request for proposal For Engagement Of Event Management Agency For World Athletics Continental Tour For Sports And Youth Services Department, Government Of Odisha- 1 Main Gate 2 Flex & FrameSpecifications:MS Pipe Frame with 320 GSM Blackback Star Flex for Backdrops, Dropdowns, Venue Branding, Main Gate Arch,ABoards,SignagesatVenue,Champions Board, FOPZoning,Box Branding, Standees, Directional Totem, and any others elements as perthespecificdimensionstobeidentifiedfordifferent Venues 3 Flex - UnframedSpecifications:320 GSM Blackback Star Flex for Backdrops, Dropdowns, Venue Branding, and any others and any others elements as per the specific dimensions to be identified for different Venues 4 Vinyl BrandingSpecifications:Vinyl Printing and Pasting at places like VIP Lounge, etc. 5 Vinyl on SunboardBrandingSpecifications:VinylPrintingandPastingon3mmSunboardwithMatte Lamination 6 Tentage 7 Pagoda Tents(4M x 4M)Specifications:Supply, erection and dis- assembling of tents of a)As specified with minimum internal height of 2.5m with two removable sides.b) Material : Ceiling and Sides - Opaque PVC canvas material.c) Electrical / Technology:. Minimum lighting levels of 600 lux. Adequate safety lighting. 5A electrical sockets. Sufficient Size electrical panel connectionsd) The tent shall be constructed in accordance withNational Building Codeand Practices and shallbe furnished with fire extinguishers to meet necessary fire regulations governing temporary structures.e) Cabling from nearest electrical source/DG Set is to be ensured.e) Pagoda Temprature to be maintained at 22^ Degree.f) Interior AC Duct to be covered with Octornum Panels and Branding. 8 Pagoda PlatformSpecifications:0.5ft Height with Ply Base 9 StageSpecifications:1ft Height of 18mm waterproof ply base with carpeting of Box stag, like; Dignitary stage, Ranking podium, Mixzone, Camera platform, etc. 10 Canopy(China Tent)Specifications:3M x 3M 11 Furniture, Fixtures & Equipment 12 TableSpecifications:Wooden Tables/ Plastic Tables with cloth as per requirement 13 Metal Chair with cushionSpecifications:Chair with Leatherette Upholstery with Back Support and Side Arms 14 FridgeSpecifications:Single Door/Double Door 15 Plastic chairSpecifications: Plastic chair without arm support 16 Stand FanSpecifications: Standing/ Mobile Fans 17 Extension cordsSpecifications: Copper Wired required at various points for extending the power requirement to desired locations. 18 Medical BedSpecifications: Movable 19 Bedsheet, Mattress, Pillow with cover ( Set)Specifications: Bedsheet & Pillow cover will be white color 20 Cooler(Heavy Duty)Specifications: 21 UmbrellaSpecifications: 22 RaincoatSpecifications: 23 Barricading 24 Barricading for DG SetSpecifications: Speed Fence 25 Queue ManagerSpecifications: Set Of Two Pieces Stainless Steel-Retractable Belt Stanchions 26 Broadcasting Requirements 27 Outdoor LED ScreenSpecifications: All equipment related to live screening like genset, cabling, stage, super structure, truss, set top box etc. to be included 28 Riser for LED Screen Specifications: 6ft x 6ft, 8ft x 8ft 29 Riser for TSR SetupSpecifications: 6ft x 6ft, 8ft x 8ft 30 Walky Talkie 31 DG sets 32 62 KVASpecifications: a)Sideheight4mandCenterheight7.25mwithwoodenplatformwith carpeting as flooring, water proof tentage satin cloth draping on the ceiling with air conditionb) Electrical / Technology:. Minimumlighting levels of 1200 lux (ifbroadcastingofparticular sports, then required lux level would be 1800 to 2400 lux). Adequate safety lighting. 