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| 1 | 1. EVENT DESIGNING Complete Creative Adaptation This include designing of logo, adaptation of logo , creating branding and designs for all elements like hoarding, banners, uni-poles, print & social media ads etc. to the entire satisfaction of Engineer-Incharge. |
| 2 | 2.EVENT AT VARIOUS LOCATIONS Carpet Layering In various buildings (Inside and Outside) - VIP\"s, Shivalik, Nursery Ground and other VIP\"s areas of premium quality to the entire satisfaction of Engineer-Incharge. |
| 3 | 3.Dam Site German Hanger with platform and carpet - 40x40ftof premium quality to the entire satisfaction of Engineer-Incharge. |
| 4 | 4. EventDetailsBranding of the venue I. Stage Backdrop along, Podium branding, Pagoda facia, backdrop, Venue branding with long Banner, Standee & Directional Signages & all types of signages such as Exit, Entry, Parking,etc II. Elevated Stage 16\" x 12\" x 2.5\" H , Red Carpet, Ethnic decoration for the VVIPs to move on the dais , Risers for LED\"s, III. Branding - 3000 sq ft , Flags - 50 pcs, IV. LED Screens stage & other - 200 sq fts, V. Furniture - Sofa, Teepoy, chairs, VIP chairs, VI. Tentage – Tables, VII. Manpower / Housekeeping, to the entire satisfaction of Engineer-Incharge. |
| 5 | A. Floral work - stage , podium, hanger, entrance |
| 6 | B. Planters around the function site |
| 7 | C. Sound system with Lights |
| 8 | D. Cultural Troupe welcome |
| 9 | E. 50 years installation Curtain Raiser |
| 10 | 5.Shivalik Sadan German Hanger with platform and carpet - 100x40ftof premium quality to the entire satisfaction of Engineer-Incharge. |
| 11 | A . Air Cooling Rest of the Hall Aircooler Blower Mech 20 No. Shivalik Sadan and 20 No. Nursery Ground |
| 12 | 6. Main EventA. Nursery Ground / School Ground German Hanger - 100 mtr x 60 mtr of premium quality to the entire satisfaction of Engineer-Incharge. |
| 13 | B. Tin/pipes barricading with necessary requirement |
| 14 | C. Inaugration Event As per Requirment |
| 15 | 7. FurnitureA, Two seater sofa sets of premium quality to the entire satisfaction of Engineer-Incharge for 1 day event, 2 days prior setup |
| 16 | B, Single Seater Sofa sets for 1 day event, 2 days prior setup |
| 17 | C, Chairs - metal frame with cushion and white cover for 1 day event, 2 days prior setup |
| 18 | D. Plastic chairs for general public Plastic chairs for general public for 1 day event, 2 days prior setup |
| 19 | E. Supply of tables of size 4\" x 2\" with necessary top covering with white cloth for the duration of event for various areas, F&B areas etc andbuffet tables to be used at various areas like food area, entry ares, backstage, VIP food areas, Entrance , Gift & give away area etc |
| 20 | F. Supply and setting up of 4\" dia tables with 6 chairs per table with both table and chair covered with white cloth in F&B area and delegate dining space for food area |
| 21 | 8. Graphics printing and fixing: A. Printing and installation of Flex at venue of premium quality to the entire satisfaction of Engineer-Incharge. |
| 22 | B. Printing and installation of Flexin 1\" x 1\" MS tube frame on one side and isntalltion at various points across states |
| 23 | C. Printing and fixing of vinyl prints on 5 mm foam board/pvc sheets and installing at site |
| 24 | 9.Technical Works other than stage A. PA system Outside for general announcement of high quality to the entire satisfaction of Engineer-Incharge. |
| 25 | B. LED (approx. 10\" x 6\") walls at other locations insidehanger for delay views = 10 ft x 6 ft x 4 nos = 240 including set up days |
| 26 | C. Providingof UPS of appropriate capacity for the telepromptors, desktops etc |
| 27 | D. Providing of Power backup for all 3 days for outdoor décor lighting and hanger area with 10 hours fuel |
| 28 | E. Supply and setting up of LED TVs/monitors of size 42\" / 55\" |
| 29 | F. Supply and setting up of desktop computer systems/laptops with printer for duration of event |
