Supply Of Embedded Pc With Dual Monitorsembedded Pc With Dual Monitors,Supply And Installation Of Embedded Pc With Dual Monitors - One Of Size 21.5-Inch For Sm To Ent Er/Accept Events & Another One Of Size 31.5-Inch To Display All The Train Records- Configuration - Intel Core I5 Wi Th 12Mb Cache Upto 4.6 Ghz Processor Or Equivalent Or Better, 16 Gb Ram, 480 Gb Ssd, 1 Kva Offline Ups As Per Details Attached) (With 3 Years Warranty And 3 Years Amc) For E-Tsr System At Station; Embedded Pc Make: Dell Or Advantech Or Vbox Or Moxa Or Vecow; Monitors Make: Dell Or Hp Or Samsung Or Lg Or Asus; Ups Make: Numeric Or Microtek Or Emerson Or Apc Or Luminous Or Su-Kam Or Amara Raja Or Statcon Embedd Ed Pc Make: Advantech , Monitors Make: Dell Or Hp Or Samsung Or Lg Or Asus.Ups Make: Numeric Or Microt Ek Or Emerson Or Apc Or Luminous Or Su-Kam Or Amara Raja Or Statcon (Warranty Period : Upto 36 Months Fro M The Date Of Delivery.) [ Warranty Period: 36 Months After The Date Of Delivery ] [Quantity Tolerance (+/-): 5 %Age , Item Category : Normal , Total Po Value Variation Permitted: Ma X 8 Lacs ] ] , Post Warranty Comprehensive Annual Maintenance Charges ( After 3 Years Free W Arranty Period ) Firm To Quote Separately Ie Year 1 Tab ( For 4 Th Year), Year 2 Tab ( For 5 Th Yea R), Year 3 Tab ( For 6 Th Year), (Firm Should Quote The Actual Rate Of The Camc In The Bid. [ Warr Anty Period: 3 Years, Amc Period: 3 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/Tele/Division/Sa, Sr Tamil Nadu 50.00 Numbers Group Ns1-Tvc Division 1 570103391143 Goods (Y) Non Stock --- Yes Tpi Agency Inr (Ns1) Page 1 Of 10 Run Date/Time: 14/06/2025 11:12:10Stores/Southern Rly , Supply And Installation Of Embedded Pc With Dual Monitors - One Of Size 21.5 For Sm To Enter/Ac Cept Events & Another One Of Size 31.5 To Display All The Train Records- Configuration Intel Core I5 With 16 Gbra M, 480 Gb Ssd, 1 Kva Off Line Ups As Per Details Enclosed (With 3 Years Warranty And 3Years Amc Including B Attery) For Etsr At Stations. Embedded Pc Make: Dell Or Advantech Or Vbox Or Moxa Or Vecow; Monitors M Ake: Dell Or Hp Or Samsung Or Lg Or Asus; Ups Make: Numeric Or Microtek Or Emerson Or Apc Or Luminous Or Su-Kam Or Amara Raja Or Statcon , Monitors Make: Dell Or Hp Or Samsung Or Lg Or Asus. Ups Make: Numeri C Or Microtek Or Emerson Or Apc Or Luminous Or Su-Kam Or Amara Raja Or Statcon ( Warranty Period Upto 36 Months From The Date Of Delivery ) [ Warranty Period: 36 Months After The Date Of Delivery ] [Quantity Tolerance (+/-): 5 %Age , Item Category : Normal , Total Po Value Variation Permitted: Ma X 8 Lacs ] ] , Post Warranty Comprehensive Annual Maintenance Charges ( After 3 Years Free W Arranty Period ) Firm To Quote Separately Ie Year 1 Tab ( For 4 Th Year), Year 2 Tab ( For 5 Th Yea R), Year 3 Tab ( For 6 Th Year), (Firm Should Quote The Actual Rate Of The Camc In The Bid. [ Warr Anty Period: 3 Years, Amc Period: 3 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/T/Wl/Tvc, Sr Kerala 23.00 Numbers Group Ns3-Tpj Division 1 570109490246 Goods (Y) Non Stock --- Yes Tpi Agency Inr (Ns3) Supply And Installation Of Embedded Pc With Dual Monitors-One Of Size21.5Inch For Sm To Enter/ Accept Events & Another One Of Size 31.5 Inch To Display All The Train Records-Configuration-Intel Core I5 With 12 Mb Cache Upto 4.6Ghz Processor Or Equivalent Or Better, 16Gb Ram, 480Gb Ssd,1Kva Offline Ups As Per Detai Ls Attached (With 3 Years Warranty And 3 Years Amc) For E-Tsr System At Station; Embedded Pc Make:Dell Or A Dvantech Or Vbox Or Moxa Or Vecow; Monitors Make:Dell Or Hp Or Samsung Or Lg Or Asus; Ups Make:Numeric Or Microtek Or Emerson Or Apc Or Luminous Or Su-Kam Or Amara Raja Or Statcon; Embedded Pc Make:Advante Ch, Monitors Make: Dell Or Hp Or Samsung Or Lg Or Asus Ups Make: Numeric Or Microtek Or Emerson Or Apc Or Luminous Or Su-Kam Or Amar Raja Or Statcon (Inspection By Third Party Agency) [ Warranty Period: 36 Mont Hs After The Date Of Delivery ] [Quantity Tolerance (+/-): 5 %Age , Item Category : Normal , Total Po Value Variation Permitted: Ma X 8 Lacs ] ] Consignee Sse/T/Srm/Tpj, Sr Tamil Nadu 71.00 Numbers Inspection Details Stage Inspection Not Required 2 5701N309490246 Amc (Y) Non Stock --- Yes Consignee Inr (Ns3) Post Warranty Comprehensive Annual Maintenance Charges ( After 3 Years Free W Arranty Period ) Firm To Quote Separately Ie Year 1 Tab ( For 4 Th Year), Year 2 Tab ( For 5 Th Yea R), Year 3 Tab ( For 6 Th Year), (Firm Should Quote The Actual Rate Of The Camc In The Bid. [ Warr Anty Period: 3 Years, Amc Period: 3 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/T/Srm/Tpj, Sr Tamil Nadu 71.00 Numbers Group Ns4-Pgt Division 1 570109490386 Goods (Y) Non Stock --- Yes Tpi Agency Inr (Ns4) Supply And Installation Of Embedded Pc With Dual Monitors - One Of Size 21.5-Inch For Sm To Ent Er/Accept Events & Another One Of Size 31.5-Inch To Display All The Train Records- Configuration - Intel Core I5wit H 12Mb Cache Upto 4.6 Ghz Processor Or Equivalent Or Better, 16 Gb Ram, 480 Gb Ssd, 1 Kva Offline Ups (Wi Th 3 Years Warranty And 3 Years Amc) For E-Tsr System At Station; Embedded Pc Make: Dell Or Advantech Or V Box Or Moxa Or Vecow; Monitors Make: Dell Or Hp Or Samsung Or Lg Or Asus; Ups Make: Numeric Or Micro Tek Or Emerson Or Apc Or Luminous Or Su-Kam Or Amara Raja Or Statcon (Warranty Period : Up To 36 Months Fr Om The Date Of Delivery [ Warranty Period: 36 Months After The Date Of Delivery ] [Quantity Tolerance (+/-): 5 %Age , Item Category : Normal , Total Po Value Variation Permitted: Ma X 8 Lacs ] ] Consignee Sse/T/Div/Pgt, Sr Kerala 49.00 Numbers Inspection Details Stage Inspection Not Required 2 5701N409490386 Amc (Y) Non Stock --- Yes Consignee Inr (Ns4) Post Warranty Comprehensive Annual Maintenance Charges ( After 3 Years Free W Arranty Period ) Firm To Quote Separately Ie Year 1 Tab ( For 4 Th Year), Year 2 Tab ( For 5 Th Yea R), Year 3 Tab ( For 6 Th Year), (Firm Should Quote The Actual Rate Of The Camc In The Bid. [ Warr Anty Period: 3 Years, Amc Period: 3 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/T/Div/Pgt, Sr Kerala 49.00 Numbers Page 2 Of 10 Run Date/Time: 14/06/2025 11:12:10Stores/Southern Rly Tender Document Tender No 06255036 Closing Date/Time 10/07/2025 14:30 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Completion : Within 45 Days Delivery Schedule Is Tentative And May Vary At The Time Of Release Of Po. Payment Terms S.No Description Payment Terms 1 80% Payment Will Be Allowed After Receipt Of The Item/Product In Good And Acceptable Condition At Consignees End Against Inspection Certiï¬Cate And The Suppliers Challan Certiï¬Ed By The Consignee Gazetted Oï¬Ƒcer. Balance 20% Payment Will Be Made On Successful Installation, Commissioning And Testing Of The Item/Machine/Product And Also Furnishing Of A Bank Guarantee Towards Warranty Obligations Of The Contractor For 5 % Of The Value Of The Machinery Or Plant Or Product. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier/ Contractor. Option Clause S.No Description 1 The Purchaser Shall Be Entitled To Vary The Order Quantity Up To + (Plus) 30% Anytime Within The Delivery Period (Including Extended Delivery Period) On The Same Terms And Conditions. The Increase In Quantity With Respect To The Tender Quantity Can Be Done Even At The Time Of Ordering And The Tenderer Shall Be Bound To Accept The Quantity So Ordered On The Basis Of His Original OffEr. The Purchaser Shall Be Entitled To Exercise + (Plus) 30% Option Clause In One Or More Than One Installment As Long As The Total Variation In Quantity Does Not Exceed The Limit Of 30% Of Ordered Quantity. Standard Governing Conditions S.No Description 1 Irs Conditions Of Contract: The Contract Shall Be Governed By Latest Version (Along With All Correction Slips) Of Irs Conditions Of Contract , And All Other Terms And Conditions Incorporated In The Tender Documents Uploaded On Ireps Website. Link (Https://Www.Ireps.Gov.In/Ireps/Upload/Repository/Railway/582/161/Public /Sr_Tender_Conditions_06052025_Sr.Pdf) And Irs Conditions Of Contract With Latest Amendment 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Supply To Be As Per Tender Specification Normal Applicable To Yes Yes Not Allowed All Bidders Page 3 Of 10 Run Date/Time: 14/06/2025 11:12:10Stores/Southern Rly Tender Document Tender No 06255036 Closing Date/Time 10/07/2025 14:30 2 [A] The Tenderer Must Have Supplied The Normal Applicable To Yes Yes Allowed Same/Similar Items To This Railway Or Any All Bidders (Mandatory) Other Zonal Railways/Production Units. Documentary Evidence (Such As R/Notes, Rites Inspection Certiï¬Cate Etc.,) Must Be Furnished Along With The OffEr Evidencing The Execution Of Such Purchase Orders. The Tenderer With Satisfactory Past Performance As Mentioned Above For Supply Of The Same/Similar Items For A Qty. Of 10 Percent Or More Of Tendered Qty Against A Single Contract Or In Multiple Contracts During The Last Five Financial Years And Current Financial Year Till Tender Opening Date May Be Considered For Placement Of Bulk And Regular Order. [B]. If Such Past Performance Level Is Lower, Then The OffEr May Be Considered [As Responsive To S Railway Requirements] For Placement Of Developmental Order Not Exceeding 20 Percent Of The Net Procurable Quantity. Tenderers, Who Have No Past Performance As Above, May Also Be Considered For Developmental Orders. For Consideration Of Such Developmental Orders, Such Tenderers Must Enclose Along With Their Quotation, Details Of M&P Testing Facilities, Qap [If Available], Technical Manpower/ϬNancial Status Available With Them And Mse/Nsic Registration Certificate For Same/Similar Items 3 Preferably Manufacturers Should Participate. Normal Applicable To Yes Yes Allowed Participating Traders/Agents Must Attach All Bidders (Mandatory) Authorization Letter Issued By The Oem Or Oem Authorized Stockist Along With Their OffEr. Authorization Letter Should Preferably Tender Speciï¬C. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period/Expiry Date. OffErs With General Authorization Letter Silent On Validity Period /Expiry Date Will Not Be For Placement Of Order And That OffEr Is Liable To Be Ignored. ( Please Refer Para 3.4 Of Tender Condition) 5. Compliance Conditions Check List S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Attached Any Performance Normal Applicable To No No Not Allowed Statements With Your OffEr? For Proof Of All Bidders Supply To Other Railways/Production Units Copy Of Inspection Certiï¬Cate And Receipt Note/Certiï¬Cate Mast Be Uploaded. Non- Submission Of Such Vital Documents May Be Taken As Their Not Having Any Such Past Performance 2 Have You Furnished The Statement Of Normal Applicable To No No Not Allowed Deviations.[Preferably Nil] All Bidders 3 Please Check Our Website Before Submitting Normal Applicable To No No Not Allowed OffEr, Whether Any Corrigendum To The All Bidders Tender Has Been Issued Or Not. 4 Have You Kept Your OffEr Valid For 90 Days. Normal Applicable To No No Not Allowed [Validity Of 120 Days Is Required For Items Of All Bidders Machinery And Plants] 5 Have You Submitted Authenticated Copy Of Normal Applicable To No No Not Allowed The Document Authorizing The Signatory To All Bidders Submit OffEr And Comment On Behalf Of Tenderers. Page 4 Of 10 Run Date/Time: 14/06/2025 11:12:10Stores/Southern Rly Tender Document Tender No 06255036 Closing Date/Time 10/07/2025 14:30 6 The Bidder Conï¬Rms That Rates And Other Normal Applicable To No No Not Allowed Financial Terms Quoted In Relevant Columns Of All Bidders ϬNancial Bid Will Only Be Ruling Terms For Acceptance , And Such Terms Quoted Anywhere Else Should Be Ignored. 7 Have You Quoted Price On The Basis Of Free Normal Applicable To No No Not Allowed Delivery To Destination , Indicating The All Bidders Breakup. 8 The Bidder Agrees To Supply The Tendered Normal Applicable To No No Not Allowed Stores At The Rates Quoted By Him In All Bidders Accordance With The Irs Conditions Of Contract And [Or] Special Conditions And [Or] Other Conditions Speciï¬Ed/Attached With The Tender. Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 In Case Of Road Delivery, The Date Of Delivery Normal Applicable To No No Allowed At Destination [Consignees End] Shall Only Be All Bidders (Optional) Treated As Delivery Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender. 2 The Bidder Conï¬Rms That Rates And Other Normal Applicable To Yes No Not Allowed Financial Terms Quoted In Relevant Columns Of All Bidders ϬNancial Bid Only Be Ruling Terms For Acceptance, And Such Terms Quoted Anywhere Else Should Be Ignored.