Supply Of Heavy Duty Latheheavy Duty Lathe,Design Manufacture, Supply Of The Machine Heavy Duty Turning Lathe As Per The Specification Enclosed.Cost Quoted Here Sh Ould Not Include Cost Of Below Mentioned Line Items. [ Warranty Period: 24 Months After The Date Of Delivery ] ] , Cost Of The Concomitant Accessories According To Tender Specifications. As Specified In Clause 4.2 ] , Cost Of Comprehensive Amc For Five Years After The Warranty As Per Clause 24. [ Warranty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/Wnt/Cr/Pwp, Sr Tamil Nadu 1.00 Numbers 4 6599Ns02 Essential Non Stock --- Yes Tpi Agency Inr ([Hdl]) Spares (Y) Cost Of Any Other Accessory Which In The Opinion Of Supplier Is Essentially Required For Making The Machine Fully Functional. ] Consignee Sse/Wnt/Cr/Pwp, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 5 6599Ns03 Optional Non Stock --- No Tpi Agency Inr ([Hdl]) Spares (Y) Spares For Two Years Normal Operation And Maintenance As Per Clause 12 With Break Up Of Individual Items ] Consignee Sse/Wnt/Cr/Pwp, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 6 6599Ns04 Optional Non Stock --- No Tpi Agency Inr ([Hdl]) Spares (Y) Optional Accessories With Break Up Of Individual Items As Specified In Clause 4.4 ] Consignee Sse/Wnt/Cr/Pwp, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 7 6599Ser1 Essential Non Stock --- Yes Consignee Inr ([Hdl]) Services (Y) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc ] At (Location) Sse/Wnt/Cr/Pwp, Sr Tamil Nadu 1.00 Numbers 8 6599Ser2 Optional Non Stock --- No Consignee Inr ([Hdl]) Services (Y) Cost Of Preventive Maintenance During 1St & 2Nd Year Of Warranty Period As Clause 23. ] At (Location) Sse/Wnt/Cr/Pwp, Sr Tamil Nadu 1.00 Numbers 3. T And C F.O.R Page 1 Of 8 Run Date/Time: 16/06/2025 10:13:25Stores/Southern Rly Tender Document Tender No 16255003 Closing Date/Time 14/07/2025 14:30 Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 4 Months Of Issue Of Contract, Completion : Within 6 However, Delivery Period Months Thereafter Shall Not Exceed No. Of Days As Mentioned In Delivery Schedule Chart Of Bid Document. However, The Delivery Period Indicated Being Tentative, May Vary At The The Time Of Placement Of Order. Payment Terms S.No Description Payment Terms 1 1) 60% Payment: Upon Receipt Of The M&P, Duly Pre-Inspected By A Third -Party Inspection (Tpi) Agency, Receipted At The Site By The Consignee In Good Condition And Submission Of A Joint Receipt Note. 2) 20% Intermediate Payment: After Successful Installation And Commissioning And Submission Of A Joint Commissioning Note. 3) Final 20% Payment: After Commissioning Of The M&P At The Consignees End For A Minimum Period Of 30 Days, Upon Submission Of A 10% Warranty Bank Guarantee And A Proving Test Certificate Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier/ Contractor. Standard Governing Conditions S.No Description 1 The Bidder Agrees To Supply The Tendered Stores At The Rates Quoted By Him In Accordance With The Latest Version Of Irs Conditions Of Contract (Attached As Irs Conditions Of Contract To This Tender Document For Ready Reference) And Southern Railway Tender Conditions (Attached As Sr Tender Conditions To This Tender Document For Ready Reference). 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Supply To Be Strictly As Per Speciï¬Cations Document Uploaded With This Normal Applicable To Yes Yes Not Allowed Tender. All Bidders 2 1. The Tenderer Shall Provide Satisfactory Evidence, Acceptable To The Normal Applicable To Yes Yes Allowed Purchaser, To Show That Tenderer Is A Regular Manufacturer And Has All Bidders (Mandatory) Adequate Plant And Manufacturing Capacity. The Manufacturer Shall Have Valid Iso 9001 Certiï¬Cate On The Date Of Closing Of Tender And A Copy Of Same Should Be Submitted Along With The Bid. Manufacturing Of Lathe Shall Be In The Scope Of Iso Certificate. 2. The Bidder/Manufacturer Must Have Supplied And Commissioned Successfully At Least 2 Machines Of Same/Similar Type In Last 05 Years, To Be Reckoned From The Date Of Closing Of Tender. ***Similar Machine Would Mean A Centre Lathe Machine Having: (A) Swing Over Bed 575 Mm (Minimum), (B) Centre Distance 2000 Mm (Minimum) And (C) Motor Power 11 Kw (Minimum) Supplied For Railway Application* 3. Out Of These 2 Machines Supplied, At Least 1 Machine Should Be In Operation For At Least One Year From The Date Of Commissioning. The Performance Certiï¬Cate Submitted By The Tenderer Should Have Been Issued Within One 1 Year From The Tender Closing Date By The Actual End User Of The Machine To Substantiate Their Claim. 