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| 1 | Thematic development of the venue, Infrastructure setup for the entire event including Physical Exhibition for Event Ceremony and Exhibition |
| 2 | Event Ceremony dome:Conceptualisation Designing and execution of dome (German hanger) with roof canopy setup as per approved design: 30000 sqft appx. using MS structure (scaffolding), carpet flooring, setup with VIP sitting arrangement as guided by the authority. |
| 3 | Event Ceremony dome:Conceptualisation Designing and execution of Stage setup as per approved design: 80\" x 40\" with side wings of Size 15\" x 4\" 2 Nos. in multiple levels using MS structure (scaffolding) with ply on top, carpet flooring, both side 12ft wide steps with railing, skirting of the stage, 2 podium and head table/tea poi table setup with VIP sitting arrangementas guided by the authority. |
| 4 | Exhibition Infrastructure:Charges for conceptualisation designing and installation of wooden floored, carpeted, German Hanger with fire retardant roof and side covers including water supply, drainage, internal light, entry arch, façade, backdrops. The rates should also include cost of dismantling and handing over the premises in good condition. |
| 5 | Event Ceremony Dome: Flower decoration on stage as per the approved concept and sub theme |
| 6 | Providing VIP Hand Bouquets - Premium Quality |
| 7 | Providing Garlands for Welcome of Guests at the Airport |
| 8 | Event Ceremony Dome: Charges for Installation of EAW/JBL or equivalent line array sound system with delay speakers, 06 stage monitors, 08 subs for 2500 pax, required amplifier, 48 channel digital mixer, 02 podium mic,10 cordless mic, 18 output DI boxes for media, required cabling, technicians, 01 sound engineer etc. (The rates should include transportation, setup, maintenance during the event and dismantling) |
| 9 | Event Ceremony Dome: Charges for installation of Stage lighting on box truss (100ft x 60ft) using 32 Warm LED Par, 32 LED Par, 08 profile lights, 24 intelligent lights, 08 blinder, 01 avolight board, required cabling, required technicians, 01 light engineer etc.(The rates should include transportation, setup, maintenance during the event and dismantling) |
| 10 | Event Ceremony Dome: Charges for installation of P3 LED Wall (600 sq. ft or as per requirement) for stage backdrop, watchout software,switcher, 04 preview monitors 52inch, 06 laptops, 01 cue commander and other necessary technical requirements, required cabling, required technicians, 01 AV engineer etc. (The rates should include transportation, setup, Cost of requiredscaffolding, maintenance during the event and dismantling) |
| 11 | Event Ceremony Dome: Installation of Steel barricading in from stage in D shape for Honourable Chief Minister protocol and maintenance during the event duration |
| 12 | Furniture: Supplying and installing Banquet chairs with white covers (Properly cleaned at all times during the event). |
| 13 | Furniture: Supplying and installing 2-Seater VIP Sofa Sets (Properly cleaned at all times during the event). The cover if applicable should be properly washed and cleaned prior to the event |
| 14 | Furniture : Supplying, installing Teapoy (properly cleaned at all times during the event days). The cover if applicable should change atleast once a day or prior to the event. |
| 15 | Supplying, Installing Flowers prop stands at the location specified by Authority (properly cleaned and Maintained at all times during the event days) |
| 16 | Food Hall Arrangement as per proposed plan Supplying, Installation of set of Round Table with cover with 06 banquet chairsas per the approved concept and theme. The furniture shall be kept clean and all times during the entire event. The cover should be changed daily |
| 17 | Provision of Modular Bio toilets with cleaning staff and material for Male, Female and Specially abled at exhibition area, Venue and Parkings |
| 18 | Professional Fees |
| 19 | Professional Feesfor Master lay outing and any other lay outing required for different purposes (agency needs to depute a cad designer on site for the same) |
| 20 | Supplying, Installation and Maintenance for the entire event duration at the venue at the specified place as per approved concept and theme -65 inch LED Plasma with stand and live feed ofInaugural Hall and D2H connection |
| 21 | Supplying, Installation and Maintenance for the entire event duration at the venue at the specified place as per approved concept and theme -Hi end Laptops with Minimum configuration: 16 GB RAM / 500 SSD |
| 22 | Documentation of the event. Photography and Videography of the event.All the photographs and videos shall be provided to the Authority in External Hard disks. |
| 23 | Preparation for creatives for the entire event in line with the approved Branding and Publicity Plan |
| 24 | Venue Branding : Special innovative Branding on High quality biodegradable media as per the approved creatives and installation of the same at location as approved in the branding and publicity plan |
| 25 | Route Branding: Branding on biodegradable media of the entire event including gates, signages, backdrops, route Branding on biodegradable media etc. as per the approved creatives and installation of the same at location including the cost of Scaffolding if required as approved in the branding and publicity plan -Airport to Venue/ Venue to Hotels/ Prominent places as required by the Authority |
