Annual Comprehensive Preventive Maintenance Of Air-Conditioning Machines Installed In The Different Sites Within Entire North Bengal Medical College Hospital Campus In The Dist Of Darjeeling For The Period Of 01(One) Year., siliguri-West Bengal

Annual Comprehensive Preventive Maintenance Of Air-Conditioning Machines Installed In The Different Sites Within Entire North Bengal Medical College Hospital Campus In The Dist Of Darjeeling For The Period Of 01 ( One ) Year.- 1 Annual Comprehensive Maintenance Of Ductable Split Air-Conditioning Machines Installed At Total Hospital & Collage, Dental Collage & Hospital, Nts, Bsc Nursing Collage And Others Site Within The Campus Of Nbmc&H, With All Type Of Spare Materials Like- All Type Of Referigerent Gas, All Type Of Capacotor, All Type Of Compressour, All Type Of Pcb Board & Others Materials Which Is Required For Maintanance. 2 Split Air Conditioning Machine Installedat Total Hospital & Collage, Dental College & Hospital , Nts & Bsc Nursing Collage. Total No Of M / C I ) 1.5 Ton Machines- 30 ( Thirty ) Nos. Total Capacity For 12 Months = ( 30 X 1.5 X 12 ) = 540 Ton. 3 Split Air Conditioning Machine Installed At Total Hospital & Collage, Dental College & Hospital, Nts & Bsc Nursing Collage. Total No Of M / C I ) 1.8 Ton Machines- 9 ( Nine ) Nos. Total Capacity For 12 Months = ( 9 X 1.8 X 12 ) = 194 Ton. 4 Split Air Conditioning Machine Installed At Total Hospital & Collage, Dental College & Hospital, Nts & Bsc Nursing Collage. Total No Of M / C I ) 2 Ton Machines- 395 Nos ( Three Hundred & Ninetyfive ) Nos. Total Capacity For 12 Months = ( 395 X 2X 12 ) = 9480 Ton. 5 3 Ton Cassettype Split. ( Uttoron Hall ) Total No Of Machine= 6 ( Six ) Quantity=3 X 6=18 Ton. Total Capacity For 12 Months = ( 3 X 6 X 12 ) = 216 Ton. 6 4 Ton Tower Type Split. ( Library Section ) Total No Of Machine= 4 ( Four ) Quantity=4 X 4=16 Ton. Total Capacity For 12 Months = ( 4 X 4 X 12 ) = 192 Ton. 7 5 Ton Ductablesplit:- ( Dental College Class Room, Dr.Bc Roy Examination Hall, Molicular Biology , Tb Ward, Cental Pathology , Dialysis Room ) Total No Of Machine=11 ( Eleven ) , Total Capacity For 12 Months = ( 5 X 11 X 12 ) = 660Ton. 8 7.5 Ton Ductablesplit. - ( Lt-250, Bc Roy Exam Hall, Dental College Hall Room, Bsc Nursingauditoriom, Bio Chemistry Dept., Tb Ward, Principal Room ) Total No Of Machine= 23 ( Twenty Three ) Total Capacity For 12 Months = ( 7.5 X 23 X 12 ) =Ton. 9 8.5 Tonductablesplit.- ( Hybrid Ccu, Nicu Picu , Lt-1, Lt-2, Lt-3, Lt-4, ) Total No Of Machine=15 ( Fifteen ) Total Capacity For 12 Months = ( 8.5 X 15 X 12 ) =1530 Ton. 10 11 Ton Ductable Split :- ( Nicu Picu , Multi Purpose Auditorium , Hybrid Ccu Lobby, Cental Pathology Lab ) Total No Of Machine=17 ( Seventeen ) Total Capacity For 12 Months = ( 11 X 17 X 12 ) =1530 Ton. 11 16.5 / 17 Ton Ductable Type Split. ( Uttoron Auditorium, Hybrid Ccu ) Total No Of Machine=11 ( Eleven ) Total Capacity For 12 Months = ( 16.5 X 11 X 12 ) =1782 Ton. 12 22.5 Ductablesplit.- ( Lt-400 ) Total No Of Machine=3, Total Capacity For 12 Months = ( 22.5 X 3 X 12 ) = 810 Ton. 13 Charges For Providing Ac Technician. 14 Charges For Providing Helper. 15 Shift Of Work:Shfit 1 ( 6 A.M. To 2 P.M. ) 3 No. Semi Skilled& 1 No. Helper.Shfit 2 ( 2 P.M. To 10P.M . ) - 2 No. Skilled Electrician, & 1 No. Helper.Shfit 3 ( 10 P.M. To 6 A.M. ) - 1 No. Semi Skilled& 1 No. Helper. 