Request For Proposals (Rfp) For Selection Of Event Management Company For The Conduct Of Huddle Global 2025, Thiruvananthapuram-Kerala

Request for Proposals (RFP) for Selection of Event Management Company for the conduct of Huddle Global 2025 - 1 Main Venue 2 Stage platform with brand new carpet 3 Stage steps & Stage ramp with hand rails 4 Stage side panels 5 Console masking 6 Masking 7 Digital Podium with branding 8 Podium Lamp 9 VIP chairs for dais 10 T poys 11 Sofa seater for front rows 12 Platform for camera & media 13 LED Wall with Platform- 800 sft 14 Slide Changer 15 Laptops 16 AV Engineer 17 43 Preview Monitor 18 43 Timer Monitor 19 PA System 20 Speaker 21 Delay Speaker 22 Sound Monitor 23 Sound Console 24 Sound Engineer 25 Codeless Mic 26 Head-on Mic 27 Lapel Mic 28 Podium Mic 29 LED Wash 30 Profile 31 LED Face Light 32 Moving Head 33 Blinder 34 Led Batten 35 Haze Machine 36 Console 37 Light Engineer 38 T-Truss 39 Truss 40 Green Room 41 Maya Hall 42 Round Table 43 Single seater sofa 44 Seating 45 Tower AC 46 43 tv 47 Pandal 48 Venue Masking 49 Air Conditioning 50 Ceiling 51 Stage platform with brand new carpet 52 Stage steps 53 LED Wall with Platform - 80sqft 54 Podium with branding 55 VIP chairs for dais 56 Teapoys 57 Chairs for audience, cushion chairs with cover 58 Laptop 59 43 Preview Monitor 60 Slide Changer 61 PA System 62 Delay Speaker 63 Sound Monitor 64 Console 65 Sound Engineer 66 Codeless Mic 67 Head-on Mic 68 Lapel Mic 69 Podium Mic 70 LED Face Light 71 T-Truss 72 Partion wall (10 Meter (L) x 3 Meter (H) 73 Exhibition Area 74 AC - German Hangar Structure with white fire- retardant & White tarpaulin roof and Side Covering (60 Meter (L)x 9 Meter (W) 75 Platform 76 Brand New Synthetic Carpet 77 Custom Stalls 6ft x 6ft with table, chairs and plug points 78 Media Room 79 Pagoda with ceiling and masking 80 Platform with carpet 81 Steps 82 Tower Ac 83 Lighing 84 Table 85 Chairs 86 Plug Points 87 43 TV 88 Registration 89 Pagoda with ceiling and masking 90 Steps 91 Platform with carpet 92 Tower Ac 93 Lighing 94 Table 95 Chairs 96 Plug Points 97 43 TV 98 Lanyard Hangers 99 Club Room Pre-function area 100 Round Table 101 Chairs 102 43 tv with stand 103 Partion wall with branding (10 Meter (L) x 3 Meter (H) 104 Club Hall - 1 105 Stage platform with brand new carpet 106 Stage steps 107 LED Wall with Platform - 80sqft 108 Podium with branding 109 VIP chairs for dais 110 Teapoys 111 Chairs for audience, cushion chairs with cover 112 Laptop 113 43 Preview Monitor 114 Slide Changer 115 PA System 116 Delay Speaker 117 Sound Monitor 118 Console 119 Sound Engineer 120 Codeless Mic 121 Head-on Mic 122 Lapel Mic 123 Podium Mic 124 LED Face Light 125 T-Truss 126 Club Hall - 2 127 Stage platform with brand new carpet 128 Stage steps 129 LED Wall with Platform - 80sqft 130 Podium with branding 131 VIP chairs for dais 132 Teapoys 133 Chairs for audience, cushion chairs with cover 134 Laptop 135 43 Preview Monitor 136 Slide Changer Super Cue 137 PA System 138 Delay Speaker 139 Sound Monitor 140 Console 141 Sound Engineer 142 Codeless Mic 143 Head-on Mic 144 Lapel Mic 145 Podium Mic 146 LED Face Light 147 T-Truss 148 Helipad - Dining 149 AC German Hangar Structure with white fire- retardant & White tarpaulin roof and Side Covering (30 Meter (L) x 25 Meter (W). 150 Platform 151 Brand New Synthetic Carpet 152 Lights arrangements with 200 Watts LED MH 153 Arabian Tent (12X12) 154 Arabian Tent (20X20) 155 Platform with Carpet 156 Power Plug Points ( 5/15Amp) 157 Wash basin with 4 taps 158 Masking 159 Water tanks, scaffolding, water refilling 160 Round Tables 161 Chairs 162 Round Standing Tables 163 Helipad BO-1 164 AC - German Hangar Structure with white fire- retardant & White tarpaulin roof and Side Covering (25 Meter (L) x 15 Meter (W) 165 Platform 166 Brand New Synthetic Carpet 167 Stage platform with brand new carpet 168 Stage steps 169 LED Wall with Platform - 80sqft 170 Podium with branding 171 VIP chairs for dais 172 Teapoys 