Tender For Selection Of A Professional Organization For Organisation Of YOGA DAY 2025-26 (Albert Hall Meseum, Jaipur)Financial Bid BOQ 1 (Part - A)-- 1 1- Printing, Marketing & Promotions 2 1) Flex printing with (pasting on Iron Frame) approximately 10,000 Sq. ft./, in different sizes (3x6 ft., 4x8 ft., 12x8 ft., 16x10 ft., 24x12 ft., 10x20 ft., 10x40 ft. etc.) as per requirement of the event. Complete design, fabrication, printing, setup & deployment of flex hoardings at designated places in Jaipur, stage backdrop, standees, directions, signboards, welcome gates etc. in conjunction with the theme provided by Ayurved Department, Rajasthan across the venue covering the following major areas well before the time of start of event/ activity:• Open Area of Albert Hall Museum, Jaipur 3 2) Printing & Distribution of badges (Total quantity 1000 nos.)–Good quality jackets, printed lanyard to the Yoga Participants, Organizing team, VIP, Media etc. 4 3) Printing & Deployment of 50 nos. Satin cloth Flags–4’ X 3’ on 13’ pole height 5 4) Vertical Flag sets – 25 nos. of size 6’X3’etc. each both side print) inside venue premise along with pathway. 6 5) Placards/ Name plates– 30 nos. 7 6) Invitation Card with Envelope – 500 nos. (A5 size both sides, Multi Colour) 8 7) Yoga Booklet – 500 nos. (As per sample shown in Appendix X enclosed, 200 GSM Glaze Paper Minimum 62 Pages Multi Color With Cover Page) 9 2- Jute Bag &T-Shirts (Polo): 10 1) Jute Bag: Quantity 500 Dimension12 x 12 x 3 inchesSampel as per approval by Department 11 2) T-Shirts (Polo)Specification of Polo T-shirt with printed Logo/ message (front) as provided Quantity 2000Size Large, XL, XXLColour White or finalized by Department, Fabric Cotton Sinker, Quality Approx.220 GSM, Style Collar T-shirt , Printingmulti-colour (front side) 12 3- Venue Design, Development & ManagementMajor event set up areas and requirements are as below:1. Open Area of Albert Hall Museum, Jaipur2.Refreshment Distribution Arrangements - For Participants - Organisers/VIP/Official/Media etc. Food Arrangements3.1- Main Open Area of Albert Hall Museum, Jaipur Indicative Requirements are listed below 13 Green Carpet – 300x240 ft 14 Main Stage with masking & Carpet, stairs with railing on both side- 36x24x4 ft 15 Side Stage with masking & Carpet, stairs with railing on both side- 20x12x4 ft 16 5 VIP Chairs on stage 17 Podium Base with branding 18 Lighting Lamp with all necessary materials 19 Flower Decoration on main stage, light lamp etc 20 Queue Manager 21 Barricade for access control 22 Pla Card for seating arrangements 23 Support Staff (Male/ Female) 24 Electrical / Electronic Furniture Misc. 25 Outdoor LED Wall of size approx. (36’ X 12’ with riser, scaffolding for support,maskingon all sides, all necessary cables, connectors and equipment as required 26 Outdoor LED Wall of size approx. (8’ X 6.5’ with riser,masking on all sides, all necessary cables, connectors and equipment as required 27 Sound System: - consists of • 12 Pairs of Line array on 10 T Truss Stand equally distribute in entire areas• 2 Pairs of Bass speaker • 6 Stage Monitor • 8 Mike • 4 Mike Cordless • Amplifiers • 8 DI Box • Venue /Sound Craft of equivalent 32 Input and 16 Aux out Digital Mike Mixer with Perfect operator • Sound Boosters • Media Box • 2 Goose Mike • 2 Sound Engineers 28 Live Webcast/Telecast Setup with internet connectivity 29 Large size Dustbins [Green & Blue] 30 Yoga Mat – 6x2 ft 31 Wooden Table – 6x2 ft with white cover 32 Banquet Chair with Cover 33 Canopy – waterproof – 50x30 ft 34 Cloth masking 35 Jumbo Coolers 36 Pedestal Fan 37 Fire extinguishers 38 Fire marshals 39 Chemical Toilets with proper masking at various places 40 Generator-125 kva with Diesel, Cable, Changeover, Earthing etc. for Sound Systems and LED Screen 41 Drone Camera 42 Still Photographer 43 Videographer 44 3.4- Refreshment ArrangementsIndicative Requirements are listed below: 45 For Participants Chhachh packet 46 For Participants Cookies (good quality) 47 For Participants Water Bottle – 200 ml 48 For Organizers /Officials - Coconut WaterJuice Coffee/TeaLemon TeaSnacks – detail as per department 49 3.5- Travel Arrangement – LocalThe Taxis/ Cabs along with their Drivers will be required from 2 days before and on 21st June 2025. The Vehicles should be AC, in good running condition, clean seat covers and be provided on 12hrs (120 kms) basis. Additional Hours/ Kms, if any, shall be paid on prorate basis as per the actual quoted cost for the respective vehicle type. All the Drivers must be in well-dressed uniform& with mobile. The tentative number and type of Taxis/ Cabs required as under:Indicative Requirements are listed below: 50 Etios / Dezire 19th – 21st June, 2025
