Not Allowedclause-wise compliance of speciï¬cation all biddersmentioned in Bid documents Part II anddrawings enclosed along with this tenderor product catalogue for the make andmodel offered should be submitted by thetenderer, spelling out deviations, if any, toascertain technical suitability. An offer,whose technical suitability cannot beascertained, may be liable to be ignored.Firm should ï¬ll up the remarks in everyannexures and submit along with offer,other wise offer will not be considered.20 INTER - SE POSITION OF OFFERS WOULD Normal Applicable to No No Not AllowedBE DETERMINED BASED ON THE SUM OF all biddersCOST OF THE EQUIPMENT, THE COSTTOWARDS COMPREHENSIVE ANNUALMAINTENANCE CONTRACT FOR 5 YEARS(WITH NPV FACTOR) FOLLOWING FREECOMPREHENSIVE WARRANTY FOR 2YEARS, COST OF CONCOMITANTACCESSORIES, COST OF PREVENTIVEMAINTENANCE FOR 2 YEARS, COST OFTURNKEY CHARGES VIZ., FOUNDATION,INSTALLATION & COMMISSIONING, COSTOF CONCOMITANT WORKS (EXCLUDINGCOST OF OPTIONAL ACCESSORIES ANDCONSUMABLES.)21 Firms have to quote cost of Basic Normal Applicable to No No Not Allowedmachine, concomitant all biddersaccessories/equipment, optionalaccessories, essential services, AMCservice, etc. It is mandatory to submitoffers against all these items, otherwiseoffer will not be considered for inter-seranking. However, please note that cost ofoptional accessories shall not be includedin the basic price of the machine for inter-se ranking.22 The tenderers shall submit a copy of Normal Applicable to No No Not Allowedcertiï¬cate stating that all their statements all bidders/ documents submitted along with bid aretrue and factual. Standard format ofcertiï¬cate to be submitted by the bidderis enclosed as Annexure-I. Non-submissionof above certiï¬cate by the bidder shallresult in summary rejection of his/theirbid. It shall be mandatorily incumbentupon the tenderer to identify, state andsubmit the supporting documents dulyself-attested / digitally signed by whichthey/ he is qualifying the QualifyingCriteria mentioned in the TenderDocument.It will not be obligatory on the part ofTender Committee / Accepting Authorityto scrutinize beyond the submitteddocument of tenderer as far as hisqualification for the tender is concerned.23 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.General InstructionsPage 12 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:30S.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Railway is not bound to accept the lowest Normal Applicable to No No Not Allowedor any tender or to assign any reason for all biddersdoing so and Railway reserves the right toaccept/cancel any tender in respect of thewhole or any portion of the items specifiedin the Schedule annexed (or TenderSchedule) and the Contractor shall berequired to supply the same at the ratequoted.2 1. For any queries against this Tender, Normal Applicable to No No Not Allowedplease contact CMM/M/SR at 9003060762. all bidders2. Any technical clariï¬cation regardingDrawing/speciï¬cation Can be obtainedfrom the office of the PCEE/SR/MAS.Dy.CEE/Loco Mobile No. 9003160306 andmail [email protected]. Drawing (s) /Speciï¬cation (s) can also be obtainedfrom the above office after paymentrequisite cost.3 Vendors may please note that giving Normal Applicable to No No Not Allowedintimation regarding the tender in open all bidderstender cases or giving limited tenderenquiry does not guarantee the suitabilityof offer for placement of purchase order.Railway reserves the right to placepurchase order subject to fulï¬lment ofTechnical/Commercial eligibilityconditions/tender conditions.4 All other terms & conditions as per IRS Normal Applicable to No No Not Allowedcondition and GCC all biddersOther ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 a) INSPECTION BY TPI (Third Party Normal Applicable to No No Not AllowedInspection Agency). FIRM TO INDICATE all biddersCOMPLETE WORKS ADDRESS WHEREINSPECTION will be conducted. Thetenderer shall refer Annexure 13 of \"SRTENDER CONDITIONS\" for further detailsregarding TPI clause. Please note thatoffers with inspection/visual inspection byTPI against Test Certiï¬cate/GuaranteeCertiï¬cate /Work Test Certiï¬cate is liableto be ignored. For further detailsregarding TPI clause, the tenderer shallrefer Annexure 13 of \"SR TENDERCONDITIONS\" attached to this tenderdocument. Alternatively, tenderers mayplease refer the attachment \"TPIConditions\" enclosed to this tenderdocument for ready reference of biddersregarding TPI clause.b) Bidder shall indicate place of inspectionfor pre-dispatch inspection duly enclosingthe documentary evidence. Note:- Anyrequest for change in place of inspectionshall only be entertained withdocumentary evidence.Page 13 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:302 No. of Stages of Inspection: 3; Description Normal Applicable to No No Not Allowedof Stage-1 Inspection: Raw Material all biddersInspection as per Tender schedule (as100% of PO Qty.), Description of Stage-2Inspection: Manufacturing and Fabricationinspection as per Tender schedule (as100% of PO Qty.), Description of Stage-3Inspection: Final product inspection atFirms premises as per Tender schedule(as 100% of PO Qty.).3 MARKING : Manufacturer to mark his Normal Applicable to Yes Yes Not Allowedname and Month & Year of manufacture all biddersas per drawing, wherever indicated, or ata location where it may not get obliteratedin service on the item being supplied bythem against the purchase order. Suppliesreceived without this are liable to berejected by consignee.4 I/We agree to supply the tendered stores Normal Applicable to Yes Yes Not Allowedat the rates quoted by me/us in all biddersaccordance with the \"IRS CONDITIONS OFCONTRACT\", \"SR TENDER CONDITIONS\",Special and other conditions speciï¬ed inthis tender document/ attached with thistender document.5 Machine should have Warranty of 24 Normal Applicable to Yes Yes Not Allowedmonths from date of successful all bidderscommissioning.6 No developmental order will be placed for Normal Applicable to Yes Yes Not Allowedthe tendered item. all bidders7 Post Warranty CAMC will be concluded by Normal Applicable to Yes Yes Not AllowedEnd-user Consignee at their end after all bidderswarranty period, if required.8 SD Bank Guarantee is to be in favour of Normal Applicable to Yes Yes Not AllowedSr.DFM/SA. Format for Bank Guarantee is all biddersavailable in uploaded document SRTender Conditions. Contract will beexecuted by President of India actingthrough Principal Chief MaterialsManager. Signature, Name and Addressof two witnesses is mandatory.Special ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Insurance charges should be quoted in Normal Applicable to No No Not AllowedOther charges column against the all biddersparticular items. No separate line hasbeen provided for Insurance Charges.Technical-CompliancesS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bidders must submit their technical bids Normal Applicable to Yes Yes Allowedas per format Annexure A. Tenderers are all bidders (Mandatory)required to submit complete detailsincluding values, write-up, Drawings,sketch, brochure etc. as per requirementspeciï¬ed in respective clauses mentionedtherein. In case of incomplete / sketchyinformation, the technical offer beingincomplete is liable to be rejected.Tenderers should clearly indicatecompliance.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. DescriptionPage 14 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:301 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the3content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution ofcontract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the8contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understandthat my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also leadto any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5351260.pdf 358_drawings.pdf2 5351228.pdf IRS Conditions3 5401198.pdf SR TENDER CONDITIONS4 5351223.pdf TPI Guidelines5 5419097.pdf Specification Part - 56 5419054.pdf Specification Part -17 5419060.pdf Specification Part - 28 5419080.pdf Specification Part - 39 5419092.pdf Specification Part - 410 5414174.pdf Annexure-I7. RESPONSIVENESSS.No. Description1 Validity of Offer:-120 Days, No deviation from the offer validity period stipulated in the tender is permitted.I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the biddocument) particularly Para 2500 pertaining to \"Code of Integrity, Misdemeanor and Penalties\". I/Wehereby certify that no other concerns or affiliates (such as having commonpartner/director/promoter/owner/holding company decision control etc.) have participated in this tenderwhich can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the2 offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRSterms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with speciï¬creference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation toproactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declarationand it shall not be the Railways responsibility to verify the same. I/We are aware that we shall be liable forall consequences of violation of Code of Integrity, if detected, at any stage.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Page 15 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:30Digitally Signed By Dy.CMM/Traction ( IRENE NEETHU SINGH DENSINGH ) |