(Denial Of This Condition Not Recommended) 3 Preferably Manufacturers Should Participate. Normal Applicable To Yes Yes Allowed Participating Traders/Agents Must Attach All Bidders (Optional) Authorization Letter Issued By The Oem Or Oem Authorized Stockist Along With Their OffEr. Authorization Letter Should Preferably Tender Speciï¬C. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period/Expiry Date. OffErs With General Authorization Letter Silent On Validity Period /Expiry Date Will Not Be For Placement Of Order And That OffEr Is Liable To Be Ignored. ( Please Refer Para 3.4 Of Tender Condition) 4 [A] Please Indicate Whether You Are Normal Applicable To Yes Yes Allowed Registered With Any Of The Following Micro & All Bidders (Optional) Small Enterprises (Mse) Agencies: District Industries Centres, Kvic,Kvib, Coir Board, Nsic, Directorate Of Handicraft & Handloom Or Any Other Body Speciï¬Ed By Ministry Of Msme . [Name The Agency Clearly]. If Yes, Then For Availing Beneï¬Ts Under Msme Act, Should Upload Valid Documents Maintained Under Msme Act Such As Nsic Certiï¬Cate Etc Duly Marking The Tendered In The Certiï¬Cate. Otherwise, Claim For Beneï¬Ts Under Msme Act May Not Be Entertained And Also Indicate Whether The Enterprises Is Owned By Sc/St/Woman. Please Upload Documents In Support Of This. (B) If You Are Not A Mse Or Consortia Of Mses Formed By Nsic, Please Percentage Of Sub Contracts In Execution Of This Tender That Will Be From Micro And Small Enterprises.(In Percent Of Order Value) With Further Brake Up Of Mse Owned By Sc/St (Information Will Be Provided In Percentage Terms With 6 ϬElds; Micro Owned By Sc,St, Others And Small Industries Owned By Sc,St And Others). [C] Please Refer Para 15.0 Part-B Of Tender Conditions. Page 5 Of 10 Run Date/Time: 14/06/2025 11:12:10Stores/Southern Rly Tender Document Tender No 06255036 Closing Date/Time 10/07/2025 14:30 5 Please Enter The Percentage Of Local Content Normal Applicable To Yes Yes Allowed In The Material Being OffEred. Please Enter 0 All Bidders (Optional) For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. 6 Tenderers Shall Conï¬Rm The Following Normal Applicable To Yes Yes Allowed Declaration Failing Which The OffEr Will Be All Bidders (Optional) Ignored. I Have Read The Clause Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India.I Certify That This Bidder Is Not From Such A Countryor,If From Such A Country,Has Been Registered With The Competent Authority.I Hereby Certify That This Bidder Fulfills All Requirements In This Regard And Is Eligible To Be Considered.Where Appiicabie,Evidence Of Valid Registration By The Competent Authority Shall Be Attached. 7 Goods And Service Tax (Gst) Shall Be Normal Applicable To Yes Yes Not Allowed Applicable As Per Gst Act (Please Refer Para All Bidders 14.0 (A To H) Part-A Of Tender Condition. 8 Hsn Code: 8607 [A] All The Normal Applicable To Yes Yes Not Allowed Bidders/Tenderers Should Ensure That They All Bidders Are Gst Compliant And Their Quoted Tax Structure/Rates Are As Per The Gst Law. Firms Must Indicate Its Gst Registration Number Along With Their OffEr.[B] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst/Igst/Utgst/Sgst Act, The Railway Shall Deduct The Applicable Gst From His/Their Bills Under Reverse Charge Mechanism (Rcm) And Deposit The Same To The Concerned Tax Authority. [C] The ϬRm Should Indicate The Tariff Code (Hsn Code) For Claiming Gst For The Tendered Item. [D] The OffEr Shall Be Evaluated Based On The Gst Rate As Quoted By Each Bidder And Same Will Be Used For Determining The Inter-Se Ranking. While Submitting OffEr, It Shall Be The Responsibility Of The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. [E] It Shall Be The Responsibility Of The Bidders To Quote Correct Hsn Number And Corresponding Gst Rate. The Purchaser Shall Not Be Responsible For Any Misclassiï¬Cation Of Hsn Number Or Incorrect Gst Rate, If Quoted By The Bidder. [F] Wherever, The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is DiffErent From That Incorporated In The Purchase Order, Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. [G] Vendor Is Informed That She/He Would Be Required To Adjust Her/His Basic Price To The Extent Required By Higher Tax Bill As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. [H] Any Amendment To Gst Rate Or Hsnnumber In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc. 9 Oem Or Its Authorised Dealers To Quote Along Normal Applicable To Yes Yes Not Allowed With Tender Specific Authorisation . Firm Must All Bidders Upload Valid Tender Speciï¬C Authorization Certiï¬Cate Along With Their OffErs. For Details Regarding Authorised Dealer Of Oem -- Please Refer Para 3.4 And 3.4.1 Of Part-B Tender Conditions. Page 6 Of 10 Run Date/Time: 14/06/2025 11:12:10Stores/Southern Rly Tender Document Tender No 06255036 Closing Date/Time 10/07/2025 14:30 10 Procurement Of The Item Is Restricted To Local Normal Applicable To Yes Yes Allowed Suppliers With Minimum Local Content Of 20% All Bidders (Optional) (Class-I Or Class-Ii Local Supplier As Deï¬Ned In Railway Board Letter No: No.2020/Rs(G)/779/2/Pt.1 Dated 25.09.2020) Only And The Vendors Who Do Not Qualify To Be Local Suppliers (I.E., Non-Local Suppliers With Local Content Less Than 20%) Should Not Quote In The Tender As Their OffErs Shall Not Be Considered For Any Ordering. In Case Any Vendor Who Does Not Qualify To Be A Local Supplier For The Tendered Item Participates In The Tender, It Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Vendor. 11 Please Enter The Percentage Of Local Content Normal Applicable To No Yes Allowed In The Material Being OffEred. Please Enter 0 All Bidders (Optional) For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Inspection By Tpi Agency, Firm To Normal Applicable To No No Not Allowed Indicate Complete Works Address All Bidders Where Inspection Will Be Conducted. 2 Vendors May Please Note That Giving Normal Applicable To Yes Yes Not Allowed Intimation Regarding The Tender In Open All Bidders Tender Case Or Giving Limited Tender Enquiry Does Not Guarantee The Suitability Of OffEr For Placement Of Purchase Order. Railway Reserves The Right To Place Purchase Order Subject To Fulï¬Lment Of Technical/Commercial Eligibility Condition/Tender Conditions. 