Bids Are Invited For Custom Bid For Services - ---- Operation And Maintenance Of Hvac System Similar Category (Heating, Ventilation And Air Conditioning System) Reference Number The Reference No. UH/SLS/Dean/BSL3/2024/1 of the Notice Inviting Tender dated 08.10.2024 should be clearly mentioned on all envelopes and any correspondence including e-mails with the University. 2 Mode of submission Hand-written (manuscript) bids and bids submitted through e-mail shall not be accepted. All pages of the tender document must be signed by the authorized representatives of bidder, in token of having accepted the terms and conditions incorporated in the tender notice. 3 Two Bid System Bids are required to be submitted in two parts as under (i) Technical bid consisting of all technical details along with commercial terms and conditions; and (ii) Financial bid indicating item-wise price for the items mentioned in the technique sucks The technical bed and the financial bid should be senled by the bidder in separate covers duly super-scribed and hoth these sealed covers are to he put in a bigger cover which should also be scaled and super-scribed before sending to the address pronvided above. Certificate from anginal service provider The Bid should be made only by the original service provider with a good track record. The service provider is required to give a list of places where they have delivered their services at BS13 Facilines, in the past and present. They must provide contact of the person at the institute where the service has been provided Hadder Details The bidders complete corespondence address, phone manbers and e- mail ids, and website details (if any), must be clearly mentioned in the sechnical bid documents (Pamphlet Brochure depicting the profile and crganization structure may be enclosed.) The details of PAN, GSTIN, EPF, ESIC, Registered License Certificate, Labor License etc, may be mentioned and supporting documents shall be enclosed along with the technical hid Please refer to Annexure I for eligibility criteria and Documents required to be submitted along with the technical bid. Validity buds of 7 Prices quoted in the bid (financial hal) shall be valid for a minimum period of 90 days from the date of opening of the financial bids. No upward revnion of the prices will be permitted during the said validity period Basic Price The bidder should clearly indicate price per each component of CAMC on FOR, Uoll, Hyderabad basis. Taxes: GST& Customs Duty Appropriate GST should be indicated for all services as per respective HSN code and total GST should be mentioned clearly. Other costs charges The bidder should clearly indicate all applicable other charges, if any, separately viz transportation, packing, loading, unloading murance, installation, commissioning, testing training, etc., 10 Earnest Money Depout (EMD)/Bid Security The bidders should furnish bid security for an amount of 3.5% of the total bid value, along with their technical bid in the form of Account Payee Demand Draft Bankers Cheque from any of the Commercial Banks in an acceptable form, draws in finvour of Finance Officer, University of Hyderabad, payable at Hyderabad If the hidder tumishes a Fixed Deponn Receipt Hank Guarantee, the instrument shall be issued in favour of Finance Officer, University of 4 Hyderabad, payable at Hyderabad and shall be valid for a penod of 135 days from the date of opening technical bids The MSE units registered with MSME and certificates obtained from NSIC under the Single Point Registration Scheme (SPRS) shall be exempted from payment of Earnest Money Depout (EMD) on production of requisite proof in respect of valid certification fium NSIC (This clause shall be incorporated in all the NIT, where the extimated coor of purchase exceeds Rs. 2.5 lakh 11 Duration The Comprehensive Annual Maintenance Contact is awarded initially for a period of One year and extendable for a funther period of one more year subject to providing audity and satisfactory service 12 Agreement An Agreement in the format prescribed by the University of Hyderabad is required to be entered into by the Service provider of their authorized Representative with the University, within a period of 15 days from the date of issue of Purchase Onder Work Onder 13 Performance Security/ Perfumance Bank Gumantee Successful bidder should submit a Performance Security (in all cases of purchases valuing above Rs 10 lakh in the form of Performance Bank Guarantee Ar an amunt equivalent to 3% of the total basic price of the Goods/Services CAMC (exclusive of turses and duties) within a period of 15 days from the date of issue of Purchase Order Work Order Performance Security should remam valid for the entire CAMC penod plus additional (grace) period of 60 days, from the date of award of the wock order Performance Security shall be submitted in the form of Account Payer Demand Draft Fixed Deposit Receipt Bunkers Cheque Bank Guarantee from any of the Commercial Hanks in an acceptable forms, drawn in favour of Finance Officer, University of Hyderabad, payable at Hyderabad 14 Payment Payment will be made against submusion of Tax Invoice after completion of each month quarterly during the CAMC penod 15 Delivery Location The CAMC services shall be provided at Centre Biosafety Level 3 Facility. School: School of Life Sciences. University of Hyderabad, Gachibowli, Hyderabad-500 046, India 16. Delivery Perind The services are required to begin from 01.01.2025 17 Rack Purchase Clause If the Service provider fails to provide services as stipulated delivery period specified in the Work Order, the University may resort to procure such services and in such a manner as deemed appropriate, similar to those undelivered, and the Supplier will be liable to reimburse the University for any excess costs for such similar services, 18 Right to reject 19 Resolution of Disputes 20 Jurisdiction of Courts 21 Opening of tenders/hids 22 Delay submission 23 Due date of submission of bids 24 Declaration in The University reserves the right to reject any or all the bids or accept a part of the quotation without assigning any reasons therefor. The decision of the University in this regard is final and binding on all the service providers Any disputes arising out of this contract shall be referred to the University, and if any of the parties hereto is dissatisfied with the decision, the dispute shall be referred to the decision of the Arbitrator, who should be acceptable to both the parties, to be appointed by the Vice- Chancellor of the University. The decision of such Arbitrator shall be final and binding on both the parties. Disputes, if any, arising during course of execution of the order are to be settled within the jurisdiction of Hyderabad/Ranga Reddy District Courts only. The bids will be opened in the office of Dean, School of Life Sciences, University of Hyderabad, Hyderabad on ....af presence of bidders or their authorized representatives. in the The authorized representative shall bring the authorization letter and submit the same to the University before opening of bids. On failure to do so, the Representative loses the right to participate in the bid opening process The University will not in any way be responsible for any postal/courier delay. Bids received beyond the stipulated date and time of submission are summarily rejected. Tenders incomplete in any respect will be summarily rejected. Sealed Bids should be submitted to the office of Dean, School of Life Sciences, University of Hyderabad, University of Hyderabad, Gachibowli, Hyderabad 500 046 on or before .......(time). Bids received thereafter shall not be considered (date) Refer to Annexure II for Declaration format Total Quantity :
