Supply Of Local Purchase Vendor Empanelment For Next Two Years(730 Days) From The Date Of Comenmencement Of Work To Supply Medicine ,Surgical & Consumables Etc Div.Railway Hospital Ddu Divisionlocal Purchase Vendor Empanelment For Next Two Years(730 Days) From The Date Of Comenmencement Of Work To Supply Medicine ,Surgical & Consumables Etc Div.Railway Hospital Ddu Division,Percentage Rebate On Mrp Of Medicine,Cancer Medicine And Medicine Related Product To Supply Medical Store/Drh Ddu On Day To Day Basis. ] At (Location) Drh Ddu Uttar Pradesh 1.00 Numbers 2 Ddu002 Service Non Stock --- Yes Consignee Inr (Y) Percentage Rebate On Mrp Of Lab Reagents And Lab Related Items To Supply Medical Store/Drh Ddu On Day To Day Basis. ] At (Location) Drh Ddu Uttar Pradesh 1.00 Numbers 3 Ddu003 Service Non Stock --- Yes Consignee Inr (Y) Percentage Rebate On Mrp Of Surgicals Items For Medical Store/Drh Ddu On Day To Day Basis. ] At (Location) Drh Ddu Uttar Pradesh 1.00 Numbers 4 Ddu004 Service Non Stock --- Yes Consignee Inr (Y) Percentage Rebate On Mrp Of X-Ray,Dental And Other Medical Store Items To Supply Drh Ddu. ] At (Location) Drh Ddu Uttar Pradesh 1.00 Numbers 3. T And C F.O.R Description Page 1 Of 8 Run Date/Time: 14/05/2025 17:24:17Divn. Hospital-Mgs-Medical/East Central Rly Tender Document Tender No Ddulp2401b Closing Date/Time 04/06/2025 13:00 Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 1 Days Of Issue Of Contract, Completion : Within 730 Days Payment Terms S.No Description Payment Terms 1 100% Payment Against Receipt, Inspection And Acceptance Of Material By The Consignee At Destination. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier/ Contractor. Option Clause S.No Description 1 The Purchaser Reserves The Right To Increase The Contract Quantity Up To 30% Anytime Within The Validity Period Of The Contract On The Same Terms And Conditions And The Tenderer Shall Be Bound To Accept The Quantity. Railway Standard Fall Clause S.No Description 1 Railway Standard Fall Clause Shall Be Applicable. Standard Governing Conditions S.No Description 1 Irs Conditions Of Contract: The Contract Shall Be Governed By Latest Version (Along With All Correction Slips) Of Irs Conditions Of Contract, And All Other Terms And Conditions Incorporated In The Tender Documents. 2 General Conditions Of Contract: The Contract Shall Be Governed By Latest Version (Along With All Correction Slips) Of General Conditions Of Contract, And All Other Terms And Conditions Incorporated In The Tender Documents. 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 1.Service Should Be Available 24X7. Normal Applicable To Yes Yes Allowed 2.Material Will Have To Be Supplied All Bidders (Optional) Within 24 Hrs Preferably Before The Closure Of Opd, If The Indent Has Been Placed At Least 4 Hrs Before Closure Of Opd Timings. For Life Saving Drugs The ϬRm Has To Supply Within Short Notice Preferably Within In One Hrs Of Being Intimated. Branded Items Should Be Supplied With The Same Name And Brand Only, No Alternate Or Substitute Will Be Accepted Except With Special Permission Of Cms/Ecr/Ddu. 5. Compliance Conditions Page 2 Of 8 Run Date/Time: 14/05/2025 17:24:17Divn. Hospital-Mgs-Medical/East Central Rly Tender Document Tender No Ddulp2401b Closing Date/Time 04/06/2025 13:00 Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 1)Average Turn Over Of The Vendor For Normal Applicable To Yes Yes Allowed The Last Three Completed All Bidders (Mandatory) ϬNancial Year Prior To Date Of Opening Of Tender Should Be Equal To Or More Than Three Times The Average Value Of Retail Local Purchase Made By Drh/Ddu In The Last Three Completed ϬNancial Year Or Three Times The Estimated Annual Value Of Purchase,Whichever Is Higher.The Bidder Has To Submit An Audit Balance Sheet Of Last Three ϬNancial Years ,Certified By C.A. (2)Vendor Should Show Proï¬T In At Least Two Out Of Three Last ϬNancial Year,Balance Sheet/Proï¬T-Loss Account Certified By Ca Should Be Called For This Purpose. 