3 Railway Is Not Bound To Accept/Cancel The Normal Applicable To Yes Yes Not Allowed Lowest Or Any Tender Or Assign Any Reason For All Bidders Doing So And Railway Reserves The Right To Accept/Cancel Any Tender In Respect Of The Whole Or Any Portion Of The Items Speciï¬Ed In The Schedule Annexed ( Or Tender Schedule ) And The Contractor Shall Be Required To Supply The Same At The Rate Quoted. 4 Tenderers Should Upload Gst Rate Along With Normal Applicable To Yes Yes Not Allowed Documentary Evidence , Hsn Code And Full All Bidders Bank Details Of The ϬRm.Ie Bank Name, Bank Address, Account Number, Ifsc Code & Micr Code Along With The Bid. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 7 Of 10 Run Date/Time: 14/06/2025 11:12:10Stores/Southern Rly Tender Document Tender No 06255036 Closing Date/Time 10/07/2025 14:30 1 Emd Clause: There Shall Be No Exemption Normal Applicable To No No Not Allowed From Submission Of Emd For Any Tender Or By All Bidders Any Tenderer, Subject To Provisions Under Clause 10.4.3 Below, Except Following: - (A) (I) Emd Shall Normally Not Be Called Against Tenders With Estimated Value Upto Rs.25 Lakhs (Including Single Tenders, Global Limited Tenders). (Ii) If Considered Necessary, Authority Competent To Issue Tender May Incorporate The Condition To Call For Emd Even In Such Tenders, On Case To Case Basis. 3 (B) Micro And Small Enterprises (Mses) Registered For The Tendered Item In Terms Of Railway Board Letter No.2010/Rs(G)/363/1 Dated 05.07.2012 (C) Other Railways And Government Departments In Terms Of Railway Board Letter No. 2004/Rs(G)/779/11 Dated 24.07.2007 (D) Indian Ordinance Factories In Terms Of Railway Board Letter No.92/Rss(G)/363/1 Dated 08.04.1993 (E) Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them In Terms Of Railway Board Letter No.2003/Rs(G)/779/5 Dated 10.09.2004 (F) Vendors Registered With Railways For The Trade Group Of The Item Tendered (G) Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/Core Subject To Approval Status Being Valid On The Date Of Tender Closing (H) Vendors Registered With Railway For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items ` (I) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them. OffErs Submitted Without Emd Shall Be Summarily Rejected. (For Validity, Procedure For Payment, Forfeiture Of Emd., Etc., Please Read Para 2.0 Of Part A Of Tender Conditions Uploaded On Ireps Website) Page 8 Of 10 Run Date/Time: 14/06/2025 11:12:10Stores/Southern Rly Tender Document Tender No 06255036 Closing Date/Time 10/07/2025 14:30 2 Sd Clause: In Terms Of Railway Board Letter Normal Applicable To No No Not Allowed No.2020/Rs(G)/779/16 Dated 27.11.2020. All Bidders Security Deposit (Sd) Shall Be 5% Of Total Value Of Contract And Shall Be Taken From All Vendors For Contract Value Above Rs.25 Lakhs Subject To The Applicable Exemptions. Sd From Successful Tenderers Should Be Received In Purchase Oï¬Ƒce Within 21 Days From The Date Of Communication Of Acceptance With Respect To The Purchaser. There Shall Be No Exemption From Submission Of Security Deposit (Sd) For Any Tender Or By Any Tenderer Except Following: A) The Store Contract Cases Of Value Upto Rs 25 (Twenty Five) Lakh, B)Other Railways And Government Departments, C) Indian Ordnance Factories, D) Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them. E) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Sd. Kvic And Acash Shall Be Exempted From Sd For Items Supplied By Them. F) Vendors Registered With Railways For The Trade Group Of The Item Tendered Shall Be Exempted From Sd For Orders Valued Up To Their Monetory Limit Of Registration. G) Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. H) Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Sd For These Items. (Please See Details In Attached Sr Tender Conditions). 3 For Destination By Road. Normal Applicable To No No Not Allowed All Bidders 4 Distribution Of Quantity: Sse/T/Wl/Tvc Shall Normal Applicable To No No Not Allowed Transfer 6 Nos To Sse/T/Kyj All Bidders 5 Quantity Splitting Is Applicable As Per The Normal Applicable To No No Not Allowed Para 5.0 Of Part B Of Sr Tender Conditions, In All Bidders Order To Ensure Timely Availability Of Material Through Placement Of Orders On Multi Sources Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 In Case Of Inspections By Tpi Is Asked In Normal Applicable To Yes Yes Allowed Tender, Please Quote Accordingly Duly All Bidders (Optional) Mentioning Complete Address Where Inspection Will Be Conducted By Tpi. 2 Do You Agree To The Guarantee/Warranty As Normal Applicable To Yes Yes Not Allowed Per Speciï¬Cation, And, In Case Speciï¬Cation All Bidders Does Not Contain Gc/Wtc, Then Do You Agree Gc/Wtc As Per Irs Conditions Of Contract Undertakings S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Tenderers To Acknowledge Having Read And Normal Applicable To No No Not Allowed Also Accept The Instructions To The Tenderers All Bidders And Additional Special Conditions Of Contract As Available At Southern Railway Stores Documents Link In The E-Procurement Website.(Www.Ireps.Gov.In) 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: Page 9 Of 10 Run Date/Time: 14/06/2025 11:12:10Stores/Southern Rly Tender Document Tender No 06255036 Closing Date/Time 10/07/2025 14:30 S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To The Content 3 Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The Offer 5 And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully 6 Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of Govt. 7 Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In The Contract 8 Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After The 9 Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With The Competent 10 Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 5009260.Pdf Specification For Pc With Dual Monitor 7. Responsiveness S.No. Description I/We Have Carefully Gone Through The Irs Conditions Of Contract (Included And Uploaded Along With The Bid Document) Particularly Para 2500 Pertaining To Code Of Integrity, Misdemeanor And Penalties. I/We Hereby Certify That No