16 A ) Scope Of Work:- 1. The Motto Of Comprehensive Preventive And Corrective Maintenance Is To Minimize Breakdown / Fault; To Prevent Fire Hazard From Indoor & Outdoor Units And To Minimize Down Time. Any Incidence Of Fire Hazard Due To Lack Of Maintenance Would Be Viewed Seriously And The Agency Would Be Held Responsible. 17 2. The Scope Of This Maintenance Work Is From The Starter Panel / Main Ac Control Panel / Timer Panel To The Air-Conditioning Plant. 18 3. All Rac Machine Upto 2.2 Tr, All Spare Parts Will Be Considered Within The Scope Of Comprehensive Maintenance By The Concerned Agency. 19 4. This Comprehensive Contract Cover Preventive & Corrective Maintenance Ofpackage Ac, Duct-Able Split, Concealed Split To Keep Thesystem Well Operative / Functional Round The Clock ( 24Hr X 365 Days ) As Desired Fromperformance And Safety Pint Of View. This Contract Covers Repair And Replacement Of Spare Parts & Accessories Including Compressor, Expansion Valve, Heat Exchanger Filter, Blower Motor, Belt Ahu Starter With All Accessories, Uvc Emitter With Control Switch, Sheet Metal Body, Condenser Coil Copper Tubes, Capacitors; Relay, Thermostat, Pre-Filters, Control Panel Etc. As Necessary And These Spare Parts / Accessories Should Be Available At Site In The Custody Of The Entrusted Agency. However All The Replacement Materials Should Be Approved By The Concerned Assistant Engineer & Executive Engineer. While Replacing Capacitor Only Burst Proof Capacitor ( P2 / S2 Type ) Having Highest Level Of Safety Features As Per Iec 60252-1-2001-02 Standard, Protected With Self-Healing Properties And Overpressure Disconnection Device, Should Be Used. 20 5. Preventive Maintenance Coverfilter Cleaning, Checking Of All Power And Signal Terminations, Wiring Between Indoor & Outdoor Units, Checkingof Gas Pressure& Leakageof Gas, Checkingof Condensers, Checking Of Belt Tension, Cleaning Of Cooling&Condensing Coils, Blower Andswingmotors ( Where Applicable ) Expansion Valves, Capacitors, Sound Level And Overall Cleaning Of Thetotal Units. Grill Temperature For The Ac Plants Have To Be Maintained Within 70?+2? Keeping Proper Entries In The Log Book As Well As In Service Challan. During Routing Checking, The Set Point Of Ac Plants Should Also Be Checked And If Any Abnormal Temperature Setting Is Noticed, That Should Be Set Right & Specifically Be Noted In The Log Book. 21 6. Checking For Any Unwanted Leakage Current At The Indoor And Outdoor Unit Is Also Under Purview Of The Contract. If Any Such Leakage Current Is Found That Should Immediately Be Brought In To The Notice Of Concerned J.E & A.E And Must Be Reflected In The Log Book. 22 7. The Nature Of Regular Maintenance & Preventive Servicing Will Be Also Follows: 23 ( I ) Checking Of All Power And Signal Terminations Of Electrical &Electronic Circuits, Wiring Between Indoor & Outdoor Units, Checking Of Operating Voltage, Current Drawn, Inlet & Outlet Temperature & Any Unwanted Leakage Current; Checking Of Gas Pressure & Leakage Of Gas , Checking Of Belt Tension Ofahus, Checking Of Starter Panel, Blower Motor& Fans With Bush & Bearingetc, Checking Of Sensors, Capacitors, Expansion Valves &Dire Etc, Checking Of Uvc Lamp With Control Switch, Checking Of Actuator For Valves & Damper With Synchronizing With Settemperature, Checking Of Control Panel For Synchronizingon Fire Damper & Fire Panel Etc. Checking Of