Tender For Hiring Of Handling Agency For Indian Army Mt Everest Expedition 2025; 1 Arrival and Departure arrangements at Kathmandu 2 (a) 2 x 20seater bus for two days for local duties in Kathmandu on arrival and 2 x 20seater bus for two days for local duties before departure from Kathmandu on completion of the expedition. 3 (b) Food and accommodation charges at Kathmandu in Standard 4 Star Hotel for 04 nights prior to departure and 04 nights on completion of the expedition. Charges for Local sightseeing to Pashupatinath and Boudha temple both before and after completion of the expedition for entire team and a visit to Pokhara for the entire team after the completion of the expedition. 4 CustomClearance. Custom clearance, liaison, coordination, documentation and all related services at Kathmandu Airport, Sunnoli Boarder and other places as required.Handling Agency will be responsible for moving of expedition stores to Kathmandu and ahead to Everest Base Camp and provide reception transport, boarding, lodging with all meals enroute from Sunnoli to Kathmandu.The agency will be responsible for ensuring safety of stores during transit to Kathmandu and ahead and will make up for losses enroute, if any. Handling Agency will be responsible for all transportation and custom clearance. 5 Coordination with Govt of Nepal. Complete coordination with Ministry of Tourism, Govt of Nepal, Nepal Tourism boarder (NTB) for completion of all formalities and clearance to include necessary Permits, Permission and Clearances, including Radio Sets, Satellite Phones, Cameras, Drone flying/ DSLR Camera Equipment, Technical Equipment, clothing, Oxygen etc. 6 Permit charges for the following 7 (a) Peak royalty for 25 Everest climbing members 8 (b) All other misc permits/charges/fees applicable for the team member during the entire conduct of the expedition. 9 (c)Complete coordination with Ministry of Tourism, Govt of Nepal, Nepal Tourism boarder (NTB) for completion of all formalities and clearance to include necessary Permits, Permission and Clearances, including Radio Sets, Satellite Phones, Cameras, Drone flying/ DSLR Camera Equipment, Technical Equipment, clothing, Oxygen etc. 10 (d)Permit and royalty for 07 BC staying members. 11 (e)Sagarmatha Pollution Control Committee (SPCC), Rope fixing cost till camp II for 32 climbing members. 12 (f)Expedition Operators Association of Nepal (EOA),Rope fixing cost from Camp II to Summit for 25 climbing members 13 (g)National Park, Rural Municipality Entrance fee,Garbage deposit, and all other misc. permits/charges/fees applicable for the team member during the entire conduct if the expedition. 14 (h)Filming; professional camera, DSLR, and drone permit charges 15 Mov from Kathmandu to Lukla & back 16 (a) 2 x 20 Seater bus from hotel to Kathmandu airport on departure from Kathmandu for Lukla and from airport to hotel after completion of the expedition. 17 (b) Charges for air movement of 32 team members from Kathmandu to Lukla and back after the expedition. 18 (c) Move of Expedition stores of team (approximately five tons) from Kathmandu to Lukla (by air), Lukla to Everest Base Camp by yaks/porters and return (approximately Five tons) from Base Camp to Lukla and Lukla to Kathmandu. 19 Trekking from Lukla to Base Camp & back 20 (a)Food and accommodation of 32 member team for 02 nights from Lukla to Namche, 06 nights at Namche and 04 days trek from Namche to Base Camp and during 05 days return trek from Base Camp to Lukla. Accommodation (incl communication) will be in good Lodges (Wooden Houses) at Lukla, Phakding, Namche, Tyangboche, Dingboche and Labuche. 21 Services at Everest Base Camp for 32 members 22 (a) 32 x Living Tents for team members 23 (b) 32 x Mattresses sleeping for team members. 24 (c) 2 x Kitchen Tent (Base Camp & Higher Camp) with central working system. 25 (d)2 x Dining Tent with 32 chairs and 12 tables. 26 (e) 4 x Kero/LPG Gas Heater arrangement at Base Camp for dining tents. 