Empanelment of EMCs for providing event management services during various events to be organised by MEA; 1 Laying and Jointing PVC Pipe. Heading 2 Laptop Operators/Photocopy operator 3 Consecutive/simultaneous Interpreters (Spanish/German/French/Russian/Arabic/Chinese etc) 4 Ushers/Liaison Officer 5 EMCEE (Shammi Narang, Gitika Gangu etc or equivalent who has experience to host GOI VVIP event) 6 Housekeeping/Multi Tasking Staff 7 Drafter 8 IT Equipment 9 Branded Desktop Computer (Dell, HP etc.) with UPS and Networking (cabled/wireless) as per following minimum specification:- I5 Processor, 8 GB Ram, 500 GB/1TBHDD, TFT Monitor 19 with speakers, Mouse, Keyboard, DVD writer, latest MS Windows Operating System, MS Office, Norton Antivirus or equivalent) including cables, extension board and complete installation 10 Laptops (Dell, HP, Apple etc.) as per following minimum specification:- I5 Processor, 8 GB Ram, 500 GB HDD, DVD writer, latest MS Windows Operating System, MS Office, Norton Antivirus or equivalent) including charger, cables and complete installation 11 Smart Phone with pre paid connection (with latest Android/IOS version) (Atleast 8 GB of RAM) 12 Telephone with fixed line including connection 13 Watchout server 14 Dedicated Internet Line with 20 Mbps speed with complete installation, access points and wifi facility 15 Dedicated Internet Line with 50 Mbps speed with complete installation, access points and wifi facility 16 Dedicated Internet Line with 100 Mbps speed with complete installation, access points and wifi facility 17 Dedicated Internet Line with 200 Mbps speed with complete installation, access points and wifi facility 18 Fax Machines (HP/Canon/Samsung) with cables and complete installation 19 TFT Screen “19” with cabling, accessories and installation 20 TFT Screen “22” with cabling, accessories and installation 21 CCTV& Control Room Setup – 1 CCTV camera with complete setup (recording and transmission of feed to control room ) 22 Other Equipment 23 Tea & Coffee Vending Machine – Material charges on actual prices (capacity 1.75 ltr) 24 Refrigerator 180 ltr. (Samsung or equivalent) – Material charges on actual price 25 Hot & Cold Water dispenser(water and glasses) (5 ltr) 26 RO System (8 ltr) 27 Air conditioning units – 2 tonnes including installation 28 Air conditioning units – 4 tonnes including installation 29 Ceiling fan -Standard Size 30 Pedestal fans with water sprinklers standard size 31 Stand pedestal Fan – Big size 32 Heater/Blower – Big size (2.5 KW) 33 Golf carts - 6 seater 34 Golf carts - 8 seater 35 Hard Disk 500 GB (WD/ Segate or equivalent) 36 Hard Disk 1 TB (WD/ Segate or equivalent) 37 Hard Disk 2 TB (WD/ Segate or equivalent) 38 Power Supply (Silent Genset/UPS) 39 Generator 25 KVA (Including, diesel, transportation, cabling & Switching etc.) 8 hrs shift 40 Generator 62.5 KVA(Including, diesel, transportation, cabling & Switching etc.) 8 hrs shift 41 Generator 125 KVA (Including, diesel, transportation, cabling & Switching etc.) 8 hrs shift 42 Generator 250 KVA(Including, diesel, transportation, cabling & Switching etc.) 8 hrs shift 43 Generator 500 KVA(Including, diesel, transportation, cabling & Switching etc.) 8 hrs shift 44 UPS 2.5 KVA (Including all cables and installation) 45 UPS 5 KVA (Including all cables and installation) 46 UPS 25 KVA (Including all cables and installation) 47 UPS 62.5 KVA (Including all cables and installation) 48 UPS 125 KVA (Including all cables and installation) 49 Office Equipment 50 Black & White Laser Printer (Integrated Printer with scanner) with 20 pages per minute printing capacity.)-Canon/Samsung/HP including installtion 51 Color Laser Printer (Integrated Printer with scanner) with 20 pages per minute printing capacity.)