Fire Damper Operation, Checking &Meaning Of All Types Of Filter ( Pre, Microand Hepaetc ) Checking Of Sound Level Of All Units , Checking Of Liquid & Suction Linedrain Line , Checkingof All Supporting Structure For Ceiling Suspended Ahu, Fcu& Indoor Unitand Trap Door Etc, Checking Of Entry Point ( Outside To Inside ) Pipe Line ( Gas Refrigerant Pipe Line ) Checking Of Exposed Ducting With Insulation And Supports Etc. 24 ( Ii ) Cleaning Of Ahu, Fcu, Package, Duct-Able & Concealed Split Unit , Cleaning Ofcondensingcoils & Cooling Coils Blowermotors & Fans, Sensor, Capacitors, Expansion Valves Etc , Cleaningof Ahu Starter Panel & Control Panels, Cleaning Of Plant Room & Ahu Room Etc, Cleaning Of Supplyreturn Air Grills & Diffusers. 25 ( Iii ) Checking Of Capacitor Strength Of All Type Of Air-Conditioner Machine, Blower Motor Speed, Runner Conditioner Etc 26 ( Iv ) Thorough Overhauling Of The System . Painting Of All The Exposed Sheet Metal Parts, , Supporting Structure Of Outdoor Unit, Baseframe Of Ahu , Condenser Pipe Line , Supports For Water & Refrigerant Pipeand Drain Lineetc. 27 8. The Agency Will Replace The Nitrile Rubber Insulation Of Copper Refrigerant Pipes Along With Minimum Repairing Of The Sheet Metal Duct As Required Against Damaged One And No Extra Charge Will Be Paid For The Same. 28 9. The Contract Cover Repairing Of Leakage, Charging Of Refrigerant In Ac Machine As Per Manufacturer’S Standard, As And When Required, Including Pressure Testing. 29 10. The Thermostats Should Be Set Properly And Should Be Checked Whether Malfunctioning To Avoid Continuous Running. 30 11.Grill Temperature And Refrigerant Pressure Must Be Measured To Check Whether It Is Within The Designed Value And Should Be Recorded In The Log Book. 31 12.In Case Of Break-Down Of A.C Plants The Restoration Will Have To Be Done Within 12 Hrs From The Time Of Breakdown. 32 13. Replacement Of Filters And Power & Communication Cables Is Under The Scope Of Work. 33 14. Spare Parts Should Be Available At Site. 34 B ) Terms & Conditions1. The Agency Should Pay At Least The Minimum Wagesto Workers Engaged As Per Prevailing State Govt. Law. It Is Desirable That Age Of Workers Engage By The Agency Should Neither Below Twenty Years Nor Exceed Sixty Years.The Wages Of Ac Technician Is Considered As Minimum Wages Of Semi Skilled Workers. 35 2. The Philosophy Of “Public Interest” Would Be The Motto Of This All Inclusive Maintenance. Any Deviation May Be Viewed Otherwise. 36 3. Suitable Man Power Should Be Available Round The Clock X 365 Days, For Attending Breakdown Calls From Hospital Authorities As Well As Departmental Officers. Any Call Must Be Attended Within 1 Hour . 37 4. The Executive Engineer Darjeeling Electrical Division P.W.D Reserves The Right To Terminate The Contract In Case Of Non-Attendance Of Maintenance Staffs Within The Specified Time, Without Showing Further Reason. 38 5. The Agency Has To Provide One Dedicated Cell Phone For Single Point Contact, Any Preventive Maintenance / Breakdown Issues. However No Claim Of Payment Against Any Telephone Bill Will Be Entertained By This Department. 39 6. The Agency Supervisor And All The Maintenance Staffs Deputed At Work Site Must Have Mobile Nos. And The Same Should Be Intimated To The E.I.C, A.E & Je Concerned In Writing. The Telephone Call Should Be Responded Without Delay. 