4. All Necessary Information/Documents Required For Establishing Reference Requirement As Above Referred Clauses 1 To 3, Shall Be Submitted By The Bidder Along With Original OffEr Itself For Establishing Linkage Of Documents/Entities Such As Manufacturer/Po/Consignee/Supply/Installation/Commissioning/Performance Certiï¬Cate Of The Machine. No Further Clariï¬Cation/ Correspondence Shall Be Sought/Entertained In This Regard. In Case, No Information Or Incomplete Information Or Illegible Information Is Furnished By The Bidder, Their OffEr Shall Be Summarily Rejected. 3 Preferably Manufacturers Should Participate. Participating Traders/Agents Normal Applicable To Yes Yes Allowed Must Attach Authorization Letter Issued By The Oem Or Oem Authorized All Bidders (Optional) Stockiest Along With Their OffEr. Authorization Letter Should Preferably Be Tender Speciï¬C. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period/Expiry Date. OffErs With General Authorization Letter Silent On Validity Period/Expiry Date Will Not Be Considered For Placement Of Order And That OffEr Is Liable To Be Ignored. (Please Refer Para 3.4 Of Part B Of Sr Tender Conditions). Page 2 Of 8 Run Date/Time: 16/06/2025 10:13:25Stores/Southern Rly Tender Document Tender No 16255003 Closing Date/Time 14/07/2025 14:30 4 Earnest Money Deposit (Emd) Shall Be Deposited By All Vendors For Normal Applicable To Yes Yes Not Allowed Tenders With Estimated Value Above Rs.25 Lakhs Subject To The Applicable All Bidders Exemptions. The Para 2.1 Of The Part A Of Sr Tender Conditions With Regard To Emd Exemption Is Superseded As Below And The Conditions Mentioned Here Below Will Prevail Over That Of In Para 2.1 Of The Part A Of Sr Tender Conditions Attached To This Tender Document: Emd Amount Shall Be Mentioned In All Tenders Irrespective Of The Nature Of Tender As Per The Emd Amount Mentioned In Clause 2.3 Of Part A Of Sr Tender Conditions Or As Decided By The Purchaser Under The Policy. There Shall Be No Exemption From Submission Of Emd For Any Tender Or By Any Tenderer Subject To Provisions Under Clause 10.4.3 Of Part A Of Sr Tender Conditions Except Following : (I) Emd Shall Normally Not Be Called Against Tenders With Estimated Value Up To Rs.25 Lakhs (Including Single Tenders, Global Limited Tenders) Except Cases Where Competent Authority Incorporates The Condition To Call For Emd. Ii) Public Sector Undertakings (Psus) A. Psus Owned By Ministry Of Railways And B. Psus For The Group Of Items That Are Manufactured By Them. Iii) Mses Registered Under Udyam Registration Shall Be Eligible For Exemption From Payment Of Emd Irrespective Of Relevance Of Product Category For Which They Are Registered With Udyam. However, Traders/Distributors/Sole Agent/Works Contract Are Not Exempted From Payment Of Emd As They Are Excluded From The Purview Of The Policy. Iv) Other Railways, Indian Ordinance Factories And Govt. Departments. V) In Exceptional Cases, Where Emd Exemption Is Speciï¬Cally Incorporated In Tender Conditions. Vi) Vendors Registered With Southern Railway For The Trade Group/Trade Groups Of The Tendered Item . Vii) Regular And Development Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/ Core Etc., For Those Speciï¬C Item For Which They Are On The Approved List, Subject To Approval Status Being Valid On The Date Of Tender Closing. Viii) Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items. Ix) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them. In Case Of Submission Of Earnest Money Deposit In The Form Of Bank Guarantee, Please Refer Annexure- 6 Of Sr Tender Conditions For The Proforma For Bg. 5 All The Tenderers Shall Have To Submit Clause-Wise Compliance Of Normal Applicable To Yes Yes Allowed Speciï¬Cation Mentioned In Bid Documents And Drawings Enclosed Along All Bidders (Mandatory) With This Tender Or Product Catalogue For The Make And Model OffEred Should Be Submitted By The Tenderer, Spelling Out Deviations, If Any, To Ascertain Technical Suitability. An OffEr, Whose Technical Suitability Cannot Be Ascertained, May Be Liable To Be Ignored. 