Other Concerns Or Aï¬Ƒliates (Such As Having Common Partner/Director/Promoter/Owner/Holding Company Decision Control Etc.) Have Participated In This Tender Which Can Give Rise To A ConflIct Of Interest Or Fall Under Anti-Competitive Practices. We Understand That The OffErs Of All Such Sister Concerns Including Ours 1 Are Liable To Be Rejected As Per Relevant Provisions Of Irs Terms And Conditions. I/We, Aï¬Ƒrm That We Shall Abide By The Code Of Integrity In General, With Speciï¬C Reference To ConflIct Of Interest [Para 2502 (E)], Anti Competitive Practices [Para 2502 (C)] And Obligation To Proactive Disclosures [Para 2503]. I/We Understand That We Are Fully Responsible For The Above Declaration And It Shall Not Be The Railways Responsibility To Verify The Same. I/We Are Aware That We Shall Be Liable For All Consequences Of Violation Of Code Of Integrity, If Detected, At Any Stage The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Cmm/M ( Baba Tulajaram Lalge ) , Supply And Installation Of Embedded Pc With Dual Monitors-One Of Size21.5Inch For Sm To Enter/ Accept Events & Another One Of Size 31.5 Inch To Display All The Train Records-Configuration-Intel Core I5 With 12 Mb Cache Upto 4.6Ghz Processor Or Equivalent Or Better, 16Gb Ram, 480Gb Ssd,1Kva Offline Ups As Per Detai Ls Attached (With 3 Years Warranty And 3 Years Amc) For E-Tsr System At Station; Embedded Pc Make:Dell Or A Dvantech Or Vbox Or Moxa Or Vecow; Monitors Make:Dell Or Hp Or Samsung Or Lg Or Asus; Ups Make:Numeric Or Microtek Or Emerson Or Apc Or Luminous Or Su-Kam Or Amara Raja Or Statcon; Embedded Pc Make:Advante Ch, Monitors Make: Dell Or Hp Or Samsung Or Lg Or Asus Ups Make: Numeric Or Microtek Or Emerson Or Apc Or Luminous Or Su-Kam Or Amar Raja Or Statcon (Inspection By Third Party Agency) [ Warranty Period: 36 Mont Hs After The Date Of Delivery ] [Quantity Tolerance (+/-): 5 %Age , Item Category : Normal , Total Po Value Variation Permitted: Ma X 8 Lacs ] ] , Post Warranty Comprehensive Annual Maintenance Charges ( After 3 Years Free W Arranty Period ) Firm To Quote Separately Ie Year 1 Tab ( For 4 Th Year), Year 2 Tab ( For 5 Th Yea R), Year 3 Tab ( For 6 Th Year), (Firm Should Quote The Actual Rate Of The Camc In The Bid. [ Warr Anty Period: 3 Years, Amc Period: 3 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/T/Srm/Tpj, Sr Tamil Nadu 71.00 Numbers Group Ns4-Pgt Division 1 570109490386 Goods (Y) Non Stock --- Yes Tpi Agency Inr (Ns4) Supply And Installation Of Embedded Pc With Dual Monitors - One Of Size 21.5-Inch For Sm To Ent Er/Accept Events & Another One Of Size 31.5-Inch To Display All The Train Records- Configuration - Intel Core I5wit H 12Mb Cache Upto 4.6 Ghz Processor Or Equivalent Or Better, 16 Gb Ram, 480 Gb Ssd, 1 Kva Offline Ups (Wi Th 3 Years Warranty And 3 Years Amc) For E-Tsr System At Station; Embedded Pc Make: Dell Or Advantech Or V Box Or Moxa Or Vecow; Monitors Make: Dell Or Hp Or Samsung Or Lg Or Asus; Ups Make: Numeric Or Micro Tek Or Emerson Or Apc Or Luminous Or Su-Kam Or Amara Raja Or Statcon (Warranty Period : Up To 36 Months Fr Om The Date Of Delivery [ Warranty Period: 36 Months After The Date Of Delivery ] [Quantity Tolerance (+/-): 5 %Age , Item Category : Normal , Total Po Value Variation Permitted: Ma X 8 Lacs ] ] Consignee Sse/T/Div/Pgt, Sr Kerala 49.00 Numbers Inspection Details Stage Inspection Not Required 2 5701N409490386 Amc (Y) Non Stock --- Yes Consignee Inr (Ns4) Post Warranty Comprehensive Annual Maintenance Charges ( After 3 Years Free W Arranty Period ) Firm To Quote Separately Ie Year 1 Tab ( For 4 Th Year), Year 2 Tab ( For 5 Th Yea R), Year 3 Tab ( For 6 Th Year), (Firm Should Quote The Actual Rate Of The Camc In The Bid. [ Warr Anty Period: 3 Years, Amc Period: 3 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/T/Div/Pgt, Sr Kerala 49.00 Numbers Page 2 Of 10 Run Date/Time: 14/06/2025 11:12:10Stores/Southern Rly Tender Document Tender No 06255036 Closing Date/Time 10/07/2025 14:30 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Completion : Within 45 Days Delivery Schedule Is Tentative And May Vary At The Time Of Release Of Po. Payment Terms S.No Description Payment Terms 1 80% Payment Will Be Allowed After Receipt Of The Item/Product In Good And Acceptable Condition At Consignees End Against Inspection Certiï¬Cate And The Suppliers Challan Certiï¬Ed By The Consignee Gazetted Oï¬Ƒcer. Balance 20% Payment Will Be Made On Successful Installation, Commissioning And Testing Of The Item/Machine/Product And Also Furnishing Of A Bank Guarantee Towards Warranty Obligations Of The Contractor For 5 % Of The Value Of The Machinery Or Plant Or Product. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier/ Contractor. Option Clause S.No Description 1 The Purchaser Shall Be Entitled To Vary The Order Quantity Up To + (Plus) 30% Anytime Within The Delivery Period (Including Extended Delivery Period) On The Same Terms And Conditions. The Increase In Quantity With Respect To The Tender Quantity Can Be Done Even At The Time Of Ordering And The Tenderer Shall Be Bound To Accept The Quantity So Ordered On The Basis Of His Original OffEr. The Purchaser Shall Be Entitled To Exercise + (Plus) 30% Option Clause In One Or More Than One Installment As Long As The Total Variation In Quantity Does Not Exceed The Limit Of 30% Of Ordered Quantity. Standard Governing Conditions S.No Description 1 Irs Conditions Of Contract: The Contract Shall Be Governed By Latest Version (Along With All Correction Slips) Of Irs Conditions Of Contract , And All Other Terms And Conditions Incorporated In The Tender Documents Uploaded On Ireps Website. Link (Https://Www.Ireps.Gov.In/Ireps/Upload/Repository/Railway/582/161/Public /Sr_Tender_Conditions_06052025_Sr.Pdf) And Irs Conditions Of Contract With Latest Amendment 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Supply To Be As Per Tender Specification Normal Applicable To Yes Yes Not Allowed All Bidders Page 3 Of 10 Run Date/Time: 14/06/2025 11:12:10Stores/Southern Rly Tender Document Tender No 06255036 Closing Date/Time 10/07/2025 14:30 2 [A] The Tenderer Must Have Supplied The Normal Applicable To Yes Yes Allowed Same/Similar Items To This Railway Or Any All Bidders (Mandatory) Other Zonal