40 7. The Agency Will Have To Provide Self- Explanatory Laminated Photo Identity Cards To Their Maintenance Staffs. Photo Identity Cards Should Be Signed By The Agency And Should Be Carried By The Concerned Staff, While On Duty. No Staff Will Be Allowed To Perform Maintenance Work Without I- Card For Security Reason. 41 8. Building Wise Log- Book Will Have To Be Maintained By The Entrusted Agency In Which The Infra Red Thermometer Reading Of Grill Temperature Of A.C Plants And All Other Parameters & Details Of Servicing Will Have To Be Noted Down As Per Actual And Duly Countersigned By The Je And A.E. Log Book Format Should Be Taken From Concerned Assistant Engineer. 42 9. The Preventive Maintenance Activities Which Are To Be Done Twice In A Year And Once In A Year Must Be Carried Out Well Before Expiry Of The Contract. If Any Service Falls Due At The Time Of Completion, Finial Bill Would Not Be Drawn. 43 10. Service Challan Certifying Satisfactory Performance Of The Plants Must Be Submitted To The Concerned Je Time To Time. No Bill Will Be Entertained Without Service Challan. 44 11. The Interconnection Wire Between Idu & Odu Should Have No Joint. If Any Joint Is Found At Any Time Drastic Action Would Be Taken Against The Agency. 45 12. Transportation Charges Including Equipments Such As Trolley / Ladder / Small Vehicle For Carrying Spares From The Site To Work Shop / Work Shop To Site Or As Required Will Not Be Paid Extra. 46 13. The Replaced / Dismantled Spares Are To Be Carried Out And Deposited To The Respective Section Officer Or Any Other Locations Within The Nbmc&H Premises By The Agency By Its Own Labor / Arrangement / Tool & Tackles As Per Direction Of The A.E / J.E. No Additional Claim Would Be Entertained In This Regard. 47 14. Any Inconvenience Caused Regarding Performance Of The System Due To Negligence In The Part Of The Agency, If Detected, Will Be Liable To Penalty. Quantum Of Penalty Would Be Decided By E.I.C Depending On The Gravity Of Situation. 48 15. While Taking Up / At The Time Of Commencement Of The Comprehensive Maintenance Work, The Agency Will Have To Start Maintaining A.C Machine And No Extra Charges Will Be Paid For Repairing / Replacement Work .Similarity At The Time Of Completion Of Job, Condition For The Machines Should Be At Last At Par With The Initial Condition Except Normal Again. 49 16. The Behavior Of Maintenance Staff Of The Entrusted Agency Should Be Polite In Nature And Will Not Be Allowed For Maintenance Work In Case Of Any Adverse Is Reported. In Case Of Any Workman, Technician Or Any Of The Representatives Is Found To Be Engaged In Any Illegal Activities Responsibility Should Be Borne By The Agency. 50 17. No Extra Charges ( Duties / Cess / Taxes Etc ) Will Be Paid Except The Rate Quoted By The Agency As Per Unit Per Month Basis For Maintaining The Above Described Terms & Condition. 51 18. In Case Of Any Accident / Incident And Or Physical Illness Of The Staff Of Entrusted Agency While On Duty, No Clime Will Be Entertained By This Department ( P.W.D ) And All Responsibilities Thereof Should Be Shouldered By The Agency Only. 52 19. No Claim Towards Cost Of Uniform, Personal Protective Equipment E.G. Hand Gloves, Mask, Goggles, Protective Body-Ware Etc. For The Maintenance Staff Should Be Entertained By This Department. However, If Any Such Equipment / Dress Available For The Hospital Authority For Their Statutory Requirement The Same ---Be Provided. But In No Case It Should Be Entertained As Mandatory Claim. 