6 Inter - Se Position Of Offers Would Be Determined Based On The Normal Applicable To Yes Yes Not Allowed Sum Of All Bidders 1. The Cost Of Basic Machine 2. Cost Of The Concomitant Accessories According To Tender Specifications, 3.Cost Of Any Other Accessory Which In The Opinion Of Supplier Is Essentially Required For Making The Machine Fully Functional, 4. Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc, 5. Cost Of Spares For Two Years Normal Operation And Maintenance As Per Clause 12 With Break Up Of Individual Items , 6. Cost Of Preventive Maintenance During 1St & 2Nd Year Of Warranty Period As Clause 23 7. Cost Of Comprehensive Amc For ϬVe Years After The Warranty As Per Clause 24 Amc Period : 5 Years, Rate Of Discounting: 10% Start After Years: 2, 6.Duties, Taxes, Freight And Packing Charges. To Be Quoted But Will Not Be Included For Inter-Se Ranking Purpose. 1. Cost Of Optional Accessories With Break Up Of Individual Items As Specified In Bid Documents. 2. Cost Of Consumables As Per Bid Documents With Break Up Of Individual Items As Applicable. 7 Firms Have To Quote Cost Of Basic Machine, Concomitant Normal Applicable To Yes Yes Not Allowed Accessories/Equipment, Optional Accessories, Essential Services, Optional All Bidders Service,Pmc, Camc Etc. It Is Mandatory To Submit OffErs Against All The Items, Otherwise Offer Will Not Be Considered For Inter-Se Ranking. However, Please Note That Cost Of Optional Accessories , Cost Of Consumables As Per Bid Documents Shall Not Be Included For Inter-Se Ranking. 5. Compliance Conditions Check List S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Quoted Cost Of Basic Machine, Concomitant Normal Applicable To No No Not Allowed Accessories/Equipment, Essential Spares, Optional Accessories,Essential All Bidders Services, Amc Service, Training Etc. It Is Mandatory To Submit OffErs Against All These Items, Otherwise OffEr Will Not Be Considered For Inter- Se Ranking. 2 Have You Attached Documents To Prove Your Eligibility And Past Normal Applicable To No No Not Allowed Performance As Per Tender Requirement? All Bidders Page 3 Of 8 Run Date/Time: 16/06/2025 10:13:25Stores/Southern Rly Tender Document Tender No 16255003 Closing Date/Time 14/07/2025 14:30 3 Have You Attached Certiï¬Cation Of Local Content From Statutory Auditor/ Normal Applicable To No No Not Allowed Cost Accountant? All Bidders 4 Have You Quoted Warranty Oblications As Per Tender Requirement? Normal Applicable To No No Not Allowed All Bidders 5 Have You Quoted Delivery Period Correctly And Precisely? Normal Applicable To No No Not Allowed All Bidders 6 Have You Uploaded All The Annexure Complete In All Respect As Normal Applicable To No No Not Allowed Mentioned In Bid Documents? All Bidders 7 Have You Submitted All Supporting Documents Required? Normal Applicable To No No Not Allowed All Bidders 8 Have You Read The Security Deposit (Sd) Condition At Para 10 Of Part A Normal Applicable To No No Not Allowed Of Sr Tender Conditions Attached With This Tender Document And All Bidders Uploaded Relevant Document For Seeking Exemption From Submission Of Sd? If Not, Are You Ready To Pay Security Deposit? 9 Are You Coming Under Mse Status Given As Per Guidelines Issued By Normal Applicable To No No Not Allowed Railway Board For Purchase Preference Vide Letter No. 2010-Rs [G] -363- All Bidders 1 Dt. 05.07.2012 Or Latest. If Yes,Have You Attached Valid Documents (Udyam Registration Certificate) Towards Being Mse? 10 Have You Furnished The Statement Of Deviations?[Preferably Nil] Normal Applicable To No No Not Allowed All Bidders 11 Have You Quoted The Discount If Any In The Speciï¬Ed Column Only In Normal Applicable To No No Not Allowed Ireps? All Bidders 12 Have You Furnished Bank Account Details Such As Name Of The Bank And Normal Applicable To No No Not Allowed Address, Account No., Micr, Ifsc Code And Type Of Account To Facilitate All Bidders Eft Payment? 13 Please Check Our Website Before Submitting OffEr, Whether Any Normal Applicable To No No Not Allowed Corrigendum To The Tender Has Been Issued Or Not. All Bidders 14 Firm To Indicate Make-Model-Brand Offered, If Any. Normal Applicable To No No Not Allowed All Bidders 15 Have You Kept Your Offer Valid For 120 Days? Normal Applicable To No No Not Allowed All Bidders Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 In Case Of Road Delivery, The Date Of Delivery At Destination [Consignees Normal Applicable To Yes Yes Not Allowed End] Shall Only Be Treated As Delivery Date Irrespective Of F.O.R. / F.O.T. All Bidders Condition Mentioned Elsewhere In The Contract / Tender. 