| 30 | G. Printing and providing standies /panels of 3\" x 6\" size for the duration of event |
| 31 | H. Setting up of a Media Room with all necessary equipment and handling of media related querries a 4mxx3m room with all media facility like internet, computers, printers, stationery and other . required equipments with team to manage the media |
| 32 | I. Creation of VIP MOVING washrooms chemical toilets and 2 VVIP toilet for CM to be erected for usage , the rental is for 3 days as this would be coming from Delhi/ Chandigarh |
| 33 | 10. Collaterals Printing of Collaterals (after getting the designed approved for all components covered under item no.1 of this BOQ) such as Passes, Car Stickers, Flyers, badges & Tags, folders, and Others100 car stickers, 2000 flyers, 300 tags, 300 media folders, 700 no. I.D Cards PVC with strap & other small stationery of premium quality to the entire satisfaction of Engineer-Incharge. |
| 34 | A.Distribution of Invites by the medium of Courier (500 no.) or hand delivery for VVIP guest in chandigarh, himachal ,Delhi-Ncr and other states ( 100 no.) |
| 35 | B.Event Manpower Artists - Master of Ceremony |
| 36 | C. Opening ceremony cultural programme for 60-90mins with a theme on Golden jubille and Indian Multi culture with necessary sound & light technicalscultural programme with 20 dancers from various states showcasing the cultural heritage of Punjab, himachal and other states |
| 37 | D.Providing ushers for all events days to coordinate backstage management, guest realtions and venue help desk along with hotel desk providing male & female ushers to escort guest, managing backstage and front stage management and seating area, as per directions of Engineer-in-Charge |
| 38 | E.Providing profressional Singer for national anthem during inaugural event along with necessary technical requirement for CM based event the national anthem to be sung like by professional singer approved by ministry |
| 39 | F.CCTV camera system for the entire area with necessary monitoring control station with personnel for monitoring 20 Cameras with live recording and 2 days before setup as per protocol for PM event |
| 40 | G. Videography and Photography of the entire event, post production and supply of (a) all raw footage in appropriate size portable media, (b) edited version of the summary of the program in the form of a film with necessary narration and highlights of durations 1 min., 5 min. and 30 minutes and (c) Photographic curated print out albums 200 photos each albums 3 sets |
| 41 | H. Floral decoration Decoration of stage, venue, bouquets for inaugural and valediction programs, speakers, panelists and other VIPs etc. for the entire event |
| 42 | 11. Housekeeping :-Housekeeping of the venue for entire period. 20+ house keeping team in multiple shift to clear area like seating area, buffet area and backstage along with outside lawns of to the entire satisfaction of Engineer-Incharge. |
| 43 | 12. Publicity Documentary AV Film Documentary on golden jubilee curation and execution and to be ready 20 days before event of premium quality to the entire satisfaction of Engineer-Incharge. |
| 44 | 13.Management charges A.Event Management charges, Administrative Service Charges, Local Authority permission |
| 45 | B. Management fees |
| 46 | C.TBL Charges Food, Accommodation, Transportation for entire team, which will start from 15 days prior & post event for co-ordination & implementation |
| 47 | 14. Tower AC\"s/ AC A. Nursery Ground/School Ground near the stageincluding installation/ piping 1day tessting + 1 Event day of premium quality to the entire satisfaction of Engineer-Incharge. |
| 48 | B.Tent At Guest house and DAV School Ground Normal Tent With Lighting / Table / Chair Etc. (1 No. 150\"X150\") ( 1 No. 60\"x75\").Colour combination/Choice as per Engineer incharge. |
| 49 | C. Unforeseens items (To be discussed in pre-bid) |