2 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. 3 Tenderer Are Required To Deposit Normal Applicable To Yes Yes Allowed Emd(2%) Through Online Mode Only All Bidders (Mandatory) Through Ireps Portal For The Amount As Mentioned Rs.2400000.00. Any Other Modes Of Submission Is Not Acceptable. In Such Case, It Will Be Considered That The OffEr Is Without Emd. Tenderers Not Submitting Emd Along With The Bid, The OffEr Will Be Summarily Rejected. Emd Will Be 2% Of The Estimated Value Of Tender I. Rs.2400000.00 General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 (1). Service Should Be Available 24X7. Normal Applicable To No No Not Allowed (2). Order Will Be Placed Through All Bidders Email/Sms/Whatsapp/Hmis To The Supplier. (3). Material Will Have To Be Supplied Within 24 Hrs Preferably Before The Closure Of Opd, If The Indent Has Been Placed At Least 4 Hrs Before Closure Of Opd Timings. (4) For Life Saving Drugs The ϬRm Has To Supply Within Short Notice Preferably Within In One Hrs Of Being Intimated. (5) Branded Items Should Be Supplied With The Same Name And Brand Only, No Alternate Or Substitute Will Be Accepted Except With Special Permission Of Cms/Ecr/Ddu. (6). Performance Register Will Be Maintained By The Concerned Page 3 Of 8 Run Date/Time: 14/05/2025 17:24:17Divn. Hospital-Mgs-Medical/East Central Rly Tender Document Tender No Ddulp2401b Closing Date/Time 04/06/2025 13:00 Maintained By The Concerned Store Pharmacist. The Vendor Or Its Representative While Making Deliveries Will Sign (With Date And Time) On Register Or Receipt Challan. The Authorized Representative Of The Vendor Making Supply Can See The Performance Register. Entries In The Register Shall Be ϬNal And Shall Not Be Put To Question In Any Dispute. (7) Failure To Supply In Time, Quantity And Quality Shall Be Recorded. (8). Vendor Should Supply The Medicines As Per Storage Conditions, Item Will Be Not Acceptable If Found Without Proper Storage Condition And It Will Be Recorded In Performance Register. (9). Vendor Shall Indemnify The Railway Administatrion For Any Loss Or Liabilities Arising Due To Defective/Sub Standard Supplies By The Vendor. (10). Medicines Or Any Other Related Items Should Be Supplied Along With Proper Bills Otherwise Delivery Will Be Not Accepted. (11). Store Pharmacist Shall Have Right To Ask The Vendor To Show The Purchase Bill For The Medicine/Other Items To Ensure Genuineness Of The Item Being Supplied. (12) The OffEr Of Given Discount On Mrp Will Be Valid For The Entire Period Of Validity Of Rate Contract Including Extended Period If Any. (13) Order For Supply After Selection Of Successful Panel Of Vendors Will Be As Per System Of Concerned Railway Board L Etter. (14) If The Vendor Fails To Supply As Per Contarct Condition The Particular Item Shall Be Procured From The Other Empanelled Vendor Or In Case Of Urgency It Can Be Purchased From Open Market And DiffErence In Cost Will Be Recoverd From The Vendor To Whom The Order Is Placed. (15).Cms/Ddu Reserve The Right To Terminate The Rate Contract Any Time Without Assigning Any Reason To Vendor. (16) Supply/Delivery Of The Items Shall Be Done As Per The Local Requirements. (17) Cms/Ddu Reserves The Right To Send The Drugs Etc Supplied In L.P. To Be Tested Bygovt And Other Approved Testing Laboratories And, If Required, To Inform Drug Controller For Suitable Action. (18) The OffEr Of Given Discount On Mrp Will Be Valid For The Entire Period Of Validity Of Rate Contract Including The Extended Period If Any. (19) Vendor Shall Indemnify The Page 4 Of 8 Run Date/Time: 14/05/2025 17:24:17Divn. Hospital-Mgs-Medical/East Central Rly Tender Document Tender No Ddulp2401b Closing Date/Time 04/06/2025 13:00 (19) Vendor Shall Indemnify The Railway Administration For Any Loss Or Liabilities Arising Due To Defective/Sub- Standard Supplies By The Vendor. (20) Timeline For Supply Should Be Strictly Followed. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Format For Bidding : To Avoid ϬLure Of Normal Applicable To No No Not Allowed Tender And Uniformity In OffEr, Bidder All Bidders Should Be Providing Their OffEr In Below Format: A. For Medicine: Basic Rate:100.00, Uncond.Discount: Maximum Rebate/Discount On Basic Rate (Gst Inclusive). B . F O R Lab Items: Basic Rate:100.00,Uncond.Discount:Maximum Rebate/Discount On Basic Rate (Gst Inclusive). C.For Surgical Items: Basic Rate:100.00, Uncond.Discount: Maximum Rebate/Discount On Basic Rate (Gst Inclusive). D.For X-Ray And Dental Items: Basic Rate:100.00, Uncond.Discount: Maximum Rebate/Discount On Basic Rate (Gst Inclusive). Note: 100.00 Is Represent The Expenditure Value Of Each Sections (I. E. Rs.1680000.00 For Medicine ,Rs.360000.00 For Lab Items ,Rs.240000.00 For Surgical Items And Rs.120000.00For X Ray & Dental Items ) 2 Validity Of Contract Will Be 730 Normal Applicable To No No Not Allowed Days (Two Years) From The Date Of All Bidders Sigining Of The Contract By Both Side.Under Exceptionla Circumstances To Maintain The Continuity Off Supply ,Period Of Rate Contarct Can Be Extended For A Period Maximum Up To Three Moths At A Time With Approval Of Cms/Ddu.Total Extension Period Cant Be More Than 6 Months. Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 5 Of 8 Run Date/Time: 14/05/2025 17:24:17Divn. Hospital-Mgs-Medical/East Central Rly Tender Document Tender No Ddulp2401b Closing Date/Time 04/06/2025 13:00 1 1.Chemist/Vendor Must Hold Valid Normal Applicable To No No Allowed Drug Licence As On The Date All Bidders (Mandatory) Of Submission Of Bid In Speciï¬Ed Form Issued By The Drug Controller Authority Of The Uttar Pradesh Under The Provisions O F Drug And Cosmetics Act,1940.The Successful Bidder Will Further Ensure That Their Licence Remain Valid Till The End Of T The Contract Period. 2.Having Copy Of Valid Gst Registration Certificate. (3)Having Copy Of Valid Trade Licence. (4)Copy Of Pan Allotted To The Firm. (5) Vendor /Chemist/Medical Store Shops Must Not Have Been Convicted By The Central/State Government Authority And No Case Should Be Pending Under The Drug And Cosmetic Act And Rules. (6)Copy Of Details Of Registration With Any Government/Private/Corporate Hospital And Past Experience Of Supply To Govt./Private/Corporate(If Any) 7.DiffErent Time Limit Can Be Set For DiffErent Medicine,Surgical Items Or Consumables As Per Local Requirements. 2 1.The Drug Retailer/Wholesaler Or His Normal Applicable To No No Allowed Representative Shall Always Be All Bidders (Mandatory) Contactable Over Phone On All The Days. 2.There Should Be Proper Storage And Cold Chain Supply System In The Vendors Establishment. 3.The Drug Retailer/Wholesaler Shop Should Be In Existence Continuosly For At Least 03 Years (Copy Of Valid License Held For Above Said Period) 3 Selection Done On The Basis Of : Normal Applicable To No No Allowed 1.OffErs Maximum Rebate On Mrp Of All Bidders (Mandatory) Medicines, Surgical Items And Consumables Etc.