Railways/Production Units. Documentary Evidence (Such As R/Notes, Rites Inspection Certiï¬Cate Etc.,) Must Be Furnished Along With The OffEr Evidencing The Execution Of Such Purchase Orders. The Tenderer With Satisfactory Past Performance As Mentioned Above For Supply Of The Same/Similar Items For A Qty. Of 10 Percent Or More Of Tendered Qty Against A Single Contract Or In Multiple Contracts During The Last Five Financial Years And Current Financial Year Till Tender Opening Date May Be Considered For Placement Of Bulk And Regular Order. [B]. If Such Past Performance Level Is Lower, Then The OffEr May Be Considered [As Responsive To S Railway Requirements] For Placement Of Developmental Order Not Exceeding 20 Percent Of The Net Procurable Quantity. Tenderers, Who Have No Past Performance As Above, May Also Be Considered For Developmental Orders. For Consideration Of Such Developmental Orders, Such Tenderers Must Enclose Along With Their Quotation, Details Of M&P Testing Facilities, Qap [If Available], Technical Manpower/ϬNancial Status Available With Them And Mse/Nsic Registration Certificate For Same/Similar Items 3 Preferably Manufacturers Should Participate. Normal Applicable To Yes Yes Allowed Participating Traders/Agents Must Attach All Bidders (Mandatory) Authorization Letter Issued By The Oem Or Oem Authorized Stockist Along With Their OffEr. Authorization Letter Should Preferably Tender Speciï¬C. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period/Expiry Date. OffErs With General Authorization Letter Silent On Validity Period /Expiry Date Will Not Be For Placement Of Order And That OffEr Is Liable To Be Ignored. ( Please Refer Para 3.4 Of Tender Condition) 5. Compliance Conditions Check List S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Attached Any Performance Normal Applicable To No No Not Allowed Statements With Your OffEr? For Proof Of All Bidders Supply To Other Railways/Production Units Copy Of Inspection Certiï¬Cate And Receipt Note/Certiï¬Cate Mast Be Uploaded. Non- Submission Of Such Vital Documents May Be Taken As Their Not Having Any Such Past Performance 2 Have You Furnished The Statement Of Normal Applicable To No No Not Allowed Deviations.[Preferably Nil] All Bidders 3 Please Check Our Website Before Submitting Normal Applicable To No No Not Allowed OffEr, Whether Any Corrigendum To The All Bidders Tender Has Been Issued Or Not. 4 Have You Kept Your OffEr Valid For 90 Days. Normal Applicable To No No Not Allowed [Validity Of 120 Days Is Required For Items Of All Bidders Machinery And Plants] 5 Have You Submitted Authenticated Copy Of Normal Applicable To No No Not Allowed The Document Authorizing The Signatory To All Bidders Submit OffEr And Comment On Behalf Of Tenderers. Page 4 Of 10 Run Date/Time: 14/06/2025 11:12:10Stores/Southern Rly Tender Document Tender No 06255036 Closing Date/Time 10/07/2025 14:30 6 The Bidder Conï¬Rms That Rates And Other Normal Applicable To No No Not Allowed Financial Terms Quoted In Relevant Columns Of All Bidders ϬNancial Bid Will Only Be Ruling Terms For Acceptance , And Such Terms Quoted Anywhere Else Should Be Ignored. 7 Have You Quoted Price On The Basis Of Free Normal Applicable To No No Not Allowed Delivery To Destination , Indicating The All Bidders Breakup. 8 The Bidder Agrees To Supply The Tendered Normal Applicable To No No Not Allowed Stores At The Rates Quoted By Him In All Bidders Accordance With The Irs Conditions Of Contract And [Or] Special Conditions And [Or] Other Conditions Speciï¬Ed/Attached With The Tender. Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 In Case Of Road Delivery, The Date Of Delivery Normal Applicable To No No Allowed At Destination [Consignees End] Shall Only Be All Bidders (Optional) Treated As Delivery Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender. 2 The Bidder Conï¬Rms That Rates And Other Normal Applicable To Yes No Not Allowed Financial Terms Quoted In Relevant Columns Of All Bidders ϬNancial Bid Only Be Ruling Terms For Acceptance, And Such Terms Quoted Anywhere Else Should Be Ignored.(Denial Of This Condition Not Recommended) 3 Preferably Manufacturers Should Participate. Normal Applicable To Yes Yes Allowed Participating Traders/Agents Must Attach All Bidders (Optional) Authorization Letter Issued By The Oem Or Oem Authorized Stockist Along With Their OffEr. Authorization Letter Should Preferably Tender Speciï¬C. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period/Expiry Date. OffErs With General Authorization Letter Silent On Validity Period /Expiry Date Will Not Be For Placement Of Order And That OffEr Is Liable To Be Ignored. ( Please Refer Para 3.4 Of Tender Condition) 4 [A] Please Indicate Whether You Are Normal Applicable To Yes Yes Allowed Registered With Any Of The Following Micro & All Bidders (Optional) Small Enterprises (Mse) Agencies: District Industries Centres, Kvic,Kvib, Coir Board, Nsic, Directorate Of Handicraft & Handloom Or Any Other Body Speciï¬Ed By Ministry Of Msme . [Name The Agency Clearly]. If Yes, Then For Availing Beneï¬Ts Under Msme Act, Should Upload Valid Documents Maintained Under Msme Act Such As Nsic Certiï¬Cate Etc Duly Marking The Tendered In The Certiï¬Cate. Otherwise, Claim For Beneï¬Ts Under Msme Act May Not Be Entertained And Also Indicate Whether The Enterprises Is Owned By Sc/St/Woman. Please Upload Documents In Support Of This. (B) If You Are Not A Mse Or Consortia Of Mses Formed By Nsic, Please Percentage Of Sub Contracts In Execution Of This Tender That Will Be From Micro And Small Enterprises.(In Percent Of Order Value) With Further Brake Up Of Mse Owned By Sc/St (Information Will Be Provided In Percentage Terms With 6 ϬElds; Micro Owned By Sc,St, Others And Small Industries Owned By Sc,St And Others). [C] Please Refer Para 15.0 Part-B Of Tender Conditions. Page 5 Of 10 Run Date/Time: 14/06/2025 11:12:10Stores/Southern Rly Tender Document Tender No 06255036 Closing Date/Time 10/07/2025 14:30 5 Please Enter The Percentage Of Local Content Normal Applicable To Yes Yes Allowed In The Material Being OffEred. Please Enter 0 All Bidders (Optional) For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. 