| 6 | Cost of concomitant works according to tender specifications ]At (Location) SR.DEE/RS/ELS/ED, SR Tamil Nadu 1.00 Numbers6 6579SER3 Essential Non Stock --- Yes CONSIGNEE INR (G1) Services(Y)Cost of Preventive Maintenance during 1st & 2nd year of Warranty Period. ]At (Location) SR.DEE/RS/ELS/ED, SR Tamil Nadu 1.00 Numbers7 6590NS04 Optional Non Stock --- No TPI Agency INR (G1) Spares(Y)Optional Accessories with breakup of individual items as specified in clause 4.3 of section IV.]Consignee SR.DEE/RS/ELS/ED, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required8 6590NS05 Optional Non Stock --- No CONSIGNEE INR (G1) Spares(Y)Consumables as per clause 6 of Section-V with break up of individual items as applicable. ]Consignee SR.DEE/RS/ELS/ED, SR Tamil Nadu 1.00 Set3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 4 Months of issue of Contract, However, deliveryCompletion : Within 6 Months thereafter period shall notexceed no. of days asmentioned in DeliverySchedule Chart ofPara 7 of Section IV ofBid Document Part II.However, the deliveryperiod indicatedbeing tentative, mayvary at the the timeof placement of order.Payment TermsS.No DescriptionPayment Terms1 1) 60% Payment: Upon receipt of the M&P, duly pre-inspected by a Third -Party Inspection (TPI) agency,receipted at the site by the consignee in good condition and submission of a Joint Receipt Note. 2) 20%Intermediate Payment: After successful installation and commissioning and submission of a JointCommissioning Note. 3) Final 20% Payment: After commissioning of the M&P at the consignees end for aminimum period of 30 days, upon submission of a 10% Warranty Bank Guarantee and a Proving TestCertificateStatutory Variation ClauseS.No DescriptionPage 2 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:301 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), withinthe original delivery period stipulated in the contract, or last unconditionally extended delivery periodshall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quotedrate. No claim on account of statutory variation shall be admissible on account of misclassiï¬cation by thesupplier/ contractor.Standard Governing ConditionsS.No Description1 The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the latestversion of IRS Conditions of Contract (attached as \" IRS CONDITIONS OF CONTRACT \" to this tenderdocument for ready reference) and Southern Railway Tender conditions (attached as \"SR TENDERCONDITIONS\" to this tender document for ready reference).4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Supply to be strictly as per speciï¬cations Normal Applicable to Yes Yes Not Alloweddocument uploaded with this tender. all bidders2 Only Firms who have supplied and Normal Applicable to Yes Yes Allowedsuccessfully Commissioned atleast 2 Nos. all bidders (Mandatory)of the same item (CNC-UNDER FLOORWHEEL LATHE) to any of the IndianRailways is eligible to participate. (Theproof of successful commissioning and itsperformance report from competentauthority should be attached along withtender, other wise offer will not beconsidered).3 Preferably manufacturers should Normal Applicable to Yes Yes Allowedparticipate. Participating traders/agents all bidders (Optional)must attach authorization letter issued bythe OEM or OEM authorized stockiestalong with their offer. Authorization lettershould preferably be tender speciï¬c. Incase of general authorization letter, itmust clearly indicate the validityperiod/expiry date. Offers with generalauthorization letter silent on validityperiod/expiry date will not be consideredfor placement of order and that offer isliable to be ignored. (please refer Para 3.4of part B of \"SR TENDER CONDITIONS\").5. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Have you quoted cost of Basic machine, Normal Applicable to No No Not Allowedconcomitant accessories/equipment, all biddersessential spares, optionalaccessories,essential services, AMCservice, training etc. It is mandatory tosubmit offers against all these items,otherwise offer will not be considered forinter-se ranking.2 Have you attached documents to prove Normal Applicable to No No Not Allowedyour eligibility and past performance as all biddersper tender requirement?3 Have you attached certiï¬cation of Local Normal Applicable to No No Not Allowedcontent from statutory auditor/ Cost all biddersAccountant?Page 3 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:304 Have you quoted warranty oblications as Normal Applicable to No No Not Allowedper tender requirement? all bidders5 Have you quoted delivery period correctly Normal Applicable to No No Not Allowedand precisely? all bidders6 Have you uploaded Annexure A as in Normal Applicable to No No Not AllowedSection VI, complete in all respect? all bidders7 Have you submitted all supporting Normal Applicable to No No Not Alloweddocuments required? all bidders8 Have you read the Security Deposit (SD) Normal Applicable to No No Not Allowedcondition at Para 10 of Part A of \"SR all biddersTENDER CONDITIONS\" attached with thistender document and uploaded relevantdocument for seeking exemption fromsubmission of SD? If not, are you ready topay Security Deposit?9 Are you coming under MSE status given Normal Applicable to No No Not Allowedas per guidelines issued by Railway Board all biddersfor purchase preference vide letter No.2010-RS [G] -363-1 Dt. 05.07.2012 orlatest. If yes,have you attached validdocuments (UDYAM RegistrationCertificate) towards being MSE?10 Have you furnished the statement of Normal Applicable to No No Not Alloweddeviations?[preferably nil] all bidders11 Have you quoted the discount if any in the Normal Applicable to No No Not Allowedspecified column only in IREPS? all bidders12 Have you furnished Bank account details Normal Applicable to No No Not Allowedsuch as Name of the Bank and address, all biddersaccount no., MICR, IFSC code and type ofaccount to facilitate EFT payment?13 Please check our website before Normal Applicable to No No Not Allowedsubmitting offer, whether any all bidderscorrigendum to the tender has beenissued or not.14 Firm to indicate make-model-brand Normal Applicable to No No Not Allowedoffered, if any. all bidders15 Have you kept your offer valid for 120 Normal Applicable to No No Not Alloweddays? all biddersCommercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 In case of road delivery, the date of Normal Applicable to Yes Yes Not Alloweddelivery at destination [consignees end] all biddersshall only be treated as delivery dateirrespective of F.O.R. / F.O.T. conditionmentioned elsewhere in the contract /tender.2 Tenderers may note that their Offered Normal Applicable to Yes Yes Not Alloweddelivery schedule should clearly indicate all biddersthe starting time, quarterly rate of supplyand ï¬nishing time. For offers with vaguedelivery schedule like -02 to 12 months-or like -06 to 10 months-, Delivery Periodshall be given as per the requirement bestsuited to this office within the quotedrange.3 The bidder conï¬rms that rates and other Normal Applicable to Yes Yes Not Allowedï¬nancial terms quoted in relevant all bidderscolumns of ï¬nancial bid will only be rulingterms for acceptance, and such termsquoted anywhere else should be ignored.Page 4 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:304 Whenever tender is floated with purchase Normal Applicable to Yes Yes Not Allowedrestriction from sources approved by all biddersnominated authorities and there exists asuspected cartel situation by approvedsources or the rates available fromapproved source/sources are adjudgedunreasonably high, despite fair efforts aspermissible, the purchaser reserves theright to place orders on ï¬rm(s) outside theapproved vendor list, without anyrestrictions.(Please Refer para 4.0 of partB of \"SR TENDER CONDITIONS\" documentattached to this tender document forfurther details.)5 HSN CODE 8458 Normal Applicable to Yes Yes Not Allowed[a] All the bidders/tenderers should ensure all biddersthat they are GST compliant and theirquoted tax structure/rates are as per theGST Law. Firms must indicate its GSTregistration number along with their offer.[b] In case the successful tenderer is notliable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shalldeduct the applicable GST from his/theirbills under Reverse Charge Mechanism(RCM) and deposit the same to theconcerned tax authority.[c] The ï¬rm should indicate the tariff code(HSN Code) for claiming GST for thetendered item.