(Separately) And Physical Inspection Of Shops/ϬRms Premises By Tender Committee. (2) Tender Committee Shall Evaluate The OffErs Received For Eligibility, Techno-Commercial Suitability And Financial Suitability Of The Bids. Undertakings S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 The ϬRm Must Submit An Aï¬Ƒdavit Also Normal Applicable To No No Not Allowed Stating That The ϬRm Is Not All Bidders Blacklisted/Prematurely Terminated And That There Is No Punitive Action Taken By Any Railways /State Govt. Other Govt. .If The Same Is Proved Wrong The Vendor Can Be De-Listed For Three Years All Over Indian Railways. Order Pattern Page 6 Of 8 Run Date/Time: 14/05/2025 17:24:17Divn. Hospital-Mgs-Medical/East Central Rly Tender Document Tender No Ddulp2401b Closing Date/Time 04/06/2025 13:00 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 (1) To Avoid Failure Of Supply In Normal Applicable To No Yes Allowed Hospital, As Per The Need, Rate All Bidders (Optional) Contract May Be Entered With More Than One Vendor For Local Purchase As Per Need. (2) Decision In This Regard Shall Be Taken By Cms/Ddu. (3) Such Intention Of The Purchaser Shall Be Disclosed Inadvance In The Tender. (4) Quantity To Be Ordered Against Rate Contracts Shall Be Graded In Relation To Discounts OffEred By Vendors I.E. L1 Will Get The Maximum Supply Orders. In Case Of Two Vendors Distribution Of Orders (Value Wise) Should Be In The Ratio Of 70:30 On Monthly Basis. Suitable Methodology May Be Adopted. (5) In Case Of Three Vendors Distribution Of Orders (Value Wise) Should Be The Ratio Of 60:25:15 On Monthly Basis. Suitable Mechanism May Be Worked Out To Implement This. While Deciding The Tender. (6) The Distribution Should Be Followed As Far As Possible. These Provisions Must Be Transparently Disclosed In The Tender. (7) Vendors OffEring Maximum Discount On Mrp Shall Be Considered For Rate Contract, Individually For Each Category- Medicines, Surgical Items, Lab Reagents And Consumables. If Rate Contract Is To Be Entered With More Than One Vendor, Discount OffEred By L1 Should Be Counter-OffEred To Other Selected Suitable Higher Bidders I.E. L2, L3 (As Applicable) For Acceptance. (8) The Bidders Accepting The Counter OffErs Shall Be ϬNalized For Placement Of Rate Contract As Per The Predeï¬Ned Distribution. (The Ratio Will Remain Same To Give The Advantage To The One Whose Offer Was L1) Tender Value S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 7 Of 8 Run Date/Time: 14/05/2025 17:24:17Divn. Hospital-Mgs-Medical/East Central Rly Tender Document Tender No Ddulp2401b Closing Date/Time 04/06/2025 13:00 1 Approximate Cost Of Work ( Based On Normal Applicable To No No Allowed Approximate Past Procurement Value All Bidders (Mandatory) During Last Two Fy) Rs.2400000.00(Rupees Twenty-Four Lacs And Zero Paisey Only) For Medicine, Lab, Surgical And Other Medical Store Related Items. 1. For Pl No Ddu001:Approx Rs.1680000.00{Rupees Sixteen Lac And Eighty Thousand And Zero Paisey Only} Expenditure On Medicine, Cancer Medicine. 2. For Pl No Ddu002:Approx Rs.360000.00{Rupees Three Lac Sixty Thousand And Zero Paisey Only} Expenditure On Lab Items. 3.For Pl No Ddu003:Approx Rs.240000.00{Rupees Two Lac Forty Thouasnd And Zero Paisey Only} Expenditure On Surgical Items. 4.For Pl No Ddu004:Approx Rs.120000.00{Rupees One Lac Twenty Thousand And Zero Paisey Only} X- Ray ,Dental & Other Medical Store Items,Etc. 6. Documents Attached With Tender S.No. Document Name Document Description 1 Lpdocumentnew.Pdf Lp Documents 7. Responsiveness S.No. Description 1 Validity Of Offer: No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. 2 Payment Terms: No Deviation From The Payment Terms Stipulated In The Tender Is Permitted. 3 Delivery Period: No Deviation From The Delivery Period Stipulated In The Tender Is Permitted. Price Variation Clause: No Deviation From The Price Variation Clause Stipulated In The Tender Is 4 Permitted. 5 Validity Of Offer: No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. 6 Payment Terms: No Deviation From The Payment Terms Stipulated In The Tender Is Permitted. 7 Delivery Period: No Deviation From The Delivery Period Stipulated In The Tender Is Permitted. Price Variation Clause: No Deviation From The Price Variation Clause Stipulated In The Tender Is 8 Permitted. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Sr.Dmostoreddu ( Swati Rani Singh ) , Percentage Rebate On Mrp Of Lab Reagents And Lab Related Items To Supply Medical Store/Drh Ddu On Day To Day Basis. ] At (Location) Drh Ddu Uttar Pradesh 1.00 Numbers 3 Ddu003 Service Non Stock --- Yes Consignee Inr (Y) Percentage Rebate On Mrp Of Surgicals Items For Medical Store/Drh Ddu On Day To Day Basis. ] At (Location) Drh Ddu Uttar Pradesh 1.00 Numbers 4 Ddu004 Service Non Stock --- Yes Consignee Inr (Y) Percentage Rebate On Mrp Of X-Ray,Dental And Other Medical Store Items To Supply Drh Ddu. ] At (Location) Drh Ddu Uttar Pradesh 1.00 Numbers 3. T And C F.O.R Description Page 1 Of 8 Run Date/Time: 14/05/2025 17:24:17Divn. Hospital-Mgs-Medical/East Central Rly Tender Document Tender No Ddulp2401b Closing Date/Time 04/06/2025 13:00 Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 1 Days Of Issue Of Contract, Completion : Within 730 Days Payment Terms S.No Description Payment Terms 1 100% Payment Against Receipt, Inspection And Acceptance Of Material By The Consignee At Destination. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier/ Contractor. Option Clause S.No Description 1 The Purchaser Reserves The Right To Increase The Contract Quantity Up To 30% Anytime Within The Validity Period Of The Contract On The Same Terms And Conditions And The Tenderer Shall Be Bound To Accept The Quantity. Railway Standard Fall Clause S.No Description 1 Railway Standard Fall Clause Shall Be Applicable. Standard Governing Conditions S.No Description 1 Irs Conditions Of Contract: The Contract Shall Be Governed By Latest Version (Along With All Correction Slips) Of Irs Conditions Of Contract, And All Other Terms And Conditions Incorporated In The Tender Documents. 2 General Conditions Of Contract: The Contract Shall Be Governed By Latest Version (Along With All Correction Slips) Of General Conditions Of Contract, And All Other Terms And Conditions Incorporated In The Tender Documents. 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 1.Service Should Be Available 24X7. Normal Applicable To Yes Yes Allowed 2.Material Will Have To Be Supplied All Bidders (Optional) Within 24 Hrs Preferably Before The Closure Of Opd, If The Indent Has Been Placed At Least 4 Hrs Before Closure Of Opd Timings. For Life Saving Drugs The ϬRm Has To Supply Within Short Notice Preferably Within In One Hrs Of Being Intimated. Branded Items Should Be Supplied With The Same Name And Brand Only, No Alternate Or Substitute Will Be Accepted Except With Special Permission Of Cms/Ecr/Ddu. 5. Compliance Conditions Page 2 Of 8 Run Date/Time: 14/05/2025 17:24:17Divn. Hospital-Mgs-Medical/East Central Rly Tender Document Tender No Ddulp2401b Closing Date/Time 04/06/2025 13:00 Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 1)Average Turn Over Of The Vendor For Normal Applicable To Yes Yes Allowed The Last Three Completed All Bidders (Mandatory) ϬNancial Year Prior To Date Of Opening Of Tender Should Be Equal To Or More Than Three Times The Average Value Of Retail Local Purchase Made By Drh/Ddu In The Last Three Completed ϬNancial Year Or Three Times The Estimated Annual Value Of Purchase,Whichever Is Higher.The Bidder Has To Submit An Audit Balance Sheet Of Last Three ϬNancial Years ,Certified By C.A. (2)Vendor Should Show Proï¬T In At Least Two Out Of Three Last ϬNancial Year,Balance Sheet/Proï¬T-Loss Account Certified By Ca Should Be Called For This Purpose. 2 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. 