53 20. Bill Should Be Submitted Quarterly To The Concerned Junior Engineer Keeping At Least One Spare Log Book At Site However, Payment Would Be Made As Per Availability Of Fund. 54 21. The Executive Engineer Reserves The Right To Terminate The Contract Against Two Month Notice For Performance Not Observed Satisfactory As Well As For Any Other Administrative Reason. 55 22. All The Maintenance Staff Of The Agency Should Have Proper & Constant Vigilance Over The Satisfactory Cooling & Smooth Running Of The Air Conditioners. 56 23. If Any Kind Of Incapability & Negligence Are Noticed In Observing All The Above –Said Terms And Conditions Causing Inconveniences To Public Service, Is Subject To Unilateral Penalty, Be It Detected On The Spot Or Thereafter ( Even After Payment ) This Department Also Reserves The Right To Deduct The Cost From The Bills Of The Contractor On Pro- Rate Basis As Determined By The Engineer- In Charge For Any Shortfall In Observing Above T&C. In That Case, The Above –Said Contract May Be Terminated Without Issuing Any Notice And Stringent & Punishable Action May Be Taken Against The Contractor. 57 24. The Contract May Be Terminated With Two Month Notice On Either Side, 58 Distribution Wiring In 1.1 Kv Single Core Stranded Fr Pvc Insulated & Unsheathed Copper Wire ( Brand Approved By Eic ) In 20Mm Size Pvc Rigid Conduit Fr ( Precision Make ) Incl. Necy. Fittings As Required A ) 2 X 36 / 0.3 ( 2.5 Sqmm ) + 1 X 22 / 0.3 ( 1.5 Sqmm ) Ecc

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INR 40000.0 /-

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Name of Work: Annual Comprehensive & Preventive Maintenance of Air-conditioning machines installed in the different sites within Entire North Bengal Medical College & Hospital campus in the dist of Darjeeling For the Period of 01(One) year.

Sl. No.	Item Description
1	Annual Comprehensive Maintenance of Ductable Split Air-conditioning machines installed at total Hospital & Collage, Dental Collage & Hospital, NTS, BSC Nursing collage and others site within the campus of NBMC&H, with all type of Spare materials like- All type of Referigerent Gas, all type of capacotor, all type of compressour, all type of PCB board & others materials which is required for maintanance.
2	Split Air conditioning machine installedat total Hospital & collage, Dental College & Hospital ,NTS & BSC Nursing collage. Total No of m/c i) 1.5 Ton Machines- 30 (Thirty ) Nos. Total Capacity for 12 Months = (30 x 1.5 x 12 )= 540 Ton.
3	Split Air conditioning machine installed at total Hospital & collage, Dental College & Hospital,NTS & BSC Nursing collage. Total No of m/c i)1.8 Ton Machines- 9 (Nine) Nos. Total Capacity for 12 Months =( 9 x 1.8 x 12) = 194 Ton.
4	Split Air conditioning machine installed at total Hospital & collage, Dental College & Hospital, NTS & BSC Nursing collage. Total No of m/c i)2 Ton Machines- 395 Nos(Three hundred & NinetyFive) Nos. Total Capacity for 12 Months =( 395 x 2x 12) = 9480 Ton.
5	3 Ton Cassettype split.(Uttoron Hall)Total No of machine= 6 (Six) Quantity=3 x 6=18 Ton. Total Capacity for 12 Months =( 3 x 6 x 12) = 216 Ton.
6	4 Ton tower type split. ( Library Section)Total No of machine= 4 (Four) Quantity=4 x 4=16 Ton. Total Capacity for 12 Months =( 4 x 4 x 12) = 192 Ton.