5A electrical sockets. Sufficient Size electrical panel connectionsc) The tent shall be constructed in accordance with National Building Code andPractices andshallbefurnishedwithfireextinguisherstomeet necessary fire regulations governing temporary structures.d) Cabling from nearest electrical source/DG Set is to be ensured.e) Hanger Temprature to be maintained at 22^ Degree.f) Interior AC Duck to be covered with Octornum Panels and Branding. 33 125 KVASpecifications: a)Sideheight4mandCenterheight7.25mwithwoodenplatformwith carpeting as flooring, water proof tentage satin cloth draping on the ceiling with air conditionb) Electrical / Technology:. Minimumlighting levels of 1200 lux (ifbroadcastingofparticular sports, then required lux level would be 1800 to 2400 lux). Adequate safety lighting. 5A electrical sockets. Sufficient Size electrical panel connectionsc) The tent shall be constructed in accordance with National Building Code andPractices andshallbefurnishedwithfireextinguisherstomeet necessary fire regulations governing temporary structures.d) Cabling from nearest electrical source/DG Set is to be ensured.e) Hanger Temprature to be maintained at 22^ Degree.f) Interior AC Duck to be covered with Octornum Panels and Branding. 34 500 KVASpecifications: a)Sideheight4mandCenterheight7.25mwithwoodenplatformwith carpeting as flooring, water proof tentage satin cloth draping on the ceiling with air conditionb) Electrical / Technology:. Minimumlighting levels of 1200 lux (ifbroadcastingofparticular sports, then required lux level would be 1800 to 2400 lux). Adequate safety lighting. 5A electrical sockets. Sufficient Size electrical panel connectionsc) The tent shall be constructed in accordance with National Building Code andPractices andshallbefurnishedwithfireextinguisherstomeet necessary fire regulations governing temporary structures.d) Cabling from nearest electrical source/DG Set is to be ensured.e) Hanger Temprature to be maintained at 22^ Degree.f) Interior AC Duck to be covered with Octornum Panels and Branding. 35 Running Charges/hr(62 KV)Specifications: Costs to be provided for per hr running - as per the consumption for every Generator 36 Running Charges/hr(125 KV)Specifications: Costs to be provided for per hr running - as per the consumption for every Generator 37 Running Charges/hr(500 KV)Specifications: Costs to be provided for per hr running - as per the consumption for every Generator 38 Lights & Sound 39 PA Sound system of upto 2000 wattsSpecifications:To be set-up at place as finalised by DSYS 40 High wattage metal halide lights/100-150Watt Led LightSpecifications: Necessary CablingandPowerDistribution with nearby electricalsources or DG Set 41 56 Led TV with StandSpecifications: 42 42 Led TV with StandSpecifications: 43 Others& Stationery 44 ColdpyrosSpecifications: wooden pyro box (1.5ft x 1.5ft) for cold pyros(10 points for each ceremony) 45 Water Can with dispenserSpecifications: 20 Litre 46 Disposal GlassSpecifications: 47 Water- bottle (Cases)-300mlSpecifications: Bisleri/Kinley/ any other reputed brands 48 Water- bottle (Cases)-500mlSpecifications: Bisleri/Kinley/ any other reputed brands 49 Ice CubeSpecifications: 5Kg Pkt 50 Ice BoxSpecifications: 51 Heavy duty Printer (HP/Canon)Specifications: 52 DustbinSpecifications: 2.5ft Height of strong Plastic material 53 Synthetic CarpetSpecifications: Laying of 12 mm thick synthetic carpet in places that are required by DSYS 54 Caution Tape/Marking Tape/Cello TapeSpecifications: 2 55 AlpinSpecifications: Standard 56 Ball penSpecifications: Elkos/Linc 57 Board PinSpecifications: Standard 58 Carbon paperSpecifications: A4 59 Celo Tape 1Specifications: 1 60 ClipBoardSpecifications: Card board 61 Clip FileSpecifications: Plastic