2 Tenderers May Note That Their OffEred Delivery Schedule Should Clearly Normal Applicable To Yes Yes Not Allowed Indicate The Starting Time, Quarterly Rate Of Supply And ϬNishing Time. All Bidders For OffErs With Vague Delivery Schedule Like -02 To 12 Months- Or Like -06 To 10 Months-, Delivery Period Shall Be Given As Per The Requirement Best Suited To This Office Within The Quoted Range. 3 The Bidder Conï¬Rms That Rates And Other ϬNancial Terms Quoted In Normal Applicable To Yes Yes Not Allowed Relevant Columns Of ϬNancial Bid Will Only Be Ruling Terms For All Bidders Acceptance, And Such Terms Quoted Anywhere Else Should Be Ignored. 4 Whenever Tender Is Ϭ‚Oated With Purchase Restriction From Sources Normal Applicable To Yes Yes Not Allowed Approved By Nominated Authorities And There Exists A Suspected Cartel All Bidders Situation By Approved Sources Or The Rates Available From Approved Source/Sources Are Adjudged Unreasonably High, Despite Fair EffOrts As Permissible, The Purchaser Reserves The Right To Place Orders On ϬRm(S) Outside The Approved Vendor List, Without Any Restrictions.(Please Refer Para 4.0 Of Part B Of Sr Tender Conditions Document Attached To This Tender Document For Further Details.) 5 Hsn Code 8458 Normal Applicable To Yes Yes Not Allowed [A] All The Bidders/Tenderers Should Ensure That They Are Gst Compliant All Bidders And Their Quoted Tax Structure/Rates Are As Per The Gst Law. Firms Must Indicate Its Gst Registration Number Along With Their Offer. [B] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst/Igst /Utgst/Sgst Act, The Railway Shall Deduct The Applicable Gst From His/Their Bills Under Reverse Charge Mechanism (Rcm) And Deposit The Same To The Concerned Tax Authority. [C] The ϬRm Should Indicate The Tariff Code (Hsn Code) For Claiming Gst For The Tendered Item. [D] The OffEr Shall Be Evaluated Based On The Gst Rate As Quoted By Each Bidder And Same Will Be Used For Determining The Inter-Se Ranking. While Submitting OffEr, It Shall Be The Responsibility Of The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. [E] It Shall Be The Responsibility Of The Bidders To Quote Correct Hsn Number And Corresponding Gst Rate. The Purchaser Shall Not Be Responsible For Any Misclassiï¬Cation Of Hsn Number Or Incorrect Gst Rate, If Quoted By The Bidder. [F] Wherever, The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is DiffErent From That Incorporated In The Purchase Order, Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. [G] Vendor Is Informed That She/He Would Be Required To Adjust Her/His Basic Price To The Extent Required By Higher Tax Bill As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. [H] Any Amendment To Gst Rate Or Hsn Number In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc. 6 Please Refer Para 15.0 Of Part - B Of Sr Tender Conditions Attached Normal Applicable To Yes Yes Not Allowed With This Tender Document For Details Regarding Benefits Of Mse As All Bidders Per Public Procurement Policy. Page 4 Of 8 Run Date/Time: 16/06/2025 10:13:25Stores/Southern Rly Tender Document Tender No 16255003 Closing Date/Time 14/07/2025 14:30 7 For Public Procurement (Preference To Make In India) Policy, Please Normal Applicable To Yes Yes Not Allowed Refer Para 16.0 Of Part- B Of Sr Tender Conditions Attached To This All Bidders Tender Document. 8 Bidder Shall Accept The Following Declaration [Land Border Condition] By Normal Applicable To Yes Yes Allowed Quoting Yes Against Conf. Allowed Or Complied Column For All Bidders (Mandatory) Compliance Of Oï¬Ƒce Memorandum Of Department Of Expenditure, Ministry Of Finance Om No. F.No.6/18/2019-Ppd Dated 23.07.2020. If Such Certiï¬Cate Given By A Bidder Whose Bid Is Accepted Is Found To Be False, This Would Be A Ground For Immediate Termination And Further Legal Action In Accordance With Law. I/We Have Read The Clause Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India. I/We Certify That This Bidder Is Not From Such A Country Or , If From Such A Country, Has Been Registered With The Competent Authority. I/We Hereby Certify That This Bidder, Fulfills All Requirements In This Regard, And Is Eligible To Be Considered. (Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached.) 