7	5 Ton Ductablesplit:- (Dental College Class Room, Dr.BC Roy Examination Hall, Molicular Biology , TB Ward, Cental Pathology ,Dialysis Room )Total No of machine=11(Eleven), Total Capacity for 12 Months =( 5 x 11 x 12) = 660Ton.
8	7.5 Ton ductablesplit. -(LT-250, BC Roy Exam Hall, Dental College Hall Room, Bsc NursingAuditoriom, Bio Chemistry Dept.,TB ward, Principal Room) Total No of machine= 23 (Twenty Three) Total Capacity for 12 Months =( 7.5 x 23 x 12) =Ton.
9	8.5 TonDuctablesplit.-(Hybrid CCU, NICU PICU , LT-1,LT-2, LT-3, LT-4, )Total No of machine=15 (Fifteen) Total Capacity for 12 Months =( 8.5 x 15 x 12) =1530 Ton.
10	11 Ton Ductable split :-( NICU PICU , Multi Purpose Auditorium , Hybrid CCU Lobby, Cental Pathology Lab)Total No of machine=17 (Seventeen) Total Capacity for 12 Months =( 11 x 17 x 12) =1530 Ton.
11	16.5/17 Ton Ductable type split.( Uttoron Auditorium, Hybrid CCU ) Total No of machine=11(Eleven) Total Capacity for 12 Months =( 16.5 x 11 x 12) =1782 Ton.
12	22.5 Ductablesplit.-(LT-400)Total No of machine=3, Total Capacity for 12 Months =( 22.5 x 3 x 12) = 810 Ton.
13	Charges for providing AC Technician.
14	Charges for providing helper.
15	Shift of work: Shfit 1 (6 a.m. to 2 p.m.)3 no. semi skilled& 1 no. Helper. Shfit 2 (2 p.m. to 10p.m .) - 2 no. skilled electrician,& 1 no. Helper. Shfit 3 (10 p.m. to 6 a.m.) - 1 no. semi skilled& 1 no. Helper.
16	A) SCOPE OF WORK:- 1. The motto of comprehensive Preventive and Corrective Maintenance is to minimize Breakdown/ Fault; to prevent Fire hazard from indoor & outdoor units and to minimize down time. Any incidence of fire hazard due to lack of maintenance would be viewed seriously and the agency would be held responsible.
17	2. The scope of this maintenance work is from the starter panel/Main AC control panel/Timer Panel to the air-conditioning Plant.
18	3. All RAC Machine upto 2.2 TR, all spare parts will be considered within the scope of Comprehensive maintenance by the concerned agency.
19	4. This comprehensive contract cover preventive & corrective maintenance ofpackage AC, Duct-able Split, Concealed split to keep thesystem well operative/functional round the clock (24hr X 365 days) as desired fromperformance and safety pint of view. This contract covers repair and replacement of spare parts & accessories including compressor, expansion valve, heat exchanger filter, blower motor, belt AHU starter with all accessories, UVC Emitter with control switch, sheet metal body, condenser coil copper tubes, capacitors; relay, thermostat, pre-filters, control panel etc. as necessary and these spare parts/accessories should be available at site in the custody of the entrusted agency. However all the replacement materials should be approved by the concerned Assistant Engineer & Executive Engineer. While replacing capacitor only burst proof capacitor (P2/S2 type) having highest level of safety features as per IEC 60252-1-2001-02 standard, protected with self-healing properties and overpressure disconnection device, should be used.
20	5. Preventive maintenance coverFilter cleaning, checking of all power and signal terminations, Wiring between Indoor & outdoor units, checkingof Gas pressure& leakageof gas, checkingof condensers, checking of belt tension, cleaning of cooling&condensing coils, blower andswingmotors ( where applicable)Expansion Valves,Capacitors, Sound level and overall cleaning of thetotal units. Grill temperature for the AC plants have to be maintained within 70?+2? keeping proper entries in the log book as well as in service challan. During routing checking, the set point of AC plants should also be checked and if any abnormal temperature setting is noticed, that should be set right & specifically be noted in the log book.
