Tender For Sls-2024 Three Days State Livestock Show- 1 Main Summit Area 2 Aluminium German Hanger of size 40x100 meters for 3 days including wall to wall carpeting, front facade, side banners, side/central barricading, fulfilling all security norms like demarcated emergency exits, fire extinguishers etc. 3 VVIP Stage of size 40x25 with wooden top and steel/iron frame, wall to wall carpeting, Air conditioning, luxury furniture including sofa, centre tables, cushion chairs with arm rest, two lecture-stands/rostrums, deepdaan, ramp and stair access, good quality sound system, fresh flower decoration with cut flowers and seasonal flowers on all three days, two VVIP toilets accessible from VVIP entry and main stage, D-Barricading of stage as per security norms. 4 Cultural programme stage size 20x20, wooden top, steel/iron frame, good quality sound system, carpeting along with Podium for Media coverage and camera persons. 5 Side Stage of 12x8 with ramp for display of Lucky Draw prizes. 6 1.5. LED Wall backdrop of size 40x12 with riser. 7 LED watch out screens of size 10x8 x 4 no. with risers. 8 Sitting arrangement for 100 VIPs with sofa sets in front rows with barricading. 9 Cushion chairs with cover for 2000 audience. 10 Ceiling Fans & Jumbo Coolers in audience area. 11 VVIP Lounge 12 VVIP Lounge of 30x20 meters with Aluminium German Hanger fulfilling all security norms having compartmentalisation with panel/glass doors, Air Conditioning, wooden flooring, wall to wall carpeting, sitting arrangement for 80 VVIPs with luxury furniture like sofa, cushion chairs with arms, centre table, fresh flower vase, proper lighting, two VVIP toilets, emergency exit etc. for 3 days. 13 Separate dining area for approximately 300 VVIPs with round tables, sitting arrangement and one VVIP toilet. 14 Exhibition Arena 15 Two Aluminium German Hanger of size 20x40 meters fulfilling all security norms, with Front Façade and side banners, wooden flooring, wall to wall Carpeting, general lighting, ceiling fans, Ventilation, Entry / Exit doors, stall of size 3m x 3m with octanorm system, front/side facia, two tables and two chairs, one power point, one dustbin in each stall. 16 Barricading & carpeting of one acre for exhibition of agricultural/dairy implements. 17 Animals and Farmers Stay 18 Army Scout tents for stay arrangement of 1500 animals and 1000 attendants (farmers), with provision of basic amenities, khuntas, cots and earthen pitcher for water etc. 19 Cattle Lines 20 Tent structure for display of 500 animals with one khunta for each animal and one tasla for every three animals, properly decorated fencing of suitable strength, PVC/Hardboard placard for each animal, General Lighting, Carpeting of the passage for VVIP. 21 Judging Rings 22 Three pairs of screening and judging rings of appropriate sizes with proper fencing of adequate strength with canopy, pedestal fan/jumbo cooler, flags, table and chairs in the centre. 23 Ramp for catwalk 24 Properly fenced Ramp of 50 feet length 8 feet width and 3 feet height with slope & passing alley for livestock catwalk (fencing should be 6 ft. deep and 4 ft. high above the ramp level). A stage with sitting arrangement of 60 VVIPs, carpeting, security barricading & sound system etc. 25 Dining area for the Officers and Farmers 26 One Aluminium German Hanger dining area of size 25x75 meters for the farmers, duly levelled and carpeted with ceiling fans, service tables and 400 chairs. 27 One Aluminium German Hanger dining area of size 15x20 meters for the officers/officials of the department/ board with entry/exit doors, wooden flooring, carpeting, ceiling fans, service tables and 100 chairs. 28 One paid Food Court having 6 pagodas of size 15x15 feet with flooring, carpeting, electricity and fan. 29 Watch Tower 30 Watch/ Control tower of size 12’x12’x10’(height) for management of the entire event & announcements with public address system, cordless microphones, light, pedestal fans, sitting arrangement, stairs, made of stable structure sufficient to bear the load of 40 persons at a time. 31 Camp Office 32 One air conditioned committee room of size 15x30 feet with furniture, wooden flooring, wall to wall carpeting, aluminium door and an attached toilet for holding of meetings of up to forty persons at a time. 33 One air conditioned office of size 15x15 feet with furniture, wooden flooring, wall to wall carpeting, aluminium door and an attached toilet. This office should open in the committee room. 34 One air conditioned office of size 15x30 feet for IT/Technical staff with wooden flooring, wall to wall carpeting, aluminium door, computer tables, sitting arrangement, lights, power outlets for computers, internet connectivity, preferably 1000 mbps optical fibre line, wi-fi routers and one attached toilet. 35 One store of 15x15 feet with wooden flooring, wall to wall carpeting, lock & key. The store should open in the IT room. 36 One pantry with four waiters should be set-up close to this office complex for serving water, tea and snacks. 37 Front office and registration desk 38 Pagodas for Animal Registration desk covering 15m x 3m with wooden flooring, wall to wall carpeting, with tables, chairs, light, fans, electricity points, attached pantry with waiter and attached toilet. 39 Pagodas for Help desk, Veterinary Clinic, Health Clinic & Security Station covering 12x3 meters with wooden flooring, wall to wall carpeting, with tables, chairs, fans, light and electricity points, and attached toilet. 