-Canon/Samsung/HP including installtion 52 Scanner -Canon/Samsung/HP including installtion 53 Photocopier (Black & White- Heavy Duty) with capacity 25 pages per minute -Canon/Samsung/HP including installtion 54 Photocopier (Color – Heavy Duty) with capacity 20 pages per minute -Canon/Samsung/HP including installtion 55 Paper/CD Shredder (heavy duty) (VidaTeco/Kores or equivalent) Capacity 12 sheet per minute 56 Photocopy Paper per ream (white) 57 Photocopy Paper per ream (Color) 58 White board with stand 59 Audio/Sound Equipment (With cable) 60 Microphones (Push to talk with queing system) (Shure/Senheiser or equivalent) 61 Handheld Mic (Cordless) (Shure/Senheiser or equivalent) 62 Earphones (Headset)(Shure/Senheiser/JBL or equivalent) 63 Lapel/ Collar Mics (Shure/Senheiser or equivalent) 64 Gooseneck Microphones (Shure/Senheiser or equivalent) 65 SM 57/SM 58 MIC with stand 66 Cue Commander/PPT Switcher 67 Sound system for meeting with 4 speakers (Bose/Panasonic/Sony/JBL or equivalent sound system) with complete accessories, mixer, wire, installation and other associated equipment 68 Sound systemfor meeting with 8 speakers (Bose/Panasonic/Sony/JBL or equivalent sound system) with complete accessories, mixer, wire, installation and other associated equipment 69 Sound systemfor cultural programme with 8 speakers (Bose/Panasonic/Sony/JBL or equivalent sound system) with complete accessories, mixer, wire, installation and other associated equipment 70 Sound systemfor cultural programme meeting with 16 speakers (Bose/Panasonic/Sony/JBL or equivalent sound system) with complete accessories, mixer, wire, installation and other associated equipment 71 Interpretation system (Infra-red based) sound system (for simultaneous interpretation) - multi channel/Auditel Rate (per day, per unit) 72 Interpretation booth (Booth size 6ft x 6ft x8ft)-Bosch or equivalent 73 Digital Infra-red based interpretation cordless unit (head phone) (Compatible with Interpretation system) 74 Digital Infra-red based interpretation cordless unit (Single pierce earphone )( Compatible with Interpretation system) 75 Sound recorder, Tabletop Video Conferencing mic and headphone integrated with the sound system,Audio interface device with requisite accessories 76 Clear-Com 77 Video/Display Equipment 78 Projector Screen with stand/tripod (per square feet) including cables 79 Teleprompter with software-TV screen type including cables and operator 80 Teleprompter with software-Glass Reflector type including cables and operrator 81 LED Screen panel -2.6 mm including cables, switcher, watchout server, programmer, cables, stand, masking and all related elements 82 Curved LED Screen panel -2.6 mm including cables, watchout server, swithcer, programmer, cables, stand, masking and all related elements 83 LEDTV 32”-(LG/Sony/Samsung) including connecting cables and installation, wooden case/stand/Wall Mounting 84 LEDTV 42” (LG/Sony/Samsung) including connecting cables and installation, , wooden case/stand/Wall Mounting 85 LEDTV 50” (LG/Sony/Samsung) including connecting cables and installation, , wooden case/stand/Wall Mounting 86 LEDTV 55” (LG/Sony/Samsung) including connecting cables and installation, , wooden case/stand/Wall Mounting 87 LED TV 65” (LG/Sony/Samsung) including connecting cables and installation, , wooden case/stand/Wall Mounting 88 Lazer Pointer 89 Touch Screen interactive Panels 65”including connecting cables and installation 90 Drone Video Photography – HD/4k quality 91 Digital Video Photography – HD/4k quality 92 Digital Still Photography-HD/4K quality 93 Recording of the conference, both audio and video, along with live feed to adjacent viewing halls (upto 150 mts for cabling) including live web streaming-(Audio+Video+Web streaming and live feed to adjacent viewing hall) 94 High resolution PTZ video conference cameras in integrated form along with tripod stand with all setup and accessories 95 Webex/Zoomplatform charges/fee for Hosting Hybrid meetings including platfrom license fee 96 Lights (with cabling) 97 Ambience light & Truss for meeting along with all necessary lights, truss, pole, wiring, dimmer, switches, programming board etc including complete installation for per square meter space. 