27 (f)3 x Store Tents with tarpaulin ground cover in all. 28 (g) 10 x Toilet Tents 29 (h) 05 x Shower Tents 30 (j)1 x Communication Tent 31 (k) 1 x Medical Tent 32 (l)3 x Generator Sets (2.5 KV) including 300 ltr petrol and 10 ltr lubricants for the entire duration of the expedition 33 (m) 3 x Large size Solar Panels with Inverter (Ch capacity) Sets. (minimum charging capacity of one solar panel should be 250 watts) 34 (n)Please specify the type of tents and mattress being provided along with the charges. The tents and mattress Should be of good quality, spacious and comfortable. 35 (o)1 x Entertainment Tent with one smart LED TV (56”), with DTH and internet Connection with subscription and collection of Adventure Hindi & Eng movies. 36 (p)Separate Dining, Toilet & living tents for Agency staff & kitchen staff etc. 37 (q)300 GB Data pack at Base Camp 38 Base Camp Services to be Provided by the Handling Agency 39 (a) Kitchen Staff at Base Camp.Please specify the charges for 50 days stay of 30 team members at Base Camp. 40 (i)Cooks.03 x Cooks at EBC 41 (ii) Cook Assistants.02 x Cookassistants atEBC 42 (iii) Kitchen Staff.08 x Kitchen staff (Labour/porters to help the cook atEBC 43 Note: All logistics, wages, salary, equipment, insurance, food and accommodation and all transportation fees (land and air) regarding the kitchen staffs to be included. Cooks to be experienced at cooking in altitudes up to and beyond 20,000 feet and should be well trained in culinary skills.Should have participated in at least 2 international expeditions. Note: All logistics, wages, salary, equipment, insurance, food and accommodation and all transportation fees (land and air) regarding the kitchen staffs to be included. Cooks to be experienced at cooking in altitudes up to and beyond 20,000 feet and should be well trained in culinary skills.Should have participated in at least 2 international expeditions. 44 Meals: Meal charges for 50 days stay of 07 base camp members and 34 days stay of 25 climbing members at basecampkeeping in mind approximately 16 days which will be spent by climbing team at higher camps above base camp. 45 Ration. Sumptuous high caloric, all variety rations and required hydration for Team and Sherpas, to be provided for entire duration of the expedition. 46 (a) Base Camp and Camp I. Bill of fare to be as follows 47 (i) Morning Tea. 48 (ii) Breakfast to include a variety for vegetarian/non vegetarian and egg eaters 49 (iii) Tea with afternoon snack. 50 (iv) Breakfast, lunch and dinner to have a Indian, Nepalese and Chinese cuisine. 51 (v) Fresh 1 x Non Vegetarian (Meat, chicken or fish) dish every day with lunch and dinner, Extra vegetarian dish for vegetarian members. 52 (vi) 1 x Fresh vegetable dish with every meal. 53 (vii) 1 x Dish of Dal. 54 (viii) Fresh salad with every meal. 55 (ix) Fresh fruit with lunch. 56 (x) Sweet Dish after dinner. 57 (xi) Evening tea with snack. 58 (xii) Soup. 59 (xiii) Evening Hot Drink. 60 (xiv) Variety of juices, beverages and dry fruit (as approved by the expedition team). 61 (xv) Variety of sweets, chocolates etc for load ferries (as members of the expedition team) 62 (xvi) Variety of dry fruits (as approved by the expedition team) 63 (xvii) 24-48 hours of emergency ration. 64 (xviii) All above aspects will be finalized in consultation with the team. 65 (a) Ration:- Camp I ,Camp II. Bill for fare to be as follows: - 66 (i)Morning Tea (Camp I and II). 67 (ii) Breakfast to include a variety forvegetarian/non vegetarian and egg eaters. 68 (iii) Tea with afternoon snack. 69 (iv) Breakfast, lunch and dinner to have aIndian and Nepalese cuisine. 70 (v) Fresh 1 x Non Vegetarian (Meat,chicken or fish) dish every day with lunch anddinner, Extra vegetarian dish for vegetarian members. 71 (vi) 1 x Fresh vegetable dish with every meal. 72 (vii) 1 x Dish of Dal. 73 (viii) Evening Hot Drink. 74 (ix) Variety of dry fruit (as approved by theexpedition team). 75 (x) Variety of sweets, chocolates etc for loadferries (asmembers of the expedition team). 76 (xi) 24-48 hours of emergency ration. 