9 1) Bidders Are Instructed Not To Indulge In Any Anti-Competitive Normal Applicable To Yes Yes Not Allowed Practices. As Per The All Bidders Provisions Of Competition Act,2002, Railways Can Make A Reference To The Competition Commission Of India For Making An Enquiry In Case Of Suspected Anti-Competitive Behavior By The Bidders. 2) Collusive Bidding, Bid Rotation, Bid Suppression, Complementary Bidding, Market Allocation And Sub-Contracting Arrangements Fall Under The Purview Of Bid Rigging Which Would Cause Appreciable Adverse Effect On Competition. 3) Competition Commission Of India Can Impose Heavy Penalties Such As: Penalty Upto 10% Of The Average Turnover For The Last Three Preceding ϬNancial Years Upon Each Of Such Enterprises Which Are Parties To Bid-Rigging And Can Even Order The Parties To Cease And Desist. 10 A) For : Destination. By Road. Accordingly, The ϬRms Are Advised To Normal Applicable To Yes Yes Not Allowed Quote On For Destination Basis By Road And Offers With All Bidders Deviations Are Liable To Be Ignored. B) Door Delivery Shall Be Made To The Consignees Along With Delivery Challan Postal Address Of The Consignees Is: Chief Workshop Manager, Carriage Works Perambur, Southern Railway, Chennai - 600023 Tamil Nadu, India Southern Railway Gst No. 33Aaagm0289c1zq. 11 Failure Consequences: In Case The ϬRm Fails To Execute The Contract Normal Applicable To Yes Yes Not Allowed Within The Original Delivery Period, The Purchaser Will Be Entitled To All Bidders Impose Liquidated Damages For Extension Of Delivery Period. For Any Reason, If The Supplier Fails To Supply Goods And/Or Service As Per The Conditions Of Contract, As Amended From Time To Time, Purchaser Shall Have The Right To Levy Damages From The Supplier For Failing To Comply With The Contractual Conditions, Not By The Way Of Penalty, An Amount Equal To Security Deposit Of The Defaulted Order Amount. These Damages Shall Be Treated As Recoveries Outstanding Against The Vendor And Dealt With Accordingly. 12 Tenderers To Acknowledge Having Read And Also Accept The Irs Normal Applicable To Yes Yes Not Allowed Conditions Of All Bidders Contract, Sr Tender Conditions, Special And Other Conditions Speciï¬Ed In This Tender Document/Attached To This Tender Document. 13 Security Deposit Shall Be Taken From All Vendors For Contract Value Normal Applicable To Yes Yes Not Allowed Above Rs.25 Lakhs. Security Deposit Is 5% Of Total Value Of Contract All Bidders Subject To Max Rs. 50 Lakhs For Contract Value Above 25 Lakhs And Up To Rs.50 Crore. Subject To The Applicable Exemptions. Security Deposit From Successful Tenderers Should Be Received In Purchase Oï¬Ƒce Within 21 Days From The Date Of Communication Of Acceptance With Respect To The Purchaser. There Shall Be No Exemption From Submission Of Security Deposit For Any Tender Or By Any Tenderer Except Following: A) The Store Contract Cases Of Value Upto Rs.25 (Twenty Five) Lakh, B) Other Railways And Government Departments In Terms Of Railway Boards Letter No. 2004/Rs(G)/779/11 Dated 24.07.2007 C) Indian Ordinance Factories In Terms Of Railway Boards Letter No.92/Rss(G)/363/1 Dated 08.04.1993 D) Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them In Terms Of Railway Boards Letter No.2003/Rs(G)/779/5 Dated 10.09.2004 E) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Sd. Kvic And Acash Shall Be Exempted From Sd For Items Supplied By Them. F) Vendors Registered With Railways For The Trade Group Of The Item Tendered Shall Be Exempted From Sd For Orders Valued Up To Their Monetary Limit Of Registration. G) Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/Core Subject To Approval Status Being Valid On The Date Of Tender Closing H) Vendors Registered With Railway For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Sd For These Items. (Please Refer Para 10.0 Of Part A Of Sr Tender Conditions Enclosed To This Tender Document For Further Details On This Clause). Page 5 Of 8 Run Date/Time: 16/06/2025 10:13:25Stores/Southern Rly Tender Document Tender No 16255003 Closing Date/Time 14/07/2025 14:30 14 (A) Free Delivery To Consignee. Supply Of Machine Shall Be Made As Per Normal Applicable To Yes Yes Not Allowed The Milestone Chart Given In Sl .No.7 (Delivery Schedule Chart) Of All Bidders Technical Speciï¬Cation Enclosed. (B) Bill