98 Ambience light & Truss for cultural evening along with all necessary lights, truss, pole, wiring, dimmer, switches, programming board etc including complete installation for per square meter space. 99 Stage light & Truss for cultural Programme along with all necessary lights, truss, pole, wiring, dimmer, switches, programming board etc including complete installation for per square meter space. 100 Light & Truss for Meet & Greet, Photo op, Media briefing etc along with all necessary lights, truss, pole, wiring, dimmer, switches, programming board etc including complete installation for per square meter space. 101 Smoke Machine (haze) 102 Laser 10 W RGB 103 Printing (with logo of the event supplied by MEA) 104 Invitation Cards (with embossed emblem) (Hand made premium paper 350 GSM) per sqare cm 105 A5 Size Conference note pads - 25 sheets -Premium quality paper 80 GSM with branding and water mark 106 A4 Size Conference note pads - 25 sheets -Premium quality paper 80 GSM with branding and water mark 107 Conference Spiral notepads A5 Size – 50 sheets -(Premium quality paper 80 GSM) with branding and water mark 108 Pamplets/Information Booklets (50 pages)-With embossed emblem- A5 Size 200 GSM 109 Printing of book (200 pages) -A4/a4 Size 110 Parking labels (all shapes) 111 Parking label with RFID 112 Parking label with hologram 113 Mini Booklets for Programs (premium quality)-100 GSM 25 Pages 114 Files/Folder covers (cobra file) 115 Letter heads-A4 Size 100 pages (100 GSM) 116 Letter heads-A5 Size 100 pages (100 GSM) 117 Documentation (Rate per page in b/w and colour) 118 Tags for Folders 119 Docket (for A4 size paper) 120 Foot markers (country name wise –without logo) 121 Bottle Branding 122 Conference Kits (with logo of the event supplied by MEA) 123 Premium VVIP delegates bag – Leather 124 Premium VVIP delegates bag – Leatherette 125 Premium VVIP delegates bag – Jute 126 Premium delegates bag– Leather 127 Premium delegates bag- Leatherette 128 Premium delegates bag - Jute 129 Pen drive (with branding) - 64 GB (HP/Sandisk/Kingston or equivalent) 130 Metal key chain/ Lapel pin (Steel)-Golden colour with branding 131 Standard Parker ball Pen with event logo (Parker or equivalent) 132 Indian Made equivalent to Parker Classic Anti Microbial Stainless Steel Ball Pen (CION coated) with event logo for HoS/HoG 133 Premium notebook with watermark (100 page-A5 Size)-100 GSM paper with 300 GSM cover page (Matt/Glossy finish) 134 Premium delegates handbook (50 page-A5 Size)-200 GSM paper with 300 GSM cover page (Matt/Glossy finish) 135 Branding, Backdrops & Signage 136 Pole Branding-Vinyl 137 Hoarding-Vinyl 138 Backdrops -Vinyl 139 Backdrops -Acrylic 140 Thematic 3D Cutout- MDF with paint finish 141 Thematic 3DCutout-Acrylic with cove lighting / backlit 142 Backdrops - Eco-friendly PVC free fabric media (320 GSM) 143 Backdrops- high quality ecosolvent printing on opaque (320 GSM) 144 Backdrops - high quality ecosolvent printing on acrylic 145 Branding- Sun Fabric 146 Backdrops - Eco-friendly PVC free canvas media (300 GSM) 147 Direction panels -Digital /LED (per sqr ft) 148 Masking/view cutter-Cloth 149 Welcome 3d arches on approach roads/alighting points (MDF Structure) 150 Welcome fabric arches on approach roads/alighting points 151 Hoardings at round-about – Vinyl 152 Hoardings at round-about – Fabric 153 Digital print Backdrop – Vinyl 154 Digital print Backdrop – Fabric 155 Standees with fabric print on board 156 Baggage Tags 157 View cutters-MDF 158 Placards 159 Scrolls (silk) 160 Registration Desks at Hotels and other venues (manned by at least two persons, manpower to