[d] The offer shall be evaluated based onthe GST rate as quoted by each bidderand same will be used for determining theinter-se ranking. While submitting offer, itshall be the responsibility of the bidder toensure that they quote correct GST rateand HSN number.[e] It shall be the responsibility of thebidders to quote correct HSN number andcorresponding GST rate. The Purchasershall not be responsible for anymisclassiï¬cation of HSN number orincorrect GST rate, if quoted by thebidder.[f] Wherever, the successful bidderinvoices the goods at GST rate or HSNnumber which is different from thatincorporated in the Purchase order,payment shall be made as per GST ratewhich is lower of the GST rateincorporated in the Purchase order orbilled.[g] Vendor is informed that she/he wouldbe required to adjust her/his basic price tothe extent required by higher tax bill asper invoice to match the All inclusive Priceas mentioned in the Purchase order.[h] Any amendment to GST rate or HSNnumber in the contract shall be as per thecontractual conditions and statutoryamendments in the quoted GST rate andHSN number, under SVC.6 Please refer para 15.0 of part - B of \"SR Normal Applicable to Yes Yes Not AllowedTENDER CONDITIONS\" attached with this all bidderstender document for details regarding\"BENEFITS OF MSE AS PER PUBLICPROCUREMENT POLICY\".7 For \"Public Procurement (Preference to Normal Applicable to Yes Yes Not AllowedMake in India)\" policy, please refer Para all bidders16.0 of Part- B of \"SR TENDERCONDITIONS\" attached to this tenderdocument.Page 5 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:308 Bidder shall accept the following Normal Applicable to Yes Yes Alloweddeclaration [Land Border condition] by all bidders (Mandatory)quoting \"YES\" against Conf. allowed\" or\"Complied\" column for compliance ofOffice Memorandum of Department ofExpenditure, Ministry of Finance OM No.F.No.6/18/2019-PPD dated 23.07.2020. Ifsuch certiï¬cate given by a bidder whosebid is accepted is found to be false, thiswould be a ground for immediatetermination and further legal action inaccordance with law.\"I/WE HAVE READ THE CLAUSEREGARDING RESTRICTIONS ONPROCUREMENT FROM A BIDDER OF ACOUNTRY WHICH SHARES A LANDBORDER WITH INDIA. I/WE CERTIFY THATTHIS BIDDER IS NOT FROM SUCH ACOUNTRY OR , IF FROM SUCH ACOUNTRY, HAS BEEN REGISTERED WITHTHE COMPETENT AUTHORITY. I/WEHEREBY CERTIFY THAT THIS BIDDER,FULFILLS ALL REQUIREMENTS IN THISREGARD, AND IS ELIGIBLE TO BECONSIDERED. (WHERE APPLICABLE,EVIDENCE OF VALID REGISTRATION BYTHE COMPETENT AUTHORITY SHALL BEATTACHED.)9 1) Bidders are instructed not to indulge in Normal Applicable to Yes Yes Not Allowedany anti-competitive practices. As per the all biddersprovisions of Competition Act,2002,Railways can make a reference to theCompetition Commission of India formaking an enquiry in case of suspectedanti-competitive behavior by the bidders.2) Collusive bidding, Bid Rotation, BidSuppression, Complementary bidding,Market Allocation and Sub-contractingarrangements fall under the purview of\"Bid rigging\" which would causeappreciable adverse effect oncompetition.3) Competition Commission of India canimpose heavy penalties such as: Penaltyupto 10% of the average turnover for thelast three preceding ï¬nancial years uponeach of such enterprises which are partiesto bid-rigging and can even order theparties to cease and desist.10 a) FOR : DESTINATION. BY ROAD. Normal Applicable to Yes Yes Not AllowedAccordingly, the ï¬rms are advised to all biddersquote on \"FOR DESTINATION BASIS BYROAD\" AND OFFERS WITH DEVIATIONSARE LIABLE TO BE IGNORED.b) Door delivery shall be made to theconsignees along with Delivery ChallanPostal Address of the Consignees is:Senior Section Engineer (Stores Section),Electrical Loco Shed, NearKollampalayam, Erode - 698002, TamilNadu, India.Southern Railway GST No.33AAAGM0289C1ZQ.Page 6 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:3011 Failure consequences: In case the ï¬rm Normal Applicable to Yes Yes Not Allowedfails to execute the contract within the all biddersoriginal delivery period, the purchaser willbe entitled to impose liquidated damagesfor extension of delivery period. For anyreason, if the supplier fails to supplygoods and/or Service as per the conditionsof contract, as amended from time totime, Purchaser shall have the right tolevy damages from the supplier for failingto comply with the contractual conditions,not by the way of penalty, an amountequal to Security Deposit of the defaultedorder amount. These damages shall betreated as recoveries outstanding againstthe vendor and dealt with accordingly.12 Tenderers to acknowledge having read Normal Applicable to Yes Yes Not Allowedand also accept the \"IRS CONDITIONS OF all biddersCONTRACT\", \"SR TENDER CONDITIONS\",\"SPECIAL and OTHER CONDITIONS\"speciï¬ed in this tenderdocument/attached to this tenderdocument.Page 7 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:3013 SECURITY DEPOSIT shall be taken from all Normal Applicable to Yes Yes Not Allowedvendors for contract value above Rs.25 all biddersLakhs. SECURITY DEPOSIT is 5% of totalvalue of contract subject to MAX Rs. 50Lakhs for contract value above 25 lakhsand up to Rs.50 Crore. Subject to theapplicable exemptions. SECURITYDEPOSIT from successful tenderers shouldbe received in Purchase Office within 21days from the date of communication ofacceptance with respect to the purchaser.There shall be no exemption fromsubmission of Security Deposit for anytender or by any tenderer exceptfollowing:a) The Store contract cases of value uptoRs.25 (twenty five) lakh, b) Other Railways and Governmentdepartments in terms of Railway Boardsletter No. 2004/RS(G)/779/11 dated24.07.2007 c) Indian Ordinance Factories in terms ofRailway Boards letter No.92/RSS(G)/363/1dated 08.04.1993 d) PSUs owned by Ministry of Railways andPSUs for the group of items that aremanufactured by them in terms of RailwayBoards letter No.2003/RS(G)/779/5 dated10.09.2004 e) In tenders issued against PAC, OEM inwhose favour PAC has been issued shallbe exempted from submitting SD. KVICand ACASH shall be exempted from SD foritems supplied by them. f) Vendors registered with Railways for thetrade group of the item tendered shall beexempted from SD for orders valued up totheir monetary limit of registration. g) Vendors appearing on the approvedvendor lists of RDSO/PUs/CORE subject toapproval status being valid on the date oftender closingh) Vendors registered with Railway forsupply of medicine, medical equipmentsand consumables shall be exempted fromsubmission of SD for these items. (Pleaserefer Para 10.0 of Part A of \"SR TENDERCONDITIONS\" enclosed to this tenderdocument for further details on thisclause).Page 8 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:3014 (a) Free Delivery to consignee. Supply of Normal Applicable to Yes Yes Not Allowedmachine shall be made as per the all biddersMilestone chart given in Sl .no.7 (Deliveryschedule chart) of Technical speciï¬cationenclosed. (b) Bill Payment: Aftersuccessful completion of purchase order,ï¬rm has to submit the BILL ON-LINEthrough IREPS Portal only for payment. Inthis regard, the following documents haveto be uploaded based on the CRN (R-Note)issued by Railway (a) Invoice, GSTdeclaration( i.e. SELF DECLARATIONregarding Aggregate Annual turnover in aï¬nancial year: Less (or) More than 50Crores / Less(or) More than 100Crores/Less (or) More than 500 Crores. Ifmore than 500 Crores, e-invoice isrequired to be uploaded.), RNote, NEFTMANDATORY. (b) Warranty/GuaranteeCertiï¬cate, RITES certiï¬cate, Test report,Dealership certiï¬cate (or) proof ofpurchase from authorized dealer,calibration certiï¬cate, CommissioningReport whichever is applicable.15 Packing Instructions: Use Re-usable Steel Normal Applicable to Yes Yes Not AllowedCage (or) Wooden box (or) Gunny Bags all bidders(Jute Bags) (or) Carton Box (or) PolytheneBags>50 micron only and Use RailwayParcel Transportation. Please refer Para1400 of Section I of Bid Document Part I.16 Procurement of the item is restricted to Normal Applicable to Yes Yes Not AllowedLocal suppliers with minimum local all bidderscontent of 20% (Class-I or Class-II Localsupplier as deï¬ned in Railway Board letterNo.2020/RS(G)/779/2/Pt.1 dated25.09.2020 with latest amendments, ifany) only and the vendors who do notqualify to be \"Local suppliers\" (i.e.), \"Non-Local suppliers\" with local content lessthan 20%) should not quote in the tenderas their offers shall not be considered forany ordering. In case any vendor whodoes not qualify to be a \"Local supplier\"for the tendered item participates in thetender, it does so at its own risk and costand Railways shall not be liable for anyloss or damage caused to the vendor.Offer of the ï¬rm shall be summarilyrejected in case of non-compliance ofabove declaration. For more details, thetenderer shall refer Para 16.0 