21	6. Checking for any unwanted leakage current at the indoor and outdoor unit is also under purview of the contract. If any such leakage current is found that should immediately be brought in to the notice of concerned J.E & A.E and must be reflected in the log book.
22	7. The nature of regular maintenance & preventive servicing will be also follows:
23	(i) Checking of all power and signal terminations of electrical &electronic circuits,wiring between Indoor & Outdoor units, Checking of operating voltage, current drawn, Inlet & Outlet Temperature & any unwanted leakage current; checking of gas pressure & leakage of gas , checking of belt tension ofAHUs, checking of starter Panel, Blower motor& Fans with bush & bearingetc, checking of sensors, Capacitors, Expansion valves &Dire etc, checking of UVC lamp with control switch, checking of Actuator for valves & Damper with synchronizing with settemperature, Checking of control panel for synchronizingon fire damper & fire panel etc. Checking of fire Damper operation, Checking &meaning of all types of filter (Pre, microand Hepaetc) Checking of sound level of all units ,Checking of Liquid & suction linedrain line , Checkingof all supporting structure for ceiling suspended AHU, FCU& indoor unitand Trap door etc, Checking of entry point (outside to inside) pipe line (Gas refrigerant pipe line) Checking of Exposed ducting with Insulation and supports etc.
24	(ii) Cleaning of AHU, FCU, package, Duct-able & concealed split unit , cleaning ofcondensingcoils & Cooling Coils blowermotors & fans, Sensor, capacitors, Expansion valves Etc ,cleaningof AHU Starter panel & Control panels, cleaning of plant room & AHU room etc, cleaning of supplyreturn air grills & diffusers.
25	(iii) Checking of Capacitor strength of all type of air-conditioner machine, blower motor speed, runner conditioner etc
26	(iv) Thorough overhauling of the system . Painting of all the exposed sheet metal parts, , supporting structure of outdoor unit, Baseframe of AHU , condenser pipe line , Supports for water & Refrigerant pipeand drain lineetc.
27	8. The agency will replace the nitrile rubber insulation of copper refrigerant pipes along with minimum repairing of the sheet metal duct as required against damaged one and no extra charge will be paid for the same.
28	9. The contract cover repairing of leakage, charging of refrigerant in AC machine as per manufacturer’s standard, as and when required, including pressure testing.
29	10. The Thermostats should be set properly and should be checked whether malfunctioning to avoid continuous running.
30	11.Grill temperature and refrigerant pressure must be measured to check whether it is within the designed value and should be recorded in the log book.
31	12.In case of break-down of A.C plants the restoration will have to be done within 12 hrs from the time of breakdown.
32	13. Replacement of filters and power & communication cables is under the scope of work.
33	14. Spare parts should be available at site.
34	B) TERMS & CONDITIONS 1. The agency should pay at least the minimum wagesto workers engaged as per prevailing State Govt. Law. It is desirable that age of workers engage by the agency should neither below twenty years nor exceed sixty years. The wages of AC technician is considered as minimum wages of Semi Skilled workers.
35	2. The philosophy of “public Interest” would be THE MOTTO of this all inclusive maintenance. Any deviation may be viewed otherwise.
36	3. Suitable man power should be available round the clock x 365 days, for attending breakdown calls from Hospital authorities as well as departmental officers. Any call must be attended within 1 hour .
37	4. The Executive Engineer Darjeeling Electrical Division P.W.D reserves the right to terminate the contract in case of non-attendance of Maintenance Staffs within the specified time, without showing further reason.
38	5. The agency has to provide one dedicated cell phone for single point contact, any Preventive Maintenance/ Breakdown issues. However no claim of payment against any telephone bill will be entertained by this department.
39	6. The agency Supervisor and all the maintenance staffs deputed at work site must have mobile nos. and the same should be intimated to the E.I.C, A.E & JE concerned in writing. The Telephone call should be responded without delay.