cover with steel hook 62 Double PunchSpecifications: Kangaro 63 GumstickSpecifications: Fevistick 64 Guard FolderSpecifications: A4 65 High LighterSpecifications: Camlin 66 Permanent marker Big(Red+Black)Specifications: Camlin 67 Paper CutterSpecifications: Natraj 68 PencilSpecifications: Natraj/Apsara 69 SharpnerSpecifications: Natraj/Apsara 70 ScaleSpecifications: Natraj 71 Single punchSpecifications: Kangaroo 72 ScissorsSpecifications: Standard 73 Stapler Pin BigSpecifications: Kangaroo 74 Stapler BigSpecifications: Kangaroo 75 Stapler Pin SmallSpecifications: Kangaroo 76 Stapler SmallSpecifications: Kangaroo 77 TagSpecifications: Paper holder 78 Xerox Paper(A4)Specifications: J.K Easy Copier 70gsm 79 Wall Clock(Call Room)Specifications: Battery 80 Plasticine(Putty)Specifications: Standard 81 Bus PassSpecifications: Size A4 with Single side 82 Adhesive TapeSpecifications: Masking tape width 3cm paper - type 83 Arm BandsSpecifications: 15cm; Velcro 84 Dry towels / Jute SacksSpecifications: Standard 85 Dry Cotton TowelSpecifications: Standard 86 Bib Athlete NumbersSpecifications: 4*10 cm (4*3) - Sticker 87 Metal WasherSpecifications: 1 inch 88 Marking pins (for boards)Specifications: 6mm (45cm length) 89 Plasticine Board Leveling Blade/ Putty Blade - steel 5cmSpecifications: Standard 90 Plasticine Moulding Wax (Putty)Specifications: Standard 91 Sector tapeSpecifications: Cotton white 92 Sector Tape ClampsSpecifications: 4 inch nail (Throw Event) 93 SpongesSpecifications: To absorb water from circles - 30x20x10 cm 94 ShovelsSpecifications: 95 Relay check mark plastic StickerSpecifications: different colours - 1/2 inch 96 Plastic Glasses / Paper GlassSpecifications:Hard 97 Plastic bagsSpecifications: 40x30 cm 98 Plastic bag tightenerSpecifications: Standard 99 Stop WatchSpecifications: Casio 100 Flower BouquetSpecifications: Standard 101 Bucket with Mug Specifications: Standard 102 Manpower 103 Supporting ManpowerSpecifications: NA 104 ElectricianSpecifications: NA 105 HostessSpecifications: Good communication skill with Oriya, English & Hindi with traditional look 106 EmceeSpecifications: Good communication skill with Oriya, English & Hindi 107 Merchadise 108 MerchandiseSpecifications: Track suit for Volunteers with customised branding 109 MerchandiseSpecifications: Caps with customized branding 110 MerchandiseSpecifications: T-shirts with customized branding 111 MerchandiseSpecifications: Bibs for Photographers with customised branding 112 MerchandiseSpecifications: Ponchos (Rain Coats) with customised branding 113 MerchandiseSpecifications: Medals-Gold, Silver, Bronze (Usually circular finish, feature an attachement for a chain or ribbon printing, Dia-70mm, Thickness- 5mm with antique medal (As per DSYS Approval) 114 SouvenirSpecifications: Notepad with customised branding 115 SouvenirSpecifications: Pens with customised branding 116 SouvenirSpecifications: Certificate(300gsm paper with Multi color print as per DSYS approval) 117 Accreditation Card 118 Generic pre- printed day passes along with Lamination Pouch and Lanyards including QR CODE / BarcodeSpecifications: Technical Specification of Lamination Pouch for Emergency Day PassMaterial: PET+EVA. Thickness: 225 microns. Melting Point: 110 degrees Celsius. Lamination Temperature: 110-140 degree CelsiusSize: for A6 paper passesTechnical Specification of Accreditation Cards/Passes Paper.120 GSMSize: A6Technical Specification of Lanyards16 mm wide thickness. 36 mm length. Rotating metal C. Hook. Lanyard Fabric (Satin). Printed lanyard (Dye Sub Printing). Custom printing logo, event details. Approval of Sample to be taken from DSYS