of Part B ofSR TENDER CONDITIONS attached to thistender document.Page 9 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:3017 CA certiï¬cate clause:- Tenderers shall Normal Applicable to Yes Yes Not Allowedprovide a certiï¬cate from the Statutory all biddersAuditor or Cost Auditor of the Company orfrom a practicing Cost Accountant/Chartered Account giving the percentageof local content.The bidder shall give Self-certiï¬cation forlocal content in the quoted item(goods/Works/services) at the time oftendering. However, at the time ofexecution of the project, for all contractabove INR 10 Crore, thecontractor/supplier shall be required togive local content certiï¬cation dulycertiï¬ed by cost/chartered accountant inpractice. For cases where it is not possibleto provide certiï¬cation by Cost/CharteredAccountant at the time of execution ofproject, the supplier shall be permitted toprovide the certiï¬cate for local contentfrom cost/Chartered Accountant aftercompletion of the contract, within timelimit acceptable to the procuring entity. Incase the contractor/supplier does notmeet the stipulated local contentrequirement and the category of thesupplier changes from Class-I to Class-II/Non-local or from Class-II to Non-local, apenalty upto 10% of the contract valuemay be imposed. However, contract onceawarded shall not be terminated on thisaccount.The tenderer shall refer Para.16.1 ofPart.B of SR TENDER CONDITIONSattached to this tender document.Page 10 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:3018 EARNEST MONEY DEPOSIT (EMD) shall be Normal Applicable to No No Not Alloweddeposited by all vendors for tenders with all biddersestimated value above Rs.25 Lakhssubject to the applicable exemptions. ThePara 2.1 of the Part A of \"SR TENDERCONDITIONS\" with regard to EMDexemption is superseded as below andthe conditions mentioned here below willprevail over that of in Para 2.1 of the PartA of \"SR TENDER CONDITIONS\" attachedto this tender document: EMD amountshall be mentioned in all tendersirrespective of the nature of tender as perthe EMD amount mentioned in clause 2.3of Part A of \"SR TENDER CONDITIONS\" oras decided by the purchaser under thepolicy. There shall be no exemption fromsubmission of EMD for any tender or byany tenderer subject to provisions underclause 10.4.3 of Part A of \"SR TENDERCONDITIONS\" except following : (i) EMD shall normally not be calledagainst tenders with estimated value upto Rs.25 lakhs (including single tenders,global limited tenders) except caseswhere competent authority incorporatesthe condition to call for EMD.ii) Public Sector Undertakings (PSUs)a. PSUs owned by Ministry of Railways andb. PSUs for the group of items that aremanufactured by them.iii) MSEs REGISTERED UNDER UDYAMREGISTRATION SHALL BE ELIGIBLE FOREXEMPTION FROM PAYMENT OF EMDirrespective of relevance of productCategory for which they are registeredwith UDYAM. However,traders/distributors/sole agent/workscontract are not exempted from paymentof EMD as they are excluded from thepurview of the policy.iv) Other Railways, Indian Ordinancefactories and Govt. departments.v) In exceptional cases, where EMDexemption is speciï¬cally incorporated intenderconditions.vi) Vendors registered with SouthernRailway for the trade Group/trade groupsof the tendered item .vii) Regular and development vendorsappearing on the approved vendor lists ofRDSO/PUs/ CORE etc., for those speciï¬citem for which they are on the approvedlist, subject to approval status being validon the date of tender closing.viii) Vendors registered with Railways forsupply of medicine, medicalequipments and consumables shall beexempted from submission of EMD forthese items.ix) In tenders issued against PAC, OEM inwhose favour PAC has been issued shallbe exempted from submitting EMD. KVICand ACASH shall be exempted from EMDfor items supplied by them. In case ofsubmission of Earnest Money Deposit inthe form of Bank Guarantee, please referAnnexure- 6 of \"SR TENDER CONDITIONS\"for the Proforma for BG.Page 11 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:3019 All the tenderers shall have to submit Normal Applicable to No No Not Allowedclause-wise compliance of speciï¬cation all biddersmentioned in Bid documents Part II anddrawings enclosed along with this tenderor product catalogue for the make andmodel offered should be submitted by thetenderer, spelling out deviations, if any, toascertain technical suitability. An offer,whose technical suitability cannot beascertained, may be liable to be ignored.Firm should ï¬ll up the remarks in everyannexures and submit along with offer,other wise offer will not be considered.20 INTER - SE POSITION OF OFFERS WOULD Normal Applicable to No No Not AllowedBE DETERMINED BASED ON THE SUM OF all biddersCOST OF THE EQUIPMENT, THE COSTTOWARDS COMPREHENSIVE ANNUALMAINTENANCE CONTRACT FOR 5 YEARS(WITH NPV FACTOR) FOLLOWING FREECOMPREHENSIVE WARRANTY FOR 2YEARS, COST OF CONCOMITANTACCESSORIES, COST OF PREVENTIVEMAINTENANCE FOR 2 YEARS, COST OFTURNKEY CHARGES VIZ., FOUNDATION,INSTALLATION & COMMISSIONING, COSTOF CONCOMITANT WORKS (EXCLUDINGCOST OF OPTIONAL ACCESSORIES ANDCONSUMABLES.)21 Firms have to quote cost of Basic Normal Applicable to No No Not Allowedmachine, concomitant all biddersaccessories/equipment, optionalaccessories, essential services, AMCservice, etc. It is mandatory to submitoffers against all these items, otherwiseoffer will not be considered for inter-seranking. However, please note that cost ofoptional accessories shall not be includedin the basic price of the machine for inter-se ranking.22 The tenderers shall submit a copy of Normal Applicable to No No Not Allowedcertiï¬cate stating that all their statements all bidders/ documents submitted along with bid aretrue and factual. Standard format ofcertiï¬cate to be submitted by the bidderis enclosed as Annexure-I. Non-submissionof above certiï¬cate by the bidder shallresult in summary rejection of his/theirbid. It shall be mandatorily incumbentupon the tenderer to identify, state andsubmit the supporting documents dulyself-attested / digitally signed by whichthey/ he is qualifying the QualifyingCriteria mentioned in the TenderDocument.It will not be obligatory on the part ofTender Committee / Accepting Authorityto scrutinize beyond the submitteddocument of tenderer as far as hisqualification for the tender is concerned.23 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.General InstructionsPage 12 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:30S.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Railway is not bound to accept the lowest Normal Applicable to No No Not Allowedor any tender or to assign any reason for all biddersdoing so and Railway reserves the right toaccept/cancel any tender in respect of thewhole or any portion of the items specifiedin the Schedule annexed (or TenderSchedule) and the Contractor shall berequired to supply the same at the ratequoted.2 1. For any queries against this Tender, Normal Applicable to No No Not Allowedplease contact CMM/M/SR at 9003060762. all bidders2. Any technical clariï¬cation regardingDrawing/speciï¬cation Can be obtainedfrom the office of the PCEE/SR/MAS.Dy.CEE/Loco Mobile No. 9003160306 andmail [email protected]. Drawing (s) /Speciï¬cation (s) can also be obtainedfrom the above office after paymentrequisite cost.3 Vendors may please note that giving Normal Applicable to No No Not Allowedintimation regarding the tender in open all bidderstender cases or giving limited tenderenquiry does not guarantee the suitabilityof offer for placement of purchase order.Railway reserves the right to placepurchase order subject to fulï¬lment ofTechnical/Commercial eligibilityconditions/tender conditions.4 All other terms & conditions as per IRS Normal Applicable to No No Not Allowedcondition and GCC all biddersOther ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 a) INSPECTION BY TPI (Third Party Normal Applicable to No No Not AllowedInspection Agency). FIRM TO INDICATE all biddersCOMPLETE WORKS ADDRESS WHEREINSPECTION will be conducted. Thetenderer shall refer Annexure 13 of \"SRTENDER CONDITIONS\" for further detailsregarding TPI clause. Please note thatoffers with inspection/visual inspection byTPI against Test Certiï¬cate/GuaranteeCertiï¬cate /Work Test Certiï¬cate is liableto be ignored. For further detailsregarding TPI clause, the tenderer shallrefer Annexure 13 of \"SR TENDERCONDITIONS\" attached to this tenderdocument. Alternatively, tenderers mayplease refer the attachment \"TPIConditions\" enclosed to this tenderdocument for ready reference of biddersregarding TPI clause.b) Bidder shall indicate place of inspectionfor pre-dispatch inspection duly enclosingthe documentary evidence. Note:- Anyrequest for change in place of inspectionshall only be entertained withdocumentary evidence.Page 13 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:302 No. of