6 Tenderers Shall Conï¬Rm The Following Normal Applicable To Yes Yes Allowed Declaration Failing Which The OffEr Will Be All Bidders (Optional) Ignored. I Have Read The Clause Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India.I Certify That This Bidder Is Not From Such A Countryor,If From Such A Country,Has Been Registered With The Competent Authority.I Hereby Certify That This Bidder Fulfills All Requirements In This Regard And Is Eligible To Be Considered.Where Appiicabie,Evidence Of Valid Registration By The Competent Authority Shall Be Attached. 7 Goods And Service Tax (Gst) Shall Be Normal Applicable To Yes Yes Not Allowed Applicable As Per Gst Act (Please Refer Para All Bidders 14.0 (A To H) Part-A Of Tender Condition. 8 Hsn Code: 8607 [A] All The Normal Applicable To Yes Yes Not Allowed Bidders/Tenderers Should Ensure That They All Bidders Are Gst Compliant And Their Quoted Tax Structure/Rates Are As Per The Gst Law. Firms Must Indicate Its Gst Registration Number Along With Their OffEr.[B] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst/Igst/Utgst/Sgst Act, The Railway Shall Deduct The Applicable Gst From His/Their Bills Under Reverse Charge Mechanism (Rcm) And Deposit The Same To The Concerned Tax Authority. [C] The ϬRm Should Indicate The Tariff Code (Hsn Code) For Claiming Gst For The Tendered Item. [D] The OffEr Shall Be Evaluated Based On The Gst Rate As Quoted By Each Bidder And Same Will Be Used For Determining The Inter-Se Ranking. While Submitting OffEr, It Shall Be The Responsibility Of The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. [E] It Shall Be The Responsibility Of The Bidders To Quote Correct Hsn Number And Corresponding Gst Rate. The Purchaser Shall Not Be Responsible For Any Misclassiï¬Cation Of Hsn Number Or Incorrect Gst Rate, If Quoted By The Bidder. [F] Wherever, The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is DiffErent From That Incorporated In The Purchase Order, Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. [G] Vendor Is Informed That She/He Would Be Required To Adjust Her/His Basic Price To The Extent Required By Higher Tax Bill As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. [H] Any Amendment To Gst Rate Or Hsnnumber In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc. 9 Oem Or Its Authorised Dealers To Quote Along Normal Applicable To Yes Yes Not Allowed With Tender Specific Authorisation . Firm Must All Bidders Upload Valid Tender Speciï¬C Authorization Certiï¬Cate Along With Their OffErs. For Details Regarding Authorised Dealer Of Oem -- Please Refer Para 3.4 And 3.4.1 Of Part-B Tender Conditions. Page 6 Of 10 Run Date/Time: 14/06/2025 11:12:10Stores/Southern Rly Tender Document Tender No 06255036 Closing Date/Time 10/07/2025 14:30 10 Procurement Of The Item Is Restricted To Local Normal Applicable To Yes Yes Allowed Suppliers With Minimum Local Content Of 20% All Bidders (Optional) (Class-I Or Class-Ii Local Supplier As Deï¬Ned In Railway Board Letter No: No.2020/Rs(G)/779/2/Pt.1 Dated 25.09.2020) Only And The Vendors Who Do Not Qualify To Be Local Suppliers (I.E., Non-Local Suppliers With Local Content Less Than 20%) Should Not Quote In The Tender As Their OffErs Shall Not Be Considered For Any Ordering. In Case Any Vendor Who Does Not Qualify To Be A Local Supplier For The Tendered Item Participates In The Tender, It Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Vendor. 11 Please Enter The Percentage Of Local Content Normal Applicable To No Yes Allowed In The Material Being OffEred. Please Enter 0 All Bidders (Optional) For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Inspection By Tpi Agency, Firm To Normal Applicable To No No Not Allowed Indicate Complete Works Address All Bidders Where Inspection Will Be Conducted. 2 Vendors May Please Note That Giving Normal Applicable To Yes Yes Not Allowed Intimation Regarding The Tender In Open All Bidders Tender Case Or Giving Limited Tender Enquiry Does Not Guarantee The Suitability Of OffEr For Placement Of Purchase Order. Railway Reserves The Right To Place Purchase Order Subject To Fulï¬Lment Of Technical/Commercial Eligibility Condition/Tender Conditions. 3 Railway Is Not Bound To Accept/Cancel The Normal Applicable To Yes Yes Not Allowed Lowest Or Any Tender Or Assign Any Reason For All Bidders Doing So And Railway Reserves The Right To Accept/Cancel Any Tender In Respect Of The Whole Or Any Portion Of The Items Speciï¬Ed In The Schedule Annexed ( Or Tender Schedule ) And The Contractor Shall Be Required To Supply The Same At The Rate Quoted. 4 Tenderers Should Upload Gst Rate Along With Normal Applicable To Yes Yes Not Allowed Documentary Evidence , Hsn Code And Full All Bidders Bank Details Of The ϬRm.Ie Bank Name, Bank Address, Account Number, Ifsc Code & Micr Code Along With The Bid. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 7 Of 10 Run Date/Time: 14/06/2025 11:12:10Stores/Southern Rly Tender Document Tender No 06255036 Closing Date/Time 10/07/2025 14:30 1 Emd Clause: There Shall Be No Exemption Normal Applicable To No No Not Allowed From Submission Of Emd For Any Tender Or By All Bidders Any Tenderer, Subject To Provisions Under Clause 10.4.3 Below, Except Following: - (A) (I) Emd Shall Normally Not Be Called Against Tenders With Estimated Value Upto Rs.25 Lakhs (Including Single Tenders, Global Limited Tenders). (Ii) If Considered Necessary, Authority Competent To Issue Tender May Incorporate The Condition To Call For Emd Even In Such Tenders, On Case To Case Basis. 