Tender For Selection Of Agency For Providing Services For Event Management, Services Including Catering And Transport Services - Tentage Work 2 Providing & Erecting ofWater proof covered Aluminium German Hangar Span 30 mtrnwhite german make mehlar black out PVC fabric, Flame retardant for Top and side covering 3 Providing & Erecting ofWater proof covered Aluminium German Hangar Span 25 mtr withwhite german make mehlar black out PVC fabric, Flame retardant for Top and side covering 4 Providing & Erecting ofWater proof covered Aluminium German Hangar Span 15 mtr withwhite german make mehlar black out PVC fabric, Flame retardant for Top and side covering 5 Providing & Fixing of Water proof Pandal with ceiling (MS Pipe) with clear span of 36ft and 20ft cenre height. 6 Providing & Fixing of Pandal with ceiling (MS Pipe) with clear span of 36ft and 20ft cenre height 7 Providing & Erecting of Pagoda Tent 3 mtr x 3 mtr with coloumn height 2.5 mtr. 8 Supply & Fixing of New Non Woven Synthetic carpet along with PVC covering 9 Supply & Fixing of Old (One time used) non woven Synthetic Carpet 10 Supply & Fixing Leatherite finished VVIP Chair with new white towels for dias 11 Supply & Fixing Glass Centre Table 12 Supply & Fixing Wooden Centre Table 13 Supply of Tent Table 5ftx2.5ft 14 Providing & Making of Executive Lounge for VVIP (Swiss Cottage) with wooden flooring, side walls of Ply, concealed ceiling light and drapey curtain sofa sets, coffee table, entrance gate as required inside lounge. Approximately size 15 x15 ft with attached seperate bathroom. 15 Providing & Fixing of View Cutter wall with the help of good quality cloth and wooden frame as requirement of stage with multi color clothes. 16 Providing & Fixing of VVIP Leatherite sofa setof SS Frame & legs including proper cleaning and positioning(Two Seater) 17 Providing & Fixing ofNormal sofa set (Two Seater) including proper cleaning and positioning 18 Providing & Fixing of Banquet chair with cover & Bow. 19 Providing & Fixing of PVC Chair. 20 Providing & Fixing of Complete MS Tubler Mujo Barricating inside & Outside as per arrangements of security & seating plan, height of barricating must be approximately 4 ft. 21 Providing & Fixing of Centre Table with glass top of size approximately 3 ft x1.5 ft. 22 Providing & Fixing Pre Fabricated Coffee table of 2 ft x 2 ft size. 23 Providing & Fixing of High Long Multi color flag with 2.5 inch pole height 15ft. It should be good quality satin/silk/ cloth with proper painted poles in allign with theme décor with various location in the venue. Approach road and main road connected with venue minimum 30 ft dtsance between two flags. 24 Stickers for seating arrangement of different sections on vinyl sheet. 25 Providing & Fixing of Side Wall with the help of MS Pipe structure & good quality Cloth of approved color as per direction-In-Charge at 12ft height. 26 Providing & Fixing of Supply and fixing of Pre fabricated fabric panel with 2.5mtr height. 27 Providing and fixing of levelled rigid stage setup with the help of Scaffold structure to be erected on iron structure. At 8 ft height. 28 Providing and fixing of levelled rigid stage setup with the help of Scaffold structure to be erected on iron structure. At 6 ft height. 29 Providing and fixing oflevelled rigid stage setup with the help of Scaffold structure to be erected on iron structure. At 4 ft height. 30 Providing and fixing oflevelled rigid stage setup with the help of Scaffold structure to be erected on iron structure. At 2.5 ft height. 31 Providing and fixing oflevelled stairs to be erected on both side of stage on iron & wooden structure. At 2.5 ft height. 32 Providing and fixing oflevelled stairs to be erected on both side of stage on iron & wooden structure. At 8 ft height. 33 Providing and fixing oflevelled stairs to be erected on both side of stage on iron & wooden structure. At 4 ft height. 34 Providing and fixing oflevelled stairs to be erected on both side of stage on iron & wooden structure. At 6 ft height. 35 Preparation of Barrier for parking protection of field, for roads with the help of Bamboo Balli and Ropes as requiredas per direction. 