77 Note: The food and ration to be used in higher camps should be regularly stocked and supplied by a helicopter or any other means to ensure a proper availability at all camps. All above aspects will be finalized in consultation with the team. 78 Ration. Above Camp II till Summit Camp for 25 Climbers: - 79 (a)In addition to the routine mentioned at serial (a) variety of juices, beverages, dry fruit, variety of sweets, chocolates etc will be provided to team, MRE Tinned, Dehydrated variety of food and Hydrated drinks will be collected for higher camps as per services mentioned at Serial 12 (a), will be provided to the extent possible. High calories Energy Gel (10 sachet pkt each member) 80 (b) High Energy Special Ration for 25 members for the duration above Base Camp. Please specify food items which will be provided by agencies. 81 Note: All rations should be adequate for the entire Nepalese expedition staffs at the BC and higher camps. 82 Liaison Officer Charges 83 (a) Liaison Officers will accompany the teamfrom Kathmandu. Please specify the requirednumber of liaison officers along with allexpenses, conditions and services of LOnominated by Ministry of Tourism Govt of Nepalfor duration of the expedition including dailywages, Insurance, Food and Accommodation & all other applicable charges. 84 Facilities and Services for Higher camps 85 (a) Cooks.02x Cooks for Higher Camps. 86 (b) Cook Assistants.02 xcook assistants for Higher Camp. 87 (c)Kitchen Staff.04 x Kitchen staff (Labour/ porters to help the cook) at Higher Camp. 88 Note: All logistics, wages, salary, equipment, insurance, food and accommodation and all transportation fees (land and air) regarding the kitchen staffs to be included. Cooks to be experienced at cooking in altitudes up to and beyond 20,000 feet and should be well trained in culinary skills.Should have participated in at least 2 international expeditions. 89 Tentage. Above Base Camp till Summit Camp 90 (a)Living tents above Base Camp for 25 members (North Face or Mountain Hard Wear tents or similar) please mention no of tents being provided for the team. Adequate reserve tents will be carried. 91 (b)2 x Scaled down Kitchen Tents with central working system in Camp I and Camp II. 92 (c) 1 x store tent in Camp II. 93 (d)2 x scaled down dining tents in Camp I and Camp II 94 (e)Adequate Water filters, purifier, thermos to be catered for use at Base Camp/Camp 2 and higher camps. 95 Note: Meals and high foods above Camp II (Camp III and Camp IV) are to be served in climbers living tents by Sherpas. High and hygenic quality of utensils, cutlery and basic serving dishes. Titanium plate with handle, spoon, fork, mug to be provided to very member, for use above Base Camp. Required tentage facilities for all Nepalese expedition staffs should also be managed by the Handling agency. 96 Sherpa/Support Staff 97 (a) 25 Climbing Sherpas and one Sherpa Sirdar 98 (b) Charges of Sherpa Sirdar to include daily wages, equipment allowances, insurance, food & accommodation, airfare, load ferry bonus and Summit Bonus. 99 (c)Charges per Sherpa for 25 Climbing Sherpas for following heads to include daily wages, equipment allowances, insurance, food & accommodation, airfare,loadferry bonus and Summit Bonus. 100 (d)Additional 4 Sherpas in higher camps are to be provided who can assist in emergency rescue and evacuation. 101 (e)The Sherpa Sirdar should have summited Everest at least 10 times and should be a UIAGM certified guide with at least 2 Everest summits under his name. 102 Oxygen Cylinder, Mask and Regulator 103 (a) Hiring Cost per new oxygen Cylinder (Germany EMS,/ISO Certified) 8 bottles per climbing member, 4 bottles per Sherpa (total 300 approx. bottles) 104 (b)Hiring cost per new Oxygen mask (Name of brand) 105 Note: - 25 xMask (extra as Reserve) 106 (d) 25 x masks and regulators to be carried by the Handling agency during the climbing period.Note: - 25 x Regulator(extra as Reserve) 107 (e)Reserve oxygen cylinders in higher camps :- 108 (i)20 bottles in Camp I. 109 (ii) 30 bottles in Camp II. 110 (iii)20 bottles in Camp III. 111 (iv)40 bottles in Camp IV. 112 Communications 113 (a) Internet services at Base Camp. 114 (b)Hiring charges for 03 Satellite phone for communicating and reporting with Delhi during the conduct of expedition. 