Payment: After Successful Completion Of Purchase Order, ϬRm Has To Submit The Bill On-Line Through Ireps Portal Only For Payment. In This Regard, The Following Documents Have To Be Uploaded Based On The Crn (R-Note) Issued By Railway (A) Invoice, Gst Declaration( I.E. Self Declaration Regarding Aggregate Annual Turnover In A ϬNancial Year: Less (Or) More Than 50 Crores / Less(Or) More Than 100 Crores/Less (Or) More Than 500 Crores. If More Than 500 Crores, E-Invoice Is Required To Be Uploaded.), Rnote, N E F T Mandatory. (B) Warranty/Guarantee Certiï¬Cate, Rites Certiï¬Cate, Test Report, Dealership Certiï¬Cate (Or) Proof Of Purchase From Authorized Dealer, Calibration Certiï¬Cate, Commissioning Report Whichever Is Applicable. 15 Packing Instructions: Use Re-Usable Steel Cage (Or) Wooden Box (Or) Normal Applicable To Yes Yes Not Allowed Gunny Bags (Jute Bags) (Or) Carton Box (Or) Polythene Bags>50 Micron All Bidders Only And Use Railway Parcel Transportation. 16 Procurement Of The Item Is Restricted To Local Suppliers With Minimum Normal Applicable To Yes Yes Not Allowed Local Content Of 20% (Class-I Or Class-Ii Local Supplier As Deï¬Ned In All Bidders Railway Board Letter No.2020/Rs(G)/779/2/Pt.1 Dated 25.09.2020 With Latest Amendments, If Any) Only And The Vendors Who Do Not Qualify To Be Local Suppliers (I.E.), Non-Local Suppliers With Local Content Less Than 20%) Should Not Quote In The Tender As Their OffErs Shall Not Be Considered For Any Ordering. In Case Any Vendor Who Does Not Qualify To Be A Local Supplier For The Tendered Item Participates In The Tender, It Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Vendor. OffEr Of The ϬRm Shall Be Summarily Rejected In Case Of Non-Compliance Of Above Declaration. For More Details, The Tenderer Shall Refer Para 16.0 Of Part B Of Sr Tender Conditions Attached To This Tender Document. 17 Ca Certiï¬Cate Clause:- Tenderers Shall Provide A Certiï¬Cate From The Normal Applicable To Yes Yes Not Allowed Statutory Auditor Or Cost Auditor Of The Company Or From A Practicing All Bidders Cost Accountant /Chartered Account Giving The Percentage Of Local Content.%A0 The Bidder Shall Give Self-Certiï¬Cation For Local Content In The Quoted Item (Goods/Works/Services) At The Time Of Tendering. However, At The Time Of Execution Of The Project, For All Contract Above Inr 10 Crore, The Contractor/Supplier Shall Be Required To Give Local Content Certiï¬Cation Duly Certiï¬Ed By Cost/Chartered Accountant In Practice. For Cases Where It Is Not Possible To Provide Certification By Cost/Chartered Accountant At The Time Of Execution Of Project, The Supplier Shall Be Permitted To Provide The Certiï¬Cate For Local Content From Cost/Chartered Accountant After Completion Of The Contract, Within Time Limit Acceptable To The Procuring Entity. In Case The Contractor/Supplier Does Not Meet The Stipulated Local Content Requirement And The Category Of The Supplier Changes From Class-I To Class-Ii/Non-Local Or From Class-Ii To Non-Local, A Penalty Upto 10% Of The Contract Value May Be Imposed. However, Contract Once Awarded Shall Not Be Terminated On This Account. The Tenderer Shall Refer Para.16.1 Of Part.B Of Sr Tender Conditions Attached To This Tender Document. 18 The Tenderers Shall Submit A Copy Of Certiï¬Cate Stating That All Their Normal Applicable To Yes Yes Not Allowed Statements / Documents Submitted Along With Bid Are True And Factual. All Bidders Standard Format Of Certiï¬Cate To Be Submitted By The Bidder Is Enclosed As Annexure-I. Non-Submission Of Above Certiï¬Cate By The Bidder Shall Result In Summary Rejection Of His/Their Bid. It Shall Be Mandatorily Incumbent Upon The Tenderer To Identify, State And Submit The Supporting Documents Duly Self-Attested / Digitally Signed By Which They/ He Is Qualifying The Qualifying Criteria Mentioned In The Tender Document. It Will Not Be Obligatory On The Part Of Tender Committee / Accepting Authority To Scrutinize Beyond The Submitted Document Of Tenderer As Far As His Qualification For The Tender Is Concerned. 19 Please Enter The Percentage Of Local Content In The Material Being Normal Applicable To No Yes Allowed OffEred. Please Enter 0 For Fully Imported Items, And 100 For Fully All Bidders (Optional) Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Railway Is Not Bound To Accept The Lowest Or Any Tender Or To Assign Any Normal Applicable To No No Not Allowed Reason For Doing So And Railway Reserves The Right To Accept/Cancel Any All Bidders Tender In Respect Of The Whole Or Any Portion Of The Items Specified In The Schedule Annexed (Or Tender Schedule) And The Contractor Shall Be Required To Supply The Same At The Rate Quoted. 