3 (B) Micro And Small Enterprises (Mses) Registered For The Tendered Item In Terms Of Railway Board Letter No.2010/Rs(G)/363/1 Dated 05.07.2012 (C) Other Railways And Government Departments In Terms Of Railway Board Letter No. 2004/Rs(G)/779/11 Dated 24.07.2007 (D) Indian Ordinance Factories In Terms Of Railway Board Letter No.92/Rss(G)/363/1 Dated 08.04.1993 (E) Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them In Terms Of Railway Board Letter No.2003/Rs(G)/779/5 Dated 10.09.2004 (F) Vendors Registered With Railways For The Trade Group Of The Item Tendered (G) Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/Core Subject To Approval Status Being Valid On The Date Of Tender Closing (H) Vendors Registered With Railway For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items ` (I) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them. OffErs Submitted Without Emd Shall Be Summarily Rejected. (For Validity, Procedure For Payment, Forfeiture Of Emd., Etc., Please Read Para 2.0 Of Part A Of Tender Conditions Uploaded On Ireps Website) Page 8 Of 10 Run Date/Time: 14/06/2025 11:12:10Stores/Southern Rly Tender Document Tender No 06255036 Closing Date/Time 10/07/2025 14:30 2 Sd Clause: In Terms Of Railway Board Letter Normal Applicable To No No Not Allowed No.2020/Rs(G)/779/16 Dated 27.11.2020. All Bidders Security Deposit (Sd) Shall Be 5% Of Total Value Of Contract And Shall Be Taken From All Vendors For Contract Value Above Rs.25 Lakhs Subject To The Applicable Exemptions. Sd From Successful Tenderers Should Be Received In Purchase Oï¬Ƒce Within 21 Days From The Date Of Communication Of Acceptance With Respect To The Purchaser. There Shall Be No Exemption From Submission Of Security Deposit (Sd) For Any Tender Or By Any Tenderer Except Following: A) The Store Contract Cases Of Value Upto Rs 25 (Twenty Five) Lakh, B)Other Railways And Government Departments, C) Indian Ordnance Factories, D) Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them. E) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Sd. Kvic And Acash Shall Be Exempted From Sd For Items Supplied By Them. F) Vendors Registered With Railways For The Trade Group Of The Item Tendered Shall Be Exempted From Sd For Orders Valued Up To Their Monetory Limit Of Registration. G) Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. H) Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Sd For These Items. (Please See Details In Attached Sr Tender Conditions). 3 For Destination By Road. Normal Applicable To No No Not Allowed All Bidders 4 Distribution Of Quantity: Sse/T/Wl/Tvc Shall Normal Applicable To No No Not Allowed Transfer 6 Nos To Sse/T/Kyj All Bidders 5 Quantity Splitting Is Applicable As Per The Normal Applicable To No No Not Allowed Para 5.0 Of Part B Of Sr Tender Conditions, In All Bidders Order To Ensure Timely Availability Of Material Through Placement Of Orders On Multi Sources Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 In Case Of Inspections By Tpi Is Asked In Normal Applicable To Yes Yes Allowed Tender, Please Quote Accordingly Duly All Bidders (Optional) Mentioning Complete Address Where Inspection Will Be Conducted By Tpi. 2 Do You Agree To The Guarantee/Warranty As Normal Applicable To Yes Yes Not Allowed Per Speciï¬Cation, And, In Case Speciï¬Cation All Bidders Does Not Contain Gc/Wtc, Then Do You Agree Gc/Wtc As Per Irs Conditions Of Contract Undertakings S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Tenderers To Acknowledge Having Read And Normal Applicable To No No Not Allowed Also Accept The Instructions To The Tenderers All Bidders And Additional Special Conditions Of Contract As Available At Southern Railway Stores Documents Link In The E-Procurement Website.(Www.Ireps.Gov.In) 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: Page 9 Of 10 Run Date/Time: 14/06/2025 11:12:10Stores/Southern Rly Tender Document Tender No 06255036 Closing Date/Time 10/07/2025 14:30 S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To The Content 3 Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The Offer 5 And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully 6 Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of Govt. 7 Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In The Contract 8 Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After The 9 Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With The Competent 10 Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 5009260.Pdf Specification For Pc With Dual Monitor 7. Responsiveness S.No. Description I/We Have Carefully Gone Through The Irs Conditions Of Contract (Included And Uploaded Along With The Bid Document) Particularly Para 2500 Pertaining To Code Of Integrity, Misdemeanor And Penalties. I/We Hereby Certify That No Other Concerns Or Aï¬Ƒliates (Such As Having Common Partner/Director/Promoter/Owner/Holding Company Decision Control Etc.) Have Participated In This Tender Which Can Give Rise To A ConflIct Of Interest Or Fall Under Anti-Competitive Practices. We Understand That The OffErs Of All Such Sister Concerns Including Ours 1 Are Liable To Be Rejected As Per Relevant Provisions Of Irs Terms And Conditions. I/We, Aï¬Ƒrm That We Shall Abide By The Code Of Integrity In General, With Speciï¬C Reference To ConflIct Of Interest [Para 2502 (E)], Anti Competitive Practices [Para 2502 (C)] And Obligation To Proactive Disclosures [Para 2503]. I/We Understand That We Are Fully Responsible For The Above Declaration And It Shall Not Be The Railways Responsibility To Verify The Same. I/We Are Aware That We Shall Be Liable For All Consequences Of Violation Of Code Of Integrity, If Detected, At Any Stage The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Cmm/M ( Baba Tulajaram Lalge ) , Supply And Installation Of Embedded Pc With Dual Monitors - One Of Size 21.5-Inch For Sm To Ent Er/Accept Events & Another One Of Size 31.5-Inch To Display All The Train Records- Configuration - Intel Core I5wit H 12Mb Cache Upto 4.6 Ghz Processor Or Equivalent Or Better, 16 Gb Ram, 480 Gb Ssd, 1 Kva Offline Ups (Wi Th 3 Years Warranty And 3 Years Amc) For E-Tsr System At Station; Embedded Pc Make: Dell Or Advantech Or V Box Or Moxa Or Vecow; Monitors Make: Dell Or Hp Or Samsung Or Lg Or Asus; Ups Make: Numeric Or Micro Tek Or Emerson Or Apc Or Luminous Or Su-Kam Or Amara Raja Or Statcon (Warranty Period : Up To 36 Months Fr Om The Date Of Delivery [ Warranty Period: 36 Months After The Date Of Delivery ] [Quantity Tolerance (+/-): 5 %Age , Item Category : Normal , Total Po Value Variation Permitted: Ma X 8 Lacs ] ] , Post Warranty Comprehensive Annual Maintenance Charges ( After 3 Years Free W Arranty Period ) Firm To Quote Separately Ie Year 1 Tab ( For 4 Th Year), Year 2 Tab ( For 5 Th Yea R), Year 3 Tab ( For 6 Th Year), (Firm Should Quote The Actual Rate Of The Camc In The Bid. [ Warr Anty Period: 3 Years, Amc Period: 3 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/T/Div/Pgt, Sr Kerala 49.00 Numbers Page 2 Of 10 Run Date/Time: 14/06/2025 11:12:10Stores/Southern Rly