| 26 | Transportation: Providing transportation facility to the delegates to and from airport and hotels, venue and hotels by providing 120 nos. INNOVA CRYSTA/Mahindra SCORPIO of make and model 2018 and above. |
| 27 | Preparation and installation of Attractive 3D Selfie Points Installations in the city and at the function venues with high quality prints including maintenance of same |
| 28 | Social Media publicity of the event including1. Content development as required by the authority2. Creation of event specific pages / handles on Social media3. Developing social media strategy in accordance with the approved branding and publicity plan*It is to be noted that the scope of work of EMC shall be limited to the creation of digital content and submission of overall social media strategy. The execution of thus developed social media strategy post successful content creation shall be done by Indore Municipal Corporation |
| 29 | Conceptualise, Design and Development of Media Control Room : The control room shall be developed for nearly 20 personnel to include but not limited to following listed1 desktop setup with Hi speed net connectivity withPrinters |
| 30 | Security Arrangements of the Entire Venue |
| 31 | Supplying, Installation and Maintenance for the entire event duration at the venue at the specified place as per approved Security Management Plan Walky-Talky for the entire team and 10 Nos.Walky-Talky for Authority\"s personnel |
| 32 | Supplying, Installation and Maintenance for the entire event duration at the venue at the specified place as per approved Security Management PlanProviding of Fire extinguishers in exhibition area 10 kg ABC type cylinders and sand buckets with stands |
| 33 | Parking Management System for parking spaces street parking system for nearly 300 Nos. Cars etc. The system and installation must include but not limited to:1. Signages |
| 34 | Manpower as specified in the Scope of Work : Deployment of creative team / design team in Indore for the entire duration of engagement so as to work in close coordination with the Authority. |
| 35 | Programme Manager - 15 years experience in the field of Publicity and Branding |
| 36 | Creative Lead – 7 Years experience in the field of Exhibition Design |
| 37 | IT Manager - 10 years experience in the field of Event Management - IT infrastructure |
| 38 | Publicity and Branding manager- 10 years experience in the field of Publicity and Branding |
| 39 | Safety incharge - 10 years experience in the field of Event management |
| 40 | Programme Coordinators - For Report Preparation and Presentation Preparation |
| 41 | Supporting Staff - (3 Years Experience) including Data entry Operator for backoffice |
| 42 | Guest Coordinators |
| 43 | Event Coordinators |
| 44 | Other Professional Staff |
| 45 | Housekeeping personnel with adequate equipment and cleaning material for the venue |
| 46 | Security supervisors |
| 47 | Security Personnel with uniform - Well behaved professionals |
| 48 | Valets drivers - Well behaved professionals with uniform (5 Nos.) |
| 49 | Registration cum helpdesk Manpower with uniform- Well behaved professionals fluent in English / Hindi Conversation (10 Nos.) |
| 50 | Printing and Stationary (on media as specified by the authority) |
| 51 | Printing and Stationary (on media as specified by the authority)Invitation cards with envelopes - A5 multicolour: Photo print quality, laminated |
| 52 | Printing and Stationary (on media as specified by the authority)Brochures - A4 10 pager multicolour photo print quality in Glossy Paper |
| 53 | Printing of Badges with lanyardsfor delegates with multi colour logo of event and bar code scanning facility |
| 54 | Supply of Delegation Kit comprising of Eco- Friendly Material prepared as per the items specified in the RFP and as per the directions of Authority. |
| 55 | Coffee Machine for to be placed with attendant and all material (Coffee premix, Tea premix & Lemon tea premix) for guest within the venue |
| 56 | Provision of Helpdesk in railway stationand Airports 8 ft x 8 ft plus U shaped table branding 18 Sq ft. including the charges of transportation |
| 57 | Conceptualisation, Design, and Installation of Helpdesk / Registration Desk at designated hotels / Venue with seating capacity of atleast two attendants and one Desktop / laptop at all times |
| 58 | Supplying, Installation and Maintenance for the entire event duration at the venue at the specified place as per approved event execution PlanInstallation of Diesel Generator Set of appropriate Capacity with Operator and Fuel. |
| 59 | Supplying, Installation and Maintenance for the entire event duration at the venue at the specified place as per approved event execution PlanLighting Poles with 8 Halogen Lights for Entire Venue |
| 60 | CHIEF MINISTER LOUNGE: EMC shall have to develop Lounge for Honourable CM with necessary furniture/equipment, lighting arrangement and seating arrangements as per therequirements at the place designated by the Authority. |
| 61 | VIP Lounges : EMC shall have to develop Lounge for VVIP and VIP dignitaries with necessary furniture/equipment Lighting arrangement and seating arrangements as per the requirements at the place designated by the Authority |
| 62 | Charges for placement of floor carpet in the entire venue including dome and places as per the requirement of the Authority |