3 Tenderer Are Required To Deposit Normal Applicable To Yes Yes Allowed Emd(2%) Through Online Mode Only All Bidders (Mandatory) Through Ireps Portal For The Amount As Mentioned Rs.2400000.00. Any Other Modes Of Submission Is Not Acceptable. In Such Case, It Will Be Considered That The OffEr Is Without Emd. Tenderers Not Submitting Emd Along With The Bid, The OffEr Will Be Summarily Rejected. Emd Will Be 2% Of The Estimated Value Of Tender I. Rs.2400000.00 General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 (1). Service Should Be Available 24X7. Normal Applicable To No No Not Allowed (2). Order Will Be Placed Through All Bidders Email/Sms/Whatsapp/Hmis To The Supplier. (3). Material Will Have To Be Supplied Within 24 Hrs Preferably Before The Closure Of Opd, If The Indent Has Been Placed At Least 4 Hrs Before Closure Of Opd Timings. (4) For Life Saving Drugs The ϬRm Has To Supply Within Short Notice Preferably Within In One Hrs Of Being Intimated. (5) Branded Items Should Be Supplied With The Same Name And Brand Only, No Alternate Or Substitute Will Be Accepted Except With Special Permission Of Cms/Ecr/Ddu. (6). Performance Register Will Be Maintained By The Concerned Page 3 Of 8 Run Date/Time: 14/05/2025 17:24:17Divn. Hospital-Mgs-Medical/East Central Rly Tender Document Tender No Ddulp2401b Closing Date/Time 04/06/2025 13:00 Maintained By The Concerned Store Pharmacist. The Vendor Or Its Representative While Making Deliveries Will Sign (With Date And Time) On Register Or Receipt Challan. The Authorized Representative Of The Vendor Making Supply Can See The Performance Register. Entries In The Register Shall Be ϬNal And Shall Not Be Put To Question In Any Dispute. (7) Failure To Supply In Time, Quantity And Quality Shall Be Recorded. (8). Vendor Should Supply The Medicines As Per Storage Conditions, Item Will Be Not Acceptable If Found Without Proper Storage Condition And It Will Be Recorded In Performance Register. (9). Vendor Shall Indemnify The Railway Administatrion For Any Loss Or Liabilities Arising Due To Defective/Sub Standard Supplies By The Vendor. (10). Medicines Or Any Other Related Items Should Be Supplied Along With Proper Bills Otherwise Delivery Will Be Not Accepted. (11). Store Pharmacist Shall Have Right To Ask The Vendor To Show The Purchase Bill For The Medicine/Other Items To Ensure Genuineness Of The Item Being Supplied. (12) The OffEr Of Given Discount On Mrp Will Be Valid For The Entire Period Of Validity Of Rate Contract Including Extended Period If Any. (13) Order For Supply After Selection Of Successful Panel Of Vendors Will Be As Per System Of Concerned Railway Board L Etter. (14) If The Vendor Fails To Supply As Per Contarct Condition The Particular Item Shall Be Procured From The Other Empanelled Vendor Or In Case Of Urgency It Can Be Purchased From Open Market And DiffErence In Cost Will Be Recoverd From The Vendor To Whom The Order Is Placed. (15).Cms/Ddu Reserve The Right To Terminate The Rate Contract Any Time Without Assigning Any Reason To Vendor. (16) Supply/Delivery Of The Items Shall Be Done As Per The Local Requirements. (17) Cms/Ddu Reserves The Right To Send The Drugs Etc Supplied In L.P. To Be Tested Bygovt And Other Approved Testing Laboratories And, If Required, To Inform Drug Controller For Suitable Action. (18) The OffEr Of Given Discount On Mrp Will Be Valid For The Entire Period Of Validity Of Rate Contract Including The Extended Period If Any. (19) Vendor Shall Indemnify The Page 4 Of 8 Run Date/Time: 14/05/2025 17:24:17Divn. Hospital-Mgs-Medical/East Central Rly Tender Document Tender No Ddulp2401b Closing Date/Time 04/06/2025 13:00 (19) Vendor Shall Indemnify The Railway Administration For Any Loss Or Liabilities Arising Due To Defective/Sub- Standard Supplies By The Vendor. (20) Timeline For Supply Should Be Strictly Followed. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Format For Bidding : To Avoid ϬLure Of Normal Applicable To No No Not Allowed Tender And Uniformity In OffEr, Bidder All Bidders Should Be Providing Their OffEr In Below Format: A. For Medicine: Basic Rate:100.00, Uncond.Discount: Maximum Rebate/Discount On Basic Rate (Gst Inclusive). B . F O R Lab Items: Basic Rate:100.00,Uncond.Discount:Maximum Rebate/Discount On Basic Rate (Gst Inclusive). C.For Surgical Items: Basic Rate:100.00, Uncond.Discount: Maximum Rebate/Discount On Basic Rate (Gst Inclusive). D.For X-Ray And Dental Items: Basic Rate:100.00, Uncond.Discount: Maximum Rebate/Discount On Basic Rate (Gst Inclusive). Note: 100.00 Is Represent The Expenditure Value Of Each Sections (I. E. Rs.1680000.00 For Medicine ,Rs.360000.00 For Lab Items ,Rs.240000.00 For Surgical Items And Rs.120000.00For X Ray & Dental Items ) 2 Validity Of Contract Will Be 730 Normal Applicable To No No Not Allowed Days (Two Years) From The Date Of All Bidders Sigining Of The Contract By Both Side.Under Exceptionla Circumstances To Maintain The Continuity Off Supply ,Period Of Rate Contarct Can Be Extended For A Period Maximum Up To Three Moths At A Time With Approval Of Cms/Ddu.Total Extension Period Cant Be More Than 6 Months. Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 5 Of 8 Run Date/Time: 14/05/2025 17:24:17Divn. Hospital-Mgs-Medical/East Central Rly Tender Document Tender No Ddulp2401b Closing Date/Time 04/06/2025 13:00 1 1.Chemist/Vendor Must Hold Valid Normal Applicable To No No Allowed Drug Licence As On The Date All Bidders (Mandatory) Of Submission Of Bid In Speciï¬Ed Form Issued By The Drug Controller Authority Of The Uttar Pradesh Under The Provisions O F Drug And Cosmetics Act,1940.The Successful Bidder Will Further Ensure That Their Licence Remain Valid Till The End Of T The Contract Period. 2.Having Copy Of Valid Gst Registration Certificate. (3)Having Copy Of Valid Trade Licence. (4)Copy Of Pan Allotted To The Firm. (5) Vendor /Chemist/Medical Store Shops Must Not Have Been Convicted By The Central/State Government Authority And No Case Should Be Pending Under The Drug And Cosmetic Act And Rules. (6)Copy Of Details Of Registration With Any Government/Private/Corporate Hospital And Past Experience Of Supply To Govt./Private/Corporate(If Any) 7.DiffErent Time Limit Can Be Set For DiffErent Medicine,Surgical Items Or Consumables As Per Local Requirements. 2 1.The Drug Retailer/Wholesaler Or His Normal Applicable To No No Allowed Representative Shall Always Be All Bidders (Mandatory) Contactable Over Phone On All The Days. 2.There Should Be Proper Storage And Cold Chain Supply System In The Vendors Establishment. 3.The Drug Retailer/Wholesaler Shop Should Be In Existence Continuosly For At Least 03 Years (Copy Of Valid License Held For Above Said Period) 3 Selection Done On The Basis Of : Normal Applicable To No No Allowed 1.OffErs Maximum Rebate On Mrp Of All Bidders (Mandatory) Medicines, Surgical Items And Consumables Etc.(Separately) And Physical Inspection Of Shops/ϬRms Premises By Tender Committee. (2) Tender Committee Shall Evaluate The OffErs Received For Eligibility, Techno-Commercial Suitability And Financial Suitability Of The Bids. Undertakings S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 The ϬRm Must Submit An Aï¬Ƒdavit Also Normal Applicable To No No Not Allowed Stating That The ϬRm Is Not All Bidders Blacklisted/Prematurely Terminated And That There Is No Punitive Action Taken By Any Railways /State Govt. Other Govt. .If The Same Is Proved Wrong The Vendor Can Be De-Listed For Three Years All Over Indian Railways. Order Pattern Page 6 Of 8 Run Date/Time: 14/05/2025 17:24:17Divn. Hospital-Mgs-Medical/East Central Rly Tender Document Tender No Ddulp2401b Closing Date/Time 04/06/2025 13:00 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 (1) To Avoid Failure Of Supply In Normal Applicable To No Yes Allowed Hospital, As Per The Need, Rate All Bidders (Optional) Contract May Be Entered With More Than One Vendor For Local Purchase As Per Need. (2) Decision In This Regard Shall Be Taken By Cms/Ddu. (3) Such Intention Of The Purchaser Shall Be Disclosed