173 Chairs for audience, cushion chairs with cover 174 Laptop 175 43 Preview Monitor 176 Slide Changer Super Cue 177 PA System 178 Delay Speaker 179 Sound Monitor 180 Console 181 Sound Engineer 182 Codeless Mic 183 Head-on Mic 184 Lapel Mic 185 Podium Mic 186 LED Face Light 187 T-Truss 188 Helipad BO - 2 189 Stage platform with brand new carpet 190 Stage steps 191 LED Wall with Platform - 80sqft 192 Podium with branding 193 VIP chairs for dais 194 Teapoys 195 Chairs for audience, cushion chairs with cover 196 Laptop 197 43 Preview Monitor 198 Slide Changer Super Cue 199 PA System 200 Delay Speaker 201 Sound Monitor 202 Console 203 Sound Engineer 204 Codeless Mic 205 Head-on Mic 206 Lapel Mic 207 Podium Mic 208 LED Face Light 209 T-Truss 210 Club Lawn 211 AC - German Hangar Structure with white fire- retardant & White tarpaulin roof and Side Covering (30 Meter (L)x 9 Meter (W) 212 Platform 213 Brand New Synthetic Carpet 214 Stage platform with brand new carpet 215 Stage steps 216 LED wall Platform - 80sqft 217 Podium with branding 218 VIP chairs for dais 219 Teapoys 220 Chairs for audience, cushion chairs with cover 221 Laptop 222 43 Preview Monitor 223 Slide Changer Super Cue 224 PA System 225 Delay Speaker 226 Sound Monitor 227 Console 228 Sound Engineer 229 Codeless Mic 230 Head-on Mic 231 Lapel Mic 232 Podium Mic 233 LED Face Light 234 T-Truss 235 Beach 236 German Hangar Structure with white fire- retardant & White tarpaulin roof and Side Covering (25 Meter (L) x 15 Meter (W) 237 Platform 238 Brand New Synthetic Carpet 239 Tower Ac 240 Stage platform with carpet & steps 241 Led wall with platform - 80 sqft 242 Laptop 243 PA System 244 Truss with lights 245 4 Par lights with stand 246 Mirchi lights 247 Led serial light 248 Led Mh lights 249 Theme based elements 250 Decorative Flags 251 Installation and Arches 252 Kovalam Junction( 3ft* 13ft *2ft) 253 Leela Entrance ( 3ft* 13ft *2ft) 254 Convention Centre Main Entrance Arch ( 27ft * 15 ft * 2ft) 255 Photobooth 256 Event main entrance ( 21ft * 15ft * 3ft) 257 Outdoor publicity boards 258 Signage standees 3x 6 259 Welcome signage 260 Hall name signage 261 Venue signage 262 Thematic Installations 263 Theme based elements 264 Decorative Flags 265 Mirchi Lights 266 Board Rooms 267 Gooseneck Mic 268 Digital Mixing Console 269 Monitor Speaker 270 Sound Engineer 271 Villa Lawn 272 Stage platform with carpet & steps 273 Led wall with platform - 80 sqft 274 Laptop 275 PA System 276 Truss with lights 277 4 Par lights with stand 278 Mirchi lights 279 Led serial light 280 Led Mh lights 281 Theme based elements 282 Decorative Flags 283 Seating 284 Pagoda 285 Manpower 286 Securities 287 Security Supervisors 288 House Keeping Staff 289 House Keeping Supervisors 290 Show Runners 291 Assistant boys 292 Floor Manager 293 Chess Park 294 Pagoda for food counters & seating 295 Masking 296 Mirchi lights 297 Lights inside pagoda 298 MH lights 299 Air cooler for tides 300 Photo backdrop 301 HUB-50 Coders 302 Cushion chairs with cover 303 Table with frills 304 Plug Points (2 socket) 305 Others 306 Sponsor Stalls 3m x 3m 307 Stall 3m x 2m 308 Walky talky 309 Internet (100 mbbs) in all venues 310 CCTV Camera 311 32 Channel, Hard Disk 4 TB 312 Monitor 32 inch 313 Cabling 314 Sound Proof Generator 315 Cabling 316 Fire Extinguisher 317 Queue manager 318 Sufficient Permissions (Electrical, Fire, Structure...) 319 Sedan Car 5 seater(Dsire/Ethios/etc) - full day 320 SUV 7 or 8 seater(Innova/Ertica/Kia Carens) - full day 321 Toyota Innova Crysta / Toyota Innova Hycross - full day 322 Buggy Car 6 seater 323 Waste Bins 324 Sanitiser with stand 325 Documentation 326 Camera with Glimbal - video 327 Camera with Glimbal - Photo 328 Audio Mike 329 Helicam 330 Crew unit

Sr No	CorrigendumDate	Corrigendum	CorrigendumType	NewSubmissionDate
1	18-06-2025	Other Corrigendum	Other	30-06-2025
2	27-06-2025	Other 2 Corrigendum	Other	30-06-2025

INR 2500 /-

INR 50000.0 /-

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