40	7. The agency will have to provide self- explanatory laminated photo identity cards to their maintenance staffs. Photo identity cards should be signed by the agency and should be carried by the concerned staff, while on duty. No staff will be allowed to perform maintenance work without I- card for security reason.
41	8. Building wise log- book will have to be maintained by the entrusted Agency in which the Infra Red thermometer reading of Grill temperature of A.C plants and all other parameters & details of servicing will have to be noted down as per actual and duly countersigned by the JE and A.E. Log Book format should be taken from concerned Assistant Engineer.
42	9. The preventive maintenance activities which are to be done twice in a year and once in a year must be carried out well before expiry of the contract. If any service falls due at the time of completion, finial bill would not be drawn.
43	10. Service challan certifying satisfactory performance of the plants must be submitted to the concerned JE time to time. No bill will be entertained without service challan.
44	11. The interconnection wire between IDU & ODU should have no joint. If any joint is found at any time drastic action would be taken against the agency.
45	12. Transportation charges including equipments such as trolley/ladder/small vehicle for carrying spares from the site to work shop/ work shop to site or as required will not be paid extra.
46	13. The replaced/dismantled spares are to be carried out and deposited to the respective section officer or any other locations within the NBMC&H premises by the agency by its own labor/ arrangement/ tool & tackles as per direction of the A.E/ J.E. no additional claim would be entertained in this regard.
47	14. Any inconvenience caused regarding performance of the system due to negligence in the part of the agency, if detected, will be liable to penalty. Quantum of penalty would be decided by E.I.C depending on the gravity of situation.
48	15. While taking up/at the time of commencement of the comprehensive maintenance work, the agency will have to start maintaining A.C machine and no extra charges will be paid for repairing /replacement work .similarity at the time of completion of job, condition for the machines should be at last at par with the initial condition except normal again.
49	16. The behavior of maintenance staff of the entrusted agency should be polite in nature and will not be allowed for maintenance work in case of any adverse is reported. In case of any workman, technician or any of the representatives is found to be engaged in any illegal activities responsibility should be borne by the agency.
50	17. No extra charges (Duties/Cess /Taxes etc) will be paid except the rate quoted by the agency as per unit per month basis for maintaining the above described terms & condition.
51	18. In case of any accident/incident and or physical illness of the staff of entrusted agency while on duty, no clime will be entertained by this Department (P.W.D) and all responsibilities thereof should be shouldered by the agency only.
52	19. No claim towards cost of uniform, personal Protective Equipment e.g. Hand Gloves, Mask, Goggles, protective body-ware etc. for the maintenance staff should be entertained by this department. However, if any such equipment/dress available for the Hospital Authority for their statutory requirement the same ---be provided. But IN NO CASE IT SHOULD BE ENTERTAINED AS MANDATORY CLAIM.
53	20. Bill should be submitted quarterly to the concerned Junior Engineer keeping at least one spare log book at site However, payment would be made as per availability of fund.
54	21. The Executive Engineer reserves the right to terminate the contract against two month notice for performance not observed satisfactory as well as for any other administrative reason.
55	22. All the maintenance staff of the agency should have proper & constant vigilance over the satisfactory cooling & smooth running of the air conditioners.
56	23. If Any kind of incapability & negligence are noticed in observing all the above –said terms and conditions causing inconveniences to public service, is subject to unilateral penalty, be it detected on the spot or thereafter (even after payment) This department also reserves the right to deduct the cost from the bills of the contractor on pro- rate basis as determined by the Engineer- In Charge for any shortfall in observing above T&C. In that case, the above –said contract may be terminated without issuing any notice and Stringent & Punishable action may be taken against the contractor.
57	24. The contract may be terminated with two month notice on either side,
58	Distribution wiring in 1.1 KV single core stranded "FR" PVC insulated & unsheathed copper wire (Brand approved by EIC) in 20mm size PVC rigid conduit "FR" (Precision make) incl. necy. fittings as required A) 2 x 36/0.3 (2.5 sqmm) + 1 x 22/0.3 (1.5 sqmm) ECC