Selection Of Event Management Agencies For Tourism Department, Govt. Of West Bengal For Satte, 2024, Kolkata-West Bengal

Selection Of Event Management Agencies For Tourism Department, Govt. Of West Bengal For Satte, 2024- 1 Designing Of Pavilion ( Size : 202.5 Sq. Meter. ) 2 Conceptualization Of The Entire Pavilion ( Four Side Open ) Size Of The Stall: ( 15 X 13.5 ) Sq. Mtr. 3 Entire Pavilion Divided Into Two Portions Through Led Screen. Led Screens Installed At The Both Side ( 55” Leds Will Be Suitable For The Entire Work ) Size Of The Screen :12 Mtr X 6 Mtr ( 72 Sq.Mtr. Appx. ) One Portion Dedicatedly Used For Tourism Department And The Other Oneused For 15 Co-Exhibitors ( Approx. ) 4 Designing Of Graphics & Av For Projection For Led Screens 5 Scope Of Creating Display Area For The Merchandise 6 Preparation Of Platform 7 Carpeting Of The Entire Pavilion 8 Coloring 9 Designing, Printing, Supply Of Flexes ( Back Black ) ( Two Outside Walls ) 10 Designing, Printing, Supply Of Flex For Fascia 11 Designing, Printing, Supply Of Flex For Glow Shine Ceiling 12 Fixing Of Plywood ( Two Outside Walls, Fascia, Ceiling ) 13 Preparation Of Platform 14 Carpeting Of The Entire Pavilion 15 Coloring 16 Fixing Of Backlit Flexes With Adhesive 17 Fixing Of Backlit Flexes With Adhesive For Fascia 18 Fixing Of Backlit Flexes With Adhesive On Ceiling 19 Lamination Of Pictures Of Different Destination 20 Fixing Of Pictures 21 Flower Plants / Potted Plants As Per Requirement To Decorate The Stall 22 Thematic Illumination For The Entire Pavilion. All Kind Of Electrical Fixtures Like Spotlights, Halogens, Power Plug Sockets For Proper Illumination Of The Entire Pavilion 23 Furniture Along With Seating Arrangements For Tourism Pavilion ( Size : 102.5 Sq. Meter. Appx. ) ( Rate Must Be Quoted For Single Unit, Actual May Be Calculated On Pro Rata Basis ) 24 Thematic Illuminated & Decorated Front Desk Along With Lock And Key Facility ( 4 Ft. X 3 Ft. ) . ( Four Sets Will Be Required Tentatively ) 25 Bookshelf For The Entire Pavilion To Display Publicity Materials ( Four Sets Will Be Required Tentatively ) 26 2 Seater Sofa ( Four Sofa Sets Will Be Required Tentatively ) 27 3 Seater Sofa ( Two Sofa Sets Will Be Required Tentatively ) 28 Centre Table ( Two Centre Table Will Be Required Tentatively ) 29 Round Glass Top Standard Size ( Four Table Will Be Required Tentatively ) 30 Banquet Chairs ( Thirty Chairs Will Be Required Tentatively ) 31 Glass Bowl ( Four Bowl Will Be Required Tentatively ) 32 Steel Rack ( Standard Size ) For Display Of Handicraft Items ( Two Racks Will Be Required Tentatively ) 33 All Types Of Enough Electric Installation For Each 34 Stationary Items Along With Laptop, Printer & Internet Connectivity ( Rate Must Be Quoted For Single Unit, Actual Cost May Be Calculated On Pro Rata Basis ) 35 Laptop ( Two Laptop Will Be Required Tentatively ) 36 Printer 37 Stationary Articles For Entire Programme Like, A4- Pages 1 Rim, Pen Pencil, Staplers, Gum Tube, Clip Board, Clips, Office Stationary, L- Folder, Cover Files, Dusters, Card Holders, Extension Cord Etc. 38 High Speed Internet Connection 39 Furniture Along With Seating Arrangements For Co-Exhibitor ( Size : 100 Sq. Meter. Appx. ) ( Rate Must Be Quoted For Single Unit, Actual May Be Calculated On Pro Rata Basis ) 40 Thematic Illuminated & Decorated Front Desk Along With Lock And Key Facility ( 4 Ft. X 3 Ft. ) . ( Fifteen Sets Will Be Required Tentatively ) 41 Two Power Plug Sockets Available For Each Illuminated & Decorated Front Desk ( Thirty Sets Will Be Required Tentatively ) 42 2 Seater Sofa ( Four Sofa Sets Will Be Required Tentatively ) 43 3 Seater Sofa ( Two Sofa Sets Will Be Required Tentatively ) 44 Centre Table ( Two Centre Table Will Be Required Tentatively ) 45 Round Glass Top Standard Size ( Ten Table Will Be Required Tentatively ) For Meeting Areas 46 Banquet Chairs ( Fifty Chairs Will Be Required Tentatively ) 47 Glass Bowl ( Fifteen Bowl Will Be Required Tentatively ) 48 Arrangement Of Logistics ( Rate Must Be Quoted For Single Unit, Actual Cost May Be Calculated On Pro Rata Basis ) 49 Transportation Of Publicity Materials For The Festival From – Rto Kolkata To The Stall Of West Bengal Tourism At The Venue ( Per Kg Rate Should Be Submitted ) 50 Arrangement Of Working Lunch Along With Packaged Drinking Water At The Venue For The Officials & Delegates Of Tourism Department For Entire Period ( 30 Pax Daily Tentatively ) 51 Provision For Tea / Coffee And Snacks To The Tourism Officials / Stake Holders And Guests As And When Required During The Event For 150 Pax Each Day 52 Arrangement Of Packaged Drinking Water For The Tourism Stake Holders And Guests As And When Required During The Event For 150 Pax Each Day 53 Manpower Services For Proper Coordination 54 Deployment Of One Supervisor And Two Hostesses To Help And Assist The Tourism Officials During The Entire Period At Venue. Supervisor To Have At Least 10 Years Of Experience In Major Event Management Events. The Personnel Shall Report One Day Before The Event And Remain Present Till Completion. They Should Be Well-Versed In Hindi And English Language 55 Deployment Of Two Volunteers To Showcase / Display Of Souvenirs And Publicity Material As And When Required 56 Cabling & Technician To Provide Technical Support 57 Event Management Charges 58 Event Management Charges ( Not More Than 10% Of The Entire Cost Of The Event ) 59 Govt. Taxes 60 Gst As Admissible