Stages of Inspection: 3; Description Normal Applicable to No No Not Allowedof Stage-1 Inspection: Raw Material all biddersInspection as per Tender schedule (as100% of PO Qty.), Description of Stage-2Inspection: Manufacturing and Fabricationinspection as per Tender schedule (as100% of PO Qty.), Description of Stage-3Inspection: Final product inspection atFirms premises as per Tender schedule(as 100% of PO Qty.).3 MARKING : Manufacturer to mark his Normal Applicable to Yes Yes Not Allowedname and Month & Year of manufacture all biddersas per drawing, wherever indicated, or ata location where it may not get obliteratedin service on the item being supplied bythem against the purchase order. Suppliesreceived without this are liable to berejected by consignee.4 I/We agree to supply the tendered stores Normal Applicable to Yes Yes Not Allowedat the rates quoted by me/us in all biddersaccordance with the \"IRS CONDITIONS OFCONTRACT\", \"SR TENDER CONDITIONS\",Special and other conditions speciï¬ed inthis tender document/ attached with thistender document.5 Machine should have Warranty of 24 Normal Applicable to Yes Yes Not Allowedmonths from date of successful all bidderscommissioning.6 No developmental order will be placed for Normal Applicable to Yes Yes Not Allowedthe tendered item. all bidders7 Post Warranty CAMC will be concluded by Normal Applicable to Yes Yes Not AllowedEnd-user Consignee at their end after all bidderswarranty period, if required.8 SD Bank Guarantee is to be in favour of Normal Applicable to Yes Yes Not AllowedSr.DFM/SA. Format for Bank Guarantee is all biddersavailable in uploaded document SRTender Conditions. Contract will beexecuted by President of India actingthrough Principal Chief MaterialsManager. Signature, Name and Addressof two witnesses is mandatory.Special ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Insurance charges should be quoted in Normal Applicable to No No Not AllowedOther charges column against the all biddersparticular items. No separate line hasbeen provided for Insurance Charges.Technical-CompliancesS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bidders must submit their technical bids Normal Applicable to Yes Yes Allowedas per format Annexure A. Tenderers are all bidders (Mandatory)required to submit complete detailsincluding values, write-up, Drawings,sketch, brochure etc. as per requirementspeciï¬ed in respective clauses mentionedtherein. In case of incomplete / sketchyinformation, the technical offer beingincomplete is liable to be rejected.Tenderers should clearly indicatecompliance.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. DescriptionPage 14 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:301 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the3content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution ofcontract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the8contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understandthat my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also leadto any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5351260.pdf 358_drawings.pdf2 5351228.pdf IRS Conditions3 5401198.pdf SR TENDER CONDITIONS4 5351223.pdf TPI Guidelines5 5419097.pdf Specification Part - 56 5419054.pdf Specification Part -17 5419060.pdf Specification Part - 28 5419080.pdf Specification Part - 39 5419092.pdf Specification Part - 410 5414174.pdf Annexure-I7. RESPONSIVENESSS.No. Description1 Validity of Offer:-120 Days, No deviation from the offer validity period stipulated in the tender is permitted.I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the biddocument) particularly Para 2500 pertaining to \"Code of Integrity, Misdemeanor and Penalties\". I/Wehereby certify that no other concerns or affiliates (such as having commonpartner/director/promoter/owner/holding company decision control etc.) have participated in this tenderwhich can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the2 offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRSterms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with speciï¬creference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation toproactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declarationand it shall not be the Railways responsibility to verify the same. I/We are aware that we shall be liable forall consequences of violation of Code of Integrity, if detected, at any stage.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Page 15 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:30Digitally Signed By Dy.CMM/Traction ( IRENE NEETHU SINGH DENSINGH ) |
| 7 | Cost of Preventive Maintenance during 1st & 2nd year of Warranty Period. ]At (Location) SR.DEE/RS/ELS/ED, SR Tamil Nadu 1.00 Numbers7 6590NS04 Optional Non Stock --- No TPI Agency INR (G1) Spares(Y)Optional Accessories with breakup of individual items as specified in clause 4.3 of section IV.]Consignee SR.DEE/RS/ELS/ED, SR Tamil Nadu 1.00 SetInspection Details Stage Inspection Not Required8 6590NS05 Optional Non Stock --- No CONSIGNEE INR (G1) Spares(Y)Consumables as per clause 6 of Section-V with break up of individual items as applicable. ]Consignee SR.DEE/RS/ELS/ED, SR Tamil Nadu 1.00 Set3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 4 Months of issue of Contract, However, deliveryCompletion : Within 6 Months thereafter period shall notexceed no. of days asmentioned in DeliverySchedule Chart ofPara 7 of Section IV ofBid Document Part II.However, the deliveryperiod indicatedbeing tentative, mayvary at the the timeof placement of order.Payment TermsS.No DescriptionPayment Terms1 1) 60% Payment: Upon receipt of the M&P, duly pre-inspected by a Third -Party Inspection (TPI) agency,receipted at the site by the consignee in good condition and submission of a Joint Receipt Note. 2) 20%Intermediate Payment: After successful installation and commissioning and submission of a JointCommissioning Note. 3) Final 20% Payment: After commissioning of the M&P at the consignees end for aminimum period of 30 days, upon submission of a 10% Warranty Bank Guarantee and a Proving TestCertificateStatutory Variation ClauseS.No DescriptionPage 2 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:301 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), withinthe original delivery period stipulated in the contract, or last unconditionally extended delivery periodshall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quotedrate. No claim on account of statutory variation shall be admissible on account of misclassiï¬cation by thesupplier/ contractor.Standard Governing ConditionsS.No Description1 The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the latestversion of IRS Conditions of Contract (attached as \" IRS CONDITIONS OF CONTRACT \" to this tenderdocument for ready reference) and Southern Railway Tender conditions (attached as \"SR TENDERCONDITIONS\" to this tender document for ready reference).4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Supply to be strictly as per speciï¬cations Normal Applicable to Yes Yes Not Alloweddocument uploaded with this tender. all bidders2 Only Firms who have supplied and Normal Applicable to Yes Yes Allowedsuccessfully Commissioned atleast 2 Nos. all bidders (Mandatory)of the same item (CNC-UNDER FLOORWHEEL LATHE) to any of the IndianRailways is eligible to participate. (Theproof of successful commissioning and itsperformance report from competentauthority should be attached along withtender, other wise offer will not beconsidered).3 Preferably manufacturers should Normal Applicable to Yes Yes Allowedparticipate. Participating traders/agents all bidders (Optional)must attach authorization letter issued bythe OEM or OEM authorized stockiestalong with their offer. Authorization lettershould preferably be tender speciï¬c. Incase of general authorization letter, itmust clearly indicate the validityperiod/expiry date. Offers with generalauthorization letter silent on validityperiod/expiry date will not be consideredfor placement of order and that offer isliable to be ignored. (please refer Para 3.4of part B of \"SR TENDER CONDITIONS\").5. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Have you quoted cost of Basic machine, Normal Applicable to No No Not Allowedconcomitant accessories/equipment, all biddersessential spares, optionalaccessories,essential services, AMCservice, training etc. It is mandatory tosubmit offers against all these items,otherwise offer will not be considered forinter-se ranking.2 Have you attached documents to prove Normal Applicable to No No Not Allowedyour eligibility and past performance as all biddersper tender requirement?3 Have you attached certiï¬cation of Local Normal Applicable to No No Not Allowedcontent from statutory auditor/ Cost all biddersAccountant?Page 3 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:304 Have you quoted warranty oblications as Normal Applicable to No No Not Allowedper tender requirement? all bidders5 Have you quoted delivery period correctly Normal Applicable to No No Not Allowedand precisely? all bidders6 Have you uploaded Annexure A as in Normal Applicable to No No Not AllowedSection VI, complete in all respect? all bidders7 Have you submitted all supporting Normal Applicable to No No Not Alloweddocuments required? all bidders8 Have you read the Security Deposit (SD) Normal Applicable to No No Not Allowedcondition at Para 10 of Part A of \"SR all biddersTENDER CONDITIONS\" attached with thistender document and uploaded relevantdocument for seeking exemption fromsubmission of SD? If not, are you ready topay Security Deposit?9 Are you coming under MSE status given Normal Applicable to No No Not Allowedas per guidelines issued by Railway Board all biddersfor purchase preference vide letter No.2010-RS [G] -363-1 Dt. 05.07.2012 orlatest. If yes,have you attached validdocuments (UDYAM RegistrationCertificate) towards being MSE?10 Have you furnished the statement of Normal Applicable to No No Not Alloweddeviations?[preferably nil] all bidders11 Have you quoted the discount if any in the Normal Applicable to No No Not Allowedspecified column only in IREPS? all bidders12 Have you furnished Bank account details Normal Applicable to No No Not Allowedsuch as Name of the Bank and address, all biddersaccount no., MICR, IFSC code and type ofaccount to facilitate EFT payment?13 Please check our website before Normal Applicable to No No Not Allowedsubmitting offer, whether any all bidderscorrigendum to the tender has beenissued or not.14 Firm to indicate make-model-brand Normal Applicable to No No Not Allowedoffered, if any. all bidders15 Have you kept your offer valid for 120 Normal Applicable to No No Not Alloweddays? all biddersCommercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 In case of road delivery, the date of Normal Applicable to Yes Yes Not Alloweddelivery at destination [consignees end] all biddersshall only be treated as delivery dateirrespective of F.O.R. / F.O.T. conditionmentioned elsewhere in the contract /tender.2 Tenderers may note that their Offered Normal Applicable to Yes Yes Not Alloweddelivery schedule should clearly indicate all biddersthe starting time, quarterly rate of supplyand ï¬nishing time. For offers with vaguedelivery schedule like -02 to 12 months-or like -06 to 10 months-, Delivery Periodshall be given as per the requirement bestsuited to this office within the quotedrange.3 The bidder conï¬rms that rates and other Normal Applicable to Yes Yes Not Allowedï¬nancial terms quoted in relevant all bidderscolumns of ï¬nancial bid will only be rulingterms for acceptance, and such termsquoted anywhere else should be ignored.Page 4 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:304 Whenever tender is floated with purchase Normal Applicable to Yes Yes Not Allowedrestriction from sources approved by all biddersnominated authorities and there exists asuspected cartel situation by approvedsources or the rates available fromapproved source/sources are adjudgedunreasonably high, despite fair efforts aspermissible, the purchaser reserves theright to place orders on ï¬rm(s) outside theapproved vendor list, without anyrestrictions.(Please Refer para 4.0 of partB of \"SR TENDER CONDITIONS\" documentattached to this tender document forfurther details.)5 HSN CODE 8458 Normal Applicable to Yes Yes Not Allowed[a] All the bidders/tenderers should ensure all biddersthat they are GST compliant and theirquoted tax structure/rates are as per theGST Law. Firms must indicate its GSTregistration number along with their offer.[b] In case the successful tenderer is notliable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shalldeduct the applicable GST from his/theirbills under Reverse Charge Mechanism(RCM) and deposit the same to theconcerned tax authority.[c] The ï¬rm should indicate the tariff code(HSN Code) for claiming GST for thetendered item.[d] The offer shall be evaluated based onthe GST rate as quoted by each bidderand same will be used for determining theinter-se ranking. While submitting offer, itshall be the responsibility of the bidder toensure that they quote correct GST rateand HSN number.[e] It shall be the responsibility of thebidders to quote correct HSN number andcorresponding GST rate. The Purchasershall not be responsible for anymisclassiï¬cation of HSN number orincorrect GST rate, if quoted by thebidder.[f] Wherever, the successful bidderinvoices the goods at GST rate or HSNnumber which is different from thatincorporated in the Purchase order,payment shall be made as per GST ratewhich is lower of the GST rateincorporated in the Purchase order orbilled.[g] Vendor is informed that she/he wouldbe required to adjust her/his basic price tothe extent required by higher tax bill asper invoice to match the All inclusive Priceas mentioned in the Purchase order.[h] Any amendment to GST rate or HSNnumber in the contract shall be as per thecontractual conditions and statutoryamendments in the quoted GST rate andHSN number, under SVC.6 Please refer para 15.0 of part - B of \"SR Normal Applicable to Yes Yes Not AllowedTENDER CONDITIONS\" attached with this all bidderstender document for details regarding\"BENEFITS OF MSE AS PER PUBLICPROCUREMENT POLICY\".7 For \"Public Procurement (Preference to Normal Applicable to Yes Yes Not AllowedMake in India)\" policy, please refer Para all bidders16.0 of Part- B of \"SR TENDERCONDITIONS\" attached to this tenderdocument.Page 5 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:308 Bidder shall accept the following Normal Applicable to Yes Yes Alloweddeclaration [Land Border condition] by all bidders (Mandatory)quoting \"YES\" against Conf. allowed\" or\"Complied\" column for compliance ofOffice Memorandum of Department ofExpenditure, Ministry of Finance OM No.F.No.6/18/2019-PPD dated 23.07.2020. Ifsuch certiï¬cate given by a bidder whosebid is accepted is found to be false, thiswould be a ground for immediatetermination and further legal action inaccordance with law.\"I/WE HAVE READ THE CLAUSEREGARDING RESTRICTIONS ONPROCUREMENT FROM A BIDDER OF ACOUNTRY WHICH SHARES A LANDBORDER WITH INDIA. I/WE CERTIFY THATTHIS BIDDER IS NOT FROM SUCH ACOUNTRY OR , IF FROM SUCH ACOUNTRY, HAS BEEN REGISTERED WITHTHE COMPETENT AUTHORITY. I/WEHEREBY CERTIFY THAT THIS BIDDER,FULFILLS ALL REQUIREMENTS IN THISREGARD, AND IS ELIGIBLE TO BECONSIDERED. (WHERE APPLICABLE,EVIDENCE OF VALID REGISTRATION BYTHE COMPETENT AUTHORITY SHALL BEATTACHED.)9 1) Bidders are instructed not to indulge in Normal Applicable to Yes Yes Not Allowedany anti-competitive practices. As per the all biddersprovisions of Competition Act,2002,Railways can make a reference to theCompetition Commission of India formaking an enquiry in case of suspectedanti-competitive behavior by the bidders.2) Collusive bidding, Bid Rotation, BidSuppression, Complementary bidding,Market Allocation and Sub-contractingarrangements fall under the purview of\"Bid rigging\" which would causeappreciable adverse effect oncompetition.3) Competition Commission of India canimpose heavy penalties such as: Penaltyupto 10% of the average turnover for thelast three preceding ï¬nancial years uponeach of such enterprises which are partiesto bid-rigging and can even order theparties to cease and desist.10 a) FOR : DESTINATION. BY ROAD. Normal Applicable to Yes Yes Not AllowedAccordingly, the ï¬rms are advised to all biddersquote on \"FOR DESTINATION BASIS BYROAD\" AND OFFERS WITH DEVIATIONSARE LIABLE TO BE IGNORED.b) Door delivery shall be made to theconsignees along with Delivery ChallanPostal Address of the Consignees is:Senior Section Engineer (Stores Section),Electrical Loco Shed, NearKollampalayam, Erode - 698002, TamilNadu, India.Southern Railway GST No.33AAAGM0289C1ZQ.Page 6 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:3011 Failure consequences: In case the ï¬rm Normal Applicable to Yes Yes Not Allowedfails to execute the contract within the all biddersoriginal delivery period, the purchaser willbe entitled to impose liquidated damagesfor extension of delivery period. For anyreason, if the supplier fails to supplygoods and/or Service as per the conditionsof contract, as amended from time totime, Purchaser shall have the right tolevy damages from the supplier for failingto comply with the contractual conditions,not by the way of penalty, an amountequal to Security Deposit of the defaultedorder amount. These damages shall betreated as recoveries outstanding againstthe vendor and dealt with accordingly.12 Tenderers to acknowledge having read Normal Applicable to Yes Yes Not Allowedand also accept the \"IRS CONDITIONS OF all biddersCONTRACT\", \"SR TENDER CONDITIONS\",\"SPECIAL and OTHER CONDITIONS\"speciï¬ed in this tenderdocument/attached to this tenderdocument.Page 7 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:3013 