115 (c)Charges for 13 x hand held radio sets with permit. 116 (d) Charges for two Base Station (one at Base Camp and one at higher camp). 117 (e)Hiring of 02 x GPS Devices 118 Casualty Evacuation.EmergencyCasualty Evacuation by Air from the Base Camp and above.Helicopter evacuation, repatriation, hospitalization, medical & life insurance for members, liaison officer, cooks and sherpas. (Nepalese staff) 119 Weather Forecast System 120 Means of obtaining weather forecast. - Swiss Meteo test and National Weather forecast, during the entire expedition period (at least one international and one national weather forecast reports should be available for the team at a dailybasis) 121 Note: The format and specification of the weather forecasting system to be used should be submitted along with the tender document. 122 Kitchen at Base Camp and Higher Camps 123 (a) A fully functional kitchen will be established at BC and a scaled down Kitchen at Higher Camps with central working. 124 (b) Cooks to be experienced at cooking in altitudes up to and beyond 20,000 feet and should be well trained in culinary skills.Should have participated in at least 2 international expeditions. 125 (c) High and hygenic quality of utensils, cutlery and basic serving dishes. Titanium plate with handle, spoon, fork, mug to be provided to very member, for use above Base Camp. 126 (d) Adequate Water filters, purifier, thermos to be catered for use at Base Camp/Camp 2 and higher camps. 127 Misc expenses (Amount not being included in overall total) 128 Please specify the charges to conduct the Special Puja at:- 129 (a)Puja ceremony in Kathmandu atPashupatinath and Buddha. 130 (b)Puja ceremony at basecamp 131 (c)Any other expenses that might incur inextra activities. 132 Special Note: Handling Agency 133 (a)The Handling agency should be established and in active existence for at least seven years 134 (b)The handling agency must be registered with the Department of Tourism under the Certificate of Compliance to letter No 2081/82 dated 26 September 2024 of Department of Tourism, Ministry of Culture, Tourism and Civil Aviation, Government of Nepal, and the Nepal Mountaineering Association. 135 (b)The handling agency must be registered with the Department of Tourism under the Certificate of Compliance to letter No 2081/82 dated 26 September 2024 of Department of Tourism, Ministry of Culture, Tourism and Civil Aviation, Government of Nepal, and the Nepal Mountaineering Association. 136 (c)The handling agency must be compatible with the section Eligibility and Qualification Criteria as listed in the RFP and also It is mandatory that the agency should be licensed under Tourism Act, 2035 (1978 AD) and should be based in Nepal. 137 Operation Plan to be Submitted 138 The following listed and elaborate plans should be submitted by the handling agency along with the tender document. 139 (a) Full proof Communication plan, satellitephone, GPS device, radio sets and base stations(spec required with details) must submit. 140 (a) Full proof Rescue plan, along with usesofHelicopter (contract with Heli company), Gearsand Equipment details, rescue sirdar, Hospital(contract with hospital), (submit all spec andeveidences). 141 (b) Full Proof Logistic Plan with explanation.With specification. 142 Note: These documents are mandatory andmust drop in Drop Box. 143 Logistic Management in India (Optional) 144 (a)Packing Material and Packing arrangement in Delhi including manpower 145 (b)Flag off ceremony - Photo and Video Arrangement - Photography, media, publicity and making of Everest Movie (Pre expedition) 146 (c)Transportation of all personal baggages from Delhi - Nepal border via Truck approx 5000 KG (5 Tons) : From New Delhi to Nepal border by road, (Loads will be handed over in New Delhi and collected at Base Camp and while de-induction will be handed over at Base Camp and collected at New Delhi). 147 (d)Press meet before or after expedition in Kathmandu.