be shifted) 161 Mobile/Baggage Counters at the venue (with lock and key) 162 Platforming with Carpet 163 Shoe Rack for 100 persons 164 Umbrella for VVIPs with branding 165 Illuminating Banners/Branding at Night 166 Electronic/Digital Display of Photo/banner at select locations - LED Screen panel 167 Cultural Welcome at the airport. (conceptualisation and organization of 5-10 minutes of cultural Welcome with dance and music performance by a group of artist (at least 12) with setup, including backdrop and sound system at the airport on arrival of HOS/HOG) 168 Wooden Case with black masking for Viewing Screen/LED of upto 100 inch 169 Flags and Name Plates (including installation) 170 outdoor/ indoor premium Flags for meeting venue 6feet x4 feet 171 Flags on Table (print on Synthetic Cloth with stand)-7”x 4” 172 Flags on Car (print on Synthetic Cloth)-10”x6” 173 Multi color flags/country flags with pole for outdoor area 174 Post/ banner Flag - 3’ x 2’ 175 Flag Pole with stand/base-Brass (6 to 8) 176 Flag Pole with stand/base-Chrome (6 to 8) 177 Sunboard Tent cards for meeting room - Printed with Country name & logo 178 Wooden Tent cards for meeting room - Printed with Country name & logo 179 Name Plates for lunch/dinner 180 Name plates/country plates-Acrylic 181 Name plates/country plates-Metal 182 Name plates/country plates-wooden 183 Carpets and Flooring 184 Plush Carpet 185 Red carpet 186 Premium woven Carpet/Rugs 187 Bollards with velvet rope 188 Queue manager 189 Branding - Exterior Façade (MS Frame with Fabric on top 320 GSM) 190 Family Photo Opp Backdrop with Steps (Double ply platform with Plush Carpet and acrylic with frosted vinyl) – per sq feet 191 Platform and Stage 192 Wooden Platform/riser with masking/steps/Carpet etc 193 Multi level stage with masking/steps/Carpet etc 194 Wooden Standard Podium with branding/lights 195 Platform and Stage 196 Coloured Paper Badges (Laminated/pouch) with lanyard 197 Plastic/ PVC Badges with lanyard & logo 198 Plastic/ PVC Badges with Retractable badge reel 199 Customised RFID/QR reader structure with display, Reader, laptop, wires etc. 200 RFID Software with backend support 201 QR code Software with backend support 202 Boom barriers with manual operations for Access control 203 Boom barriers with automatic operations (RFID/QR) 204 Flap gates for access control with networking / cabling 205 Facilitation at Airport 206 Baggage-Per person deputed 207 Airport Counter (Location - Meet n Greet area) Space provided by GMR-(Rate inclusive of 1 table, 2 chairs, 2 manpower, 1 standee) 208 Airport Assistance to facilitate visiting delegates 24 hours basis (1 pax) 209 Helpdesk 210 Furniture Items 211 Sofa - 1 Seater (Leatherette) 212 Sofa - 1 Seater (Fabric) 213 Sofa - 2 Seater (Leatherette) 214 Sofa - 2 Seater (Fabric) 215 Sofa - 3 Seater (Leatherette) 216 Sofa - 3 Seater (Fabric) 217 Sofa - 4 Seater (Leatherette) 218 Sofa - 4 Seater (Fabric) 219 3 seater Sofa cum Bed 220 Wooden Arm Chairs 221 VVIP Wooden Arm Chairs with High Back Rest 222 Banquet Chairs with covers 223 Benches for atleast 5 people 224 Round Tables with Cover (Underlay & Overlay) 225 Office Chairs (revolving) 226 Special Chairs (VIPs)- revolving with high back & headrest 227 Chair cover 228 Sofa cushions 229 Centre Table with Glass Top & Steel frame 230 Wooden Centre Table 231 Wooden Conference Table with universal power plug (per sqft ) 232 Computer Table with universal power plugs 233 Banquet Table with Frill (standard size)-Rectangular 234 Banquet Table with Frill (standard size)-Round 235 Customized Wooden Table with Laminate Finish with universal power plug(per sqft) 236 Cocktail Table with Glass Top 237 Cocktail Table with Cloth overlay 238 Table mats with branding 239 Wooden tray for dottings 240 Locker Almirah Pigeon hole (for mobile deposit etc) 241 Almirah (Steel) 242 High rise stool 243 Hangar Structure 244 Pagoda Structure – Aluminum Structure with Fire Retardant Roof and Side Cover 245 Creation of AC German Hangar. The structures shall have false ceiling having interiors at par with ball rooms of 5-Star hotels appropriate for international conferencing (including levelling, fire redundant, flooring, carpeting, false ceiling, glass doors,LED lights, decorative lights, MDF boards, support structure with water ballast, fabrication of side walls with 320 GSM fabric print etc.)