2 1. For Any Queries Against This Tender, Please Contact Cmm/M/Sr At Normal Applicable To No No Not Allowed 9003060762. All Bidders 2. Any Technical Clariï¬Cation Regarding Drawing/Speciï¬Cation Can Be Obtained From The Oï¬Ƒce Of The Dy. Cme / Plg Mobile No. 9003060403 And Mail Id Dycmeplg@Sr.Railnet.Gov.In. Drawing (S) / Speciï¬Cation (S) Can Also Be Obtained From The Above Office After Payment Requisite Cost. Page 6 Of 8 Run Date/Time: 16/06/2025 10:13:25Stores/Southern Rly Tender Document Tender No 16255003 Closing Date/Time 14/07/2025 14:30 3 Vendors May Please Note That Giving Intimation Regarding The Tender In Normal Applicable To No No Not Allowed Open Tender Cases Or Giving Limited Tender Enquiry Does Not Guarantee All Bidders The Suitability Of OffEr For Placement Of Purchase Order. Railway Reserves The Right To Place Purchase Order Subject To Fulï¬Lment Of Technical/Commercial Eligibility Conditions/Tender Conditions. 4 All Other Terms & Conditions As Per Irs Condition And Gcc Normal Applicable To No No Not Allowed All Bidders Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 A) Inspection By Tpi (Third Party Inspection Agency). Firm To Normal Applicable To No No Not Allowed Indicate Complete Works Address Where Inspection Will Be All Bidders Conducted. The Tenderer Shall Refer Annexure 13 Of Sr Tender Conditions For Further Details Regarding Tpi Clause. Please Note That OffErs With Inspection/Visual Inspection By Tpi Against Test Certiï¬Cate/Guarantee Certiï¬Cate /Work Test Certiï¬Cate Is Liable To Be Ignored. For Further Details Regarding Tpi Clause, The Tenderer Shall Refer Annexure 13 Of Sr Tender Conditions Attached To This Tender Document. Alternatively, Tenderers May Please Refer The Attachment Tpi Conditions Enclosed To This Tender Document For Ready Reference Of Bidders Regarding Tpi Clause. B) Bidder Shall Indicate Place Of Inspection For Pre-Dispatch Inspection Duly Enclosing The Documentary Evidence. Note:- Any Request For Change In Place Of Inspection Shall Only Be Entertained With Documentary Evidence. 2 No. Of Stages Of Inspection: 3; Description Of Stage-1 Inspection: Raw Normal Applicable To No No Not Allowed Material Inspection As Per Tender Schedule (As 100% Of Po Qty.), All Bidders Description Of Stage-2 Inspection: Manufacturing And Fabrication Inspection As Per Tender Schedule (As 100% Of Po Qty.), Description Of Stage-3 Inspection: Final Product Inspection At Firms Premises As Per Tender Schedule (As 100% Of Po Qty.). 3 Marking : Manufacturer To Mark His Name And Month & Year Of Normal Applicable To Yes Yes Not Allowed Manufacture As Per Drawing, Wherever Indicated, Or At A Location Where All Bidders It May Not Get Obliterated In Service On The Item Being Supplied By Them Against The Purchase Order. Supplies Received Without This Are Liable To Be Rejected By Consignee. 4 I/We Agree To Supply The Tendered Stores At The Rates Quoted By Me/Us Normal Applicable To Yes Yes Not Allowed In Accordance With The Irs Conditions Of Contract, Sr Tender All Bidders Conditions, Special And Other Conditions Speciï¬Ed In This Tender Document/ Attached With This Tender Document. 5 Machine Should Have Warranty Of 24 Months From Date Of Successful Normal Applicable To Yes Yes Not Allowed Commissioning. All Bidders 6 No Developmental Order Will Be Placed For The Tendered Item. Normal Applicable To Yes Yes Not Allowed All Bidders 7 Post Warranty Camc Will Be Concluded By End-User Consignee At Their Normal Applicable To Yes Yes Not Allowed End After Warranty Period, If Required. All Bidders 8 Sd Is To Be In Favour Of Fa & Cao / Cn /Ms. Format For Bank Guarantee Is Normal Applicable To Yes Yes Not Allowed Available In Uploaded Document Conditions For Electronic Tenders All Bidders 9 In Case Of Any Contradiction Between The Conditions Speciï¬Ed In The Normal Applicable To Yes Yes Not Allowed Main Tender Document/Nit/Electronic Sor & Appended Annexures, The All Bidders Condition Of Main Tender Document/Nit/Electronic Sor Will Supersede The Condition Specified In The Annexure. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Insurance Charges Should Be Quoted In Other Charges Column Against Normal Applicable To No No Not Allowed The Particular Items. No Separate Line Has Been Provided For Insurance All Bidders Charges. Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Bidders Must Submit Their Technical Bids As Per Format Annexure A. Normal Applicable To Yes Yes Allowed Tenderers Are Required To Submit Complete Details Including Values, All Bidders (Mandatory) Write-Up, Drawings, Sketch, Brochure Etc. As Per Requirement Speciï¬Ed In Respective Clauses Mentioned Therein. In Case Of Incomplete / Sketchy Information, The Technical OffEr Being Incomplete Is Liable To Be Rejected. Tenderers Should Clearly Indicate Compliance. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To The Content Of The Tender Document. In Case Of Any Discrepancy Noticed At 3 Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And Attachments In Proof Of The Qualification 4 Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The Offer And Same Shall Be Binding Upon 5 Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully Responsible For The Correctness Of The 6 Information And Documents, Submitted By Us. Page 7 Of 8 Run Date/Time: 16/06/2025 10:13:25Stores/Southern Rly Tender Document Tender No 16255003 Closing Date/Time 14/07/2025 14:30 I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of Govt. Of India From Participation In 7 Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall 8 Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After The Award Of The Contract, It Will Lead To 9 Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are 10 Not From Such A Country Or, If From Such A Country, Have Been Registered With The Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 5407984.Pdf Sr Tender Conditions 2 5380651.Pdf Irs Conditions 3 5380679.Pdf Tpi Guidelines 4 5380683.Pdf Locationdrg.Pdf 5 5380811.Pdf Specification - Part I 6 5419849.Pdf Annexure - I 7 5380828.Pdf Heavy Duty Lathe Drawing - Part1 8 5380832.Pdf Heavy Duty Lathe Drawing - Part2 9 5380858.Pdf Annexure A To I - Part 1 10 5380867.Pdf Annexure A To I - Part2 11 5380821.Pdf Specification - Part2 7. Responsiveness S.No. Description I/We Have Carefully Gone Through The Irs Conditions Of Contract (Included And Uploaded Along With The Bid Document) Particularly Para 2500 Pertaining To Code Of Integrity, Misdemeanor And Penalties. I/We Hereby Certify That No Other Concerns Or Aï¬Ƒliates (Such As Having Common Partner/Director/Promoter/Owner/Holding Company Decision Control Etc.) Have Participated In This Tender Which Can Give Rise To A ConflIct Of Interest Or Fall Under Anti-Competitive Practices. We Understand That The OffErs Of All Such Sister Concerns Including Ours Are 1 Liable To Be Rejected As Per Relevant Provisions Of Irs Terms And Conditions. I/We, Aï¬Ƒrm That We Shall Abide By The Code Of Integrity In General, With Speciï¬C Reference To ConflIct Of Interest [Para 2502 (E)], Anti Competitive Practices [Para 2502(C)] And Obligation To Proactive Disclosures [Para 2503]. I/We Understand That We Are Fully Responsible For The Above Declaration And It Shall Not Be The Railways Responsibility To Verify The Same. I/We Are Aware That We Shall Be Liable For All Consequences Of Violation Of Code Of Integrity, If Detected, At Any Stage. 2 Validity Of Offer:-120 Days, No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm/Traction ( Irene Neethu Singh Densingh ) , Cost Of Any Other Accessory Which In The Opinion Of Supplier Is Essentially Required For Making The Machine Fully Functional. ] , Spares For Two Years Normal Operation And Maintenance As Per Clause 12 With Break Up Of Individual Items ] , Optional Accessories With Break Up Of Individual Items As Specified In Clause 4.4 ] , Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc ] At (Location) Sse/Wnt/Cr/Pwp, Sr Tamil Nadu 1.00 Numbers 8 6599Ser2 Optional Non Stock --- No Consignee Inr ([Hdl]) Services (Y) Cost Of Preventive Maintenance During 1St & 2Nd Year Of Warranty Period As Clause 23. ] At (Location) Sse/Wnt/Cr/Pwp, Sr Tamil Nadu 1.00 Numbers 3. T And C F.O.R Page 1 Of 8 Run Date/Time: 16/06/2025 10:13:25Stores/Southern Rly , Cost Of Preventive Maintenance During 1St & 2Nd Year Of Warranty Period As Clause 2 ] At (Location) Sse/Wnt/Cr/Pwp, Sr Tamil Nadu 1.00 Numbers