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INR 50000.0 /-

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Name of Work: Selection of Event Management Agencies for Tourism Department, Govt. of West Bengal for SATTE, 2024

Sl. No.	Item Description
1	Designing of Pavilion (Size : 202.5 sq. meter.)
2	Conceptualization of the entire pavilion (Four Side Open) Size of the Stall: (15 X 13.5) sq. mtr.
3	Entire pavilion divided into two portions through LED Screen. LED Screens installed at the both side (55” LEDs will be suitable for the entire work) Size of the Screen :12 mtr X 6 mtr (72 sq.mtr. Appx.) One portion dedicatedly used for Tourism Department and the other oneused for 15 co-exhibitors (Approx.)
4	Designing of Graphics & AV for projection for LED Screens
5	Scope of creating display area for the merchandise
6	Preparation of platform
7	Carpeting of the entire pavilion
8	Coloring
9	Designing, Printing, Supply of flexes (back black) (two outside walls)
10	Designing, Printing, supply of flex for Fascia
11	Designing, Printing, supply of flex for glow shine ceiling
12	Fixing of Plywood (two outside walls, fascia, ceiling)
13	Preparation of platform
14	Carpeting of the entire pavilion
15	Coloring
16	Fixing of backlit flexes with adhesive
17	Fixing of backlit flexes with adhesive for fascia
18	Fixing of backlit flexes with adhesive on ceiling
19	Lamination of pictures of different destination
20	Fixing of Pictures
21	Flower plants/potted plants as per requirement to decorate the stall
22	Thematic illumination for the entire pavilion. All kind of electrical fixtures like spotlights, halogens, power plug sockets for proper illumination of the entire pavilion
23	Furniture along with Seating Arrangements for Tourism Pavilion (Size : 102.5 sq. meter. Appx.) (Rate must be quoted for single unit, actual may be calculated on pro rata basis)
24	Thematic illuminated & decorated front desk along with lock and key facility (4 ft. x 3 ft.). (Four sets will be required tentatively)
25	Bookshelf for the entire pavilion to display publicity materials (Four sets will be required tentatively)
26	2 seater Sofa (Four Sofa sets will be required tentatively)
27	3 seater Sofa (Two Sofa sets will be required tentatively)
28	Centre Table (Two centre table will be required tentatively)
29	Round glass top standard size (Four table will be required tentatively)
30	Banquet chairs (Thirty Chairs will be required tentatively)
31	Glass Bowl (Four Bowl will be required tentatively)
32	Steel Rack (Standard Size) for Display of handicraft items (Two racks will be required tentatively)
33	All types of enough electric installation for each
34	Stationary Items along with Laptop, Printer & Internet Connectivity (Rate must be quoted for single unit, actual cost may be calculated on pro rata basis)
35	Laptop (Two Laptop will be required tentatively)
36	Printer
37	Stationary articles for entire programme like, A4- pages 1 rim,pen pencil, staplers, gum tube, clip board, clips, office stationary,L- folder, cover files, dusters, card holders, extension cord etc.
38	High speed Internet connection
39	Furniture along with Seating Arrangements for Co-exhibitor (Size : 100 sq. meter. Appx.) (Rate must be quoted for single unit, actual may be calculated on pro rata basis)
40	Thematic illuminated & decorated front desk along with lock and key facility (4 ft. x 3 ft.). (Fifteen sets will be required tentatively)
41	Two power plug sockets available for each illuminated & decorated front desk (Thirty sets will be required tentatively)
42	2 seater Sofa (Four Sofa sets will be required tentatively)
43	3 seater Sofa (Two Sofa sets will be required tentatively)
44	Centre Table (Two centre table will be required tentatively)
45	Round glass top standard size (Ten table will be required tentatively) for Meeting Areas
46	Banquet chairs (Fifty Chairs will be required tentatively)
47	Glass Bowl (Fifteen Bowl will be required tentatively)
48	Arrangement of Logistics (Rate must be quoted for single unit, actual cost may be calculated on pro rata basis)
49	Transportation of publicity materials for the festival from – RTO Kolkata to the stall of West Bengal Tourism at the venue( Per KG rate should be submitted )
50	Arrangement of working lunch along with packaged drinking water at the venue for the officials & delegates of Tourism Department for entire period (30 pax daily tentatively)
51	Provision for tea/coffee and snacks to the tourism officials/ stake holders and guests as and when required during the event for 150 pax each day
52	Arrangement of packaged drinking water for the tourism stake holders and guests as and when required during the event for 150 pax each day
53	Manpower Services for proper Coordination
54	Deployment of one supervisor and two hostesses to help and assist the Tourism officials during the entire period at venue. Supervisor to have at least 10 years of experience in major event management events. The personnel shall report one day before the event and remain present till completion. They should be well-versed in Hindi and English language
55	Deployment of two volunteers to showcase / display of Souvenirs and Publicity material as and when required
56	Cabling & technician to provide technical support
57	Event Management Charges
58	Event Management Charges (Not more than 10% of the entire cost of the event)
59	Govt. Taxes
60	GST as admissible