40 Judges lounge 41 Judges lounge of size 30x 30 feet with wooden floor, wall to wall carpeting, centre table, sofa, light and fans, attached pantry with waiter and attached toilet etc. 42 Media lounge 43 Media Lounge of size 30x30 feet with wooden floor, wall to wall carpeting, power points, broadband connectivity, TV screen, round tables, chairs, fans, entry and exit doors, attached pantry with waiter and attached toilet. 44 Loading unloading Ramp 45 Provision of at least three all-weather ramps at appropriate locations for loading and unloading of animals. 46 General toilets 47 Provision of 220 toilets at strategic locations for the entire event as per the guidelines of the Govt. with 24 hours’ water supply and disposal of waste along with all the required human resource and logistics. 48 Videography and Photography 49 Videography and still photography of the entire event for all the three days with three high quality day-wise albums of at least 100 selected photographs. The soft copy of complete coverage of the event including videos and photos is to be provided to the Department. 50 Arial coverage of the event for at least 3 hours per day with drone cameras. 51 Live streaming of videos /Photographs at ten different suitable locations in the mela ground and on social media platforms. 52 One documentary of duration 10 minutes to be provided to the department. 53 Cultural Programme 54 For the entertainment of the guests, visitors, and farmers staying at the Show, cultural programmes such as Haryanvi Folk Dances and Bhangra by reputable troupes, folk songs/Raginis by reputable singers, reputable Been-baja parties, stilt walkers, magic show and other similar events to be organised at least 6-7 hours per day on all three days. Reputed expert anchors to host the programme for all the three days to be arranged. 55 House-Keeping & Security 56 Provision of security/guarding and all housekeeping services including cleaning and sweeping during the entire event. 57 Provision of electronic surveillance systems (CCTV) with 40 number of CCTV cameras of 5 MP resolution each with at least one week recording capacity. 58 Parking arrangements 59 Arrangement for parking of for approx. 200 buses and other vehicles daily during the entire event including manpower. 60 Lighting, Electricity and Power backup 61 Arrangement of General Lighting, Electricity and Power backup system with silent Generator with fuel for 3 days for the entire area. 62 Arrangement of Souvenirs 63 Shawls & Memento for VVIPs 64 Memento for VIPs/ Judges/ Experts etc. 65 Trophies for the farmers 66 Kits for Media 67 Kits for Judges/ Speakers/ Experts 68 Miscellaneous Items like Rosettes, flower bouquets etc. 69 Catering 70 VVIP Lunch 71 Officers Breakfast 72 Officers Lunch 73 Officers Dinner 74 Visiters Breakfast 75 Visiters Lunch 76 Visiters Dinner 77 Ad-lib tea, coffee, biscuits/snacks, drinking water in VVIP lounge, Media lounge, Judges lounge and all other offices/ desks. 78 Drinking water arrangement at minimum 20 locations with disposables, proper drainage, dustbins/drums to serve the entire gathering. 79 Three hundred fresh Packed Lunches with 1 litre bottled water each day for exhibiters. 80 Branding of the event 81 Designing of the event Logo, newspaper advertisement; designing, printing and installation of Flex Banners, Bromides, Standees, Selfie points, Cut-outs, Facade, Facia, Sign Boards, Hydrogen/Helium Balloon, Laser Lights at the event site; Entry Gates on all major entry points. 82 Two hundred hoardings of size 5x3 feet with frame at several strategic locations and on all routes to the event site. 83 Memorabilia (40,000 nos.) in the form of a keyring/paper crown/cap/sun-visor for distribution to all visitors/ farmers. 84 Printing & Designing 85 Designing and Printing of Brochures, Flyers, Invitation Cards, Parking Passes, Certificates, Posters, Booklets, Souvenir, Lucky Draw Tickets, Food Coupons, Labels, Registration Slips and Wrist Bands etc. 86 Stay and Hospitality Arrangement 87 Stay arrangement, preferably within the host city, for approximately 250 persons like Judges, experts, Officers/ Officials and supporting staff engaged in organisation of the event. 88 Feed/Fodder and water for animals 89 Arrangement of ad-lib chaffed green fodder and water (for drinking and bathing) for approximately 1500 animals participating in Cattle show. 90 Lucky draw arrangements 91 Three Royal Enfield Bullet 350 Motorcycle (one each day), three Scooty/bikes (one each day), Nine Single Bucket Electric Milking Machines (0.75 HP, 25-30 L Capacity, Trolley type) (three each day), fifteen Eclectic Madhani (100/125W) (five each day) to be provided by the event management agency as Lucky Draw Prizes to the farmers/visitors during the event. 92 Site preparations before & after event 93 Site preparation for the event including bush removal, levelling, making temporary passages and barricading of the entire event area and view cutters wherever required. 94 The required repair, cleaning and landscaping of the site should be done after completion of the event by the event management agency and all the temporary structures raised for the event e.g. Platform for Ramp show, loading – unloading ramp, any entry or exit temporary gate in the boundary wall etc. is to be dismantled / repaired / reconstructed accordingly. The site is to be handed over to the concerned organisation in same or a better condition than it was at the time of possession. All the cleaning, sweeping and disposal of waste should be done by the agency as per the environmental norms and other guidelines issued by the government from time to time. 95 Sponsorships 96 Deduct: minimum sponsorships and space selling amount committed by the bidder. It should not be less than the minimum amout fixed in the DNIT.