(One time cost) 246 Creation of AC German Hangarwith Glass Wall panels. The structures shall have false ceiling having interiors at par with ball rooms of 5-Star hotels appropriate for international conferencing (including levelling, fire redundant, flooring, carpeting, false ceiling, glass doors,LED lights, decorative lights, MDF boards, support Structure with water ballast, fabrication of side walls with 320 GSM fabric print etc.) (One time cost) 247 Creation of Non-AC German Hangarwith Glass Wall panels. The structures shall have false ceiling having interiors at par with ball rooms of 5-Star hotels appropriate for international conferencing (including levelling, fire redundant, flooring, carpeting, false ceiling, glass doors,LED lights, decorative lights, MDF boards, support Structure with water ballast, fabrication of side walls with 320 GSM fabric print etc.) (One time cost) 248 Creation of Non-AC German Hangarwith Glass Wall panels. The structures shall have false ceiling having interiors at par with ball rooms of 5-Star hotels appropriate for international conferencing (including levelling, fire redundant, flooring, carpeting, false ceiling, glass doors,LED lights, decorative lights, MDF boards, support Structure with water ballast, fabrication of side walls with 320 GSM fabric print etc.) (One time cost) 249 Creation of kitchen with fan, exhaust fan, lights(including levelling, fire redunant, normal cardpet, support structure, fire ) etc 250 Mobile Toilets(Standard size)– VVIP (with toiletries) 251 Mobile Toilets(Standard size) – Normal (with toiletries) 252 Decoration-Floral arrangements 253 Rangoli (Indian Flower-Marigold/Rajnigandha/Rose petals/chrysanthemum petals) (High Density) 254 Headtable Setup ( Flowers-Glads/zerberas/Carnations/lillies/Orchid/Heiconia) (High Density) 255 Potted/ wall planters 256 Borders/ floral walls 257 Bouquets 258 Potted plants 259 Bonsai 260 Flowers for meal tables 261 Central arrangements-Small (Exotic flower) 262 Headtable Setup-Big (Exotic flower) 263 Table Runners -Small (Exotic flower) 264 Table Runners-Big (Exotic flower) 265 Lamp Lighting (per lamp) 266 Flower for each chair on the table 267 Stationery 268 Premium notepads A4 269 Premium notepads A5 270 Premium notepads A6 271 A4 paper reams (Century) 272 Pens: Reynolds 273 Pens: Jotter or equivelent 274 Pens: Pilot 275 Pencil 276 Eraser 277 Sharpener 278 Highlighter 279 Staplers 10 gauge 280 Staplers 12 gauge 281 Stapler Pin of 10 gauge 282 Stapler Pin of 12 gauge 283 Punching Machine double hole small 284 Punching Machine double hole big 285 Post-its of each size and flags 286 Scale/ruler 287 Paper Cutter 288 Scissors 289 Cello Tape-0.5” 290 Cello Tape-1” 291 Cello Tape-2” 292 Brown packing20 293 Monkey clips Box/pkt-19 mm 294 Monkey clips Box/pkt-25 mm 295 Monkey clips Box/pkt-32 mm 296 Rubber Bands pkt of big size 297 Fevistick 298 Envelopes of size A4 299 Envelopes of size A5 300 Plastic folders packet with rings in two sizes 301 Leather folder 302 Leatherette folder 303 Jute Folder 304 Transparent plastic covers packet 305 Cotton/jute Yoga Mat standard size 306 Rubber Yoga Mat standard size (2’X6’ with 10mm thickness) 307 Others 308 Website Management including designing, online registration, hosting and website maintenance (website to go live 60 days before the event and to remain active for at least one year after the event.)