SECURITY DEPOSIT shall be taken from all Normal Applicable to Yes Yes Not Allowedvendors for contract value above Rs.25 all biddersLakhs. SECURITY DEPOSIT is 5% of totalvalue of contract subject to MAX Rs. 50Lakhs for contract value above 25 lakhsand up to Rs.50 Crore. Subject to theapplicable exemptions. SECURITYDEPOSIT from successful tenderers shouldbe received in Purchase Office within 21days from the date of communication ofacceptance with respect to the purchaser.There shall be no exemption fromsubmission of Security Deposit for anytender or by any tenderer exceptfollowing:a) The Store contract cases of value uptoRs.25 (twenty five) lakh, b) Other Railways and Governmentdepartments in terms of Railway Boardsletter No. 2004/RS(G)/779/11 dated24.07.2007 c) Indian Ordinance Factories in terms ofRailway Boards letter No.92/RSS(G)/363/1dated 08.04.1993 d) PSUs owned by Ministry of Railways andPSUs for the group of items that aremanufactured by them in terms of RailwayBoards letter No.2003/RS(G)/779/5 dated10.09.2004 e) In tenders issued against PAC, OEM inwhose favour PAC has been issued shallbe exempted from submitting SD. KVICand ACASH shall be exempted from SD foritems supplied by them. f) Vendors registered with Railways for thetrade group of the item tendered shall beexempted from SD for orders valued up totheir monetary limit of registration. g) Vendors appearing on the approvedvendor lists of RDSO/PUs/CORE subject toapproval status being valid on the date oftender closingh) Vendors registered with Railway forsupply of medicine, medical equipmentsand consumables shall be exempted fromsubmission of SD for these items. (Pleaserefer Para 10.0 of Part A of \"SR TENDERCONDITIONS\" enclosed to this tenderdocument for further details on thisclause).Page 8 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:3014 (a) Free Delivery to consignee. Supply of Normal Applicable to Yes Yes Not Allowedmachine shall be made as per the all biddersMilestone chart given in Sl .no.7 (Deliveryschedule chart) of Technical speciï¬cationenclosed. (b) Bill Payment: Aftersuccessful completion of purchase order,ï¬rm has to submit the BILL ON-LINEthrough IREPS Portal only for payment. Inthis regard, the following documents haveto be uploaded based on the CRN (R-Note)issued by Railway (a) Invoice, GSTdeclaration( i.e. SELF DECLARATIONregarding Aggregate Annual turnover in aï¬nancial year: Less (or) More than 50Crores / Less(or) More than 100Crores/Less (or) More than 500 Crores. Ifmore than 500 Crores, e-invoice isrequired to be uploaded.), RNote, NEFTMANDATORY. (b) Warranty/GuaranteeCertiï¬cate, RITES certiï¬cate, Test report,Dealership certiï¬cate (or) proof ofpurchase from authorized dealer,calibration certiï¬cate, CommissioningReport whichever is applicable.15 Packing Instructions: Use Re-usable Steel Normal Applicable to Yes Yes Not AllowedCage (or) Wooden box (or) Gunny Bags all bidders(Jute Bags) (or) Carton Box (or) PolytheneBags>50 micron only and Use RailwayParcel Transportation. Please refer Para1400 of Section I of Bid Document Part I.16 Procurement of the item is restricted to Normal Applicable to Yes Yes Not AllowedLocal suppliers with minimum local all bidderscontent of 20% (Class-I or Class-II Localsupplier as deï¬ned in Railway Board letterNo.2020/RS(G)/779/2/Pt.1 dated25.09.2020 with latest amendments, ifany) only and the vendors who do notqualify to be \"Local suppliers\" (i.e.), \"Non-Local suppliers\" with local content lessthan 20%) should not quote in the tenderas their offers shall not be considered forany ordering. In case any vendor whodoes not qualify to be a \"Local supplier\"for the tendered item participates in thetender, it does so at its own risk and costand Railways shall not be liable for anyloss or damage caused to the vendor.Offer of the ï¬rm shall be summarilyrejected in case of non-compliance ofabove declaration. For more details, thetenderer shall refer Para 16.0 of Part B ofSR TENDER CONDITIONS attached to thistender document.Page 9 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:3017 CA certiï¬cate clause:- Tenderers shall Normal Applicable to Yes Yes Not Allowedprovide a certiï¬cate from the Statutory all biddersAuditor or Cost Auditor of the Company orfrom a practicing Cost Accountant/Chartered Account giving the percentageof local content.The bidder shall give Self-certiï¬cation forlocal content in the quoted item(goods/Works/services) at the time oftendering. However, at the time ofexecution of the project, for all contractabove INR 10 Crore, thecontractor/supplier shall be required togive local content certiï¬cation dulycertiï¬ed by cost/chartered accountant inpractice. For cases where it is not possibleto provide certiï¬cation by Cost/CharteredAccountant at the time of execution ofproject, the supplier shall be permitted toprovide the certiï¬cate for local contentfrom cost/Chartered Accountant aftercompletion of the contract, within timelimit acceptable to the procuring entity. Incase the contractor/supplier does notmeet the stipulated local contentrequirement and the category of thesupplier changes from Class-I to Class-II/Non-local or from Class-II to Non-local, apenalty upto 10% of the contract valuemay be imposed. However, contract onceawarded shall not be terminated on thisaccount.The tenderer shall refer Para.16.1 ofPart.B of SR TENDER CONDITIONSattached to this tender document.Page 10 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:3018 EARNEST MONEY DEPOSIT (EMD) shall be Normal Applicable to No No Not Alloweddeposited by all vendors for tenders with all biddersestimated value above Rs.25 Lakhssubject to the applicable exemptions. ThePara 2.1 of the Part A of \"SR TENDERCONDITIONS\" with regard to EMDexemption is superseded as below andthe conditions mentioned here below willprevail over that of in Para 2.1 of the PartA of \"SR TENDER CONDITIONS\" attachedto this tender document: EMD amountshall be mentioned in all tendersirrespective of the nature of tender as perthe EMD amount mentioned in clause 2.3of Part A of \"SR TENDER CONDITIONS\" oras decided by the purchaser under thepolicy. There shall be no exemption fromsubmission of EMD for any tender or byany tenderer subject to provisions underclause 10.4.3 of Part A of \"SR TENDERCONDITIONS\" except following : (i) EMD shall normally not be calledagainst tenders with estimated value upto Rs.25 lakhs (including single tenders,global limited tenders) except caseswhere competent authority incorporatesthe condition to call for EMD.ii) Public Sector Undertakings (PSUs)a. PSUs owned by Ministry of Railways andb. PSUs for the group of items that aremanufactured by them.iii) MSEs REGISTERED UNDER UDYAMREGISTRATION SHALL BE ELIGIBLE FOREXEMPTION FROM PAYMENT OF EMDirrespective of relevance of productCategory for which they are registeredwith UDYAM. However,traders/distributors/sole agent/workscontract are not exempted from paymentof EMD as they are excluded from thepurview of the policy.iv) Other Railways, Indian Ordinancefactories and Govt. departments.v) In exceptional cases, where EMDexemption is speciï¬cally incorporated intenderconditions.vi) Vendors registered with SouthernRailway for the trade Group/trade groupsof the tendered item .vii) Regular and development vendorsappearing on the approved vendor lists ofRDSO/PUs/ CORE etc., for those speciï¬citem for which they are on the approvedlist, subject to approval status being validon the date of tender closing.viii) Vendors registered with Railways forsupply of medicine, medicalequipments and consumables shall beexempted from submission of EMD forthese items.ix) In tenders issued against PAC, OEM inwhose favour PAC has been issued shallbe exempted from submitting EMD. KVICand ACASH shall be exempted from EMDfor items supplied by them. In case ofsubmission of Earnest Money Deposit inthe form of Bank Guarantee, please referAnnexure- 6 of \"SR TENDER CONDITIONS\"for the Proforma for BG.Page 11 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:3019 All the tenderers shall have to submit Normal Applicable to No No Not Allowedclause-wise compliance of speciï¬cation all biddersmentioned in Bid documents Part II anddrawings enclosed along with this tenderor product catalogue for the make andmodel offered should be submitted by thetenderer, spelling out deviations, if any, toascertain technical suitability. An offer,whose technical suitability cannot beascertained, may be liable to be ignored.Firm should ï¬ll up the remarks in everyannexures and submit along with offer,other wise offer will not be considered.20 INTER - SE POSITION OF OFFERS WOULD Normal Applicable to No No Not AllowedBE DETERMINED BASED ON THE SUM OF all biddersCOST OF THE EQUIPMENT, THE COSTTOWARDS COMPREHENSIVE ANNUALMAINTENANCE CONTRACT FOR 5 YEARS(WITH NPV FACTOR) FOLLOWING FREECOMPREHENSIVE WARRANTY FOR 2YEARS, COST OF CONCOMITANTACCESSORIES, COST