36 Providing and fixing of demarcation for services, facilities routes etc. with the help of flex 37 Flower Decoration 38 Exotic Fresh Flower Decoration on Main Stage with floral garden on LED, Podium, Garden décor on dias and stage front area 32X60 feet (All stage decoration) 39 Flower Bouquet assorted of carnation/ roses /mixed wrapped in paper/ crepe packing VIP/VVIP 40 Flower Bunch assorted of carnation/ roses /mixed wrapped in paper/ crepe packing VIP/VVIP 41 Garland of Marigold Kolkatta Genda 42 Garland of Marigold Desi Genda 43 Mixed Plant with Planters 44 Decoration with Marigold Kolkatta Genda 45 Decoration with Marigold Desi Genda 46 Rose Bud wrapped in Sheet/ Crepe Packing 47 Table Top flower including container 48 Spring Promises Flower Bouquet. ( All imported / hybrid Flower) Orchid, Blue orchid, Iris, Dahlia, Carnation, Gerbera, Lilies, tulip, Dafodil, Calendula, Glaiols, Sunflower, Orange tulip, Enthorium, Bird of Paradise 49 Branding 50 Providing & Fixing of Flex of required size as cut-out on Iron Frame tubular member. 51 Providing & Fixing of Flex of required size as cut-out on Wooden Frame 52 Providing & Fixing of Hoarding on Flex on iron Frame and erection with the help of girder 53 Podium on stage for announcment. 54 Printing & Installation of Ecosolvent Venyl 120 micron 55 Printing & Installation of Ecosolvent Venyl with sunboard 120 micron 56 Printing & Installation of Solvent Venyl 120 micron 57 Printing & Installation of Solvent Venyl with sunboard 120 micron 58 Printing & Installation of Inkjet Venyl 120 micron 59 Printing & Installation of Inkjet Venyl with sunboard 120 micron 60 MS Standi 3X6 Feet 61 Digital Printing 62 Invittation card 7X5 inches 63 Envelope Matt Finished 64 Envelope Glossy Finished 65 Photography & Videography 66 Digital Photography - Agency to Arrange the digitl photo shoot for entir event agency to shoot and compose the photo albuof event date wise. Agency to submit soft copy by way of PD /Offset album of size 12x15 with 200 nos of photo Per day for six hrs. 67 HD Videogrphy - Agency to Arrange HD Video Shoot for the entire event, agency to shoot & edit the video to submit the PD of edited videos. 5 copies of PD to be submitted.Per day for six hrs. 68 Arrangement for audio video recording of the event . AV recording for the entire venue including manpower, equipment with all necessary equipments such as trolleys, over head crane including setting of control room for editing including power supply as per their requirement in a fixed & movable location to cover the entire event with sufficient manpower & cameras & submission of the edited recording as per the requirement. Per day for six hrs. 69 Power Backup 70 Genset-Provoding Genset of various capacitiesat different locations as per layout with 75% generation capacity including diesel, cartage, electrical for maintenance, spare capacity will be on KW load per hour basis. Cabling - To draw cabling for the individual genset with distribution board, earthing upto the source of supply to the individual location as per site requirement. Power back up has to be double i.e. if one power back up fails the second one should take over.Per day for six hrs. 71 25 KVA 72 63 KVA 73 82 KVA 74 125 KVA 75 150 KVA 76 250 KVA 77 500 KVA 78 Hiring & Fixing of LED Screens 79 Digital projection screens , LEDhaving brilliance for outdoor/Indoor use. LED screen .with all electrical cabling including fibre optics cabling with data voiceconnecting from control room to all LED in a loop including trail run, testing 1 days before the event and removing the same after the event is over. 80 P7 Physical Resolution 96X96 81 P6 Physical Resolution 96X96 82 P4Physical Resolution156X156 83 P3Physical Resolution 196X196 84 Hiring & Fixing of LED TV 85 HD 24 inch 86 HD 32 inch 87 HD 43 inch 88 HD 50 inch 89 Sound 90 Temporary providing installing & testing of sound system as per along with below mention details 91 Full range box type speaker 1 HZ to 240 KHZ 92 Mice Table goose neck schinizer 20 inch 93 Microphone 38 make. 94 Monitor Speaker nexo 450 95 Stand By Amplifier 48 volt DC Back up 96 Speech Recording System tescum 310 97 Column Speaker full range 1 Hz to 240 KHZ 98 Nexo GOD Ten 20 KHz -40 Khz, 135/Mtr. SPl level 3600 w 99 Nexo base GOD Ten A 100 KHz -40 Khz, 145/Mtr. SPl level 4000 w 100 Panel Board 3 Phase Line Board & Extra Electricity security board. 101 Amplifier Mixture SE 48 91 Channel Hybrid Signal. 102 Side Frill KB 2, 2000/Each Specially designed for stage. 103 Recording Deck techisom 310. 104 Stage monitor 415 Nexo 25 degree angle 1500 w. 105 Four Square Truss 400 mm polycrain make. 106 Battery operated Public Address System with speakers and Mic setup. Item will be operated in absence of DG Faliure of ohm make with special changer board high defination back-up set.1000 watt per speaker. ( 48 V DC back up with amplifier ) 107 Providing & arranging of announcer well dressed and well fluent in both Hindi & English Language. 108 Lighting with installation charges 109 LED Light parcan 10 watts 360 degree ultra high beam PR water proof. Shock proof 110 Flood Led 400 w Blender with Dmax PR water proof shock proof. 