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| 1 | A. MINI THEATRE AUDITORIUM |
| 2 | a. Dias Setup1. Arrange 12 throne chairs, 6 tables and six flower vases with fresh, original flowers placed centrally on the Tables. |
| 3 | 2. Lay a green or blue mattress on the stage/dais of the hall and decorate podium with branding and flowers. |
| 4 | 3. Position a framed photograph of Sir CV Raman on the left side of the wings, adorned with freshflowers. |
| 5 | 4. Arrange eight (8) tuberose garlands with loose flowers and two trays to pay homage to Sir C V Raman. |
| 6 | 5. Arrange eight trays and 20 flower bouquets for the felicitation of dignitaries. |
| 7 | 6. Add artificial flower linings along the bottom edge of the dais (40 ft. &width approx. 1.5 ft.) |
| 8 | 7. Include adequateroom freshener. |
| 9 | b. Green Room1. Ensure the green room is thoroughly cleaned, particularly the commode and basin |
| 10 | 2. Provide hand wash at the basin. |
| 11 | c. Behind Side Wings / Stage1. Arrange twelve additional chairs and five tables with white covers (utilizing existing furniture from Science City wherever possible). |
| 12 | d. Inside the Hall1. Hang 20 flower bouquets from the wall (10 nos. in each side). |
| 13 | e. Reception Desk of Mini Auditorium1. Create a stunning visual by hanging six bouquets from the wall. |
| 14 | 2. Lay a green / blue carpet on the floor to elevate the overall look of the space. |
| 15 | 3. Arrange for two throne chairs and ten fibre chairs for the press meet. |
| 16 | h. Entrance of Mini AuditoriumTo be Decorated with flowers |
| 17 | B. SEMINAR HALLS |
| 18 | a. Technical Session Room (for all 6 ROOMS)1. Set up four (4)chairs with white towels on the Dias of each room |
| 19 | 2. Arrange 12 trays and 36 flower bouquets for felicitation of the dignitariesN.B.:**Requirement of each row of B(a) will be multiplied by six |
| 20 | b. VIP Room1. Arrange two elegant sofa sets (two 3-seaters and 4 single-seaters) with tea tables and flower vases to create a welcoming environment. |
| 21 | 2. Room freshener for fragrance. |
| 22 | c. Enclave for VIP Guests(30x20 sqft with temporary partition)1. Provide three six-seater sofas, two single sofas and tea tables with flower vases to set up a separate VIP Enclave on the ground floor. Use a decorated wooden divider to create a separate enclave |
| 23 | 2. Area to be decorated with Flowers |
| 24 | 3. Room freshener to be arranged |
| 25 | d. Office Room1. Set up four tables and ten chairs for effective team collaboration. |
| 26 | e. Dining Room for the VIPs1. Chair & Table arrangements for the buffet to be arranged for VIPs. |
| 27 | f. Store Room1. Keep the storeroom vacant or set aside tables and chairs to provide free space |
| 28 | i. Washrooms1. Sufficient liquid soap is available for hand wash. |
| 29 | j. Entrance of Seminar Halls1. Lay a green carpet from the Seminar Hall to the Mini Auditorium.(500 ft. 3-4ft wide) |
| 30 | C. Food Court |
| 31 | 1. A Food Court is to be set up in the basement hall, specifically for all participants (excluding VIPs). This area will feature 400 chairs and 80 tables, covered with table cloths, ensuring a comfortable dining experience. |
| 32 | 2. Sufficient hand wash is available at each wash basin for hygiene |
| 33 | 3. Proper illumination of the food court may be arranged. |
| 34 | D. Garden Area |
| 35 | 1. Create a dedicated selfie zone for the participants & guests to capture memorable moments. |
| 36 | E. Arrangements from Entrance to Mini Auditorium |
| 37 | 1. 3D Cutouts featuring the name of the science congress i.e. 32nd WBSSTC (width 3 ft) will be strategically placed along the approach road. If possible, it may be illuminated with decorated lights |
| 38 | F. Miscellaneous |
| 39 | 1. Display 20 nos.venyl board / sunpack indicating different arrangements(for direction) |
| 40 | 2. Arrange a temporary shade (gazebo) of 20 ft x 20 ft with 50 chairs at the open space for the students guests and others. |
| 41 | PRINTING AND FIXING PUBLICITY MATERIALS THROUGH FLEX BANNER AND STANDEES |
| 42 | A. MINI THEATRE AUDITORIUM |
| 43 | j. Entrance of Seminar Halls1. Include two side wings of flex measuring 5 ft x 20 ft (content for the flex will be provided from this end). |
| 44 | 2. Decorate the existing podium from Science City with original flowers (width 1.5 ft) and mask with flex (4 ft x 2 ft). |
| 45 | b. Reception Desk of Mini Auditorium (for press)1. Beautiful floral lining along its edge and also mask the desk with framed flex. (14 ft x3.5 ft.) |
| 46 | c. Entrance of Mini Auditorium1. Entrance gate decorated with flower lining and other decoration with flowers and flexTwo L-pillar (3 ft x 3 ft x 12 ft) with iron/ wood frame |
| 47 | B. SEMINAR HALLS |
| 48 | a. Technical Session Room (for all 6 ROOMS)1. Two standees with frame (6 ft x 3 ft) on both sides of the Dias. |
| 49 | 2. Two Flexes fitted with a frame on both the side walls of the room (10 ft x 8 ft) x 2 nos. |
| 50 | 3. Place an additional standee (6 ft x 3 ft) outside the hall to direct the attendees appropriately. |
| 51 | 4. Decorate the podium with flowers (width 1 ft and mask with flex/ board 4 ft x 2 ft).N.B.: **Requirement of each row of B(a) will be multiplied by six |
| 52 | b. Registration Desk of Seminar Halls1. Three (3) Registration Desks to be masked with flex with frame (32 ft x 3 ft x 2 nos.- on the ground floor and 20 ft x 3 ft on the 1st floor) and flower lining along the edge of the tables. |
| 53 | c. Lobby and other open areas 1. Twenty (20 nos.) standees (6 ft x 3 ft) with frame.One flex fitted with frame to be displayed (10 ft x 8 ft) |
| 54 | 2. Four (4nos.) flexes fitted with frame (8 ft x 6 ft) for room indications and program details. |
| 55 | 3. Two (2nos) Flexes measuring 20 ft x 4 ft with frame |
| 56 | d. Entrance of Seminar Halls1. Decorate two(2nos.) entrance gates with flex (2.5 ft x 12 ft x 24 ft) and flower linings reflecting the grandeur of a state-level event. |
| 57 | C. Food Court |
| 58 | 1. Six (6nos.) Flexes fitted with frame (6 ft x 4 ft) to display arrangements. |
| 59 | D. Garden Area |
| 60 | 1. Thirty (30nos.) standees (6 ft x 3 ft) and 30 both-sided flex box fitted with frames (6 ftx 4 ft x 6 inch thick) |
| 61 | 2. Fles Branding (13x8) with frame in the garden area, outside railings of the venue |
| 62 | E. Publicity |
| 63 | 1. Approximately 60 flex fitted with frame (6ft. x 4 ft.) |
| 64 | 2. A help desk masked with flex (6 ft x 6 ft) both side with frame. |
| 65 | E. Arrangements from Entrance to Mini Auditorium |
| 66 | 1. Two pair I-pillar gates arcades (3 ft x 3 ft x 15 ft). |
| 67 | 2. Twenty (20nos.) publicity I-pillars (base – 4 ft x 4 ft x 2 ft, height – 3 ft x 3 ft x 7 ft, top – 4 ft x 4 ft x 1 ft.) |