Inadvance In The Tender. (4) Quantity To Be Ordered Against Rate Contracts Shall Be Graded In Relation To Discounts OffEred By Vendors I.E. L1 Will Get The Maximum Supply Orders. In Case Of Two Vendors Distribution Of Orders (Value Wise) Should Be In The Ratio Of 70:30 On Monthly Basis. Suitable Methodology May Be Adopted. (5) In Case Of Three Vendors Distribution Of Orders (Value Wise) Should Be The Ratio Of 60:25:15 On Monthly Basis. Suitable Mechanism May Be Worked Out To Implement This. While Deciding The Tender. (6) The Distribution Should Be Followed As Far As Possible. These Provisions Must Be Transparently Disclosed In The Tender. (7) Vendors OffEring Maximum Discount On Mrp Shall Be Considered For Rate Contract, Individually For Each Category- Medicines, Surgical Items, Lab Reagents And Consumables. If Rate Contract Is To Be Entered With More Than One Vendor, Discount OffEred By L1 Should Be Counter-OffEred To Other Selected Suitable Higher Bidders I.E. L2, L3 (As Applicable) For Acceptance. (8) The Bidders Accepting The Counter OffErs Shall Be ϬNalized For Placement Of Rate Contract As Per The Predeï¬Ned Distribution. (The Ratio Will Remain Same To Give The Advantage To The One Whose Offer Was L1) Tender Value S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 7 Of 8 Run Date/Time: 14/05/2025 17:24:17Divn. Hospital-Mgs-Medical/East Central Rly Tender Document Tender No Ddulp2401b Closing Date/Time 04/06/2025 13:00 1 Approximate Cost Of Work ( Based On Normal Applicable To No No Allowed Approximate Past Procurement Value All Bidders (Mandatory) During Last Two Fy) Rs.2400000.00(Rupees Twenty-Four Lacs And Zero Paisey Only) For Medicine, Lab, Surgical And Other Medical Store Related Items. 1. For Pl No Ddu001:Approx Rs.1680000.00{Rupees Sixteen Lac And Eighty Thousand And Zero Paisey Only} Expenditure On Medicine, Cancer Medicine. 2. For Pl No Ddu002:Approx Rs.360000.00{Rupees Three Lac Sixty Thousand And Zero Paisey Only} Expenditure On Lab Items. 3.For Pl No Ddu003:Approx Rs.240000.00{Rupees Two Lac Forty Thouasnd And Zero Paisey Only} Expenditure On Surgical Items. 4.For Pl No Ddu004:Approx Rs.120000.00{Rupees One Lac Twenty Thousand And Zero Paisey Only} X- Ray ,Dental & Other Medical Store Items,Etc. 6. Documents Attached With Tender S.No. Document Name Document Description 1 Lpdocumentnew.Pdf Lp Documents 7. Responsiveness S.No. Description 1 Validity Of Offer: No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. 2 Payment Terms: No Deviation From The Payment Terms Stipulated In The Tender Is Permitted. 3 Delivery Period: No Deviation From The Delivery Period Stipulated In The Tender Is Permitted. Price Variation Clause: No Deviation From The Price Variation Clause Stipulated In The Tender Is 4 Permitted. 5 Validity Of Offer: No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. 6 Payment Terms: No Deviation From The Payment Terms Stipulated In The Tender Is Permitted. 7 Delivery Period: No Deviation From The Delivery Period Stipulated In The Tender Is Permitted. Price Variation Clause: No Deviation From The Price Variation Clause Stipulated In The Tender Is 8 Permitted. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Sr.Dmostoreddu ( Swati Rani Singh ) , Percentage Rebate On Mrp Of Surgicals Items For Medical Store/Drh Ddu On Day To Day Basis. ] At (Location) Drh Ddu Uttar Pradesh 1.00 Numbers 4 Ddu004 Service Non Stock --- Yes Consignee Inr (Y) Percentage Rebate On Mrp Of X-Ray,Dental And Other Medical Store Items To Supply Drh Ddu. ] At (Location) Drh Ddu Uttar Pradesh 1.00 Numbers 3. T And C F.O.R Description Page 1 Of 8 Run Date/Time: 14/05/2025 17:24:17Divn. Hospital-Mgs-Medical/East Central Rly , Percentage Rebate On Mrp Of X-Ray,Dental And Other Medical Store Items To Supply Drh Ddu. ] At (Location) Drh Ddu Uttar Pradesh 1.00 Numbers