111 Beam Parcans 112 Sharpee Avolite piolt operated 113 Moving head Avolite piolt operated 114 250 watt Flood/MH 115 500 Watt Flod/MF 116 1000Watt Flood/MH 117 Halogen 500 Watt 118 5 Amp Plug 119 15 Amp Plug 120 25 Amp Plug 121 Pathway Light along with Poles, fixture, lamps, Junction etc 122 Fans, Coolers, AC, Ductable, Tower AC 123 AC Plant on Stage 5 Ton Capacity 124 AC Plant on Stage 7.5 Ton Capacity 125 Tower AC of 2 ton capacity 126 Mist Fans 127 Pedestal Fans (Farrata) 128 Ceiling Fan 129 Silent Coolers 130 Silent Pedestal Plastic Fans for Stage 131 Wall mounted fan 132 Exhaust fan 133 Services 134 House Keeping( with tools, equipments consumables etc) Event contractor shall have to consider all the service staff from mobilisation to demobilisation from site, consumable equipment tool etc. suitable person from serving water. Providing sweeper for general cleaning of the entire venue, Garbage disposal, cleaning of food stall area and toilet cleaning withtwo teams operating in each block in uniform. House keeping manpower deplyment list should be provided to officials before the event 135 Instecicides- (During entire venue) Providing and spraying (Fogging) insecticides to all area for making venue non- allergic, odourless, non toxic VOC free, non carcinogenic and earth friendly clear on regular basis for everyday and whenever required right from begining of mobilsation to last minute of event. Agency need to do fogging minimum three to four time daily during evening period. Agency need to keep minimum two fogging machine in working condition onsite is a part of scope of work 136 Pre fabricated bio toilets and/or chemical toilets:- Providing on rental , toilet maintenance i.e, cleaning, manpower house keeping items such as soap, towels, napkins, for VVIP, General Public, ladies & gents toilets seperately, including enclosure & privacy maintained. 137 VVIP chemical Portable Toilet 138 VIP Chemical Portable Toilets 139 General public Ladies and gents toilet separately 140 Manpower Services 141 Male Ushers 142 Female Usher 143 Overall Ambience 144 Agency Shall Propose theme decoration for entire event. Generating & Creating overall ambience around all structure and public movement area with making cretives, designing and Execution they for said event 145 Post Event Report- ( In soft copy and hard bounded copy) Consisting all event related detail photographs and data of visitors and participants etc. Complete for entire event period. 146 Miscellaneous 147 walk through metal detectors 148 Business card scanner with Laptop 149 octanorm stall 150 octanorm table 151 Visitor card,exhibitor card with pouch 152 Lanyard 153 Internet bandwidth 100 mbps 154 Live streaming with setup 155 Catering 156 Breakfast Contains: Tea / Coffee / Dhokla, PohaAssorted cut Fruits type (apple and banana May be served in whole size). 157 Breakfast Packed food 158 LUNCH Full Menu (buffet) as per Stature of State/ National Level VVIPS 159 LUNCH Full Menu (buffet) as per Stature of State/ National Level 160 DINNER Full menu ( buffet) as per Stature of State/ National Level for VVIP 161 DINNER Full menu (buffet) as per Stature of State/ National Level 162 PACKED Lunch / Dinner FOOD full menu 163 MISC ITEMS 164 Package drinking Water (ISI certified) Aqufina / bisleri / kinley /Kingfisher or equivalent. 165 One litter package drinking water bottle confirming Indian Standard, to be placed in rooms, conference table as per instructions. 166 Approximate 500 ml drinking water bottle conforming Indian standard, to be placed in room, conference table as per instructions. 167 Water Dispenser 20 ltr. Portable packaged drinking Water (ISI certified) Aqufina / bisleri / kinley /Kingfisher or equivalent. Including counter & glass arrangement as per Instruction. 168 Travels 169 Cars ( Swift Desire or Equivalent) 170 Cars ( Honda City or Equivalent) 171 Mini Bus AC ( TATA force or Equivalent) 24 seater 172 SUVs ( INNOVACrista or Equivalent) 173 Ordinary Buses 9/ Non AC) 54 seater 174 Volvo Bus 175 Bolero or Equivalent 176 Note : 1.. The contract shall be awarded to the L1 bidder quoting the lowest Total cost as specified in the Bill of Quantities (BoQ) .2The quantities mentioned above are indicative and intended solely for the purpose of bid evaluation. The actual order will be placed based on the item-wise rates quoted and the specific requirements of the department.3. It is estimated that the department will organize approximately 7 events during the year, each with an average budget of around ₹1 crore.4. GST to be paid extra