OF PREVENTIVEMAINTENANCE FOR 2 YEARS, COST OFTURNKEY CHARGES VIZ., FOUNDATION,INSTALLATION & COMMISSIONING, COSTOF CONCOMITANT WORKS (EXCLUDINGCOST OF OPTIONAL ACCESSORIES ANDCONSUMABLES.)21 Firms have to quote cost of Basic Normal Applicable to No No Not Allowedmachine, concomitant all biddersaccessories/equipment, optionalaccessories, essential services, AMCservice, etc. It is mandatory to submitoffers against all these items, otherwiseoffer will not be considered for inter-seranking. However, please note that cost ofoptional accessories shall not be includedin the basic price of the machine for inter-se ranking.22 The tenderers shall submit a copy of Normal Applicable to No No Not Allowedcertiï¬cate stating that all their statements all bidders/ documents submitted along with bid aretrue and factual. Standard format ofcertiï¬cate to be submitted by the bidderis enclosed as Annexure-I. Non-submissionof above certiï¬cate by the bidder shallresult in summary rejection of his/theirbid. It shall be mandatorily incumbentupon the tenderer to identify, state andsubmit the supporting documents dulyself-attested / digitally signed by whichthey/ he is qualifying the QualifyingCriteria mentioned in the TenderDocument.It will not be obligatory on the part ofTender Committee / Accepting Authorityto scrutinize beyond the submitteddocument of tenderer as far as hisqualification for the tender is concerned.23 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.General InstructionsPage 12 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:30S.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Railway is not bound to accept the lowest Normal Applicable to No No Not Allowedor any tender or to assign any reason for all biddersdoing so and Railway reserves the right toaccept/cancel any tender in respect of thewhole or any portion of the items specifiedin the Schedule annexed (or TenderSchedule) and the Contractor shall berequired to supply the same at the ratequoted.2 1. For any queries against this Tender, Normal Applicable to No No Not Allowedplease contact CMM/M/SR at 9003060762. all bidders2. Any technical clariï¬cation regardingDrawing/speciï¬cation Can be obtainedfrom the office of the PCEE/SR/MAS.Dy.CEE/Loco Mobile No. 9003160306 andmail [email protected]. Drawing (s) /Speciï¬cation (s) can also be obtainedfrom the above office after paymentrequisite cost.3 Vendors may please note that giving Normal Applicable to No No Not Allowedintimation regarding the tender in open all bidderstender cases or giving limited tenderenquiry does not guarantee the suitabilityof offer for placement of purchase order.Railway reserves the right to placepurchase order subject to fulï¬lment ofTechnical/Commercial eligibilityconditions/tender conditions.4 All other terms & conditions as per IRS Normal Applicable to No No Not Allowedcondition and GCC all biddersOther ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 a) INSPECTION BY TPI (Third Party Normal Applicable to No No Not AllowedInspection Agency). FIRM TO INDICATE all biddersCOMPLETE WORKS ADDRESS WHEREINSPECTION will be conducted. Thetenderer shall refer Annexure 13 of \"SRTENDER CONDITIONS\" for further detailsregarding TPI clause. Please note thatoffers with inspection/visual inspection byTPI against Test Certiï¬cate/GuaranteeCertiï¬cate /Work Test Certiï¬cate is liableto be ignored. For further detailsregarding TPI clause, the tenderer shallrefer Annexure 13 of \"SR TENDERCONDITIONS\" attached to this tenderdocument. Alternatively, tenderers mayplease refer the attachment \"TPIConditions\" enclosed to this tenderdocument for ready reference of biddersregarding TPI clause.b) Bidder shall indicate place of inspectionfor pre-dispatch inspection duly enclosingthe documentary evidence. Note:- Anyrequest for change in place of inspectionshall only be entertained withdocumentary evidence.Page 13 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:302 No. of Stages of Inspection: 3; Description Normal Applicable to No No Not Allowedof Stage-1 Inspection: Raw Material all biddersInspection as per Tender schedule (as100% of PO Qty.), Description of Stage-2Inspection: Manufacturing and Fabricationinspection as per Tender schedule (as100% of PO Qty.), Description of Stage-3Inspection: Final product inspection atFirms premises as per Tender schedule(as 100% of PO Qty.).3 MARKING : Manufacturer to mark his Normal Applicable to Yes Yes Not Allowedname and Month & Year of manufacture all biddersas per drawing, wherever indicated, or ata location where it may not get obliteratedin service on the item being supplied bythem against the purchase order. Suppliesreceived without this are liable to berejected by consignee.4 I/We agree to supply the tendered stores Normal Applicable to Yes Yes Not Allowedat the rates quoted by me/us in all biddersaccordance with the \"IRS CONDITIONS OFCONTRACT\", \"SR TENDER CONDITIONS\",Special and other conditions speciï¬ed inthis tender document/ attached with thistender document.5 Machine should have Warranty of 24 Normal Applicable to Yes Yes Not Allowedmonths from date of successful all bidderscommissioning.6 No developmental order will be placed for Normal Applicable to Yes Yes Not Allowedthe tendered item. all bidders7 Post Warranty CAMC will be concluded by Normal Applicable to Yes Yes Not AllowedEnd-user Consignee at their end after all bidderswarranty period, if required.8 SD Bank Guarantee is to be in favour of Normal Applicable to Yes Yes Not AllowedSr.DFM/SA. Format for Bank Guarantee is all biddersavailable in uploaded document SRTender Conditions. Contract will beexecuted by President of India actingthrough Principal Chief MaterialsManager. Signature, Name and Addressof two witnesses is mandatory.Special ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Insurance charges should be quoted in Normal Applicable to No No Not AllowedOther charges column against the all biddersparticular items. No separate line hasbeen provided for Insurance Charges.Technical-CompliancesS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bidders must submit their technical bids Normal Applicable to Yes Yes Allowedas per format Annexure A. Tenderers are all bidders (Mandatory)required to submit complete detailsincluding values, write-up, Drawings,sketch, brochure etc. as per requirementspeciï¬ed in respective clauses mentionedtherein. In case of incomplete / sketchyinformation, the technical offer beingincomplete is liable to be rejected.Tenderers should clearly indicatecompliance.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. DescriptionPage 14 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:301 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the3content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution ofcontract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the8contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understandthat my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also leadto any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5351260.pdf 358_drawings.pdf2 5351228.pdf IRS Conditions3 5401198.pdf SR TENDER CONDITIONS4 5351223.pdf TPI Guidelines5 5419097.pdf Specification Part - 56 5419054.pdf Specification Part -17 5419060.pdf Specification Part - 28 5419080.pdf Specification Part - 39 5419092.pdf Specification Part - 410 5414174.pdf Annexure-I7. RESPONSIVENESSS.No. Description1 Validity of Offer:-120 Days, No deviation from the offer validity period stipulated in the tender is permitted.I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the biddocument) particularly Para 2500 pertaining to \"Code of Integrity, Misdemeanor and Penalties\". I/Wehereby certify that no other concerns or affiliates (such as having commonpartner/director/promoter/owner/holding company decision control etc.) have participated in this tenderwhich can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the2 offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRSterms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with speciï¬creference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation toproactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declarationand it shall not be the Railways responsibility to verify the same. I/We are aware that we shall be liable forall consequences of violation of Code of Integrity, if detected, at any stage.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Page 15 of 16 Run Date/Time: 16/06/2025 12:28:32STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255005 Closing Date/Time 14/07/2025 14:30Digitally Signed By Dy.CMM/Traction ( IRENE NEETHU SINGH DENSINGH ) |
| 8 | Optional Accessories with breakup of individual items as specified in clause 4.3 of section IV.] |
| 9 | Consumables as per clause 6 of Section-V with break up of individual items as applicable. ] |
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